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01- Budget Deliberations
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His total compensation of $162,202 would be offset by a part time wage of$62,400. Proposal Implications (pros/cons): Pro: Significant salary savings Part time Director can still provide overall management for the department and technical assistance to the City. Director will comply with all meeting requirements Con: Extra work load on remaining animal control managers/supervisors. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Position Reductions—Part Time Fund- 124 Department: Animal Control i Division: Field Services Net Potential Expenditure Savings and/or Revenue Increase $22,000 Summary of Proposal: 1. Eliminate two PT license checker positions (vacant) Proposal Implications (pros/cons): Pro: The PT license positions are vacant and have not previously been filled Con: None BUDGET SAVINGS PROPOSAL SUMMARY Proposal TitleMeseription: Various Maintenance & Operation and Professional Services Account Reductions Fund: See below Department. City Clerk Division: See below Net Potential Expenditure Savings and/or Revenue Increase: Savings of$41,700 Summary of Proposal: Fund 31 Administration - Reduce amount allocated for maintenance and operation in the City Clerk's Administrative Division by $6800. Fund 32 Elections - Cut $1900 from maintenance and operations account in Elections Division Fund 33 Business Registration - Cut $3000 from maintenance and operations account and other professional services account in Business Registration Division Fund 35 Records Management - Cut $30,000 from maintenance and operations; other professional services, and miscellaneous equipment in the Records Management Division Proposal Implications (pros/cons): Pros: Helps to meet cuts of$179,100 requested by the City Manager's Office Cons: Fund 31 - Reduction of various accounts will result in eliminating subscriptions to local newspapers; attendance at City Clerk's Annual Conference, Nuts and Bolts and Southern California Division meetings; reducing amount available for required publications on public hearings, ordinances, etc.; and eliminating training/education funds. Cons: Fund 32 Elections - amounts will impact funds available to meet costs for materials and supplies related to elections; advertising, dues and subscriptions and meetings and conferences. Cons: Fund 33 - Reduces amount available for meetings and conferences and eliminates funding for education/training. Reduces amount available for revenue enhancement fees to Progressive Solutions and credit card charges. Cons: Fund 35 - Reduces funds available for materials and supplies needed with the RIM Program; eliminates funds for dues and subscriptions (ARMA and for meetings and conferences). Additionally, eliminates funding for restoration of historical minute or ordinance books; and eliminates funding for completion of remodeling of RIM/Passport area and purchase of office equipment (replacing old chairs in conference room). 5/29/200812:03:14 PM BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: City Manager's Office reduction in staff time and reductions to M & O and Professional and Contractual accounts. Fund: 001 Department: City Manager's Office Division: 101 Net Potential Expenditure Savings and/or Revenue Increase: $120,600 Summary of Proposal: This proposal assumes the following: • Reducing Professional/Contractual funding: $20,500 • Reducing Maintenance and Operation funding: $10,000 • Sharing the Analyst I and Analyst II positions with Integ rated Waste Management Division I'n 25% of the time each from July—December 2008: $43,100 • Not filling the Executive Assistant to the City Manager position when it becomes vacant in January 2009: $47,000 Proposal Implications (pros/cons): Reducing M & O and Professional and Contractual funding will have a minimal impact on this office because there is typically savings in these accounts at the end of every fiscal year. The department has been operating at reduced staffing levels since March of this year as part of our 07/08 budget cut (50% sharing of 2 Analyst positions). It has been a challenge, but the entire office staff stepped up and the workload continued in a productive manner. The proposal for next FY (25% sharing of 2 Analysts positions the first half of the FY) will be equally challenging. In January of 2009, the Analysts will return to the department full time, but the Executive Assistant to the CM will be retiring. We propose to not fill that position and share the workload among the remaining staff. Again, it will be a challenge, but the entire staff is committed to working together to fill the void and carry the workload. ' ,fa /AX BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Generate Employee Benefit Savings Fund: 001 Department: 141 -Civil Service Division: 141 Net Potential Expenditure Savings and/or Revenue Increase: $6,400 Summary of Proposal: Generate employee benefit savings by delaying until September the appointment of a new Chief Examiner Proposal Implications (pros/cons): Delay Appointment of New Chief Examiner: These cost savings can be achieved without any negative impact on the City or the Department. The Interim Chief Examiner has agreed to stay until September when the new Chief Examiner is expected to start. The benefit savings are achieved because the Interim Chief is considered a"part time" employee and, as such, does not earn benefits. r-� 4 .� BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Delete 4 Code Officer II's Fund: 001 Department: Code Enforcement Division: 071 Net Potential Expenditure Savings and/or Revenue Increase: $323,600 Summary of Proposal: Reduction in staffing and supplies of four code enforcement officer Its for a savings of$298,572 in Personnel Services reduction in Internal Services, M&O of$25,000 total savings $323,572 Proposal implications (pros/cons): Cons: reduction in staffing of approximately 20% means reduction in services by like amount Pros: Residential Rental Inspection Program hiring means no layoffs. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Reduce travel budgets Fund: General Department: Council Office Division: Net Potential Expenditure Savings and/or Revenue Increase: $ 17,300 Summary of Proposal: Proposed Council Office Budget Reduction 0215141 Local Travel and Meetings S 21,700.00 Savings S6,700.00 Adjusted Amount after Savings S 15,000.00 0215142-48 Meetings and Conferences for Wards 1 —7 Savings S10,600.00 Current Combined Total S67,268.00 Adjusted Amount After Savings S57,716.00 The adjusted amount would allow each ward S 8,100.00 for travel Total Savings $17,300 Proposal implications (pros/cons): Travel costs are expected to rise for FY 08109. Reductions to the Meetings and Conferences may reduce the number of travel trips. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Hold vacant Adm Ops Supervisor; retain retiring employee 20 hrs/wk Fund: General Fund Department: Council Office Division: Net Potential Expenditure Savings and/or Revenue Increase: $ 25,000 Summary of Proposal: Hold vacant Administrative Operations Supervisor position for 5 months and retain the employee on a part-time basis for 20 hrs per week. This will result in a savings of $ 25,000.00 for FY 08/09. Proposal Implications (pros/cons): Based upon the current workload, reductions to the 4-person council staff team will make it challenging to meet increasing work demands. J BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Hold Assistant Director vacant; use part time employee Fund: 001 Department: Development Services Division: 183 Net Potential Expenditure Savings and/or Revenue Increase: Net savings of$63,000 Summary of Proposal: Continue to fill on a part time, contractual basis. Proposal Implications (pros/cons): This position oversees and assists with all Public Works activities. Filling the position on a part time basis increases the workload of the City Engineer and decreases the ability to implement recommendations in the recent organizational review study report. In addition, this position plays a key role in the development and implementation of the CIP. Net Potential Expenditure Savings Calculation: Asst. Dir. Salaries and Benefits: $159,274 Less: Part-Time (96,304) Net Savings: $ 62,970 5/29/2008 12:35 PM BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Deputy City Engineer to Remain Vacant Fund: General Fund 001 Department: Development Services Division: 183 Net Potential Expenditure Savings and/or Revenue Increase: Savings of$132,500 Summary of Proposal: This position will remain vacant and the duties will continue to be divided between the City Engineer and the Assistant Director. The Deputy City Engineer would be responsible for assisting the City Engineer in management and supervision of the Public Works/Engineering Division. The position was created pursuant to recommendations in the recent organizational review study report to increase efficiency and effectiveness. Proposal Implications (pros/cons): If filled, this position would have played a key role in improving the services provided by the Public Works/Engineering Division and it would have been integral to implementation of the Development Services Action Plan. Several areas of improvement have been identified in both the action plan and organizational review, especially regarding Land Development and associated plan check services. A vacancy of this position will reduce the ability to carry out the identified recommendations for improvement of service and it will also affect the timing and costs of capital projects. A vacancy of this position will significantly reduce the ability of the public works division to implement the action plan for improvement of the land development review and plan check process. It will also affect the delivery and cost of capital projects, which will require the increased use of private consultants. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Real Property Specialist to Remain Vacant Fund: General Fund 001 Department: Development Services Division: 182 Net Potential Expenditure Savings and/or Revenue Increase: Savings of$66,300 Summary of Proposal: This position will remain vacant and the duties will be split between the currently filled Real Property Specialist (with oversight from Real Property Manager) and the Real Property Manager. Proposal Implications (pros/cons): Keeping this position vacant will increase the amount of time required for formation of assessment districts, acquisition of right of way and easements needed for development and CIP projects, the vacation of streets, alleys and easements, monitoring of or establishment of new leases of City owned property, formation and coordination of underground utility districts, and right of way, easements, and real property research. Not filling the position will result in additional time required to carry out the various tasks and delays to new development and CIP projects. In addition, Real Property staff is also assisting in the Fire Department and Police Department with the acquisition of Real Property, either through negotiations or through eminent domain and are working with a consultant relative to Caltrans' acquisition of the fire repair facility. These types of projects require an extensive amount of time to complete due to the multiple steps and detail required to bring such projects to completion. Staff also assists the Water Department in acquisition of property and easements on an ongoing basis. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Survey Supervisor to Remain Vacant Fund: General Fund 001 Department: Development Services Division: 184 Net Potential Expenditure Savings and/or Revenue Increase: Savings of$74,900 Summary of Proposal: This position will remain vacant and the duties of the Survey Supervisor will continue to be the responsibility of the Construction Manager. The Survey Supervisor position is responsible for management and supervision of the City's land surveying personnel and related activities, including design surveys; construction surveys, topographic surveys; and records of survey as well as establishing and maintaining survey monuments, centerline ties, and bench marks. The Construction Manager is responsible for management and supervision of the inspection and contract r all public works projects in addition to supervision of the field personnel. administration for p p p J Proposal Implications (pros/cons): This will result in reduction of maintenance of the City's survey infrastructure (e.g., monuments, centerline ties, corner records, benchmarks, etc.) which will affect the delivery of both private land development and capital projects. Increasing the responsibilities of the Construction Manage to include the duties of the Survey Supervisor will result in a diminished ability to carry out existing duties and this will affect capital projects in both survey support and inspection/administration support. This will result in higher project costs and/or delayed project delivery. Consultants may be used to help maintain project schedules, but this will result in higher project costs and increased administrative functions. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Principal Civil Engineer (Land Development) to Remain Vacant Fund: General Fund 001 Department: Development Services Division: 18') Net Potential Expenditure Savings and/or Revenue Increase: Savings of$126,600 Summary of Proposal: This position will remain vacant and the duties will continue to be the responsibility of the City Engineer. This Principal Engineer position would have been assigned to the Land Development Section and be responsible for assisting the City Engineer in management and supervision of that section. The position replaces a Senior Civil Engineer position pursuant to recommendations in the recent organizational review study report. Proposal Implications (pros/cons). If filled, this position would have played a key role in improving the services provided by the Public Works/Engineering Division, specifically with regard to review of land development projects and the associated plan check process. It would have been integral to implementation of the Development Services Action Plan. Several areas of improvement have been identified in both the action plan and organizational review, especially regarding Land Development and associated plan check services. A vacancy of this position will reduce the ability to carry out the identified recommendations for improvement of the plan check process. A vacancy of this position will significantly reduce the ability of the public works division to implement the action plan for improvement of the land development review and plan check process. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Traffic Engineer to Remain Vacant Fund: General Fund 001 Department: Development Services Division: 185 Net Potential Expenditure Savings and/or Revenue Increase: $65,600 Summary of Proposal. This position will remain vacant and the duties will continue to be the responsibility of the City Engineer. This position would have been responsible for management and supervision of the traffic engineering section. The position was recommended in the organizational review as well as the class and compensation study. Proposal Implications (pros/cons): The traffic engineer is responsible for the traffic engineering section, which provides support services to both land development and capital projects, including the review of development projects, identification of traffic impacts, congestion management,traffic signal design and plan checking, capital traffic controls projects, and study requests from the public and the Council office. These activities will be impacted by not filling this position and it will result in a longer turn around time for these services. The council office has been accustomed to getting responses to requests and complaints in a timely manner and this will affect how quickly these services can be performed in the future. An on-call consultant will be used to assist with the review land development applications and traffic signal design/plan checking. An on-call consultant($50,000)will be used to assist with special projects such as the I-10/Tippecanoe interchange improvements, which requires a considerable amount of time spent in meetings with SANBAG and Caltrans. Net Potential Expenditure Savings Calculation: Traffic Engineer Salaries and Benefits: $115,628 Less: Consultant Services (50,000) Net Savings: $ 65,628 05/29/08 12:19 PM BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Planning personnel reorganization; hold vacancies Fund: 190 Department: Development Services Division: Planning Net Potential Expenditure Savings and/or Revenue Increase: Savings of$280,400 Summary of Proposal: 1. Hold 1 Senior Planner and 1 Associate Planner positions vacant. 2. Promote 1 Assistant Planner to a vacant Associate Planner position and 2 Planning Aides to vacant Assistant Planner positions. 3. Hold the 2 Planning Aide positions vacant. Proposal Implications (pros/cons): The net effect of this proposal will be continued vacancy of 4 staff positions within the Planning Division, with improved utilization of the existing Planning staff. Assistant and Associate Planners are vital to the day-to-day function of the Planning Division, and the individuals proposed for promotion are qualified for the recommended positions. The down side of this proposal is a very lean Planning staff, but the benefit will be the ability to utilize existing personnel to their full potential and to staff the most critical vacant positions. In addition, it is anticipated that the EDA Senior Planner will assist with processing of major development projects and/or projects that might require expeditious review. 5/29/2008 BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Hold Plans Examiner position vacant. Fund: 192 Department. Development Services Division: Plan Check Net Potential Expenditure Savings and/or Revenue Increase: Savings of$83,400 Summary of Proposal: Hold Plans Examiner position vacant for Fiscal Year 2008/2009. Proposal Implications (pros/cons): Keeping this position vacant will lead to increased waiting times at the public counter, extended plan review processing times, and delays in returning phone calls. Based on previous economic downturns, while tract housing slows/stops and major commercial and industrial development slows, single family room additions, garage conversions, and similar home improvement projects tend to increase. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Leave two (2) Customer Service Representatives positions vacant Fund. 001/326 Department: Facilities Management Division: Parking Enforcement Net Potential Expenditure Savings and/or Revenue Increase: $89,000 Summary of Proposal: The Parking Enforcement Division has two (2) Customer Service Representative positions that are vacant at this time. Staff proposes that these positions be left vacant for the coming year. Proposal Implications (pros/cons): Pros: Cost savings through leaving position vacant. Cons: Lower level of customer service. Many tasks have been outsourced for the past year and this will continue. i i BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Leave one(1) Plumber position vacant Fund: 001/325 Department: Facilities Management Division: Building Maintenance Net Potential Expenditure Savings and/or Revenue Increase: $63,400 Summary of Proposal: ance Division has one 1 Plumber position that is vacant at this time Staff The Building Maintenance O p g proposes that this position be left vacant for the coming year. Proposal Implications (pros/cons): Pros: Cost savings through leaving position vacant. Cons: Lower level of customer service. Building maintenance provides maintenance service to over 48 locations, and this will impact the delivery of those services. Many tasks have been outsourced for the past year and this will continue. <I,g log i BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Leave one(1) Maintenance Mechanic position vacant Fund: 001/325 Department. Facilities Management Division: Building Maintenance Net Potential Expenditure Savings and/or Revenue Increase: $55,400 Summary of Proposal: The Building Maintenance Division has one (1) Maintenance Mechanic position that is vacant at this time. Staff proposes that this position be left vacant for the coming year. Proposal implications (pros/cons): Pros: Cost savings through leaving position vacant. Cons: Lower level of customer service. Building maintenance provides maintenance service to over 48 locations, and this will impact the delivery of those services. Many tasks have been outsourced for the past year and this will continue. S%a 4A) 8 Ili BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Leave two (2) Custodian positions vacant Fund: 001/324 Department: Facilities Management Division: Custodial Maintenance Net Potential Expenditure Savings and/or Revenue Increase: $85,200 Summary of Proposal: The Custodial Maintenance Division has two (2) Custodian positions that are vacant at this time. Staff proposes that this position be left vacant for the coming year. Proposal Implications (pros/cons): Pros: Cost savings through leaving position vacant. Cons: Lower level of customer service. Custodial Maintenance provides custodial service to over 49 locations, and this will impact the delivery of those services. Service levels and numbers of service days will be cut to perform the same work with less people. .......... .. I BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Hold vacant one(1) Facilities Scheduler Fund 001/325 Department. Facilities Management Division: Building Maintenance Net Potential Expenditure Savings and/or Revenue Increase: $50,900 Summary of Proposal: The Building Maintenance Division has one (1) Facilities Scheduler position that is vacant at this time. Proposal Implications (pros/cons): Pros: Cost savings through holding the vacancy. Cons: Lower level of customer service. Building maintenance has one Facilities Scheduler to oversee the warehouse, shipping and receiving function, and the entry of workorders in the maintenance management system. The plan is to have the morning City Hall Security Guard operate the warehouse and shipping and receiving function for four hours per day. The entry of workorders into the maintenance management system will be done by the three clerks in the Facilities Management office at City Hall. Potentially there will be cost savings for one year, but then the lack of warehouse supervision will lead to system failures and ultimately higher costs. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Eliminate the second security guard at Metrolink Fund: 001/325 Department: Facilities Management Division: Building Maintenance Net Potential Expenditure Savings and/or Revenue Increase: $25,000 Summary of Proposal: The Building Maintenance Division has a contract for one full-time and one part-time security guard service at Metrolink. This will eliminate the part-time security guard who monitors the west lot from 5:30 to 10:30 pm. Proposal Implications (pros/cons): Pros: Cost savings through contract reduction. Cons: Lower level of customer service and safety. The second security guard was added to this contract due to public concern over the location of the remote lot, west of the Mt Vernon Bridge. Staff plans to rewrite the post orders and require the full-time guard to park in the West lot, thus encouraging him to monitor the lot more carefully. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Eliminate the security guard at Villasenor Library Fund.- 001/325 Department: Facilities Management Division: Building Maintenance Net Potential Expenditure Savings and/or Revenue Increase: $16,600 Summary of Proposal: The Building Maintenance Division has a contract for one part-time security guard service at Villasenor Library. This will eliminate the part-time security guard who monitors the site for four hours daily till closing. Proposal implications (pros/cons): Pros: Cost savings through contract reduction. Cons: Lower level of customer service and safety. The security guard was added to this site due to public concern over activities taking place in the building and parking lot during after-school hours. There will be no security coverage at this site. i BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Eliminate the Building Maintenance Capital Building Component Replacement Fund Fund: 001/321 Department: Facilities Management Division: Building Maintenance Net Potential Expenditure Savings and/or Revenue Increase: $24,000 Summary of Proposal: The Building Maintenance Division has a$24,000 budget to replace e ca p ital equipment, equipment ui ment which is for ui ment that cost over $500 and has a useful life of five years or greater. This budget typically has been funded at over $100,000 for Staff the replacement of HVAC, lighting, roofs, and other building components. Staf anticipates that requests will be made to the M&CC to fund emergency repairs in these areas. Proposal Implications (pros/cons): Pros: Cost savings through expenditure reduction. Cons: Lower level of service. The Building Maintenance Skilled Trades Staff are excellent at getting the most service from a piece of equipment, with the average age at replacement being over twenty (20) years. Not having an equipment replacement budget may lead to longer lead times in repairing capital equipment. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Eliminate the Custodial Equipment Replacement Fund Fund.- 00 1/3 24 Department: Facilities Management Division: Custodial Maintenance Net Potential Expenditure Savings and/or Revenue Increase: $4,000 Summary of Proposal: The Custodial Maintenance Division has a $4,000 annual budget to replace capital equipment, which is tools and equipment that cost over $500 and have a useful life of five years or greater. This budget typically replaces up to four pieces of equipment used in the cleaning of 49 sites. Proposal Implications (pros/cons): Pros: Cost savings through expenditure reduction. Cons: Lower level of customer service. The custodians are excellent at getting the most service from a piece of equipment, with the average age at replacement being fifteen (15) years. Not replacing equipment may lead to longer lead times in scheduling services. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Budget savings from cell phone plan modifications I Fund: 001 Department:Facilities Division: 321 —Facilities Admin • Net Potential Expenditure Savings and/or Revenue Increase: $50,000 Summary of Proposal: Currently, the City uses two cell phone service providers, Sprint/Nextel and Verizon. Sprint/Nextel has been the City's main cell phone service provider for the past 10 years. In the past 3 to 4 months, the City began to use Verizon for all Blackberry devices whose contracts expired with Sprint/Nextel. Through the review of phone bills, the main issue identified was the allocation of the City's shared minutes. The City's Sprint/Nextel cell phone bill is broken down into 10 sub-accounts billed on 6 different cycles, limiting the number of minutes that can be shared Citywide. Savings can also be achieved through consolidating all Verizon devices back to Sprint Restructuring the City's phone bill to one master plan, which would enable citywide minute sharing and eliminate minute overages, General Fund savings of$50,000/year can be attained. Proposal Implications (pros/cons): A reorganization of the City's cell phone plan is both cost and time effective. 05/29/08 12:09 PM BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Hold vacant Buyer position Fund: General Fund Department: Finance Division: 122 Net Potential Expenditure Savings and/or Revenue Increase: Expenditure savings of $67,100 Summary of Proposal: Finance has a vacant Buyer position, which is proposed to be kept vacant for FY 2008-2009. Proposal Implications (pros/cons): PROS: The City will save $67,100 in salary and benefits. CONS: Finance will have less staff in FY 2008-2009 which will keep the work load on existing staff at high levels. Purchasing in Finance will continue to be slow and Departments will have to wait longer for purchase orders and answers to questions/problems. This will slow work that Departments are trying to get done. Also Department staff will have to continue to get their own bids and quotes to help expedite their purchases. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Hold vacant Sr. Accountant position Fund: General Fund Department: Finance Division: 121 Net Potential Expenditure Savings and/or Revenue Increase: Expenditure savings of$52,600 Summary of Proposal: Finance has a vacant Sr. Accountant position, which is proposed to be kept vacant for FY 2008- 2009. It is proposed that part of the money from this position is to be kept to use to pay for some part-time help during the year. The Accounting Manager who just retired from the City will be brought back to work during the year on a part-time basis. Proposal implications (pros/cons): PROS: Will save the City $52,600 and leave $36,000 in the Finance budget to have the retired Accounting Manager work some part-time hours during the year. CONS: Finance will have less staff in FY 2008-2009 which will keep the work load on existing staff at high levels. Processing in Finance will be slower and Departments will have to wait longer for answers to questions/problems. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: New Deferred Comp Administration agreement Fund: General Fund Department: Finance Division: 121 Net Potential Expenditure Savings and/or Revenue Increase: New Revenue of $48,000 Summary of Proposal: Going to Council in June will be a proposed new agreement for Deferred Comp Administration. As part of this agreement will be $48,000 paid to the City to cover staff salary/benefits costs for doing the administrative paper work for the program. Proposal Implications (pros/cons): PROS: This proposal brings in additional revenue to the City without creating any additional work. CONS: Finance will have to continue using existing staff to do the administrative paper work for the Deferred Comp program instead of being able to hire additional staff to help with the work. -` /,a / �7 BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Use San Manuel contract revenue for budget balancing; shift station 224 remodeling cost to DIF Fund: Department: Fire Division: Administration Net Potential Expenditure Savings and/or Revenue Increase: $125,000.00 Summary of Proposal: The uncommitted revenue we received from the San Manuel contract was planned to be used to do the remodel of Station 224. By shifting that cost to DIF funds we can deposit the SM funds to the General Fund. Proposal Implications (pros/cons): None identified. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: UASI funds to offset salary cost of Disaster Mgmt. Coordinator Fund: Department: Fire Division: Disaster Management Net Potential Expenditure Savings and/or Revenue Increase: 50,000.00 Summary of Proposal: If the grant proposal is funded by Homeland Security, the department will utilize some of the funds to offset the salary of the Disaster Management Coordinator position. Proposal Implications (pros/cons): It is possible that we do not receive any grant funding this FY. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: AMR Contract Renewal Fund: Department: Fire 4� Division: EMS Net Potential Expenditure Savings and/or Revenue Increase: $50,000.00 Summary of Proposal: The department is currently in negotiations with AMR to renew the annual contract at a new rate. All indications are that an agreement will be reached before the start of FY08/09. Proposal Implications (pros/cons): No negative implications. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Adjustment to EMS Billing program Fund: Department.- Fire 7, Division: EMS Net Potential Expenditure Savings and/or Revenue Increase: $200,000 Summaty of Proposal: Adjust the EMS billing procedures to discontinue the exemption of all senior citizens over 65 years of age. Change the program to exempt only "low income" seniors. Proposal Implications (pros/cons): Pros: Would provide funding from people who use the EMS system the most and who have the ability to pay for it. Cons: There may be some concerns expressed from senior citizens. .......... .. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Aircraft Regional Fire Fighting Training new revenue to cover program costs Fund: Department: Fire Division: Training Net Potential Expenditure Savings and/or Revenue Increase: $60,000.00 Summary of Proposal: The City, through the JPA that it entered into with the County Fire Department and Crafton Hills College, has been covering the overtime costs for instructors at the ARFF facility. All future instructor overtime will be reimbursed from the tuition fees received from other cities. Proposal Implications (pros/cons): Pros: This potential new revenue would cover the cost of overtime for instructors while still maintaining our ability to build the ARFF program. Con: None identified. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Fire Prevention Technician Vacancy Fund: Department: Fire Division: Prevention Net Potential Expenditure Savings and/or Revenue Increase: $38,000 Summary of Proposal: Leave Fire Prevention Technician position vacant for FY 08/09 Proposal Implications (pros/cons): The Fire Prevention Technician position is assigned to the Multi-Family Inspection Program. This position is responsible for conducting annual fire and life safety inspections of multi-family complexes. A temporary loss of this position may result in loss of revenue. We have budgeted additional overtime in M&O to cover the additional hours for inspectors assigned to the program. Initial inspections will not be affected; however, follow-up inspections may take longer to complete. The vacancy of this position could result in a revenue loss of up to $20,000 per year due to our inability to complete the inspection process (loss in revenue amount is included in savings above). BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Administrative Assistant (Training Dept.) vacancy Fund: Department.- Fire Division: Administration Net Potential Expenditure Savings and/or Revenue Increase: $57,300 Summary of Proposal: Leave the administrative assistant position assigned to the Training Division vacant for FY 08/09. Proposal Implications (pros/cons): This Administrative Assistant position was created to assist in the class coordination, billing etc. necessary to keep the Training Division operating. The position is primarily funded with revenue from the State Department of Education through our agreement with Santa Ana College. With this position unfilled we may experience a reduction in revenue from the Training Division due to our inability to offer courses that generate income through the students who attend. Our Training Division is extremely understaffed already for a Fire Department of our size, losing the only admin position we have severely impacts our ability to operate. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Adjust Funding for Replacement of the Station Alerting System Fund: Department: Fire Division: Administration Net Potential Expenditure Savings and/or Revenue Increase: $300,000.00 Summary of Proposal: Purchase a new Station Alerting System for the Fire Department with an initial $60,000 investment and lease purchase the remaining elements of the system over time. Savings includes $60,000 initial investment. Lease purchase payments would not begin until FY 09/10. Proposal Implications (pros/cons): The Station Alerting System is approximately 20 years old and experiences regular problems. The electronic hardware that makes up the system is no longer manufactured by Motorola, therefore; when failures occur the technicians have difficulty finding parts to make repairs. At some point in the near future, this system will fail and we won't be able to repair it properly. This will likely cause dispatching delays and failure to provide service in a timely manner until we can find temporary resolution to the problem. i BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Cancel all overtime for events, meetings etc. Fund: Department: Fire Division: Administration/Prevention Net Potential Expenditure Savings and/or Revenue Increase: $100,000.00 Summary of Proposal: Discontinue our participation in public events, presentations, inter-departmental committee meetings etc. that require overtime to be paid. Proposal Implications (pros/cons): This proposal has negative implications to the community in that we will no longer be able to attend public events on weekends, after hours etc. Our participation in school programs and many other social events that occur within the City will be discontinued unless we are reimbursed for our time. Our presence at these types of events will be limited to on-duty personnel when possible. In terms of operating the Fire Department, we rely on many of our field personnel to participate on committees that help guide the department in making decisions, setting policy etc. Our inability to pay overtime to those participants will seriously impact the collaboration between labor and management in the operation of the Fire Department. We can mitigate this impact somewhat by using technology and/or adjusting the meeting schedules. 5/29/2008 BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Haz Mat Investigation Unit Fund: Department: Fire Division: Haz Mat Net Potential Expenditure Savings and/or Revenue Increase: $30,000.00 Summary of Proposal: The department is in the process of working to create an Investigation Unit for Haz Mat related incidents. The potential for significant revenue is high but until we can actually staff this unit we are limited to what we can do. It is my estimation that we can at least generate $30,000 in fines by handling this program under our present configuration. Proposal Implications (pros/cons): Pros: Additional Revenue and significant improvement to quality of life in San Bernardino by enforcing present Haz Mat laws and regulations through permits, inspections and investigations. Cons: Non identified. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Titre/Description: Remove staffing from one, 4 person Engine Company Fund: Department: Fire Division: Operations Net Potential Expenditure Savings and/or Revenue Increase: $1,480,200 Summary of Proposal: Through attrition we would take the staffing from 1 Engine Company (12 Firefighters) and reassign them to replace retirees as they leave. Constant staffing provision of the MOU would need to be revisited to allow them to become "floating employees" who cover vacant shifts do to vacations, illness, injury etc. In time, as retirements occur and/or people leave the department all of the people in a "floating" status will be absorbed back into funded positions. Proposal Implications (pros/cons): If MOU provisions are not revisited, some layoffs may be required. It does reduce the available overtime to the workforce as a whole. On the negative side this scenario requires the removal of one of our Engine Companies, thereby possibly increasing our response times and decreasing our firefighting capabilities. It equates to removing approximately 10% of our daily, on-duty emergency response force. While we can manage this somewhat by moving equipment etc. it still poses a significant impact on our ability to provide our present level of service. This should only be considered a short term fix with the re- staffing of the Engine Company a City priority. 5/29/2008 BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Revenue from pursuing subrogation claims Fund. 001 Department: Human Resources Division: 111 Net Potential Expenditure Savings and/or Revenue Increase: $50,000 Summary of Proposal: The Human Resources recently assumed the responsibility of pursuing subrogation claims. For FY 2007-08 the department has been able to recover over $60,000. The department is anticipating continued revenue for FY 2008-09. Proposal Implications (pros/cons): Additional revenue enhancement for the City. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Reduction to contracts for pre-employment physicals/drug testing 1 Fund: 001 Department Human Resources Division: 111 Net Potential Expenditure Savings and/or Revenue Increase: $20,000 Summary of Proposal: The Human Resources will assume responsibility for pre-employment physicals and drug testing from the Civil Service Department effective July 1, 2008. The total amount of transfer is $39,000 for FY 2008-09. Due to the reduced hiring plan, the human resources department believes that this line item will have savings. Proposal Implications (pros/cons): i BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Reduce the Advertising Account Fund. 001 Department: Human Resources Division: 111 Net Potential Expenditure Savings and/or Revenue Increase: $8,000 Summary of Proposal: Reduction to the advertising account due to reduced hiring plan. Proposal Implications (pros/cons): BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Reduce M&O, contract services, and capital outlay Fund: 679 Department: IT Division: Information Technology Net Potential Expenditure Savings and/or Revenue Increase: $248,900 Summary of Proposal: Reduce Maintenance & Operations by $35,200 Reduce Contract Services by $55,500 Reduce Capital Outlay by $158,200 Proposal Implications (pros/cons): Overall, IT can continue to operate with the proposed cuts, however there will be a delay in providing some services and a reduction in capability due to cuts in training, maintenance contracts and programs. These cuts, in addition to the reduced preliminary budget will result in significant cuts in computer, printer and associated hardware and software purchases/maintenance. The desktop replacement fund has been significantly reduced leaving very little to handle unexpected problems that could arise among the 900 computer users. IT has funding for routine maintenance for the City web site, but has eliminated all support for enhancements and program services. The upgrade to the Dispatch Radio Consoles ($140K) will be delayed for a year or more, unless grant funding can be found. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Reduce M&O, capital outlay Fund: 679 Department: IT Division: Information Technology Net Potential Expenditure Savings and/or Revenue Increase: $73,100 Summary of Proposal: Reduce Maintenance & Operations by $61,400 Reduce Capital Outlay by $11,700 Proposal Implications (pros/cons): The Maintenance and Operations cuts of W AK reduce hardware purchases and selected hardware and software maintenance contracts. It is possible that we will be unable to repair or replace a significant number of computers and related equipment. Aerial photography used in GIS will not be upgraded and computer desktop maintenance will be further reduced. Another program will fund the $23,000 for 911 Recorder maintenance, but this is only one-time funding for FY 08-09. The $11,700 cuts in Capital Outlay will further reduce our stock of spare/replacement parts and delay the purchase of an ArcGIS server for a year or more. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Reduce Channel 3 operations Fund: 107 Department: IT Division: Information Technology/CATV Net Potential Expenditure Savings and/or Revenue Increase: $35,000 Summary of Proposal: - Reduces Maintenance and Operations by $18,000 resulting in a 75% reduction of account - Eliminates contractual services account by $10,000 - Eliminates Capital Outlay request in the amount of$3,500 - Reduces P/T salaries by $3,500 Proposal Implications (pros/cons): Reduction in P/T salaries will impact some production capability. Maintenance and repair of equipment will be delayed and critical equipment will not be available for contract services use. This will have a negative impact and interrupt CATV's ability to field proper equipment to fulfill current and future contracts. Operational needs such as the purchasing of DVD stock, DVD cases, mini DV and D9 tape stock, production music copyright licenses, lamps for studio lights, training, etc. will be delayed and/or eliminated. Elimination of the contractual services account will eliminate the ability to hire additional contract personnel to fulfill current and future contracts. Elimination of Capital Outlay request will be replaced by monies from 1% PEG fee. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Mobile Library Fund 105 Department: Library Division: 473 Ne t tent Expenditure Potential E enditure Savings and/or Revenue Increase: $195,504 savings Summa y o Proposal: ro P p o be purchased b library unit t Y fa mobile P The City Council approved $195,504 for the operation y the City Library Foundation for the provision of library services to underserved areas of the city. The library's budget for FY 2008/2009 has been augmented by that amount. *Note about the bookmobile: Each year the City Library Foundation selects to fund a library project from which the community would derive the greatest benefit. Realizing that a bookmobile could reach a large portion of the city's population that currently does not receive library services,the Foundation Board of Directors approached the City Council about a partnership where the Foundation would purchase a bookmobile if the City Council would fund the annual ongoing operation of it. The Foundation's other condition for the purchase of the bookmobile is that the mobile library should supplement the already existing library services and not be used to replace any of them. The Library Board of Trustees elected to use the bookmobile funds of$195,504*to further reduce the library budget for FY 2008/2009. Proposal Implications (pros/cons): Being keenly aware of the fact that every ward in San Bernardino lacks adequate library services,the entire City Council voted to approve the operation of a mobile library unit. The mobile library was to provide services to underserved city areas such as preschools, daycare centers,Head Start programs,senior centers and mobile home parks. In preparing a schedule for the mobile library stops,the library staff conducted an unscientific survey about the number of books and reading programs the preschools and daycare centers in the city provide.Not a single one of those had a structured reading readiness program or a library of appropriate children's books. In addition,throughout the years the library has received and continues to receive many requests for books and outreach programs from senior citizens centers and mobile home parks. Studies document that reading is still the most important survival skill,that illiteracy(inability to read) is the leading cause of poverty,unemployment and crime in the United States and that children who are exposed to reading and books from birth through age 5 have an overwhelming chance of succeeding as adults. A mobile library serving preschool children who do not have access to books and reading programs either because their preschool does not provide them or because of lack of transportation to a library,would make a significant contribution to a future of reduced crime and poverty in our city. In addition,the mobile library represents an opportunity for collaboration between the city and various community organizations. NOTE: A budget reduction would disqualify the San Bernardino Public Library from receiving money from the state Public Library Fund. slay/� � BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Hold Librarian II vacant Fund:105 Department: Library Division: 471 Net Potential Expenditure Savings and/or Revenue Increase: $66,332 savings Summary of Proposal: Continue to keep the position of Librarian II vacant Proposal Implications (pros/cons): Nationwide statistics show that during times of economic crisis the use of public libraries increases. Since the downturn of the economy we have noticed an increase in the use of the services the San Bernardino Public Library provides. Keeping a position vacant means reduced staff and reduced services. In order to meet the requested budget reduction, the Library Board of Trustees voted to reduce the hours of service at the branches from 54 hrs/wk to 30 hrs/wk but to maintain the same hours of service at Feldheym Central Library (54hrs/wk). The fulltime branch staff will make up the rest of their 40 hr workweek by working at Feldheym picking up some of the duties of this vacant position. NOTE: A budget reduction would disqualify the San Bernardino Public Library from receiving money from the state Public Library Fund. 5/29/2008 BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Hold Senior Librarian vacant Fund:105 Department: Library Division: 471 Net Potential Expenditure Savings and/or Revenue Increase: $76,582 savings Summary of Proposal: Continue to keep the position of Senior Librarian vacant Proposal Implications (pros/cons): Statistics show that during times of economic crisis the use of public libraries increases nationwide. Since the downturn of the economy we have noticed an increase in the use of the services the San Bernardino Public Library provides. Keeping positions vacant means reduced staff and reduced services. In order to meet the requested budget reduction, the Library Board of Trustees voted to reduce the hours of service at the branches from 54 hrs/wk to 30 hrs/wk but to maintain the same service hours of operation at Feldheym Central Library (54hrs/wk). The fulltime branch staff will make up the rest of their 40 hr workweek by working at Feldheym picking up some of the duties of the vacant position. NOTE: A budget reduction would disqualify the San Bernardino Public Library from receiving money from the state Public Library Fund. 5/29/2008 BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Part-time salary savings Fund.-105 Department: Library Division: 471 Net Potential Expenditure Savings and/or Revenue Increase: $10,586 savings Summary of Proposal: The Library Board of Trustees voted to reduce the hours of service at all branch libraries from 54 hrs/wk to 30 hrs/wk. Reducing the hours enables us to operate the branches primarily with the full time staff and minimal part-time staff. An influx of fulltime staff from branches making up the rest of their 40 hr workweek enables us to reduce the part-time staff at Feldheym Library as well. Proposal Implications (pros/cons): Statistics show that during times of economic crisis the use of public libraries increases nationwide. Since the downturn of the economy we have noticed an increase in the use of the services the San Bernardino Public Library provides. The services that are in greatest demand in all of the libraries are the free computing services. At any given time of the day at all four libraries,there are long lines of people waiting to use the free computers. Reduced hours of service at the branches would mean longer lines for the computers at Feldheym Library. NOTE: A budget reduction would disqualify the San Bernardino Public Library from receiving money from the state Public Library Fund. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Electricity savings Fund:105 Department: Library Division: 471 i Net Potential Expenditure Savings and/or Revenue Increase: $18,700 savings Summary of Proposal: In order to meet the requested budget reduction, the Library Board of Trustees voted to reduce the hours of service at the branch libraries from 54 hrs/wk to 30 hrs/wk. This will realize a huge savings of electricity. Additional savings would be realized as we continue to operate Feldheym Library at half lighting throughout FY 2008/2009. Proposal Implications (pros/cons): Statistics show that during times of economic crisis the use of public libraries increases nationwide. Since the downturn of the economy we have noticed an increase in the use of the services the San Bernardino Public Library provides. The services that are in greatest demand in all of the libraries are the free computing services. At any given time of the day at all four libraries, there are long lines of people waiting to use the free computers. Reduced hours of service at the branches would mean longer lines for the computers at Feldheym Library. NOTE: A budget reduction would disqualify the San Bernardino Public Library from receiving money from the state Public Library Fund. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Retirement health benefits savings/6 mo Fund:105 Department: Library Division: 471 Net Potential Expenditure Savings and/or Revenue Increase: $17,000 savings Summary of Proposal: Aurora Mendoza. Library Administrative Supervisor and Irene Thomsen, Branch Manager I would be retiring at the end of December 2008. Ms. Mendoza is an important and integral part of the library management team. She will return to serve the library in a part-time consultant position, which will realize some savings. Since the Board decided to reduce the service hours in all three branches to 30 hrs/wk, the position of Rowe Branch manager won't be filled immediately. However, since both retirements will have substantial `payouts', the savings in not filling these positions and with Ms. Mendoza working part-time would be only in the area of health benefits. Proposal Implications (pros/cons): Not filling the two retirement positions would mean that smaller and overextended staff would be providing library services for which the demand has already increased because as stated earlier, the use of libraries increases during difficult economic times. NOTE: A budget reduction would disqualify the San Bernardino Public Library from receiving money from the state Public Library Fund. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Fund.- Maintenance& Operations and Contractual Services Department: Mayor's Office Division: Net Potential Expenditure Savings and/or Revenue Increase: $65,000 Summary of Proposal: Reduce Maintenance & Operations and Contractual Services. Proposal implications (pros/cons): By reducing Maintenance & Operations and Contractual Services this will create a savings of $65,000. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Fund: 001-011-5011-0000 Department. Mayor's Office Division: 4 Net Potential Expenditure Savings and/or Revenue Increase: $58,200 Summary of Proposal: Hold vacant Administrative Assistant to the Mayor I position. Proposal Implications (pros/cons): By leaving the Administrative Assistant to the Mayor I position vacant it will create a savings of $58,200 in salary expenditures. BUDGET SAVINGS PROPOSAL SUMMARY ,I Proposal Title/Description: Hold vacant Selected Non-Sworn Police Positions Fund: 001 Department: Police Division: Various Net Potential Expenditure Savings and/or Revenue Increase: $608,280 Summary of Proposal: The Police Department will hold vacant (12) currently vacant non-sworn police positions for all of FY 2008/09. Frozen positions will be reviewed at mid-year to determine if projected revenues have improved to allow positions to be filled. Proposal Implications (pros/cons): Pros: Salary savings of$608,280 to offset budget deficit, calculated as follows: Classifications Step No. of Monthly Monthly Months Total Range Positions Salary Benefits Vacant Police Records Technician 1 1/2 2 2359.50 $1,148 12 $84,184 Dispatch Supervisor 16 1 5351.00 $2,084 12 $89,220 Fleet Expeditor 1/2 1 2880.50 $1,278 12 $49,905 Rangemaster 1/2 1 3885.50 $1,529 12 $64,977 Less: part-time -2065.83 $0 12 ($24,790) Rangemaster Community Service Officer II 16 1 3420.00 $1,413 12 $57,996 Community Service Officer 1 1/2 6 1 2740.00 $1,243 12 $286,789 Totals 1 12 $ 608,280 Cons: 1. Less non-sworn staff to perform non-emergency police tasks that may need to be performed by police officers. 2. Decreased levels of staffing at the Front Desk may result in greater overtime expenditures to provide sufficient staffing level for vacations, sick leave and other absences. 3. A 20% reduction in supervision in the Dispatch Center may increase the city's liability for employees misconduct and mistakes. 6/2/2008 12:08 PM i BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Reorganize Police Department—Hold selected positions vacant, and upgrade selected positions necessary for reorganization. Fund: 001 Department: Police Division: Various Net Potential Expenditure Savings and/or Revenue Increase: $653,600 Summary of Proposal: The Police Department will transition from a District Command community policing model to a Watch Command community policing model. This includes the following realignment and reassignment of personnel: 1. Upgrade (1) Police Lieutenant's position to a Police Captain. 2. Create a fourth Police Division to level out administrative workload and reduce the City's liability. 3. Divide the City into (4) geographic District Commands (instead of five). 4. Close (6) Community Service Offices and station District Commanders at the central Police Department. 5. Increase the number of Patrol beats from (21) to (28). 6. Reassign District Command personnel to increase Crime Impact Teams from (1) to (4). 7. Upgrade (1) Community Service Officer II position to an Information Analyst I to develop and transmit real-time crime maps to police officers on patrol. 8. Reassign District Command Detectives to the Detective Bureau to enhance follow-up investigations. 9. Retain (1) CSO I position to handle the administrative and clerical work of the (4) District Lieutenant's that will be housed at the central police facility. Proposal Implications (pros/cons): Pros: 1. Increased efficiency of department operations and better utilization of reassigned personnel. 2. Improved management oversight of critical department operations and corresponding decrease in City liability. 3. Budget savings totaling $653,600 due to savings in salaries, rent and utilities. Step No. of Monthly Monthly Months Classification Range Positions Salary Benefits Vacant Total Captain 5 1 $12,530 $4,759 12 $207,470 Less: Lieutenant 5 1 $12,172 $3,545 12 $188,606 Lead Sergeant: (Stipend only) 5 4 $500 12 $24,000 Sergeant: District Administrative Sgt 5 1 $9,522 $3,272 10 $127,943 District Administrative Sgt 5 1 $9,522 $3,272 10 $127,943 I Chiefs Executive Officer (Sergeant) -x months 5 1 $9,522 $3,272 12 $153,531 Detective: District Detective 5 1 $7,701 $3,219 11 $120,124 Detective 5 1 $7,701 $3,219 6 $65,522 Detective 5 1 $7,701 $3,219 6 $65,522 Information Analyst I (crime mapper) 1/2 1 $4,743 $1,426 12 $74,024 Less: Community Sry Off II 16 1 $3,420 $1,426 6 $29,076 Total Personnel Savings $620,800 District Office Rent $29,000 Alarm maintenance $3,800 Total M&O $32,800 Grand Total Savings $653,600 Cons: 1. Closure of Community Service Offices that may be perceived as a decrease in the police presence in neighborhoods where the offices are located. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Revise Timing of Filling Measure Z Positions added in FY 2008/09 Fund: 001-Genera!Fiend Department: Police Division: 22' Potential Expenditure Savings and/or Revenue Increase: $434,325 Suntntary of Proposal: The Combined Hiring Plan initially called for the filling of(40) police officer positions of various ranks over a 30 month period ending 12/31/2008. If FY 2008/09 the final (9) positions (1-Sgt and 8- police officers) would have been filled during the first six months of FY 2008/09. A more realistic time frame to fill the (8) police officer positions is by the end of the fiscal year, 6/30/2009. Revising the timing needed to fill these positions will allow us to reduce personnel costs by $434,325 in FY 2008/09 funded in Account #223. Cost to fill positions July-December: $734,900. Cost to fill positions Jan-June: $300,575. Savings: $434,325 Proposal Implications (pros/cons): Pros: 1. Salary savings of$434,325 in Account 4223. 2. Budgeted personnel costs will more truly reflect projected expenditures. 3. This proposal would allow $434,325 in General Fund Police expenditures, such as Patrol overtime, to be shifted to Measure Z and generate a corresponding savings in the General Fund. Cons: None. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Reduce hours of Recreation/Community Centers Fund. 001 Department:380—PR&CS Division: 388 —Community Centers Net Potential Expenditure Savings and/or Revenue Increase: $105,000 Summary of Proposal: Maintain the opening of all community and senior centers; however, with the following modifications in th hours of operations: Eliminate Saturday Operations of the 5 Community Centers. (Based upon pool openings at Ruben Campos and Hernandez lifeguard staffing will be necessary for summer months only). Saturday Operation for (5) Community Centers (2) staff/center @ avg. cost of$10/hr = $20/hr x 6hrs x 50 Saturdays = $6000/center x 5 centers = $30,000 and Reduce Recreation/ Community Centers from Monday— Friday 9 am to 8 pm to Monday - Friday, 11am to 7pm — Reducing Center operations(3) Hours/day: (3) hrs/center x 5 days/wk = 15hrs/wk @ avg. cost of $20/two staff($10 per hour per person) = $300 x 50 wks = $15,000/center x 5 center = $75,000. Proposal Implications (pros/cons): • Note: Some affected personnel will be considered for staffing assignments at Operation Phoenix and/or Delmann Heights which will actually increase General fund savings figures. The need for weekend staffing is less than on weekdays; however, there will be an impact with reduced service delivery. ,a:-> 1„ i BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Increase chargeback's to LMD's for inspection and management Fund: 001 Department.-380—PR&CS Division(s): 381, 382 —Administration/Park Maintenance • Net Potential Expenditure Savings and/or Revenue Increase: $50,000 Summary of Proposal: • Additional salary savings will result from charging the proportionate personnel services time to LMDs (Landscape Supervisor, Parks Division Supervisor , LMD Inspectors, and the Director. Proposal implications (pros/cons): • This approach seeks to maximize eligible non General fund revenue sources in a creative manner. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Hold three PMW II's vacant Fund: 001 Department.-380—PR&CS Division: 382 —Park Maintenance • Net Potential Expenditure Savings and/or Revenue Increase: $118,500. Summary of Proposal: • Currently 1 PMW II has submitted his resignation letter. Given his current level of productivity, we believe that we can staff w/a SBETA worker during the summer months, increased productivity and leave vacant. With the termination of PMW III (Cemetery), filling of that position by a PMW II and keeping the PMW II position open for savings. We have suspended the filling of the Vacant PMW II position @ $32,000 (which resulted from a promotion to PMW III). Although the position needs to be filled immediately, by reallocating a portion of the salary for additional supplies and additional part time hours (Groundsworker), we may be able to maintain savings. Savings from position: $32,000 Reallocate some savings to PT hours: 18,000 Reallocate some savings to M&C: 5,000 Net savings: $9,000 Proposal Implications (pros/cons): • Park personnel are severely understaffed, and this approach may eventually reach the point of diminishing returns; however, this is an innovative approach to maintain/enhance service delivery while contributing savings. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Restructure/reorganize contract recreation sites (Westside, Delmann Heights) Fund: 001 Department:380—PR&CS Division: 388 — Community Centers Net Potential Expenditure Savings and/or Revenue Increase: $150,000. Summary of Proposal: Similar to the elimination of contract services on the park maintenance side, the Department has the ability to eliminate contract services on the recreation and community services side. These actions could result in $200,000 in savings next fiscal year less staffing adjustments. The Department, as the City, is essentially broke, and the only method to accomplish almost $500,000 in savings next fiscal year is to terminate contracts with the Boys and Girls Club (BGC) @ Delmann Heights for $104,000 and Missionary Baptist Church (Westside Community Center) for $100,755. • Option A—Terminate the Boys and Girls Club Contract - retain center operations by existing recreation staff. • Option B— Enter into a lease agreement of Delmann Heights to the Boys and Girls Club to include programming and facility/grounds maintenance. • Option C— Significantly reduce the contract services amount by $75,000, as the Department continues to manage the Head Start program at Delmann Heights and reassign recreation staff to manage the center with limited support by the BGC. • Option D —Terminate West side contract and integrate activities at Delmann Heights and/or 5th and Perris Hill Senior centers. Proposal Implications (pros/cons): • Both are historically good community programs; however, the Department has the capability of providing similar services with comparable service delivery with existing staff. Under BGC, participation at Delmann Heights has averaged 5-10 youth per day vs. 60-100 in other centers operated by City staff. • Operated out of a church, Westside plays host to a congregate meal program, clothing giveaway and other social services. The principals instrumental in forming this relationship are part of City staff and can/should integrate these services at City facilities. The community relationship can be maintained even with this recommendation; however, immediate/advanced notification will help facilitate a smooth transition. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Reduce recreation division funding for materials and operations; backfill with Drug and Gang funds Fund: 001 Department.-380—PR&CS Division: 388/389 — Community Centers and Aquatics/Sports • Net Potential Expenditure Savings and/or Revenue Increase: $38,000 Summary of Proposal: • Anticipating approval of FY 2008/09 Drug and Gang budget for Parks and Recreation for activities and equipment that foster anti drug and gang participation. Proposal Implications (pros/cons): • Fosters positive social/recreational activities and supports the premise that prevention/intervention are effective crime fighting tools. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Budget revenue from Fiscalini Field use agreement with CSUSB Fund: 001 Department.-380—PR&CS Division: 382 —Park Maintenance • Net Potential Expenditure Savings and/or Revenue Increase: Estimated FY 08/09 Savings - $15,000 Summary of Proposal: • Finalize the Cal State agreement to utilize Fiscalini as their home field. Negotiations are currently underway w/an agreement by June/July; however, any agreement will need to include ongoing maintenance. This cost is approximately $40,000 per year, which will possibly relieve the general fund of this obligation (PMW III position). Proposal Implications (pros/cons): • After discussions and the State fiscal crisis, initial funding resembles $15,000 for direct cost, plus in-kind services and negotiations with Datronics for Billboard/scoreboard revenue over a proposed 10 year agreement. The partnership will prove to be advantages over the years; however, hard dollars to the level we require are not immediately available. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Discontinue funding for A Special Place Children's Museum Fund: 001 Department:380—PR&CS Division: 381—Administration F0 Net Potential Expenditure Savings and/or Revenue Increase: $20,000 Summary of Proposal: Discontinue funding for A Special Place Children's Museum. Proposal Implications (pros/cons): Minimal impact as staff indicated that the true contribution for the past 2years has been in-kind services (the building). The Children's Museum has pursued grants for the past year. • BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Suspend opening (or open late) 3 pool sites Fund: 001 Department.-380—PR&CS Division: 389—Recreation/Aquatics/Sports • Net Potential Expenditure Savings and/or Revenue Increase: $4,600— 7,100 depending upon option Summary of Proposal: • Recommend the opening of 1 pool (Jerry Lewis) vs. three, which will reduce the need to hire lifeguards (but will again eliminate traditional summer program job opportunities for youth). • Estimated Savings—If the 2008 Aquatics Season is delayed until July 1St, the savings from staffing: Nunez -$2,337, Hernandez $1,337 and Mill $1,337. This would be reduced by $400 of loss revenue for a total FY 08/09 savings of$4,611. (If the closures remained for the entire Aquatics Season an additional $2,500 may be realized in FY 08/09). Proposal Implications (pros/cons): • This proposal will impact summer recreation and employment. Ongoing pool maintenance will still be required to prevent cracking and other severe maintenance issues. • BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Eliminate some contract maintenance services; use EDA-funded personnel to provide services to the Agency Fund: 001 Department:380–PR&CS Division: 382 –Park Maintenance • Net Potential Expenditure Savings and/or Revenue Increase: Estimated FY 08/09 Savings - S 100,000. Summary of Proposal: • Hiring of three (3)personnel under EDA to facilitate community beautification. At approximately $40,000 per person and $70,000 for supplies/equipment= $190,000, these employees, cross-trained in landscape maintenance, graffiti abatement, construction and tree trimming, will assume EDA contracted sites and improve the aesthetics of areas identified as our economic corridors. This will include Metrolink, civic center, and current contracted sites. They will also assume mowing of park sites currently contracted through the general fund. • The aforementioned is a critical recommendation to the viability of maintenance activities in this city. The non general fund expenditure will also allow for the elimination of approximately $100,000 - $135,000 in contracted services fees (General fund). With this year's purchase and delivery of 4 mowers and 2 trailers, the additional personnel will absorb these duties and increase service delivery citywide. In addition to the EDA approval, this will require a 30-day notice for the termination of the agreements. Proposal Implications (pros/cons): • The approach will address service delivery shortfalls—lack of ability to rapidly, mobilize, dispatch and track/address issues that affect the aesthetics of the community and thus economic development.. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Reorganize the streetlight repair section of the Streets Division toward contracting for basic streetlight repair services. Fund: 001 Department: Public Services Division: Streets Net Potential Expenditure Savings and/or Revenue Increase: $127,240 savings Summary of Proposal: Eliminate one Electrician I position and one Electrician II position assigned to streetlight repair and contract for this service. Proposal Implications (pros/cons): Public Services has two vacant electrician positions. The recently completed Management Partners Study recommended contracting streetlight repair services. Public Services reassigned lift station maintenance from the Streetlight section to the Sewer Section. A contractor has been hired to complete routine streetlight repairs. These include items such as light bulb replacement, fuse replacement, globe replacement and photocell replacement. The cost for this service was already accounted for by the elimination of two vacant Electrician I positions, which have already been removed from the Preliminary Budget. This proposal is to eliminate the remaining two vacant Electrician I and Electrician II positions. The loss of staff positions could negatively impact us during emergency situations such as ongoing rain storms or wind events that require Public Services Staff to respond on a continuous 24 hour per day basis. 5/29/2008 12:41 PM BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Hold vacant a Senior Office Assistant Position in the Public Services Department Fund: 001 Department: Public Services Division: Streets Net Potential Expenditure Savings and/or Revenue Increase: $43, 379 Summary of Proposal: Hold vacant a Senior Office Assistant Position in the Public Services Department. Proposal Implications (pros/cons): The Senior Office Assistant position became vacant earlier this year with a retirement. This position handles bill payment for the Street Division. It serves as the primary bill payment and paperwork processing associated with the payment of bills and tracking of fund balances. If this position is eliminated it will save the General Fund $43,379 per year. The duties performed by this position are necessary and critical to ongoing bill payment and budget expenditure tracking. If the position is not filled these duties would be redistributed to the three remaining staff members in the Street Division. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Eliminate two vacant Maintenance Worker II positions and one Maintenance Worker I position. Fund: 001 Department: Public Services Division: Streets Net Potential Expenditure Savings and/or Revenue Increase: $147,783 savings Summary of Proposal: The Street Division Concrete/Asphalt Section has three vacant positions that would assist with daily street and sidewalk repairs. This proposal eliminates these positions. Proposal Implications (pros/cons): Elimination of these positions delays the ability to respond to requests for street and sidewalk repairs and represents a 25% cut in staff to complete this work. Most of street repair and sidewalk repair work is necessary to limit the City liability related to claims for trip and falls on sidewalks or claims to repair cars that strike potholes. These positions are important to City emergency response during inclement weather such as an extended period of rain, which requires Public Services to go to a 24 hour response schedule. There will be three less staff persons to handle ongoing emergency response with the enactment of this proposal. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Miscellaneous Street Maintenance reductions Fund. 001 Department: Public Services Division: Streets Net Potential Expenditure Savings and/or Revenue Increase: $10,950 savings Summary of Proposal: Reductions to Street Maintenance accounts, including: $6700 in materials and supplies, $1,000 in small tools. $250 in education, and $3000 in equipment maintenance. Proposal Implications (pros/cons): Trimming of the budgetary accounts are not expected to significantly impact street repair operations because we expect position reductions will reduce the ability to provide repair service which will result in less spending in these various accounts next fiscal year. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Street Division Streetlight Section Miscellaneous Deductions Fund: 001 Department: Public Services Division: Streets Net Potential Expenditure Savings and/or Revenue Increase: $6,200 savings Summary of Proposal: Reduce small tools account $1,800, reduce training $1,000, reduce rentals $3,400. Proposal Implications (pros/cons): With reduced staffing in the Streetlight Section we expect to spend less in training, tool purchases and rental of equipment. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Titre/Description: Reduce Street Maintenance Contracting Fund: 001 Department: Public Services Division: Streets Net Potential Expenditure Savings and/or Revenue Increase: $50,000 savings Summary of Proposal: Reduce Street Maintenance Contractual Services by $50,000 Proposal Implications (pros/cons): Public Services supplements staff street repair services by contracting for additional street repair services. We contracted for $250,000 in street repair services this year. This proposal is to cut this amount by $50,000. We normally use contract services to handle large repair jobs that would tie up our repair staff so we can continue to respond to smaller repair locations. A $50,000 reduction will limit our ability to have these larger repairs made this coming year. These locations tend to be high traffic areas that receive numerous complaints. It will most likely take longer to repair some of these locations. s • I BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Reduce contract tree trimming Fund: 001 Department: Public Services Division: Streets Net Potential Expenditure Savings and/or Revenue Increase: $200,000 savings Summary of Proposal: Eliminate $200,000 in general fund contract tree trimming. Proposal Implications (pros/cons): Annually the City contracts for $300,000 in tree trimming services. This amount allows neighborhood trimming to occur about every 7 to 8 years. Eliminating this funding source will means all trimming will be done by the five member city trimming crew. There will be no trimming except for required safety trimmings due to hanging limbs, to clear regulatory signage or for streetlight clearance. We receive about 99 tree maintenance requests per month. The city crew can handle about 90 of these requests each month. The $100,000 remaining will be for emergency contractor assistance. Other tree trimming will continue using Refuse and/or CIP funds. 5/29/2008 12:45 PM BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Reduction in Fleet Services budget line items Fund: 635 Department: Public Services Division: Fleet Services Net Potential Expenditure Savings and/or Revenue Increase: $139,800 savings Summary of Proposal: Reduce overtime $50,000, reduce materials/supplies $33,800, reduce rentals $5,000, reduce outside vehicle maintenance $35,000 and eliminate $6,000 for capital purchases and eliminate $10,000 training funding. Proposal Implications (pros/cons): There are expected to be budgetary reductions in several city departments. We expect these funding reductions to result in reduced service levels and thereby reduced use of vehicles and equipment. The proposed Fleet reductions are our best estimate of how overall service level reductions will translate into reduced service levels for Fleet. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Position Reductions—Full Time Fund: 124 Department: Animal Control Division: Field Services Net Potential Expenditure Savings and/or Revenue Increase $48,000 Summary of Proposal: Eliminate Customer Service Position in License Office (filled) $48,000 Proposal Implications (pros/cons): Pro: Eliminating the Customer Service Representative will result in the least impact to the department in meeting service delivery. Con: Elimination of the Customer Service Position will result in a layoff. License Office will close on Saturday and business will be handled from the main Animal Shelter Adoption Office. Increase in wait time to get a license. f BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Eliminate position of Executive Assistant to the Director Fund: 031 Department: City Clerk Division: Administration Net Potential Expenditure Savings and/or Revenue Increase: $79,259 (including benefits) Summary of Proposal: Eliminate position of Executive Assistant to the Director Proposal Implications (pros/cons): Pros: This cut will help us reach the $179,100 in cuts requested of this department by the City Manager's Office Cons: The position proposed to be cut is a position filled by a veteran City employee with over 20 years of service. The person staffing this position is charged with the following primary responsibilities: processing all resolutions adopted by the Mayor and Council and following up to ensure proper execution by internal/external signators to resolutions and any accompanying agreements; handling research requests; assembling Council agenda backup and distributing agenda backups;processing appeals, updating Personnel Folders as a result of action taken by the City Council; arranging for publication of public notices with the newspaper; the referendum petition process;filing, handling customers at the counter;preparing/posting of agendas for the Bicentennial Committee. In addition to these primary responsibilities, the person occupying this position serves as a backup to other staff members for such tasks as processing ABC licenses; updating the CA Govt Code;processing claims on a daily basis; maintaining the Initiative Petition process;processing LAFCO documents; updating the League roster; maintaining the legal opinion log;posting meeting notices;scanning documents and preparing CDs for Council agenda backup; updating the Municipal Code and providing telephone support. The majority of the above listed tasks are time-sensitive and require prompt action to meet deadlines and to provide timely and efficient service to our internal and external customers. Elimination of this position will result in having to distribute above primary duties to the remaining 4 persons on the Administrative staff and may result in our inability to meet mandated deadlines,particularly when we are short staffed due to vacations, illnesses, or unexpected absences. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Eliminate Part Time Staff Fund: 001 Department: 141 -Civil Service Division: 141 Net Potential Expenditure Savings and/or Revenue Increase: $16,000 Summary of Proposal: The only discretionary funds in the Civil Service Department outside of the funding for the Chief Examiner(required by City Charter) and 2 full time employees is $16,000 for a part-time Clerk and $6,400 for the bare-bone materials and supplies (M&O)required to run the Department for the next fiscal year. Since staffing and M&O are already reduced to minimal amounts, this proposal involves the only other discretionary areas left: Eliminate the Department's part time Clerk Proposal implications (pros/cons): Elimination of Part-Time Clerk: This position is budgeted to work the equivalent of 3-3.5 days a week, and augments the 2 regular staff of the Civil Service Department. The workload assigned to this position has increased over 200%when compared to the same time last year and the 2 regular positions cannot absorb these duties without service impacts. The result will be negative impacts on the services provided to Departments, including Civil Service's services to the Water Department, which generate $67,000 in revenue to the City's General Fund. Additionally service levels to employees and job applicants will be reduced, and the time it takes to complete testing/selection processes will increase. Recently the Civil Service Department and Human Resources exchanged offices. Part of this move was specifically intended to transfer most of the responsibility for the 2nd floor front counter(serving citizens, employees and job applicants)to Civil Service. The Civil Service Department's primary functions and responsibilities also frequently require regular staff to be out of the office to conduct testing and support the Civil Service Board during regular meetings and disciplinary appeal hearings. (For example, it is not unusual for the Chief Examiner to be in attendance at a hearing for one or more days, 1 of the 2 other employees to be manning the tape equipment to record the proceedings, and the remaining employee to be conducting/proctoring candidate testing—leaving no one in the Civil Service Offices.) Without this part time position to augment regular staff, it will be impossible to schedule these required functions (or cover sick leave and vacation absences) and still have staff in the office to continue processing job applications and respond to job candidates, or to answer phones and provide service at the front counter. The Human Resources Department will also be impacted by front counter traffic that needs services HR can't provide. Civil Service is also responsible for determining seniority, bumping rights and order of layoff when there is a reduction in staff. Given the current budget issues and the likelihood of layoffs, Civil Service's workload will be increasing at the same time this position is eliminated. F BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: 3 filled Building Inspector Positions to be eliminated Fund: 191 Department: Development Services Division: Building Net Potential Expenditure Savings and/or Revenue Increase: Savings of$208,527 Summary of Proposal: Cut 3 Building Inspector positions for Fiscal Year 2008/2009. Proposal Implications (pros/cons): A maximum of 10-15 calls per day per inspector is a realistic standard to insure quality inspections. In the past several years, the calls per day have far exceeded that amount. At this time, the calls for inspection have been meeting the standard. Cutting three positions will increase the number of missed inspections and reduced inspection services may delay construction projects. 5/30/20083:39:47 PM BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Lay off one(1) Electrician Fund: 001/325 Department: Facilities Management Division: Building Maintenance Net Potential Expenditure Savings and/or Revenue Increase: $70,400 Summary of Proposal: The Building Maintenance Division has one (1) Electrician position that is filled at this time. Staff proposes that this person be laid off for the coming year. Proposal Implications (pros/cons): Pros: Cost savings through employee layoff. Cons: Lower level of customer service. Building maintenance has one electrician to provide maintenance service to over 48 locations, and this will require the division to contract for this work. Potentially there will be cost savings for one year, but then the deferred maintenance will have a negative impact. 5/30/20083:38:29 PM I� i BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Layoff one(1) Plumber Fund: 001/325 Department: Facilities Management Division: Building Maintenance [!E F Net Potential Expenditure Savings and/or Revenue Increase: $65,500 Summary of Proposal: The Building Maintenance Division has one (1) Plumber position that is filled at this time. Staff proposes that this person be layed off for the coming year. Proposal Implications (pros/cons): Pros: Cost savings through employee layoff. Cons: Lower level of customer service. Building maintenance has one plumber to provide maintenance service to over 48 locations, and this will require the division to contract for this work. Potentially there will be cost savings for one year, but then the deferred maintenance will have a negative impact. 5/30/20083:42:04 PM i BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Lay off IT Technician II, Operations Group Fund: 679 Department: IT Division: Information Technology Net Potential Expenditure Savings and/or Revenue Increase: $78,700 Summary of Proposal: Lay off IT Technician II, Operations Group Proposal Implications (pros/cons): Currently, there are three IT Technicians II in the IT Operations Group. Additionally, there is one IT Technician II assigned to the Public Safety Group. The IT Operations Group provides day-to-day technical PC support to all City Departments, including PC hardware repair, software installation/upgrades, and user training. The Operations Group also provides close support to all other IT groups (Network, GIS, Business Systems and Public Safety). The Operations Group also performs tasks critical to the City, i.e., daily backups of City/Water Department data,transmittal of City/Water payroll files to financial institutions, printing of Water utility bills,technical support during Council meetings, and support of Blackberry mobile devices. With 1200 computers to support(including PC's, laptops, Police MDC's), on average, each technician supports 240 computers, more than twice the national average. During the Management Partners study, the consultant stated that the IT staffing is four to five employees less than a typical organization of its size. Any layoff in the IT Operations Group will have a significant negative effect on services and response times: • Repair turn-around time would double to two weeks • Daily walk-through of all department would not be possible • All network cabling would need to be contracted,with cost transferred to requesting departments • Having a technician available for immediate response to other departments would cease • Repairs to Police/Fire MDC's would take significantly longer • Having a technician available for Council meeting technical support would be inconsistent • Helpdesk phone line would have to be eliminated due to lack of staffing • Payroll transmittal responsibilities would have to be transferred back to the respective departments • Support to internal IT groups would be reduced/eliminated All of the above impacts are based upon the layoff of one IT Technician II in the Operations Group. If the IT Technician II in the Public Safety Group is also subject to lay off,then the remaining two Technicians II will be responsible for all the functions currently done by four technicians. Even the lay off of one technician will cause severe delays/cancellations of service. i BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description:Lay off IT Analyst I Fund. 679 (IT) Department: IT Division: Information Technology Net Potential Expenditure Savings and/or Revenue Increase: $76,100 Summary of Proposal: Lay off IT Analyst I assigned to IT Business Systems Group. Proposal Implications (pros/cons): This position directly performs numerous tasks related to the City web site, new citizen request management(CRM) system, animal shelter management system, integrated security management system (ID Badge), building permit system, business registration system, daily system backups, and provides support to senior IT staff. This position is the primary IT support position for the newly implemented citizen request management system. If this position is lost, this significant workload will need to be absorbed by higher-level Analysts who already have a significant backlog of work. This will have a negative impact on both the day- to-day service provided to departments and various technology projects. 5/30/20084:05:52 PM BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Lay off IT Technician II—Public Safety Systems Group Fund: 679 Department: IT Division: Information Technology Net Potential Expenditure Savings and/or Revenue Increase: $68,100 Summary of Proposal: Lay off the IT Technician II from the Public Safety Systems Group located at Police Department's headquarters. Transfer responsibility for all computers and printers to the IT Operations Group located at City Hall. Batch processing jobs such as False Alarm invoicing would also be transferred to the Operations Group. In addition, this proposal would return responsibility for the Police Department's portable communications equipment to the PD's Personnel and Training Unit. Proposal Implications (pros/con): There will be no on-site technician support for the 550 PD computer users. PD Employees will have to wait for an Operations Group technician to respond to the Police Station. Uniformed, on-duty, police officers will have to drive to City Hall to get technical support for on- board Mobile Data Computer(MDC) problems. Officers will have to return to the Police Station to put their patrol cars "out-of-service" when Operations Group technicians are unable to provide immediate repairs adding to the time that officers will not be able to respond to emergency calls. 5/30/20084:07:17 PM BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: REPLACE CROSSING GUARDS WITH VOLUNTEER PROGRAM Fund: 001-General Fund Department: Police Division: 217-Traffic Net Potential Expenditure Savings and/or Revenue Increase: $195,000 Summary of Proposal: Replace the Crossing Guard program with a voluntary program managed by individual schools. Actual costs for FY 07/08 are projected to be approximately $390,000. The San Bernardino School District reimburses one half the actual cost of the program. Using volunteer crossing guards will save approximately $195,000 in FY 08/09. Proposal implications (pros/cons): Pros: 1. Annual budget savings of$195,000 to both the City and School District. 2. Elimination of administrative overhead by the Police Department. 3. Community Service II that oversees program will have additional time to perform and expand her other duties which will free up time for the Traffic Detective to perform additional follow- up investigation of traffic accidents. 4. Timesavings for HR and Personnel Training due to elimination of processing crossing guard applicants. Cons: Decreased parent and volunteer involvement in the school district may be prohibitive. 05/29/08 11:56 AM iF BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Vacate (1) Police Records Tech I position Fund: 001-General Fund Department: Police Division: 222 Net Potential Expenditure Savings and/or Revenue Increase: $41,500 Summary of Proposal: Upgrades to the FileNET system will allow one Records Technician position to be held vacant. The efficiency gained by the FileNET upgrade allows one filled position to be vacated and maintain the same volume of Police report scanning. Proposal Implications (pros/cons): Pros: 1. Use of technology to achieve annual salary savings of$41,500. Cons: Requires a layoff. f i i BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: As part of reorganization of the Police Department— Vacate (2) CSO I positions Fund: 001 Department: Police Division: Various Net Potential Expenditure Savings and/or Revenue Increase: $113,000 Summary of Proposal. As part of the Department's proposed reorganization, 2 CSO I's would be eliminated. Since a separate proposal calls for holding current vacancies, this would require a layoff. Proposal Implications (pros/cons): Pros: 1. Increased efficiency of department operations and better utilization of reassigned personnel. 2. Improved management oversight of critical department operations and corresponding decrease in City liability. 3. Budget savings totaling $766,616 due to savings in salaries, rent and utilities. Cons: 1. Closure of Community Service Offices that may be perceived as a decrease in the police presence in neighborhoods where the offices are located. 2. Requires layoff. Community Service Officer I (Layoffs of last 2 hired CSO 1) 16 I 2 I $3,250 I $1,460 12 $113 000 6/2/2008 12:01 PM BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Reorganize the Streets Division—vacate seven (7) positions Fund:001 Department: Public Services Division: Streets Net Potential Expenditure Savings and/or Revenue Increase: $395,900 savings Summary of Proposal: Eliminate one maintenance supervisor position and eliminate four maintenance worker II positions. Proposal Implications (pros/cons): If this proposal is approved we would eliminate on supervisor position and six maintenance worker positions. It would result in the elimination of one of the two right of way crews. Right of Way works seven days a week to remove illegally dumped materials, weed spray throughout the community, clear channels, and other miscellaneous work to improve the appearance of the City. Eliminating the crew would reduce coverage to a regular work week shift. This section now cleans between 400-600 illegal dumping locations per month. We can expect their productivity to be cut by 50%, which means we will have illegally dumped materials sitting for extended periods of time in alleys and along streets and city owned rights of way. The concrete maintenance, asphalt maintenance, drain maintenance, tree maintenance, and right of way maintenance sections have a total of twenty seven full time employees. With approval of this reduction in force, along with elimination of three vacant positions detailed in a separate proposal, total staffing would be reduced to seventeen, a 37%reduction in staffing. There will be extended wait time to repair streets, sidewalks, clearing storm drains and channels, which do pose increased potential liability exposure. Eliminating these positions will reduce the ability to respond to ongoing rainstorms or other natural event. When Public Services activates a 24 hour response schedule we will have 8.5 fulltime equivalents available to clear storm drains, place sandbags, set barricades or handle other duties for each of our 12 hour shifts citywide. Please note that the department has two vacancies in sewer and will be conducting a departmental promotional for these positions. We are hopeful that there will be two Maintenance Workers Its that qualify and can fill these vacancies (the MQs are different for Sewer Maintenance Worker and Maintenance Worker II). BUDGET SAVINGS PROPOSAL SUMMARY Proposal Titre/Description: Eliminate Part Time Salaries in the Fleet Division Fund: Fleet Department: Public Services Division: Fleet Net Potential Expenditure Savings and/or Revenue Increase: $60,200 savings Summary of Proposal: Funding for part time positions in the Fleet Division would be eliminated. Proposal Implications (pros/cons): Fleet Services uses part time personnel to assist with equipment maintenance. These employees will assist by travelling to pick up parts or change tires and other miscellaneous work that would otherwise be handled by a mechanic. Cutting these funds will mean parts pick up, tire changing and other support activities will have to be handled by mechanics or an Equipment Service Worker. Funds saved by this reduction will reduce the total number of full time positions needed to be eliminated. 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Q) @ f0 O O O N O C 4) c Z+ C O C_ O fC0 d E 'O N LL _ _ .2 — 01 U c N N a N N N (o C w C OS N .O m N m a Q CO O w N H OS (cow — � v_icoi atcp x � (co 2U� c 2 o CL N .c O 0) tyn C E U m O o N c 3 Ti (n O co ca was c O � � LU E aNi m U m °) in in c E � c CL W r d (`tea •� w o p o c c c O M c (n in S Q t o L na) vU `8 3: 00 .9 " c f0 o a Ha c U E m c y N c o *6 ca E t w R E m °�° o o L LL 7 m e c h o m t0 Q o U (� a> c o ° m CL m 3 rn m c > u c v U 15 �«d 7 N @@ y . m N > 'C > > N U U N a) (6 w w y N N C N W C rn •D U •D 'O r2 3 7 7 7 N 7 t U O O O F- !� •U 'D 'D 'D 'D .N.. = L 07 N > E• •:? o � oo -� a� a� a� a) � m � = > > o E'; dam c �w (n 2w 22 �� 2 � � � R o a co U) t- a� oC7 Q w o c � o LL H N (n w v) O O E E 2 - u E E m Z Z .Z Z Z Z Z Z Z o 0 U) N U) � N N (n (on U) N C7 U' t(n v v •g v v v •v v .v o a V a s a s a m oa a as aaaa a. a o c� c� BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Reorganize the Streets Division; vacate one Maintenance Supervisor and 3 Maintenance Worker II's Fund:001 Department: Public Services Division: Streets Net Potential Expenditure Savings and/or Revenue Increase: $352,400 savings Summary of Proposal: Eliminate one maintenance supervisor position and eliminate three maintenance worker II positions. In addition, reduce the impact of maintenance services on the general fund by transferring $150,000 in gas tax to the general fund. We can minimize the impact of this force reduction if we phase out one maintenance worker II position in October and one in January to match expected retirements. This will reduce the overall savings from $241, 100 to $202,400. Also, by transferring $150,000 from the gas tax fund to the general fund we will further reduce the impact of street maintenance services on the general fund and realize an overall $352,400 savings in general fund expenditures.. Proposal Implications (pros/cons): If this proposal is approved we would eliminate on supervisor position and three maintenance worker positions. The proposal would result in the elimination of one of the two right of way crews. Right of Way works seven days a week to remove illegally dumped materials, weed spray throughout the community, clear channels, and other miscellaneous work to improve the appearance of the City. This section now cleans between 400-600 illegal dumping locations per month. The use of work sentence crews will offset some of the impacts of this cut. The concrete maintenance, asphalt maintenance, drain maintenance, tree maintenance, and right of way maintenance sections have a total of twenty seven full time employees. With approval of this reduction in force, along with elimination of three vacant positions detailed in a separate proposal, total staffing would be reduced to twenty. There will be extended wait time to repair streets, sidewalks, clearing storm drains and channels, which do pose increased potential liability exposure. 6/11/2008 9:52 AM f' U 0o a �oor0 O �vT 0 00 V) iM co i .a C w A m > m L7 0 ` �o W Q O Ix on T r r r 0 N N O M ,- V' 3 p a LL a C T-0000 O O O O O O O C-4 O N a7 a) V C 7 f6 ° a > . o LL U• 0 ` a t O h G O) O 0 a) Q E co 20 u� N m G Q h 0 0 CL o' 3 0u�3rn Om EU C rm o c = U G O o > 3 N C 2 .0 CD y y 3 h C O a a (06 •C .G z 0 a) �a 0 O C >, fa •L D G p O 0 O_►- 0 E o 0 p N CL C -0 w = � a � Lo'> h vrn c a ° lcO:' a) v h h O y - LL CU Oa N C 0 O 0 m c o O 2 o p •y 3 m O '> o o as Q. co m 0 m 0 cu m m E o z oL c .+ y � ) > QO Q M a) .n O t�' ° nO z O zD� > Q2 Q. a- a) N 0 0 0 O O O O O O O p O O 3 0 0 0 00000 O O p O O C COOS OI� rrO In Off• N O N co 00 Chor- tr0 (Da) � � N ccoo N r N r r M M T Y d Z y cu h � avi ami c � U O ,C N h V, N a) h O C O h 3 N N N E F co O a cx Ja N m N •V a� rn =3 I a .Q a � O ° > la a aoi in = -2 -Elan c c�i k 0 0 N U) C d c N 0 .n U CO > 0 m �� E jF- QF- O'O ',O W QOU !X o E c aHHH �!d O o _ a� O C �5 rr � VJ caiv U) Qti E d H y o coma I U O� Q _ °> U dm o 0 0 0 Eo w t c EvE � c� v0v � 0) c`Oi � Ec +°• a g °: j w IL- > > > > fl > > c w 10- a a -o o G.) p _ N > C C O C U N N v d Z cco mo •ZE m � EVm °- aNi � a� m co aoi u w a� m a) .v v ,v N -o flE - > Z 'u `-' 0 go nZ (D LL a) w o 0 0 :3 m 0 Q00cAtt d LL d CL Lo. 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O > O U a) a) O Up O> > » L O O_ c � v O_ a) p m = a z O az (flD -o > m _ y x100 0 00000 O 00 O O O) O O O O O O O O O O O O O O C C O O LO LO I- O to O m N N O a0 (O ap to C (O 06 tfj M L O (D f> V O (O 1- 1- (O tT V 0) O t0 r M t7 m Z N N U) m C a) .0 CL N a) O> N cc > _ m ? a) m L O — C N N C O O O a) m L m E F- o m — o `m a (U co � -NO` > '` E a o o to-n a) m CD to C L N C N j T W U C m C6 E jf— Q 1— CTS C 'O o O w E r v — — to m to m ti c v n d H rn d m m' a) a) m ° m m U a) M C c C C C U E c v.N M 0 0,0 0 a) E O C L 21 in S E o E �' 0 lu u 0 u a o U � O -o E C — o > w H > > > > a > > m w F- o. 0 Df t 0 N _ a) c U a) u C p C C O N A 47 O 'V ° E LL 0 �v E0 Z o_ m n rn CL Z .� - - - ._ > n Z CD e .> m a� m F_ H H o 0 0 > > m in a U) LL D d dd 0- U) BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Position Reductions —Full Time Fund: 124 Department: Animal Control Division: Field Services Net Potential Expenditure Savings and/or Revenue Increase $48.000 Summary of Proposal: Eliminate Customer Service Position in License Office (filled) $48,000 Proposal Implications (pros/cons): Pro: Eliminating the Customer Service Representative will result in the least impact to the department in meeting service delivery. Con: Elimination of the Customer Service Position will result in a layoff. License Office will close on Saturday and business will be handled from the main Animal Shelter Adoption Office. Increase in wait time to get a license. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Eliminate Part Time Staff Fund: 001 Department: 141 -Civil Service Division: 141 Net Potential Expenditure Savings and/or Revenue Increase: $16,000 Summary of Proposal: The only discretionary funds in the Civil Service Department outside of the funding for the Chief Examiner(required by City Charter) and 2 full time employees is $16,000 for a part-time Clerk and $6,400 for the bare-bone materials and supplies (M&O) required to run the Department for the next fiscal year. Since staffing and M&O are already reduced to minimal amounts, this proposal involves the only other discretionary areas left: Eliminate the Department's part time Clerk Proposal Implications (pros/cons): Elimination of Part-Time Clerk: This position is budgeted to work the equivalent of 3-3.5 days a week, and augments the 2 regular staff of the Civil Service Department. The workload assigned to this position has increased over 200% when compared to the same time last year and the 2 regular positions cannot absorb these duties without service impacts. The result will be negative impacts on the services provided to Departments, including Civil Service's services to the Water Department, which generate $67,000 in revenue to the City's General Fund. Additionally service levels to employees and job applicants will be reduced, and the time it takes to complete testing/selection processes will increase. Recently the Civil Service Department and Human Resources exchanged offices. Part of this move was specifically intended to transfer most of the responsibility for the 2"d floor front counter(serving citizens, employees and job applicants) to Civil Service. The Civil Service Department's primary functions and responsibilities also frequently require regular staff to be out of the office to conduct testing and support the Civil Service Board during regular meetings and disciplinary appeal hearings. (For example, it is not unusual for the Chief Examiner to be in attendance at a hearing for one or more days, 1 of the 2 other employees to be manning the tape equipment to record the proceedings, and the remaining employee to be conducting/proctoring candidate testing—leaving no one in the Civil Service Offices.) Without this part time position to augment regular staff, it will be impossible to schedule these required functions (or cover sick leave and vacation absences) and still have staff in the office to continue processing job applications and respond to job candidates, or to answer phones and provide service at the front counter. The Human Resources Department will also be impacted by front counter traffic that needs services HR can't provide. Civil Service is also responsible for determining seniority, bumping rights and order of layoff when there is a reduction in staff. Given the current budget issues and the likelihood of layoffs, Civil Service's workload will be increasing at the same time this position is eliminated. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: 3 filled Building Inspector Positions to be eliminated Fund: 191 Department: Development Services Division: Building Net Potential Expenditure Savings and/or Revenue Increase: Savings of$208,527 Summary of Proposal: Cut 3 Building Inspector positions for Fiscal Year 2008/2009. Proposal Implications (pros/cons): A maximum of 10-15 calls per day per inspector is a realistic standard to insure quality inspections. In the past several years, the calls per day have far exceeded that amount. At this time, the calls for inspection have been meeting the standard. Cutting three positions will increase the number of missed inspections and reduced inspection services may delay construction projects. 5/30/20083:39:47 PM BUDGET SAVINGS PROPOSAL SUMMARY F al Title/Description: Layoff one(l) Plumber 01/325 Department: Facilities Management Division: Building Maintenance Net Potential Expenditure Savings and/or Revenue Increase: $65,500 Summary of Proposal: The Building Maintenance Division has one (1) Plumber position that is filled at this time. Staff proposes that this person be layed off for the coming year. Proposal Implications (pros/cons): Pros: Cost savings through employee layoff. Cons: Lower level of customer service. Building maintenance has one plumber to provide maintenance service to over 48 locations, and this will require the division to contract for this work. Potentially there will be cost savings for one year, but then the deferred maintenance will have a negative impact. 5/30/20083:42:04 PM BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Lay off IT Technician II, Operations Group Fund: 679 Department: IT Division: Information Technology Net Potential Expenditure Savings and/or Revenue Increase: $78,700 Summary of Proposal: Lay off IT Technician II, Operations Group Proposal Implications (pros/cons): Currently, there are three IT Technicians II in the IT Operations Group. Additionally, there is one IT Technician II assigned to the Public Safety Group. The IT Operations Group provides day-to-day technical PC support to all City Departments, including PC hardware repair, software installation/upgrades, and user training. The Operations Group also provides close support to all other IT groups (Network, GIS, Business Systems and Public Safety). The Operations Group also performs tasks critical to the City, i.e., daily backups of City/Water Department data,transmittal of City/Water payroll files to financial institutions, printing of Water utility bills,technical support during Council meetings, and support of Blackberry mobile devices. With 1200 computers to support(including PC's, laptops, Police MDC's), on average, each technician supports 240 computers, more than twice the national average. During the Management Partners study, the consultant stated that the IT staffing is four to five employees less than a typical organization of its size. Any layoff in the IT Operations Group will have a significant negative effect on services and response times: • Repair turn-around time would double to two weeks • Daily walk-through of all department would not be possible • All network cabling would need to be contracted, with cost transferred to requesting departments • Having a technician available for immediate response to other departments would cease • Repairs to Police/Fire MDC's would take significantly longer • Having a technician available for Council meeting technical support would be inconsistent • Helpdesk phone line would have to be eliminated due to lack of staffing • Payroll transmittal responsibilities would have to be transferred back to the respective departments • Support to internal IT groups would be reduced/eliminated All of the above impacts are based upon the layoff of one IT Technician II in the Operations Group. If the IT Technician II in the Public Safety Group is also subject to lay off, then the remaining two Technicians II will be responsible for all the functions currently done by four technicians. Even the lay off of one technician will cause severe delays/cancellations of service. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Lay off IT Analyst I Fund: 679 (IT) Department: IT Division: Information Technology Net Potential Expenditure Savings and/or Revenue Increase: $76,100 Summary of Proposal: Lay off IT Analyst I assigned to IT Business Systems Group. Proposal Implications (pros/cons): This position directly performs numerous tasks related to the City web site, new citizen request management (CRM) system, animal shelter management system, integrated security management system (ID Badge), building permit system, business registration system, daily system backups, and provides support to senior IT staff. This position is the primary IT support position for the newly implemented citizen request management system. If this position is lost, this significant workload will need to be absorbed by higher-level Analysts who already have a significant backlog of work. This will have a negative impact on both the day- to-day service provided to departments and various technology projects. 5!30/20084:05:52 PM BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Lay off IT Technician II—Public Safety Systems Group Fund: 679 Department: IT Division: Information Technology Net Potential Expenditure Savings and/or Revenue Increase: $68,100 Summary of Proposal: Lay off the IT Technician II from the Public Safety Systems Group located at Police Department's headquarters. Transfer responsibility for all computers and printers to the IT Operations Group located at City Hall. Batch processing jobs such as False Alarm invoicing would also be transferred to the Operations Group. In addition, this proposal would return responsibility for the Police Department's portable communications equipment to the PD's Personnel and Training Unit. Proposal Implications (pros/con): There will be no on-site technician support for the 550 PD computer users. PD Employees will have to wait for an Operations Group technician to respond to the Police Station. Uniformed, on-duty, police officers will have to drive to City Hall to get technical support for on- board Mobile Data Computer (MDC) problems. Officers will have to return to the Police Station to put their patrol cars "out-of-service" when Operations Group technicians are unable to provide immediate repairs adding to the time that officers will not be able to respond to emergency calls. 5/30/20084:07:17 PM BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: REPLACE CROSSING GUARDS WITH VOLUNTEER PROGRAM Fund: 001-General Fund Department: Police Division: 217-Traffic Net Potential Expenditure Savings and/or Revenue Increase: $195,000 Summary of Proposal: Replace the Crossing Guard program with a voluntary program managed by individual schools. Actual costs for FY 07/08 are projected to be approximately $390,000. The San Bernardino School District reimburses one half the actual cost of the program. Using volunteer crossing guards will save approximately $195,000 in FY 08/09. Proposal Implications (pros/cons): Pros: 1. Annual budget savings of$195,000 to both the City and School District. 2. Elimination of administrative overhead by the Police Department. 3. Community Service II that oversees program will have additional time to perform and expand her other duties which will free up time for the Traffic Detective to perform additional follow- up investigation of traffic accidents. 4. Timesavings for HR and Personnel Training due to elimination of processing crossing guard applicants. Cons: Decreased parent and volunteer involvement in the school district may be prohibitive. 05/29/08 11:56 AM BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Vacate (1) Police Records Tech I position Fund: 001-General Fund Department: Police Division: 222 Net Potential Expenditure Savings and/or Revenue Increase: $41,500 Summary of Proposal: Upgrades to the FileNET system will allow one Records Technician position to be held vacant. The efficiency gained by the FileNET upgrade allows one filled position to be vacated and maintain the same volume of Police report scanning. Proposal Implications (pros/cons): Pros: 1. Use of technology to achieve annual salary savings of$41,500. Cons: Requires a layoff. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: As part of reorganization of the Police Department—Vacate (2) CSO I positions Fund., 001 Department.- POIiCe Division: Various Net Potential Expenditure Savings and/or Revenue Increase: $113,000 Summary of Proposal: As part of the Department's proposed reorganization, 2 CSO I's would be eliminated. Since a separate proposal calls for holding current vacancies, this would require a layoff. Proposal Implications (pros/cons): Pros: 1. Increased efficiency of department operations and better utilization of reassigned personnel. 2. Improved management oversight of critical department operations and corresponding decrease in City liability. 3. Budget savings totaling $766,616 due to savings in salaries, rent and utilities. Cons: 1. Closure of Community Service Offices that may be perceived as a decrease in the police presence in neighborhoods where the offices are located. 2. Requires layoff. Community Service Officer I (Layoffs of last 2 hired CSO 1) 16 2 $3,250 $1,460 12 $113,000 62/2008 12:01 PM BUDGET SAVINGS PROPOSAL SUMMARY Proposal Titre/Description: Reorganize the Streets Division—vacate seven (7) positions Fund:001 Department Public Services Division: Streets Net Potential Expenditure Savings and/or Revenue Increase: $395,900 savings Summary of Proposal: Eliminate one maintenance supervisor position and eliminate four maintenance worker II positions. Proposal Implications (pros/cons): If this proposal is approved we would eliminate on supervisor position and six maintenance worker positions. It would result in the elimination of one of the two right of way crews. Right of Way works seven days a week to remove illegally dumped materials, weed spray throughout the community, clear channels, and other miscellaneous work to improve the appearance of the City. Eliminating the crew would reduce coverage to a regular work week shift. This section now cleans between 400-600 illegal dumping locations per month. We can expect their productivity to be cut by 50%, which means we will have illegally dumped materials sitting for extended periods of time in alleys and along streets and city owned rights of way. The concrete maintenance, asphalt maintenance, drain maintenance, tree maintenance, and right of way maintenance sections have a total of twenty seven full time employees. With approval of this reduction in force, along with elimination of three vacant positions detailed in a separate proposal, total staffing would be reduced to seventeen, a 37% reduction in staffing. There will be extended wait time to repair streets, sidewalks, clearing storm drains and channels, which do pose increased potential liability exposure. Eliminating these positions will reduce the ability to respond to ongoing rainstorms or other natural event. When Public Services activates a 24 hour response schedule we will have 8.5 fulltime equivalents available to clear storm drains, place sandbags, set barricades or handle other duties for each of our 12 hour shifts citywide. Please note that the department has two vacancies in sewer and will be conducting a departmental promotional for these positions. We are hopeful that there will be two Maintenance Workers Its that qualify and can fill these vacancies (the MQs are different for Sewer Maintenance Worker and Maintenance Worker II). BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Eliminate Part Time Salaries in the Fleet Division Fund: Fleet Department. Public Services Division: Fleet Net Potential Expenditure Savings and/or Revenue Increase: $60,200 savings Summary of Proposal: Funding for part time positions in the Fleet Division would be eliminated. Proposal Implications (pros/cons): Fleet Services uses part time personnel to assist with equipment maintenance. These employees will assist by travelling to pick up parts or change tires and other miscellaneous work that would otherwise be handled by a mechanic. Cutting these funds will mean parts pick up, tire changing and other support activities will have to be handled by mechanics or an Equipment Service Worker. Funds saved by this reduction will reduce the total number of full time positions needed to be eliminated. 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O 0 7 N U E y O N m _ m 0 0 0 C U d (Oj E C C C C yl y) N CO (D L N (4 c N (0 o E E (A.U `. O j O V) f4 (p U (6 m N N Ncn fC fC C > v > > U U U U U''D0 � ' o -O L O O E _ 2 : - -0 -o 0 2 ar m( = W 2 W 22 of xxx x O n WU) m (L a, Env) wwwo to o u_ :3 u W u u u u mo N .Q t (n U U U U > > y 7 7 7 > > 7 O 7 =3 m � aQ. d CL 0- aa. aa a_ 0- U BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Director of Animal Control to Part Time Fund: 124 Department: Animal Control Division: Animal Control Administration Net Potential Expenditure Savings and/or Revenue Increase: $99,800 Summary of Proposal: The Animal Control Director will retire on 7/16/08 and has agreed to work part time with no benefits, 20 hours per week, max of 960 hours per year. His total compensation of $162,202 would be offset by a part time wage of$62,400. I Proposal Implications (pros/cons): Pro: Significant salary savings Part time Director can still provide overall management for the department and technical assistance to the City. Director will comply with all meeting requirements Con: Extra work load on remaining animal control managers/supervisors. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Position Reductions—Part Time Fund: 124 Department: Animal Control Division: Field Services Net Potential Expenditure Savings and/or Revenue Increase $22,000 Summary of Proposal: 1. Eliminate two PT license checker positions (vacant) Proposal Implications (pros/cons): Pro: The PT license positions are vacant and have not previously been filled Con: None BUDGET SAVINGS PROPOSAL SUMMARY I Proposal Title/Description: Various Maintenance & Operation and Professional Services Account Reductions Fund.- See below Department: City Clerk Division: See below Net Potential Expenditure Savings and/or Revenue Increase: Savings of$41,700 Summary of Proposal: Fund 31 Administration - Reduce amount allocated for maintenance and operation in the City Clerk's Administrative Division by $6800. Fund 32 Elections - Cut $1900 from maintenance and operations account in Elections Division Fund 33 Business Registration - Cut $3000 from maintenance and operations account and other professional services account in Business Registration Division Fund 35 Records Management - Cut $30,000 from maintenance and operations; other professional services, and miscellaneous equipment in the Records Management Division Proposal Implications (pros/cons): Pros: Helps to meet cuts of$179,100 requested by the City Manager's Office Cons: Fund 31 - Reduction of various accounts will result in eliminating subscriptions to local newspapers; attendance at City Clerk's Annual Conference,Nuts and Bolts and Southern California Division meetings; reducing amount available for required publications on public hearings, ordinances, etc.; and eliminating training/education funds. Cons: Fund 32 Elections - amounts will impact funds available to meet costs for materials and supplies related to elections; advertising, dues and subscriptions and meetings and conferences. Cons: Fund 33 - Reduces amount available for meetings and conferences and eliminates funding for education/training. Reduces amount available for revenue enhancement fees to Progressive Solutions and credit card charges. Cons: Fund 35 - Reduces funds available for materials and supplies needed with the RIM Program; eliminates funds for dues and subscriptions (ARMA and for meetings and conferences). Additionally, eliminates funding for restoration of historical minute or ordinance books; and eliminates funding for completion of remodeling of RIM/Passport area and purchase of office equipment (replacing old chairs in conference room). 5/29/200812:03:14 PM BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Increase Business Registration Revenues by 880,000 Fund: 033 Department: City Clerk Division: Business Registration Net Potential Expenditure Savings and/or Revenue Increase: $80.000 revenue increase Summary of Proposal: In lieu of personnel cuts in the City Clerk's Office, we will work to increase business registration revenues by $80.000 in the next fiscal year. We plan to redistribute duties so that business registration staff can expend more time in identifying revenue sources and gaining compliance from non-registered businesses. Any cuts in personnel would force us to reduce the hours or close down the Passport Facility so that other staff members could assume the duties of anyone who might be laid off. Reducing or closing the Passport Facility could result in a loss of$100,000 or more in revenue. Proposal Implications (pros/cons): Pros: An increase in business registration revenues will avert personnel cuts so that we have a full complement of staff to carry out not only the tasks of bringing in revenue but also perform time sensitive tasks required of the City Clerk's Office. Cons: None i BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: City Manager's Office reduction in staff time and reductions to M & O and Professional and Contractual accounts. Fund: 001 Department: City Manager's Office Division: 101 Net Potential Expenditure Savings and/or Revenue Increase: $120,600 Summary of Proposal: This proposal assumes the following: • Reducing Professional/Contractual funding: $20,500 • Reducing Maintenance and Operation funding: $10,000 • Sharing the Analyst I and Analyst II positions with Integrated Waste Management Division 25% of the time each from July—December 2008: $43,100 • Not filling the Executive Assistant to the City Manager position when it becomes vacant in January 2009: $47,000 Proposal Implications (pros/cons): Reducing M & O and Professional and Contractual funding will have a minimal impact on this office because there is typically savings in these accounts at the end of every fiscal year. The department has been operating at reduced staffing levels since March of this year as part of our 07/08 budget cut (50% sharing of 2 Analyst positions). It has been a challenge, but the entire office staff stepped up and the workload continued in a productive manner. The proposal for next FY (25% sharing of 2 Analysts positions the first half of the FY) will be equally challenging. In January of 2009, the Analysts will return to the department full time, but the Executive Assistant to the CM will be retiring. We propose to not fill that position and share the workload among the remaining staff. Again, it will be a challenge, but the entire staff is committed to working together to fill the void and carry the workload. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Generate Employee Benefit Savings Fund: 001 Department: 141 -Civil Service Division: 141 Net Potential Expenditure Savings and/or Revenue Increase: $6,400 Summary of Proposal: Generate employee benefit savings by delaying until September the appointment of a new Chief Examiner Proposal Implications (pros/cons): Delay Appointment of New Chief Examiner: These cost savings can be achieved without any negative impact on the City or the Department. The Interim Chief Examiner has agreed to stay until September when the new Chief Examiner is expected to start. The benefit savings are achieved because the Interim Chief is considered a"part time" employee and, as such, does not earn benefits. I BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Delete 4 Code Officer II's Fund: 001 Department: Code Enforcement Division: 071 Net Potential Expenditure Savings and/or Revenue Increase: $323,600 Summary of Proposal: Reduction in staffing and supplies of four code enforcement officer Its for a savings of$298,572 in Personnel Services reduction in Internal Services, M&O of$25,000 total savings $323,572 Proposal Implications (pros/cons): Cons: reduction in staffing of approximately 20% means reduction in services by like amount Pros: Residential Rental Inspection Program hiring means no layoffs. BUDGET SAVINGS PROPOSAL SUMMARY i Proposal Title/Description: Reduce travel budgets Fund: General Department: Council Office Division: Net Potential Expenditure Savings and/or Revenue Increase: $ 17,300 Summary of Proposal: Proposed Council Office Budget Reduction 0215141 Local Travel and Meetings S 21,700.00 Savings S6,700.00 Adjusted Amount after Savings S 13,000.00 0215142-48 Meetings and Conferences for Wards 1 —7 Savings S10,600.00 Current Combined Total S67,268.00 Adjusted Amount After Savings S 37,716.00 The adjusted amount would allow each ward S 8,100.00 for travel Total Savings $17,300 Proposal implications (pros/cons): Travel costs are expected to rise for FY 08109. Reductions to the Meetings and Conferences may reduce the number of travel trips. I I BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Hold vacant Adm Ops Supervisor; retain retiring employee 20 hrs/wk Fund: General Fund Department: Council Office Division: Net Potential Expenditure Savings and/or Revenue Increase: S 25,000 Summary of Proposal: • Hold vacant Administrative Operations Supervisor position for 5 months and retain the employee on a part-time basis for 20 hrs per week. This will result in a savings of $ 25,000.00 for FY 08/09. Proposal Implications (pros/cons): Based upon the current workload, reductions to the 4-person council staff team will make it challenging to meet increasing work demands. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Hold Assistant Director vacant; use part time employee Fund. 001 Department: Development Services Division: 183 Net Potential Expenditure Savings and/or Revenue Increase: Net savings of$63,000 Summary of Proposal: Continue to fill on a part time, contractual basis. Proposal Implications (pros/cons): This position oversees and assists with all Public Works activities. Filling the position on a part time basis increases the workload of the City Engineer and decreases the ability to implement recommendations in the recent organizational review study report. In addition, this position plays a key role in the development and implementation of the CIP. Net Potential Expenditure Savings Calculation: Asst. Dir. Salaries and Benefits: $159,274 Less: Part-Time (96,304) Net Savings: $ 62,970 5/29/2008 12:35 PM BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Deputy City Engineer to Remain Vacant Fund: General Fund 001 Department: Development Services Division: 183 Net Potential Expenditure Savings and/or Revenue Increase: Savings of$132,500 Summary of Proposal: This position will remain vacant and the duties will continue to be divided between the City Engineer and the Assistant Director. The Deputy City Engineer would be responsible for assisting the City Engineer in management and supervision of the Public Works/Engineering Division. The position was created pursuant to recommendations in the recent organizational review study report to increase efficiency and effectiveness. Proposal Implications (pros/cons): If filled, this position would have played a key role in improving the services provided by the Public Works/Engineering Division and it would have been integral to implementation of the Development Services Action Plan. Several areas of improvement have been identified in both the action plan and organizational review, especially regarding Land Development and associated plan check services. A vacancy of this position will reduce the ability to carry out the identified recommendations for improvement of service and it will also affect the timing and costs of capital projects. A vacancy of this position will significantly reduce the ability of the public works division to implement the action plan for improvement of the land development review and plan check process. It will also affect the delivery and cost of capital projects, which will require the increased use of private consultants. I e BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Real Property Specialist to Remain Vacant Fund: General Fund 001 Department: Development Services Division: 182 Net Potential Expenditure Savings and/or Revenue Increase: Savings of$66,300 Summary of Proposal: This position will remain vacant and the duties will be split between the currently filled Real Property Specialist (with oversight from Real Property Manager) and the Real Property Manager. Proposal Implications (pros/cons): Keeping this position vacant will increase the amount of time required for formation of assessment districts, acquisition of right of way and easements needed for development and CIP projects, the vacation of streets, alleys and easements, monitoring of or establishment of new leases of City owned property, formation and coordination of underground utility districts, and right of way, easements, and real property research. Not filling the position will result in additional time required to carry out the various tasks and delays to new development and CIP projects. In addition, Real Property staff is also assisting in the Fire Department and Police Department with the acquisition of Real Property, either through negotiations or through eminent domain and are working with a consultant relative to Caltrans' acquisition of the fire repair facility. These types of projects require an extensive amount of time to complete due to the multiple steps and detail required to bring such projects to completion. Staff also assists the Water Department in acquisition of property and easements on an ongoing basis. .. ... . .. ... ... .... BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Survey Supervisor to Remain Vacant Fund: General Fund 001 Department: Development Services Division: 184 Net Potential Expenditure Savings and/or Revenue Increase: Savings of$74,900 Summary of Proposal: This position will remain vacant and the duties of the Survey Supervisor will continue to be the responsibility of the Construction Manager. The Survey Supervisor position is responsible for management and supervision of the City's land surveying personnel and related activities, including design surveys; construction surveys, topographic surveys; and records of survey as well as establishing and maintaining survey monuments, centerline ties, and bench marks. The Construction Manager is responsible for management and supervision of the inspection and contract administration for all public works projects in addition to supervision of the field personnel. Proposal Implications (pros/cons): This will result in reduction of maintenance of the City's survey infrastructure (e.g., monuments, centerline ties, corner records, benchmarks, etc.) which will affect the delivery of both private land development and capital projects. Increasing the responsibilities of the Construction Manage to include the duties of the Survey Supervisor will result in a diminished ability to carry out existing duties and this will affect capital projects in both survey support and inspection/administration support. This will result in higher project costs and/or delayed project delivery. Consultants may be used to help maintain project schedules, but this will result in higher project costs and increased administrative functions. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Principal Civil Engineer(Land Development) to Remain Vacant Fund. General Fund 001 Department: Development Services Division: 183 Net Potential Expenditure Savings and/or Revenue Increase: Savings of$126,600 Summary of Proposal: This position will remain vacant and the duties will continue to be the responsibility of the City Engineer. This Principal Engineer position would have been assigned to the Land Development Section and be responsible for assisting the City Engineer in management and supervision of that section. The position replaces a Senior Civil Engineer position pursuant to recommendations in the recent organizational review study report. Proposal Implications (pros/cons): If filled, this position would have played a key role in improving the services provided by the Public Works/Engineering Division, specifically with regard to review of land development projects and the associated plan check process. It would have been integral to implementation of the Development Services Action Plan. Several areas of improvement have been identified in both the action plan and organizational review, especially regarding Land Development and associated plan check services. A vacancy of this position will reduce the ability to carry out the identified recommendations for improvement of the plan check process. A vacancy of this position will significantly reduce the ability of the public works division to implement the action plan for improvement of the land development review and plan check process. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Traffic Engineer to Remain Vacant Fund: General Fund 001 Department: Development Services Division: 185 Net Potential Expenditure Savings and/or Revenue Increase: $65,600 Summary of Proposal: This position will remain vacant and the duties will continue to be the responsibility of the City Engineer. This position would have been responsible for management and supervision of the traffic engineering section. The position was recommended in the organizational review as well as the class and compensation study. Proposal Implications(pros/cons): The traffic engineer is responsible for the traffic engineering section,which provides support services to both land development and capital projects, including the review of development projects, identification of traffic impacts, congestion management,traffic signal design and plan checking, capital traffic controls projects, and study requests from the public and the Council office. These activities will be impacted by not filling this position and it will result in a longer turn around time for these services. The council office has been accustomed to getting responses to requests and complaints in a timely manner and this will affect how quickly these services can be performed in the future. An on-call consultant will be used to assist with the review land development applications and traffic signal design/plan checking. An on-call consultant($50,000)will be used to assist with special projects such as the I-10/Tippecanoe interchange improvements, which requires a considerable amount of time spent in meetings with SANBAG and Caltrans. Net Potential Expenditure Savings Calculation: Traffic Engineer Salaries and Benefits: $115,628 Less: Consultant Services (50,000) Net Savings: $ 65,628 05/29/08 12:19 PM BUDGET SAVINGS PROPOSAL SUMMARY I Proposal Title/Description: Planning personnel reorganization; hold vacancies Fund: 190 Department: Development Services Division: Planning Net Potential Expenditure Savings and/or Revenue Increase: Savings of$280,400 Summary of Proposal: 1. Hold 1 Senior Planner and 1 Associate Planner positions vacant. 2. Promote 1 Assistant Planner to a vacant Associate Planner position and 2 Planning Aides to vacant Assistant Planner positions. I Hold the 2 Planning Aide positions vacant. Proposal Implications (pros/cons): The net effect of this proposal will be continued vacancy of 4 staff positions within the Planning Division, with improved utilization of the existing Planning staff. Assistant and Associate Planners are vital to the day-to-day function of the Planning Division, and the individuals proposed for promotion are qualified for the recommended positions. The down side of this proposal is a very lean Planning staff, but the benefit will be the ability to utilize existing personnel to their full potential and to staff the most critical vacant positions. In addition, it is anticipated that the EDA Senior Planner will assist with processing of major development projects and/or projects that might require expeditious review. 5/29/2008 BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Hold Plans Examiner position vacant. Fund: 192 Department: Development Services Division: Plan Check Net Potential Expenditure Savings and/or Revenue Increase: Savings of$83,400 Summary of Proposal: Hold Plans Examiner position vacant for Fiscal Year 2008/2009. Proposal implications (pros/cons): Keeping this position vacant will lead to increased waiting times at the public counter, extended plan review processing times, and delays in returning phone calls. Based on previous economic downturns, while tract housing slows/stops and major commercial and industrial development slows, single family room additions, garage conversions, and similar home improvement projects tend to increase. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Leave two (2) Customer Service Representatives positions vacant Fund: 001/326 Department: Facilities Management Division: Parking Enforcement Net Potential Expenditure Savings and/or Revenue Increase: $89,000 Summary of Proposal: The Parking Enforcement Division has two (2) Customer Service Representative positions that are vacant at this time. Staff proposes that these positions be left vacant for the coming year. i f t Proposal Implications (pros/cons): Pros: Cost savings through leaving position vacant. Cons: Lower level of customer service. Many tasks have been outsourced for the past year and this will continue. s/�5/o BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Leave one(1) Plumber position vacant Fund. 001/325 Department: Facilities Management Division: Building Maintenance Net Potential Expenditure Savings and/or Revenue Increase: $63,400 Summary of Proposal: The Building Maintenance Division has one (1) Plumber position that is vacant at this time. Staff proposes that this position be left vacant for the coming year. Proposal Implications (pros/cons): Pros: Cost savings through leaving position vacant. Cons: Lower level of customer service. Building maintenance provides maintenance service to over 48 locations, and this will impact the delivery of those services. Many tasks have been outsourced for the past year and this will continue. < / A BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Leave one(1) Maintenance Mechanic position vacant Fund: 001/325 Department: Facilities Management Division: Building Maintenance Net Potential Expenditure Savings and/or Revenue Increase: $55,400 Summary of Proposal: The Building Maintenance Division has one (1) Maintenance Mechanic position that is vacant at this time. Staff proposes that this position be left vacant for the coming year. Proposal Implications (pros/cons): Pros: Cost savings through leaving position vacant. Cons: Lower level of customer service. Building maintenance provides maintenance service to over 48 locations, and this will impact the delivery of those services. Many tasks have been outsourced for the past year and this will continue. . ...... ._.... .. ... BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Leave two (2) Custodian positions vacant Fund: 001/324 Department: Facilities Management Division: Custodial Maintenance Net Potential Expenditure Savings and/or Revenue Increase: $85,200 Summary of Proposal: The Custodial Maintenance Division has two (2) Custodian positions that are vacant at this time. Staff proposes that this position be left vacant for the coming year. Proposal Implications (pros/cons): Pros: Cost savings through leaving position vacant. Cons: Lower level of customer service. Custodial Maintenance provides custodial service to over 49 locations, and this will impact the delivery of those services. Service levels and numbers of service days will be cut to perform the same work with less people. 5/j?A BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Hold vacant one(1) Facilities Scheduler Fund. 001/325 Department: Facilities Management Division: Building Maintenance Net Potential Expenditure Savings and/or Revenue Increase: $50,900 Summary of Proposal: The Building Maintenance Division has one (1) Facilities Scheduler position that is vacant at this time. Proposal Implications (pros/cons): Pros: Cost savings through holding the vacancy. Cons: Lower level of customer service. Building maintenance has one Facilities Scheduler to oversee the warehouse, shipping and receiving function, and the entry of workorders in the maintenance management system. The plan is to have the morning City Hall Security Guard operate the warehouse and shipping and receiving function for four hours per day. The entry of workorders into the maintenance management system will be done by the three clerks in the Facilities Management office at City Hall. Potentially there will be cost savings for one year, but then the lack of warehouse supervision will lead to system failures and ultimately higher costs. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Hold vacant one(l) Electrician Fund: 001/325 Department. Facilities Management Division: Building Maintenance Net Potential Expenditure Savings and/or Revenue Increase: $70,400 Summary of Proposal: The Building Maintenance Division has one (1) Electrician position that is vacant at this time. Staff proposes that this person be held vacant for the coming year. Proposal Implications (pros/cons): Pros: Cost savings through holding the vacancy. Cons: Lower level of customer service. Building maintenance has one electrician to provide maintenance service to over 48 locations, and this will require the division to contract for this work. Potentially there will be cost savings for one year, but then the deferred maintenance will have a negative impact. 6/4/200812:45:21 PM BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Eliminate the second security guard at Metrolink Fund: 001/325 Department: Facilities Management Division: Building Maintenance Net Potential Expenditure Savings and/or Revenue Increase: $25,000 Summary of Proposal: The Building Maintenance Division has a contract for one full-time and one part-time security guard service at Metrolink. This will eliminate the part-time security guard who monitors the west lot from 5:30 to 10:30 pm. Proposal Implications (pros/cons): Pros: Cost savings through contract reduction. Cons: Lower level of customer service and safety. The second security guard was added to this contract due to public concern over the location of the remote lot, west of the Mt Vernon Bridge. Staff plans to rewrite the post orders and require the full-time guard to park in the West lot, thus encouraging him to monitor the lot more carefully. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Eliminate the security guard at Villasenor Library Fund: 001/325 Department: Facilities Management Division: Building Maintenance Net Potential Expenditure Savings and/or Revenue Increase: $16,600 Summary of Proposal: The Building Maintenance Division has a contract for one part-time security guard service at Villasenor Library. This will eliminate the part-time security guard who monitors the site for four hours daily till closing. Proposal Implications (pros/cons): Pros: Cost savings through contract reduction. Cons: Lower level of customer service and safety. The security guard was added to this site due to public concern over activities taking place in the building and parking lot during after-school hours. There will be no security coverage at this site. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Eliminate the Building Maintenance Capital Building Component Replacement Fund Fund: 00 1/3 21 Department: Facilities Management Division: Building Maintenance Net Potential Expenditure Savings and/or Revenue Increase: $24,000 Summary of Proposal: The Building Maintenance Division has a$24,000 budget to replace capital equipment, which is for equipment that cost over $500 and has a useful life of five years or greater. This budget typically has been funded at over$100,000 for the replacement of HVAC, lighting, roofs, and other building components. Staff anticipates that requests will be made to the M&CC to fund emergency repairs in these areas. Proposal Implications (pros/cons): Pros: Cost savings through expenditure reduction. Cons: Lower level of service. The Building Maintenance Skilled Trades Staff are excellent at getting the most service from a piece of equipment, with the average age at replacement being over twenty (20) years. Not having an equipment replacement budget may lead to longer lead times in repairing capital equipment. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Eliminate the Custodial Equipment Replacement Fund Fund. 001324 Department: Facilities Management Division: Custodial Maintenance Net Potential Expenditure Savings and/or Revenue Increase: $4,000 Summary of Proposal: The Custodial Maintenance Division has a $4,000 annual budget to replace capital equipment, which is tools and equipment that cost over $500 and have a useful life of five years or greater. This budget typically replaces up to four pieces of equipment used in the cleaning of 49 sites. Proposal Implications (pros/cons): Pros: Cost savings through expenditure reduction. Cons: Lower level of customer service. The custodians are excellent at getting the most service from a piece of equipment, with the average age at replacement being fifteen(15) years. Not replacing equipment may lead to longer lead times in scheduling services. Now I BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Budget savings from cell phone plan modifications Fund: 001 Department:Facilities Division: 321 —Facilities Admin • Net Potential Expenditure Savings and/or Revenue Increase: $50,000 Summary of Proposal: E Currently, the City uses two cell phone service providers, Sprint/Nextel and Verizon. Sprint/Nextel has been the City's main cell phone service provider for the past 10 years. In the past 3 to 4 months, the City began to use Verizon for all Blackberry devices whose contracts expired with Sprint/Nextel. Through the review of phone bills, the main issue identified was the allocation of the City's shared minutes. The City's Sprint/Nextel cell phone bill is broken down into 10 sub-accounts billed on 6 different cycles, limiting the number of minutes that can be shared Citywide. Savings can also be achieved through consolidating all Verizon devices back to Sprint Restructuring the City's phone bill to one master plan, which would enable citywide minute sharing and eliminate minute overages, General Fund savings of $50,000/year can be attained. Proposal Implications (pros/cons): A reorganization of the City's cell phone plan is both cost and time effective. 05/29/08 12:09 PM BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Hold vacant Buyer position Fund: General Fund Department: Finance Division: 122 Net Potential Expenditure Savings and/or Revenue Increase: Expenditure savings of $67,100 Summary of Proposal: Finance has a vacant Buyer position, which is proposed to be kept vacant for FY 2008-2009. Proposal Implications (pros/cons): PROS: The City will save $67,100 in salary and benefits. CONS: Finance will have less staff in FY 2008-2009 which will keep the work load on existing staff at high levels. Purchasing in Finance will continue to be slow and Departments will have to wait longer for purchase orders and answers to questions/problems. This will slow work that Departments are trying to get done. Also Department staff will have to continue to get their own bids and quotes to help expedite their purchases. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Hold vacant Sr. Accountant position Fund: General Fund Department: Finance Division: 121 Net Potential Expenditure Savings and/or Revenue Increase: Expenditure savings of$52,600 Summary of Proposal. Finance has a vacant Sr. Accountant position, which is proposed to be kept vacant for FY 2008- 2009. It is proposed that part of the money from this position is to be kept to use to pay for some part-time help during the year. The Accounting Manager who just retired from the City will be brought back to work during the year on a part-time basis. Proposal Implications (pros/cons): PROS: Will save the City $52,600 and leave $36,000 in the Finance budget to have the retired Accounting Manager work some part-time hours during the year. CONS: Finance will have less staff in FY 2008-2009 which will keep the work load on existing staff at high levels. Processing in Finance will be slower and Departments will have to wait longer for answers to questions/problems. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: New Deferred Comp Administration agreement Fund. General Fund Department: Finance Division: 121 Net Potential Expenditure Savings and/or Revenue Increase: New Revenue of $48,000 Summary of Proposal: Going to Council in June will be a proposed new agreement for Deferred Comp Administration. As part of this agreement will be $48,000 paid to the City to cover staff salary/benefits costs for doing the administrative paper work for the program. 5 Proposal Implications (pros/cons): PROS: This proposal brings in additional revenue to the City without creating any additional work. CONS: Finance will have to continue using existing staff to do the administrative paper work for the Deferred Comp program instead of being able to hire additional staff to help with the work. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Use San Manuel contract revenue for budget balancing; shift station 224 remodeling cost to DIF Fund: Department: Fire Division: Administration Net Potential Expenditure Savings and/or Revenue Increase: $125,000.00 Summary of Proposal: The uncommitted revenue we received from the San Manuel contract was planned to be used to do the remodel of Station 224. By shifting that cost to DIF funds we can deposit the SM funds to the General Fund. Proposal Implications (pros/cons): None identified. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: UASI funds to offset salary cost of Disaster Mgmt. Coordinator Fund. Department: Fire Division: Disaster Management Net Potential Expenditure Savings and/or Revenue Increase: 50,000.00 Summary of Proposal: If the grant proposal is funded by Homeland Security, the department will utilize some of the funds to offset the salary of the Disaster Management Coordinator position. Proposal Implications (pros/cons): It is possible that we do not receive any grant funding this FY. i BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: AMR Contract Renewal Fund: Department: Fire Division: EMS Net Potential Expenditure Savings and/or Revenue Increase: $50,000.00 Summary of Proposal: The department is currently in negotiations with AMR to renew the annual contract at a new rate. All indications are that an agreement will be reached before the start of FY08/09. Proposal Implications (pros/cons): No negative implications. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Adjustment to EMS Billing program Fund: Department. Fire Division: EMS Net Potential Expenditure Savings and/or Revenue Increase: $200,000 Summary of Proposal: Adjust the EMS billing procedures to discontinue the exemption of all senior citizens over 65 years of age. Change the program to exempt only "low income" seniors. Proposal Implications (pros/cons): Pros: Would provide funding from people who use the EMS system the most and who have the ability to pay for it. Cons: There may be some concerns expressed from senior citizens. i BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Aircraft Regional Fire Fighting Training new revenue to cover program costs Fund: Department: Fire Division: Training Net Potential Expenditure Savings and/or Revenue Increase: $60,000.00 Summary of Proposal: The City, through the JPA that it entered into with the County Fire Department and Crafton Hills College, has been covering the overtime costs for instructors at the ARFF facility. All future instructor overtime will be reimbursed from the tuition fees received from other cities. Proposal Implications (pros/cons): Pros: This potential new revenue would cover the cost of overtime for instructors while still maintaining our ability to build the ARFF program. Con: None identified. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Fire Prevention Technician Vacancy Fund: Department: Fire Division: Prevention Net Potential Expenditure Savings and/or Revenue Increase: $38,000 Summary of Proposal: Leave Fire Prevention Technician position vacant for FY 08/09 Proposal implications (pros/cons): The Fire Prevention Technician position is assigned to the Multi-Family Inspection Program. This position is responsible for conducting annual fire and life safety inspections of multi-family complexes. A temporary loss of this position may result in loss of revenue. We have budgeted additional overtime in M&O to cover the additional hours for inspectors assigned to the program. Initial inspections will not be affected; however, follow-up inspections may take longer to complete. The vacancy of this position could result in a revenue loss of up to $20,000 per year due to our inability to complete the inspection process (loss in revenue amount is included in savings above). BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Administrative Assistant (Training Dept.) vacancy Fund: Department: Fire Division: Administration Net Potential Expenditure Savings and/or Revenue Increase: $57,300 Summary of Proposal: Leave the administrative assistant position assigned to the Training Division vacant for FY 08/09. Proposal Implications (pros/cons): This Administrative Assistant position was created to assist in the class coordination, billing etc. necessary to keep the Training Division operating. The position is primarily funded with revenue from the State Department of Education through our agreement with Santa Ana College. With this position unfilled we may experience a reduction in revenue from the Training Division due to our inability to offer courses that generate income through the students who attend. Our Training Division is extremely understaffed already for a Fire Department of our size, losing the only admin position we have severely impacts our ability to operate. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Adjust Funding for Replacement of the Station Alerting System Fund: Department: Fire Division: Administration Net Potential Expenditure Savings and/or Revenue Increase: $300,000.00 Summary of Proposal: Purchase a new Station Alerting System for the Fire Department with an initial $60,000 investment and lease purchase the remaining elements of the system over time. Savings includes $60,000 initial investment. Lease purchase payments would not begin until FY 09/10. Proposal Implications (pros/cons): The Station Alerting System is approximately 20 years old and experiences regular problems. The electronic hardware that makes up the system is no longer manufactured by Motorola, therefore; when failures occur the technicians have difficulty finding parts to make repairs. At some point in the near future, this system will fail and we won't be able to repair it properly. This will likely cause dispatching delays and failure to provide service in a timely manner until we can find temporary resolution to the problem. i BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Cancel all overtime for events, meetings etc. Fund: Department: Fire Division: Administration/Prevention Net Potential Expenditure Savings and/or Revenue Increase: $100,000.00 Summary of Proposal: Discontinue our participation in public events, presentations, inter-departmental committee meetings etc. that require overtime to be paid. Proposal Implications (pros/cons): This proposal has negative implications to the community in that we will no longer be able to attend public events on weekends, after hours etc. Our participation in school programs and many other social events that occur within the City will be discontinued unless we are reimbursed for our time. Our presence at these types of events will be limited to on-duty personnel when possible. In terms of operating the Fire Department, we rely on many of our field personnel to participate on committees that help guide the department in making decisions, setting policy etc. Our inability to pay overtime to those participants will seriously impact the collaboration between labor and management in the operation of the Fire Department. We can mitigate this impact somewhat by using technology and/or adjusting the meeting schedules. X29,'2008 BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Haz Mat Investigation Unit Fund: Department: Fire Division: Haz Mat Net Potential Expenditure Savings and/or Revenue Increase: $30,000.00 Summary of Proposal: The department is in the process of working to create an Investigation Unit for Haz Mat related incidents. The potential for significant revenue is high but until we can actually staff this unit we are limited to what we can do. It is my estimation that we can at least generate $30,000 in fines by handling this program under our present configuration. Proposal Implications (pros/cons): Pros: Additional Revenue and significant improvement to quality of life in San Bernardino by enforcing present Haz Mat laws and regulations through permits, inspections and investigations. Cons:Non identified. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Remove staffing from one, 4 person Engine Company Fund: Department: Fire Division: Operations Net Potential Expenditure Savings and/or Revenue Increase: $1,480,200 Summary of Proposal: Through attrition we would take the staffing from 1 Engine Company (12 Firefighters) and reassign them to replace retirees as they leave. Constant staffing provision of the MOU would need to be revisited to allow them to become "floating employees" who cover vacant shifts do to vacations, illness, injury etc. In time, as retirements occur and/or people leave the department all of the people in a"floating" status will be absorbed back into funded positions. Proposal Implications (pros/cons): If MOU provisions are not revisited, some layoffs may be required. It does reduce the available overtime to the workforce as a whole. On the negative side this scenario requires the removal of one of our Engine Companies, thereby possibly increasing our response times and decreasing our firefighting capabilities. It equates to removing approximately 10% of our daily, on-duty emergency response force. While we can manage this somewhat by moving equipment etc. it still poses a significant impact on our ability to provide our present level of service. This should only be considered a short term fix with the re- staffing of the Engine Company a City priority. 5/29/2008 BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Revenue from pursuing subrogation claims Fund: 001 Department: Human Resources Division: 111 Net Potential Expenditure Savings and/or Revenue Increase: $ 0,000 Summary of Proposal: The Human Resources recently assumed the responsibility of pursuing subrogation claims. For FY 2007-08 the department has been able to recover over $60,000. The department is anticipating continued revenue for FY 2008-09. Proposal Implications (pros/cons): Additional revenue enhancement for the City. WOMMMMEWMEMNOW BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Reduction to contracts for pre-employment physicals/drug testing Fund: 001 Department: Human Resources Division: 111 Net Potential Expenditure Savings and/or Revenue Increase: $20,000 Summary of Proposal: The Human Resources will assume responsibility for pre-employment physicals and drug testing from the Civil Service Department effective July 1, 2008. The total amount of transfer is $39,000 for FY 2008-09. Due to the reduced hiring plan, the human resources department believes that this line item will have savings. Proposal Implications (pros/cons): i I BUDGET SAVINGS PROPOSAL SUMMARY Proposal Titre/Description: Reduce the Advertising Account Fund: 001 Department: Human Resources Division: 111 Net Potential Expenditure Savings and/or Revenue Increase: $8,000 Summary of Proposal: Reduction to the advertising account due to reduced hiring plan. Proposal Implications (pros/cons): b I BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Reductions to the Workers' Compensation Division Fund: 678 Department: Human Resources Division: 452 Net Potential Expenditure Savings and/or Revenue Increase: $50,000 total savings; approx 75% ($37,500) of savings is to the General Fund Summary of Proposal:Multiple reductions to M& O accounts. Itemized list below. Proposal Implications (pros/cons): The reductions listed will impact programs designed to serve the needs of all City employees. State Law mandates employees who self administer Workers' Compensation claims to complete a minimum of 15 units of training per year. Reduction to the Other Professional Services account would result in the Human Resources Department being unable to provide these services to departments and employees. The cost would be transferred to the various departments and may cause a burden on their reduced budgets. Reduce Account 678-452-5111 (Materials/Supplies) by $500 Reduce Account 678-452-5131 (Mileage) by $200 Reduce Account 678-452-5132 (Meetings/Conf) by $1,500 Reduce Account 678-452-5133 (Education/Training) by $800 Reduce Account 678-452-5172 (Equip. Maintenance) by $300 Reduce Account 678-452-5174 (Printing) by $1,000 Reduce Account 678-452-5181 (Other Operating Expense) by $10,000 Reduce Account 678-452-5502 (Prof/Contract) by $10,700 Reduce Account 678-452-5503 (Outside Litigation) by $10,000 Reduce Account 678-452-5505 (Other Prof Serv.) by $15,000 (Fitness for Duty, TB testing (safety), hearing testing (safety), City administered physicals per MOD's, and flu shots) i BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Reduction to the Liability Division Fund: 629 Department: Human Resources Division: 453 Net Potential Expenditure Savings and/or Revenue Increase: $49,700 total savings; approx 75% ($37,300) of savings is to the General Fund Summary of Proposal:Multiple reductions to M do O accounts. Itemized list below. Proposal Implications (pros/cons): The reductions listed will impact programs designed to serve both employees and the community. *The additional time to hold the Safety Officer vacant will expose the City to additional liability issues. All remaining account balances are essential to properly provide service for the City and the community. Reduce Account 629-453-5015 (Overtime) by $3,000 Reduce Account 629-453-5111 (Materials/supplies) by $1,000 Reduce Account 629-453-5131 (Mileage) by $100 Reduce Account 629-453-5161 (Insurance Prem.) by $4,100 Reduce Account 629-453-5165 (SIR Deduct) by $1,000 Reduce Account 629-453-5172 (Equip. Maint.) by $200 Reduce Account 629-453-5174 (Printing) by $1,000 Reduce Account 629-453-5175 (Postage) by $700 Reduce Account 629-453-5181 (Other Operating Expenses) by $1,000 Reduce Account 629-453-5505 (Other Prof. Services) by $6,000 (Hazmat clean-up) One (1) month of salary savings for Safety Officer position - $7,900 *Additional three (3) months of salary savings for the Safety Officer position - $23,700 BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Reduce M&O, contract services, and capital outlay Fund. 679 Department: IT Division: Information Technology Net Potential Expenditure Savings and/or Revenue Increase: $248,900 Summary of Proposal: Reduce Maintenance & Operations by $35,200 Reduce Contract Services by $55,500 Reduce Capital Outlay by $158,200 Proposal implications (pros/cons): Overall, IT can continue to operate with the proposed cuts, however there will be a delay in providing some services and a reduction in capability due to cuts in training, maintenance contracts and programs. These cuts, in addition to the reduced preliminary budget will result in significant cuts in computer, printer and associated hardware and software purchases/maintenance. The desktop replacement fund has been significantly reduced leaving very little to handle unexpected problems that could arise among the 900 computer users. IT has funding for routine maintenance for the City web site, but has eliminated all support for enhancements and program services. The upgrade to the Dispatch Radio Consoles ($140K) will be delayed for a year or more, unless grant funding can be found. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Reduce M&O, capital outlay Fund: 679 Department., IT Division: Information Technology Net Potential Expenditure Savings and/or Revenue Increase: $73,100 Summary of Proposal: Reduce Maintenance & Operations by $61.400 Reduce Capital Outlay by $11,700 Proposal Implications (pros/cons): The Maintenance and Operations cuts of W AK reduce hardware purchases and selected hardware and software maintenance contracts. It is possible that we will be unable to repair or replace a significant number of computers and related equipment. Aerial photography used in GIS will not be upgraded and computer desktop maintenance will be further reduced. Another program will fund the $23,000 for 911 Recorder maintenance, but this is only one-time funding for FY 08-09. The $11,700 cuts in Capital Outlay will further reduce our stock of spare/replacement parts and delay the purchase of an ArcGIS server for a year or more. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Mobile Library Fund: 105 Department Library Division: 473 Net Potential Expenditure Savings and/or Revenue Increase: $195,504 savings Summary of Proposal: The City Council approved $195,504 for the operation of a mobile library unit to be purchased by the City Library Foundation for the provision of library services to underserved areas of the city. The library's budget for FY 2008/2009 has been augmented by that amount. *Note about the bookmobile: Each year the City Library Foundation selects to fund a library project from which the community would derive the greatest benefit. Realizing that a bookmobile could reach a large portion of the city's population that currently does not receive library services,the Foundation Board of Directors approached the City Council about a partnership where the Foundation would purchase a bookmobile if the City Council would fund the annual ongoing operation of it.The Foundation's other condition for the purchase of the bookmobile is that the mobile library should supplement the already existing library services and not be used to replace any of them. The Library Board of Trustees elected to use the bookmobile funds of$195,504* to further reduce the library budget for FY 2008/2009. Proposal Implications (pros/cons): Being keenly aware of the fact that every ward in San Bernardino lacks adequate library services,the entire City Council voted to approve the operation of a mobile library unit.The mobile library was to provide services to underserved city areas such as preschools,daycare centers,Head Start programs,senior centers and mobile home parks. In preparing a schedule for the mobile library stops,the library staff conducted an unscientific survey about the number of books and reading programs the preschools and daycare centers in the city provide.Not a single one of those had a structured reading readiness program or a library of appropriate children's books. In addition,throughout the years the library has received and continues to receive many requests for books and outreach programs from senior citizens centers and mobile home parks. Studies document that reading is still the most important survival skill,that illiteracy(inability to read) is the leading cause of poverty,unemployment and crime in the United States and that children who are exposed to reading and books from birth through age 5 have an overwhelming chance of succeeding as adults. A mobile library serving preschool children who do not have access to books and reading programs either because their preschool does not provide them or because of lack of transportation to a library,would make a significant contribution to a future of reduced crime and poverty in our city. In addition,the mobile library represents an opportunity for collaboration between the city and various community organizations. NOTE: A budget reduction would disqualify the San Bernardino Public Library from receiving money from the state Public Library Fund. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Hold Librarian II vacant Fund.-105 Department: Library Division: 471 Net Potential Expenditure Savings and/or Revenue Increase: $66,332 savings Summary of Proposal: Continue to keep the position of Librarian II vacant Proposal Implications (pros/cons): Nationwide statistics show that during times of economic crisis the use of public libraries increases. Since the downturn of the economy we have noticed an increase in the use of the services the San Bernardino Public Library provides. Keeping a position vacant means reduced staff and reduced i services. In order to meet the requested budget reduction, the Library Board of Trustees voted to reduce the hours of service at the branches from 54 hrs/wk to 30 hrs/wk but to maintain the same hours of service at Feldheym Central Library (54hrs/wk). The fulltime branch staff will make up the rest of their 40 hr workweek by working at Feldheym picking up some of the duties of this vacant position. i NOTE: A budget reduction would disqualify the San Bernardino Public Library from receiving money from i the state Public Library Fund. r 5/29/2008 BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Hold Senior Librarian vacant Fund:105 Department: Library Division: 471 Net Potential Expenditure Savings and/or Revenue Increase: $76,582 savings Summary of Proposal: Continue to keep the position of Senior Librarian vacant Proposal Implications (pros/cons): Statistics show that during times of economic crisis the use of public libraries increases nationwide. Since the downturn of the economy we have noticed an increase in the use of the services the San Bernardino Public Library provides. Keeping positions vacant means reduced staff and reduced services. In order to meet the requested budget reduction, the Library Board of Trustees voted to reduce the hours of service at the branches from 54 hrs/wk to 30 hrs/wk but to maintain the same service hours of operation at Feldheym Central Library (54hrs/wk). The fulltime branch staff will make up the rest of their 40 hr workweek by working at Feldheym picking up some of the duties of the vacant position. NOTE: A budget reduction would disqualify the San Bernardino Public Library from receiving money from the state Public Library Fund. 5/29/2008 BUDGET SAVINGS PROPOSAL SUMMARY Propos al Title/]Description: Part-time salary savings Fund:105 Department: Library Division: 471 Net Potential Expenditure Savings and/or Revenue Increase: $10,586 savings Summary of Proposal: The Library Board of Trustees voted to reduce the hours of service at all branch libraries from 54 hrs/wk to 30 hrs/wk. Reducing the hours enables us to operate the branches primarily with the full time staff and minimal part-time staff. An influx of fulltime staff from branches making up the rest of their 40 hr workweek enables us to reduce the part-time staff at Feldheym Library as well. Proposal Implications (pros/cons): Statistics show that during times of economic crisis the use of public libraries increases nationwide. Since the downturn of the economy we have noticed an increase in the use of the services the San Bernardino Public Library provides. The services that are in greatest demand in all of the libraries are the free computing services. At any given time of the day at all four libraries, there are long lines of people waiting to use the free computers. Reduced hours of service at the branches would mean longer lines for the computers at Feldheym Library. NOTE: A budget reduction would disqualify the San Bernardino Public Library from receiving money from the state Public Library Fund. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Electricity savings Fund:105 Department: Library Division: 471 Net Potential Expenditure Savings and/or Revenue Increase: $18,700 savings Summary of Proposal: In order to meet the requested budget reduction, the Library Board of Trustees voted to reduce the hours of service at the branch libraries from 54 hrs/wk to 30 hrs/wk. This will realize a huge savings of electricity. Additional savings would be realized as we continue to operate Feldheym Library at half lighting throughout FY 2008/2009. Proposal Implications (pros/cons): Statistics show that during times of economic crisis the use of public libraries increases nationwide. Since the downturn of the economy we have noticed an increase in the use of the services the San Bernardino Public Library provides. The services that are in greatest demand in all of the libraries are the free computing services. At any given time of the day at all four libraries,there are long lines of people waiting to use the free computers. Reduced hours of service at the branches would mean longer lines for the computers at Feldheym Library. NOTE: A budget reduction would disqualify the San Bernardino Public Library from receiving money from the state Public Library Fund. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Retirement health benefits savings/6 mo Fund:105 Department. Library Division: 471 Net Potential Expenditure Savings and/or Revenue Increase: $17,000 savings Summary of Proposal: Aurora Mendoza. Library Administrative Supervisor and Irene Thomsen, Branch Manager I would be retiring at the end of December 2008. Ms. Mendoza is an important and integral part of the library management team. She will return to serve the library in a part-time consultant position, which will realize some savings. Since the Board decided to reduce the service hours in all three branches to 30 hrs/wk, the position of Rowe Branch manager won't be filled immediately. However, since both retirements will have substantial payouts', the savings in not filling these positions and with Ms. Mendoza working part-time would be only in the area of health benefits. Proposal Implications (pros/cons): Not filling the two retirement positions would mean that smaller and overextended staff would be providing library services for which the demand has already increased because as stated earlier, the use of libraries increases during difficult economic times. NOTE: A budget reduction would disqualify the San Bernardino Public Library from receiving money from the state Public Library Fund. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Fund.- Maintenance& Operations and Contractual Services Department: Mayor's Office Division: Net Potential Expenditure Savings and/or Revenue Increase: $65,000 Summary of Proposal: Reduce Maintenance & Operations and Contractual Services. Proposal Implications (pros/cons): By reducing Maintenance & Operations and Contractual Services this will create a savings of $65,000. I BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Fund.- 001-011-5011-0000 Department: Mayor's Office Division: Net Potential Expenditure Savings and/or Revenue Increase: $58,200 Summary of Proposal: Hold vacant Administrative Assistant to the Mayor I position. Proposal Implications (pros/cons): By leaving the Administrative Assistant to the Mayor I position vacant it will create a savings of $58,200 in salary expenditures. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Hold vacant Selected Non-Sworn Police Positions II Fund: 001 Department: Police Division: Various Net Potential Expenditure Savings and/or Revenue Increase: $608,280 Summary of Proposal: The Police Department will hold vacant (12) currently vacant non-sworn police positions for all of FY 2008/09. Frozen positions will be reviewed at mid-year to determine if projected revenues have improved to allow positions to be filled. I i Proposal Implications (pros/cons): i Pros: Salary savings of$608,280 to offset budget deficit, calculated as follows: I Classifications Step No. of Monthly Monthly Months Total Range Positions Salary Benefits Vacant Police Records Technician 1 1/2 2 2359.50 $1,148 12 $84,184 Dispatch Supervisor 16 1 5351.00 $2,084 12 $89,220 Fleet Expeditor 1/2 1 2880.50 $1,278 12 $49,905 Rangemaster 1/2 1 3885.50 $1,529 12 $64,977 Less: part-time -2065.83 $0 12 ($24,790) Rangemaster Community Service Officer II 16 1 3420.00 $1,413 12 $57,996 Community Service Officer 1 1/2 6 2740.00 $1,243 12 $286,789 Totals 12 $ 608,280 Cons: 1. Less non-sworn staff to perform non-emergency police tasks that may need to be performed by police officers. 2. Decreased levels of staffing at the Front Desk may result in greater overtime expenditures to provide sufficient staffing level for vacations, sick leave and other absences. 3. A 20% reduction in supervision in the Dispatch Center may increase the city's liability for employees misconduct and mistakes. 61/2/2008 12:08 PM BUDGET SAVINGS PROPOSAL SUMMARY i Proposal Title/Description: Reorganize Police Department—Hold selected positions vacant, and upgrade selected positions necessary for reorganization. Fund: 001 Department: Police Division: Various i Net Potential Expenditure Savings and/or Revenue Increase: $653,600 Summary of Proposal: The Police Department will transition from a District Command community policing model in community storefronts, to a District Command community policing model r centralized in the Police Department. This includes the following realignment and reassignment of personnel: 1. Upgrade (1) Police Lieutenant's position to a Police Captain. 2. Create a fourth Police Division to level out administrative workload and reduce the City's liability. " 3. Divide the City into (4) geographic District Commands (instead of five). 4. Close (6) Community Service Offices and station District Commanders at the central Police Department. Create virtual web-based community service offices to enhance communication; use advanced technology in personal devices for area commanders, to give them real-time access by the community 5. Increase the number of Patrol beats from (21) to (28). 6. Reassign District Command personnel to increase Crime Impact Teams from (2)to (4). 7. Upgrade (1) Community Service Officer II position to an Information Analyst I to develop and transmit real-time crime maps to police officers on patrol. 8. Reassign District Command Detectives to the Detective Bureau to enhance follow-up investigations. 9. Retain (1) CSO I position to handle the administrative and clerical work of the (4) District Lieutenant's that will be housed at the central police facility. Proposal Implications (pros/cons): Pros: 1. Increased efficiency of department operations and better utilization of reassigned personnel. 2. Improved management oversight of critical department operations and corresponding decrease in City liability. 3. Budget savings totaling $653,600 due to savings in salaries, rent and utilities. Step No. of Monthly Monthly Months Classification Range Positions Salary Benefits Vacant Total Captain 5 1 $12,530 $4,759 12 $207,470 Less: Lieutenant 5 1 $12,172 $3,545 12 $188,606 Lead Sergeant: (Stipend only) 5 4 $500 12 $24,000 Sergeant: District Administrative S t 5 1 $9,522 $3,272 10 $127,943 District Administrative S t 5 1 $9,522 $3,272 10 $127,943 Chiefs Executive Officer (Sergeant) -x months 5 1 $9,522 $3,272 12 $153,531 Detective: District Detective 5 1 $7,701 $3,219 11 $120,124 Detective 5 1 $7,701 $3,219 6 $65,522 Detective 5 1 $7,701 $3,219 6 $65,522 Information Analyst I (crime mapper) 1/2 1 $4,743 $1,426 12 $74,024 Less: Community Sry Off II 16 1 $3,420 $1,426 6 $29,076 Total Personnel Savings $620,800 District Office Rent $29,000 Alarm maintenance $3,800 Total M&O $32,800 Grand Total Savings I $653,600 Cons: 1. Closure of Community Service Offices that may be perceived as a decrease in the police presence in neighborhoods where the offices are located. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Revise Timing of Filling Measure Z Positions added in FY 2008/09 Fund: 001-General Fund Department: Police Division: 223 Net Potential Expenditure Savings and/or Revenue Increase: $434,325 Summary of Proposal: The Combined Hiring Plan initially called for the filling of(40) police officer positions of various ranks over a 30 month period ending 12/31/2008. If FY 2008/09 the final (9) positions (1-Sgt and 8- police officers) would have been filled during the first six months of FY 2008/09. A more realistic time frame to fill the (8) police officer positions is by the end of the fiscal year, 6/30/2009. Revising the timing needed to fill these positions will allow us to reduce personnel costs by $434,325 in FY 2008/09 funded in Account#223. Cost to fill positions July-December: $734,900. Cost to fill positions Jan-June: $300,575. Savings: $434,325 Proposal Implications (pros/cons): Pros: 1. Salary savings of$434,325 in Account#223. 2. Budgeted personnel costs will more truly reflect projected expenditures. 3. This proposal would allow $434,325 in General Fund Police expenditures, such as Patrol overtime, to be shifted to Measure Z and generate a corresponding savings in the General Fund. Cons: None. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Reduce hours of Recreation/Community Centers Fund: 001 Department.-380—PR&CS Division: 388 —Community Centers Net Potential Expenditure Savings and/or Revenue Increase: $105,000 Summary of Proposal: • Maintain the opening of all community and senior centers; however, with the following modifications in th hours of operations: Eliminate Saturday Operations of the 5 Community Centers. (Based upon pool openings at Ruben Campos and Hernandez lifeguard staffing will be necessary for summer months only). Saturday Operation for(5) Community Centers (2) staff/center @ avg. cost of$10/hr = $20/hr x 6hrs x 50 Saturdays = $6000/center x 5 centers = $30,000 and Reduce Recreation/ Community Centers from Monday— Friday 9 am to 8 pm to Monday - Friday, 11am to 7pm — Reducing Center operations (3) Hours/day: (3) hrs/center x 5 days/wk = 15hrs/wk @ avg. cost of $20/two staff($10 per hour per person) = $300 x 50 wks = $15,000/center x 5 center = $75,000. Proposal Implications (pros/cons): Note: Some affected personnel will be considered for staffing assignments at Operation Phoenix and/or Delmann Heights which will actually increase General fund savings figures. The need for weekend staffing is less than on weekdays; however, there will be an impact with reduced service delivery. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Increase chargeback's to LMD's for inspection and management Fund: 001 Department.-380—PR&CS Division(s): 381, 382 —Administration/Park Maintenance • Net Potential Expenditure Savings and/or Revenue Increase: $50,000 Summary of Proposal: • Additional salary savings will result from charging the proportionate personnel services time to LMDs (Landscape Supervisor, Parks Division Supervisor , LMD Inspectors, and the Director. Proposal Implications (pros/cons): • This approach seeks to maximize eligible non General fund revenue sources in a creative manner. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Fund 3 Park Maintenance Worker I1's through EDA Fund: 001 Department: PRCS Division: 382 —Park Maintenance Net Potential Expenditure Savings and/or Revenue Increase: $166,200 Summary of Proposal: Fund 3 Park Maintenance Worker 11's through EDA Proposal Implications (pros/cons): As an alternative to holding these 3 positions vacant, they could be funded by EDA. 6/4/2008 10:26 AM BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Restructure/reorganize contract recreation sites (Westside Community Center) Fund: 001 Department.-380—PR&CS Division: 388 —Community Centers Net Potential Expenditure Savings and/or Revenue Increase: 550,000 (Option B below) Summary of Proposal: • Similar to the elimination of contract services on the park maintenance side, the Department has the ability to eliminate contract services on the recreation and community services side. These actions could result in up to $100,000 in savings next fiscal year less staffing adjustments. The Department, as the City, is essentially broke, and the only method to accomplish almost $500,000 in savings next fiscal year is to terminate/reduce contracts such as the Missionary Baptist Church (Westside Community Center) for $100,755. • Option A—Terminate West side contract and integrate activities at Delmann Heights and/or 5th and Perris Hill Senior centers ($100,755) • Option B— Reduce the contract by half to $50,000 Proposal Implications (pros/cons): • Operated out of a church, Westside plays host to a congregate meal program, clothing giveaway and other social services. The principals instrumental in forming this relationship are part of City staff and can/should integrate these services at City facilities. The community relationship can be maintained even with this recommendation; however, immediate/advanced notification will help facilitate a smooth transition. 6/4/2008 10:29 AM 6 BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Restructure/reorganize contract recreation sites (Delmann Heights) Fund: 001 Department.-380—PR&CS Division: 388 —Community Centers Net Potential Expenditure Savings and/or Revenue Increase: $50,000 (Option C below) Summary of Proposal: • Similar to the elimination of contract services on the park maintenance side, the Department has the r ability to eliminate contract services on the recreation and community services side. These actions could result in up to $100,000 in savings next fiscal year less staffing adjustments. The Department, as the ° City, is essentially broke, and the only method to accomplish almost $500,000 in savings next fiscal year is to terminate/reduce contracts such as the Boys and Girls Club (BGC) @ Delmann Heights for $104,000. • Option A—Terminate the Boys and Girls Club Contract - retain center operations by existing recreation staff. • Option B— Enter into a lease agreement of Delmann Heights to the Boys and Girls Club to include programming and facility/grounds maintenance. • Option C— Significantly reduce the contract services amount by $50,000, as the Department continues to manage the Head Start program at Delmann Heights and reassign recreation staff to manage the center with limited support by the BGC. Proposal Implications (pros/cons): • Although historically, a good community program, the Department has the capability of providing similar services with comparable service delivery with existing staff. Under BGC, participation at Delmann Heights has averaged 5-10 youth per day vs. 60-100 in other centers operated by City staff. 6/4/2008 10:31 AM BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Budget revenue from Fiscalini Field use agreement with CSUSB Fund: 001 Department.-380—PR&CS Division: 382 —Park Maintenance • Net Potential Expenditure Savings and/or Revenue Increase: Estimated FY 08/09 Savings - $15,000 Summary of Proposal: Finalize the Cal State agreement to utilize Fiscalini as their home field. Negotiations are currently underway w/an agreement by June/July; however, any agreement will need to include ongoing maintenance. This cost is approximately $40,000 per year, which will possibly relieve the general fund of this obligation (PMW III position). Proposal Implications (pros/cons): • After discussions and the State fiscal crisis, initial funding resembles $15,000 for direct cost, plus in-kind services and negotiations with Datronics for Billboard/scoreboard revenue over a proposed 10 year agreement. The partnership will prove to be advantages over the years; however, hard dollars to the level we require are not immediately available. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Reduce M&O to recognize end of Children's Museum funding Fund: 001 Department:380—PR&CS Division: 381—Administration • Net Potential Expenditure Savings and/or Revenue Increase: $20,000 Summary of Proposal: Reduce M&O to recognize end of Children's Museum funding Proposal Implications (pros/cons): Minimal impact as staff indicated that the true contribution for the past 2years has been in-kind services(the building). The Children's Museum has pursued grants for the past year and did not receive/request payment last fiscal year. 6/4/2008 10:34 AM BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Restructure/reduce Recreation Program Staffing Fund: 001 Department.-380—PR&CS Division: 388/389—Recreation/Community Centers/Aquatics-Sports • Net Potential Expenditure Savings and/or Revenue Increase: $207,400. Summary of Proposal: • Maintain existing vacancies year long (Community Svcs Center Supv). Estimated FY 08/09 Savings - $71,445 • Maintain savings from another Community Services Center Supervisor position (employee dismissal pending) —the position is budgeted at $$73,021; however, need to upgrade 1 3/4 Recreation Coordinator position to Supervisor who is currently budgeted at $26,235. Upon dismissal, the net Estimated FY 08/09 Savings - $30,000 • Maintain existing Community Services Center supervisor position vacancy. The incumbent is underfilling the soccer mgr position in the soccer fund. Estimated FY 08/09 Savings- $61,497 • Maintain existing Recreation Program coordinator. Estimated FY 08/09 Savings - $44,509 Proposal Implications (pros/cons): • Similar to park personnel, recreation staffing is limited and generally relies on mid year transfers, Operation Phoenix, etc. in order to provide a full range of programs. Staff members are currently wearing several hats; however, and the inability to fill these positions will continue to impact the quality of programs. 6/4/2008 11:15 AM • BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Eliminate some contract maintenance services; use EDA-funded personnel to provide services to the Agency Fund: 001 Department.•380–PR&CS Division: 382 –Park Maintenance • Net Potential Expenditure Savings and/or Revenue Increase: Estimated FY 08/09 Savings - $100,000. i r Summary of Proposal: • Hiring of three (3) personnel under EDA to facilitate community beautification. At approximately $40,000 per person and $70,000 for supplies/equipment= $190,000, these employees, cross-trained in landscape maintenance, graffiti abatement, construction and tree trimming, will assume EDA contracted sites and improve the aesthetics of areas identified as our economic corridors. This will include Metrolink, civic center, and current contracted sites. They will also assume mowing of park sites currently contracted through the general fund. • The aforementioned is a critical recommendation to the viability of maintenance activities in this city. The non general fund expenditure will also allow for the elimination of approximately $100,000 - $135,000 in contracted services fees (General fund). With this year's purchase and delivery of 4 mowers and 2 trailers, the additional personnel will absorb these duties and increase service delivery citywide. In addition to the EDA approval, this will require a 30-day notice for the termination of the agreements. Proposal Implications (pros/cons): • The approach will address service delivery shortfalls—lack of ability to rapidly, mobilize, dispatch and track/address issues that affect the aesthetics of the community and thus economic development.. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Reorganize the streetlight repair section of the Streets Division toward contracting for basic streetlight repair services. Fund.- 001 Department: Public Services Division: Streets Net Potential Expenditure Savings and/or Revenue Increase: $127,240 savings Summary of Proposal: Eliminate one Electrician I position and one Electrician II position assigned to streetlight repair and contract for this service. G 3 Proposal Implications (pros/cons): Public Services has two vacant electrician positions. The recently completed Management Partners Study recommended contracting streetlight repair services. Public Services reassigned lift station maintenance from the Streetlight section to the Sewer Section. A contractor has been hired to complete routine streetlight repairs. These include items such as light bulb replacement, fuse replacement, globe replacement and photocell replacement. The cost for this service was already accounted for by the elimination of two vacant Electrician I positions, which have already been removed from the Preliminary Budget. This proposal is to eliminate the remaining two vacant Electrician I and Electrician II positions. The loss of staff positions could negatively impact us during emergency situations such as ongoing rain storms or wind events that require Public Services Staff to respond on a continuous 24 hour per day basis. 5/29/2008 12:41 PM BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Hold vacant a Senior Office Assistant Position in the Public Services Department Fund: 001 Department: Public Services Division: Streets Net Potential Expenditure Savings and/or Revenue Increase: $43, 379 Summary of Proposal: Hold vacant a Senior Office Assistant Position in the Public Services Department. Proposal implications (pros/cons): The Senior Office Assistant position became vacant earlier this year with a retirement. This position handles bill payment for the Street Division. It serves as the primary bill payment and paperwork processing associated with the payment of bills and tracking of fund balances. If this position is eliminated it will save the General Fund $43,379 per year. The duties performed by this position are necessary and critical to ongoing bill payment and budget expenditure tracking. If the position is not filled these duties would be redistributed to the three remaining staff members in the Street Division. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Eliminate two vacant Maintenance Worker II positions and one Maintenance Worker I position. Fund: 001 Department: Public Services Division: Streets Net Potential Expenditure Savings and/or Revenue Increase: $147,783 savings Summary of Proposal: The Street Division Concrete/Asphalt Section has three vacant positions that would assist with daily street and sidewalk repairs. This proposal eliminates these positions. Proposal Implications (pros/cons): Elimination of these positions delays the ability to respond to requests for street and sidewalk repairs and represents a 25% cut in staff to complete this work. Most of street repair and sidewalk repair work is necessary to limit the City liability related to claims for trip and falls on sidewalks or claims to repair cars that strike potholes. These positions are important to City emergency response during inclement weather such as an extended period of rain, which requires Public Services to go to a 24 hour response schedule. There will be three less staff persons to handle ongoing emergency response with the enactment of this proposal. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Miscellaneous Street Maintenance reductions Fund: 001 Department: Public Services Division: Streets Net Potential Expenditure Savings and/or Revenue Increase: $10,950 savings Summary of Proposal: Reductions to Street Maintenance accounts, including: $6700 in materials and supplies, $1,000 in small tools, $250 in education, and $3000 in equipment maintenance. Proposal Implications (pros/cons): Trimming of the budgetary accounts are not expected to significantly impact street repair operations because we expect position reductions will reduce the ability to provide repair service which will result in less spending in these various accounts next fiscal year. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Street Division Streetlight Section Miscellaneous Deductions Fund: 001 Department: Public Services Division: Streets Net Potential Expenditure Savings and/or Revenue Increase: $6,200 savings Summary of Proposal: Reduce small tools account $1,800, reduce training $1,000, reduce rentals $3,400. Proposal Implications (pros/cons): With reduced staffing in the Streetlight Section we expect to spend less in training, tool purchases and rental of equipment. I BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Reduce Street Maintenance Contracting Fund: 001 Department: Public Services Division: Streets Net Potential Expenditure Savings and/or Revenue Increase: $50,000 savings Summary of Proposal: Reduce Street Maintenance Contractual Services by $50,000 Proposal Implications (pros/cons): Public Services supplements staff street repair services by contracting for additional street repair services. We contracted for $250,000 in street repair services this year. This proposal is to cut this amount by $50,000. We normally use contract services to handle large repair jobs that would tie up our repair staff so we can continue to respond to smaller repair locations. A $50,000 reduction will limit our ability to have these larger repairs made this coming year. These locations tend to be high traffic areas that receive numerous complaints. It will most likely take longer to repair some of these locations. BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Reduce contract tree trimming Fund. 001 Department: Public Services Division: Streets Net Potential Expenditure Savings and/or Revenue Increase: $200,000 savings Summary of Proposal: Eliminate $200,000 in general fund contract tree trimming. Proposal Implications (pros/cons): Annually the City contracts for $300,000 in tree trimming services. This amount allows neighborhood trimming to occur about every 7 to 8 years. Eliminating this funding source will means all trimming will be done by the five member city trimming crew. There will be no trimming except for required safety trimmings due to hanging limbs, to clear regulatory signage or for streetlight clearance. We receive about 99 tree maintenance requests per month. The city crew can handle about 90 of these requests each month. The $100,000 remaining will be for emergency contractor assistance. Other tree trimming will continue using Refuse and/or CIP funds. 5/29/2008 12:45 PM i f f BUDGET SAVINGS PROPOSAL SUMMARY Proposal Title/Description: Reduction in Fleet Services budget line items Fund: 635 Department: Public Services Division: Fleet Services Net Potential Expenditure Savings and/or Revenue Increase: $139,800 savings Summary of Proposal: Reduce overtime $50,000, reduce materials/supplies $33,800, reduce rentals $5,000, reduce outside vehicle maintenance $35,000 and eliminate $6,000 for capital purchases and eliminate $10,000 training funding. Proposal Implications (pros/cons): There are expected to be budgetary reductions in several city departments. We expect these funding reductions to result in reduced service levels and thereby reduced use of vehicles and equipment. 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O O a) O a (L) O m a a t O O d r JJ . m v e(1 San Bernardino Economic Development Agency Combined Tax Increment Fund Projections As of May 1, 2008 2008-09 2009-10 Fiscal Year Fiscal Year Projected Tax Inc 30,521,000 29,621,000 Expenditures Pledged TI: 20% Set-aside 6,104,200 5,924,200 Bond Payments 13,744,700 13,744,700 Bond Fees 69,000 69,000 County Charges 80,200 80,200 Pass-through Agree 977,642 986,150 Total Pledged 20,975,742 20,804,250 Amt Avail Prior to Other Obligations 9,545,258 8,816,750 Other RDA Revenue Interest Earned 1,880,200 1,720,200 Notes Receivable 1,222,500 9,500 Rental/Lease Rev 1,440,720 1,440,720 Other/Misc Income 6,176,500 78,500 Total Other Revenue 10,719,920 3,248,920 Total Est Available 20,265,178 12,065,670 Other RDA Obligations Salaries/Benefits 2,307,143 2,307,143 Agency Operations 381,590 331,905 Contracts/Agreements 20,159,000 2,311,000 Notes Payable 100,000 165,000 Property Main/Oper 3,294,600 2,497,600 Professional Services 3,624,050 1,821,300 Research/Spec Events 262,500 262,500 Legal 450,000 450,000 PAC 50,000 60,000 Total Other Expenses 30,628,883 10,206,448 Estimated Balance -10,363,705 1,859,222 Transfer In Fund Balance 10,363,705 (i Annual Reserve Bonding Cap 0 _1,850,000 Estimated Balance 0 9,222 Page 1 I i 1 " I 3 i I i O O o O O 00 0 0 0 0 0 OD 7 0 0 0 0 0 O O 0 M N Cl) 07 O V n O O O O V N o 0 N O N O O O N 0 0 O M O OD n O N r o N (D r N N N r- N W r .-- M O O CD O to O O W 0 w V V O O r` In U O N O (D W N n to O V V N 0 0 tD CO a- O N O V O co N f- V CO N V f` co O W N O O) N M tO !n N (D n F In r PI W O to W N V r n N M M r r N U N V (D M tp N OO•) U M N M r (D O N N N M M (0 O ) O o O O O O O O o O to O O In a O O O O O V O O O O O O O O O V OD O O N O O N N LO V O O O O O o O O O U U O O r� If) O V V O O N N V U O O O to M 0 V O N N 117 U O O (D (D M V A N N V r fA M M N M Cl) N V �- L 0 v O 0 0 0 0 0 0 O 0 000 0 o N O O to 0 0 O 0 O C O O O 0 00 0 0 O W O OD OD V W O O N O O N M Cl) O O C) O o O N N W O V O V N L 1 (D If) O 1� In O M M M ` O O M V V O M to r O N N M n M O N O V (D co W O 10 U O V If) O N n (A N r N to r V r Cl) N M O) > V N N U I- M V (Ij V N a) N N _ N O 0 0 0 0 0 0 O 0 0 W O O co O 0 p7 00 to t` h >1 0 000000 O o 0 00 0 OD to 0 O r- 00 1- W U 0 000000 O o0 0D ooc cc o (D V 00 C U y o O t.O n O) O V (D O Co N to co N O) OD O o O (D fD O N W r 117 tb M N W OD O O V M to 70 O U n U M N M N r N O) N co cr 1-- (D V C} .d co N M N (h W O va` O 0 0 0 0 0 0 O O O O O to O O In O O O 0 O +D O O O O O V V (D O O U V co O o N 0 0 In 0 m o O O o O M M (D O O U u7 (D o O r� IQ O V n t` -C O O N OD M (D W o 0 o O N M O N O N to O) 7o co O N 0 M U M r r- O r- N V V r 0) O) w a R r N (D co N M N N N N (n O O M 0 0 0 0 0 0 O O O O O o U O o N O O 0 (o O O O 0 0 0 0 0 0 0 0 0 0 0 V co O C O O O O N N U O N U O V (A Dfb) 3 O O 17 O 1l M O to O N W U U 0 O CD 0 17 U N M V r In N to O N O O O U M O N U) (D OD i OD a N N M (6 V D O O o 0 0 N N co O 0 co O LD O O N O O O co co o O O O O N to V O O V V w 0 O N 0 0 0 O O) O O O O O N N n O O r N U O O r1i to O V N N T N aT. 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Q Q C "R m C U n 4t m w u R u m W 0 � O0 > ao p s a w(L l 0 'O N 0 N N R i U E N Q o 0 tOt O x 0 > wa m 0 E o m rn o o ° ° Oi m () a Qo o � Z �O u7QUZa- a- W - w ` j I San Bernardino Economic Development Agency Cash Flow Analysis-Tax Increment Combined Project Areas As of May 1, 2008 Est Debt Service/Other Fund Balance Reserve July 1 2008 Fy 08-09 State College Project Area 14,000,000 Central City North Project Area 0 Central City West Project Area 2,000 Southeast Industrial Park Project Area 9,000,000 Northwest Project Area 3,000,000 Tri City Project Area 2,500,000 Uptown Project Area 1,200,000 South Valle Project Area 1,000,000 Central City Projects Project Area 0 Mt. Vernon Project Area 1,500,000 40th Street Project Area 1,000,000 Total Estimated Fund Balance July 1, 2008 33,202,000 Less Estimated Expenses July 1 to Dec 31: Bond Payments Due July 1 - December 31 -7,574,000 Admin/Admin Operations 6 months -2,000,000 Other Operating Costs/Expenses 6 months -2,500.000 Total Estimated Expenses July 1 to Dec 31 -12,074,000 Debt Service/Other Fund Balance Remaining 21,128,000 Less Transfer in Fund Balance for Exp Fy 08-09 -10,363,706 Balance Carry-Over Debt Service/Other Reserve 10,764,295 Page 4 000000000000 7 C d O O O O O OIO C C c a 0 00 O 00t� LL Or � m O V 'V' M N 00 O V > r O c Q } R CL m m (h 6 ,00 — OOOOOOQO0000 V c c 0 O O O O O O O c O �i R 41 O o00 000 tv i O 666 Q O O O Co CO 000 � � r > N N N N r 0 > ' Q ar R d C) c Rf y go >,0 000000000Q00 i Q O Q Q Q 0 O Q O 0 Q 0 m rL+ Z y 0 Q Q Q Q O 0 Q O 0 O Q Q a+ O O N ao O e 0 0 0 00 (6 06 0 et' 0 0) &0 co Qwth 1� 0NtptAti N or C+lr CDWWMt0W Mr0 p 0 C 0) !t i ` O Z O M N N r C2 m ' a. v► U � U -J Z as + m tio� 0000000tiootn O to V c CO Q r N Cp t0 W 0 tp r O0 Co O 0 0 CD o LL O c NMN) rCANONrMtAN O N p C OM "t`7NNMr000p� 00 � ` ++ 3 E �' 00 CO to W to M O r CA 0 M ti t0 O W ' O o tO ' to N � co t- ao 00 O n > LO QU d 0 CO r b y M r N N O O ZT }, V N r r C� N c c U a m m .2 CD E o o m Q Z CD _O 00 N m N 1L > NN r O c o OMONNCAto0M000M00 O > O ' 3 c t- mCn00uONCar, rMetr I� 0 = ttT T OU- R OAMI�:CONNC600wcoLo M U 0) O c R tO0DtOqtt000OImrMMtO t0 C4 m C7 CO ' erNCD00CIA NrM M (� E m O O m } d N r r r O O d1 O V "- LL _ V ca Ana CD M ui U m O � � E c. m c a.. y 4) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O L d O W V 0 0 0 0 0 0 0 0 0 0 o b O > L U. 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F- tn0UNZF- DNU m F- f Economic Development Agency City of San Bernardino Cash Flow Analysis Low and Moderate Income Housing Fund For Fiscal Year 2008-09 -As of May 1, 2008 Fiscal Year Cash Flow Budget Line Fy 2008-09 Revenues/Sources: 20%Set-Aside Revenues: Projects 20% Set-Aside 4801 6,104,200 IVDA 20% Set-Aside 4801 3,200,000 Total 20%Set-Aside 9,304,200 Other Low/Mod Revenues: Interest Earned Investments 4011:4019 [--900,000 Notes Receivable: Rehab Loans/HAP 4012 150,000 CCN Loan for Property 4012 265,000 City SB New Pine 4012 0 Pioneer Park 4012 11,546 SB MobileHome Park 4012 35,536 Total Other Revenues 1,362,082 Other Sources: Bond Proceeds 4900 4,400,000 Carry-Over Funds 4900 11,100,000 Total Other Sources 15,500,000 Total Estimated Available 26,166,282 Expenditures: Bond Payments/Bond Fees Bond Debt Service Payment 6301 2,695,000 Trustee Fees 6306 6,000 Total Bond Payments/Fees 2,701,000 Other Obligations: Salaries and Benefits 5010-5021 1,053,240 Agency Operations 6001-6021:7001 1 142,110 Housing Contracts/Agreements: Carry-Over Expenditures: NHS Rehab 7201 947,000 Casa Ramona Grant 7201 37,734 Page 1 Low and Moderate Income Housing Fund Continued New Projects/On-going Agreements: Casa Ramona/Highland Stand-by 7201 330,000 Utility Rebate Program 7201 75,000 Single Family Beaut Grant NHS 7201 2,100,000 Seccombe Lake Acq, Relo, Demo 7201 1,800,000 City Wide HAP 7201 3,000,000 Annual Notice of Funds Available 7201 2,200,000 Walnut Proj St Improve/Acq/Relo 7201 700,000 Mobile Home Inspection Program 7201 33,000 Downtown Project 4th to 5th/6th to 7th 7201 4,400,000 HAP Cal State 7201 300,000 AGA 6th and G Townhomes 7201 870,000 Single Family Home Revitalization 7201 1,500,000 49th St Telacu Prop Acq, Relo, Demo 7201 2,300,000 HUD $1 Carry-over 7201 100,000 Oldtimers Fy 08-09 7201 100,000 GFC Lynwood Housing Dev 7201 370,000 St Bernadine Senior Housing Rehab 7201 200,000 Property Maintenance/Operations: Gen Oper/Main/Acq/Disp Fees 7102:7403 45,000 Relocation/Rent Assistance 7404 300,000 Professional Services 6600:6703 340,450 Research/Mat/Special Events 6103 37,500 Legal 6500 150,000 Total Other Expenses 23,431,034 Total Expenditures 26,132,034 Balance Available For Projects 34,248 Programs/Develop/Acquisition/Reloc Fund Balance: Estimated Begin Fund Balance July 1 11,100,000 Add Bond Proceeds 4,400,000 Add Estimated Revenues 10,666,282 Less Expenditures 26,132,034 Estimated Fund Balance June 30 34,248 Page 2 Economic Development Agency City of San Bernardino List of Agency Funded City Obligations As of May 22, 2008 Fy 07-08 Fy 08-09 City Obligations/Expenditure Amount Amount In adopted Fy 2007-08 Agency Budget A. Revenues received by Agency Budget reductions 1. CAN lease payment for 201 building 34,800 34,800 2. South Valle COP Bond City reimbursement 182,200 183,000 3. City sales tax reimbursements (La Curacao/La Mesa est) 137,000 140,000 4. City payment HUB project costs$6.9 million notes est 200,000 200,000 B. Expenditures of Agency Budget additions/on-going 1. Commission/Chairperson's office 196,000 196,000 2. Council offices 50,000 50,000 3. City Attorney Investigators 50,000 50,000 4. City Finance admin water credit program 8,000 8,000 5. Carousel Mall security 337,500 337,500 6. Carousel Mall janitorial 350.000 350.000 Total in adopted Fy 07-08 Agency Budget 1,545,500 1,549,300 Approved Budget Amendment January 22 2008 1. SB Convention and Visitor's Bureau 460,000 460,000 2. COP payment Central Police Dept Building 493,100 493,700 3. Police costs related to Carousel Mall 267,100 267,100 4. City overhead and costs related to 3 new Agency staff positions 100,000 0 5. Los Padrinos graffiti abatement in RDA project areas 120,000 120,000 6. Enterprise Zone expenditures 164,000 164,000 7. Development Services reorganization 230,000 230,000 8. Forgive Verdemont note receivable (one time) 1.556,000 0 Total approved Budget Amendment January 22, 2008 3,390,200 1,734,800 March 19, 2008 1. Transfer golf course lease revenue to general fund 650,000 350,000 2. Provide HR services to Agency 25,000 125,000 3. Eliminate all rent to EDA for 201 N E building 162,400 162,400 4. Library debt bond payment 657,000 657,000 5. City portion Welcome Center 25.000 25,000 Total March 19, 2008 1,519,400 1,319,400 Additional Fy 2008-09 Budget 1. City Telecom 0 350,000 2. City Public Facilities landscaping maintenance 0 150.000 Total additional Fy 2008-09 Budget 0 500,000 Total prior to other on-going Agency expenditures 6,455,100 5,103,500 Other On-going Agency Expenditures 1. Bond debt service Police Facility ($9 million matures 2026) 765,000 765,000 2. Bond debt service Stadium ($13 million matures 2026) 1,190,000 1,190,000 3. Bond debt service Soccer Park ($2.9 million matures 2026) 255,000 255,000 4. Development services/Building Division 1/2 salary mobile 33,000 33,000 home inspector) 5. State Lobbyist 20,000 20,000 6. Federal Lobbyist 22,500 22,500 Total other on-going Agency expenditures 2,285,500 2,285,500 Total including other on-going Agency expenditures 8,740,600 7,389,000 H O O O O V N M M (O oc (0 r O O O r r N N 00 V' M N N (n N N 00 M 00 N (O O M c0 N N — — d) a) O N t C O O N V O r m O O O O O 00 O O M ) OQ C 00 Cl) a 00 0 O O O O O (07 O O O N (14 (O M V 0) V N N N > O O N 00 O M r (0 W V V O N O O O ONO U OJ O O O 0) 00 V M m N 0 lf � OM (00 d V (O N r M U V N N N U 7 ( O O O O � �4 (o f > n 0000 Or ((O (r0 N O t O 0o W Q) (0 O M 00 =O ^ N N V r (00 N M N O O O O O M (f C N V' U) r-: r O m Q� O) M M N V' O (n a = N V V 00 N Ln O co -Q r G N cd G E 0) o O o O m >'N U N co N (D 0 V 0) rn °) N 0 M O O N � a R ~ � o o � Q � (� o v 0,W N n o O O o 0) N N O V O O O O •� Q d 6 N n -t O N (0 N O t N (M N N 4 L N 0 C N 0N N N 00 LU Z N(O dl O W O O O MW O (O y N U) LO r- N(O O 0 V 00 d) n V N M O M V V V 0) M N In Cl) M (O O (0 (17 O N N N M (7 I N (u (�D O � O O O O N O n LO LD OD r O N N� O) i V 1-- 0) N L( 00 00 N 0) r- lM O N O O O 0) (OO 0 0 O O 00 V (h r I z O (Mri v L (a0) coo u(0) U cro rn °) o r 0) (1) (n O O O V In m 0) N O 9 O V Lq 0) (7 Cl) M t- 00 N (h O 000 O O m N m cy) I U v Cl) (*) 0) M o n N (n lO ON N N M N N r N M 1{7 M a N w T T O O O O N M N M -? 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