HomeMy WebLinkAbout05.S- Public Works RESOLUTION (ID # 2937) DOC ID: 2937 C
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Grant
From: Chris Alanis M/CC Meeting Date: 03/17/2014
Prepared by: Timothy J. ONeal, (909) 384-
5353 x1054
Dept: Public Works Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the
Submittal of the Waste Tire Cleanup Grant Application from the Department of Resources
Recycling and Recovery (CalRecycle). (#2937)
Current Business Registration Certificate: Not Applicable
Financial Impact:
Account Budgeted Amount: $50,000
Account No. 123-400-0098-5011
Account Description: Waste Tire Cleanup Grant
Balance as of. February 11, 2014: None
Balance after approval of this item: $50,000 (after approval of funding)
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred, but not yet processed.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
03/06/06 Reso 06-68 ratifying submittal of the Waste Tire Cleanup Grant Application
02/20/07 Reso 07-64 authorizing submittal of Waste Tire Cleanup Grant Application
03/07/11 Reso 11-57 ratifying submittal of Waste Tire Cleanup Grant Application
01/23/12 Reso 12-18 authorizing submittal of Waste Tire Cleanup Grant Application
Background:
The California Department of Resources Recycling and Recovery(CalRecycle) receives an
annual appropriation from the California Tire Recycling Management Fund to administer the
Tire Recycling Act and related legislation. In turn, CalRecycle has allocated funds for the Waste
Tire Cleanup Grant Program.
Eligible costs for the Waste Tire Cleanup Funds are the cost of collecting, transporting, and
disposing of illegally dumped waste tires that has occurred along the public right-of-ways and/or
illegal dump sites on public and private property. The intent of this activity is to remediate
threats to public health, safety, and property. If waste tires and other illegally dumped items are
not removed immediately, they tend to increase in volume and become a greater problem than
originally discovered.
The City first applied for this grant in FY 05/06 and received $10,000. The City identified three
illegal dump sites that ranged from 50 to 500 tires. Due to the proximity to homes, businesses,
and schools, all were considered a serious threat to public health and safety. City staff and
Updated: 3/10/2014 by Timothy J. O'Neal C I Packet,Pg.226
5.S
2937
volunteers cleaned up and properly disposed of over 3,000 tires illegally dumped in the public
right of way or in vacant lots which was covered by the Grant.
In FY 06/07,the City applied for this grant again and received$17,000. The City's Right-of-
Way crew and volunteers removed waste tires on a weekly basis throughout the City. Overall,
the waste tire clean-up efforts resulted in a total of 120 tons of tires being properly disposed,
which was covered by the Grant.
In FY 10/11, the City applied for a third time and received $15,000. In this application,the City
identified over 1,200 tires illegally dumped throughout the City. The Right-of-Way crew and
volunteers removed small amounts of waste tires on a weekly basis throughout the City. The
waste tire clean-up efforts are ongoing and continue to be funded by the Grant.
In FY 12/13, the City applied for a fourth time and received $43,338. In this application, the City
identified over 6,600 tires illegally dumped throughout the City. The Right-of-Way crew and
volunteers removed small& large amounts of waste tires on a weekly basis throughout the City.
The waste tire clean-up efforts are ongoing and continue to be funded by the Grant.
The City continues to experience an influx of waste tires that are being dumped illegally despite
the fact that the City offers curbside collection of used tires from residential customers. The City
also hosts Residential Cleanup Days once a month which includes tire collections. In addition, to
offset the influx of waste tires, the City annually applies for other grant funding (Tire
Enforcement) to address and identify those potential businesses and individuals responsible for
illegally dumping tires.
The grant funds will be used by the City to offset the equipment and personnel costs of the
collection, disposal, and hauling costs of waste tires illegally dumped during the grant term.
The application deadline for the Waste Tire Cleanup grant is February 27, 2014. The grant term
is a two-year cycle beginning July 1, 2014 through June 30, 2016. Staff recommends adoption of
the attached resolution authorizing submittal of the application for grant funds.
The total amount being requested in grant funding is $50,000 for the upcoming two-year cycle.
There are no matching funds required from the City.
City Attorney Review:
Supporting Documents:
reso 2937 (PDF)
App Cert for TCU15 (PDF)
EPPP Policy TCU15 (PDF)
S.B Proposed Budget TCU15(XLSX)
Updated:3/10/2014 by Timothy J.O'Neal C Packet Pg. 227
1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE SUBMITTAL OF THE WASTE TIRE
3 CLEANUP GRANT APPLICATION FROM THE DEPARTMENT OF RESOURCES
4 RECYCLING AND RECOVERY(CALRECYCLE).
5 WHEREAS, funds are available from the California Department of Resources
6 Recycling and Recover (CalRecycle) for grants to local government to pay for the costs of
7 cleanup, abatement, and other forms of remedial action related to the disposal of used whole
8 tires; and
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WHEREAS, the City proposes to implement a Waste Tire Cleanup that involves
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11 collection and proper disposal of illegally dumped waste tires; and c
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12 WHEREAS, the City has demonstrated it has sufficient staff resources, technical
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13 expertise, and experience with similar projects to carry out the proposed program; and
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14 WHEREAS, the grant application deadline is February 27, 2014 and the secondary
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application deadline is March 27, 2014 with the grant term ending June 30,2014.
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17 : NOW, THERFORE, BE IT RESOLVED BY THE MAYOR AND THE N
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18 COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
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19 SECTION 1. That the Mayor and Common Council of the City of San Bernardino E
20 authorize the submittal of an application to the Department of Resources Recycling and
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22 Recovery (CalRecycle) for a Waste Tire Cleanup Grant. The City Manager, or his/her
23 designee is further authorized and empowered to: (1) submit all supporting documents
24 required by the Waste Tire Cleanup Grant during its pendency, including, but not limited to,
25 payment requests; (2) to administer grant funds; and (3) to implement and carry out the
26 purposes specified in the grant.
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1 SECTION 2. These authorizations are effective for the period from February 27,
2 2014 through June 30, 2016
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1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE SUBMITTAL OF THE WASTE TIRE
2 CLEANUP GRANT APPLICATION FROM THE DEPARTMENT OF RESOURCES
RECYCLING AND RECOVERY (CALRECYCLE).
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4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
5 Common Council of the City of San Bernardino at a meeting
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7 thereof, held on the day of , 2014, by the following vote:
8 Council Members: AYES NAYS ABSTAIN ABSENT
9 MARQUEZ
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10 BARRIOS 3
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VALDIVIA
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13 SHORETT
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14 NICKEL y
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15 JOHNSON
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16 MULVIHILL
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Georgeann Hanna, City Clerk
20 The foregoing resolution is hereby approved this day of , 2014. r
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22 R. Carey Davis, Mayor
23 City of San Bernardino
Approved as to form:
24 Gary D. Saenz, City Attorney
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26 By:—
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CalRecydeo Grants System
Application Certification
Application Information
Applicant: City of San Bernardino
Cycle Name: Local Government Waste Tire Cleanup Grant Application Due Date: 2/27/2014
Cycle Code: TCU15 Secondary Due Date: 3/27/2014
Grant ID: 15318
Grant Funds Requested: $50,000.00
Matching Funds: - (if applicable)
Contacts
Name Title Prime Second Auth Cnslt
Timothy O'Neal Environmental Projects Specialists X
Chistopher Alanis Integrated Waste Division Manager X X
Tony Frossard Director of Public Works X c
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Budget C9
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Category Name Amount c
Contract $22,500.00 f°
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Equipment $2,500.00 U
Materials $ 15,000.00
Personnel $ 10,000.00 m
No Site Information Provided
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Documents Document Title Received Date
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Required r
Application Certification Iv—
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Priority Ranking Criteria Checklist Priority Ranking Criteria Checklist 01/06/2014 0
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Required By Secondary Due Date
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Resolution/Letter of Commitment CL
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Other Supporting Documont(s)
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Draft Resolution Draft Resolution for TCU15 01/07/2014
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EPPP Notification v
Letter of Designation Letter of Designation 01/15/2014 Q
Property Access Authorization and Non-Responsibility
Affidavit
Resolution
Check the following,as applicable. See Application Guidelines and Instructions for more information and examples.
X Applicant acknowledges that a Resolution is uploaded in the application.The Resolution must be approved by its governing
body,which authorizes submittal of the application and designates a signature authority. If applicable,applicant has uploaded
a Letter of Designation (LOD)designating an additional signature authority(ies).
EPPP
Does your organization have an Environmentally Preferable Purchasing and Practices(EPPP)Policy?
X Yes, our organization has an EPPP Policy.Organization refers to the entire city or county applicant,not an individual office or
sub-unit of the larger entity.
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5.S
ub"Cloo Grants System
Application Certification
Conditions and Certification
Condition of Application Submittal: Acceptance of Grant Agreement Provisions
In the event the Applicant is awarded a grant,the submittal of this Application constitutes acceptance of all provisions contained in
the Grant Agreement,which consists of the following:
• Executed Grant Agreement Cover Sheet and any approved amendments
• Exhibit A-Terms and Conditions
• Exhibit B-Procedures and Requirements
• Exhibit C-Application with revisions, if any,and any amendments
Environmental Justice:
In the event Applicant is awarded a grant,submittal of this Application constitutes acceptance of the following;that in the
performance of the Grant Agreement,Applicant/Grantee shall conduct their programs, policies,and activities that substantially affect
human health or the environment in a manner that ensures the fair treatment of people of all races,cultures, and income levels,
including minority populations and low-income populations of the State.(see Govt.Code§65040.12(e)and Pub. Resources Code§
71110(a))
Certification:
I declare unde enalty of perju under the laws of the State of California,that funds have been allocated for the projects)/activities
identified in t grant applica' n nd that sufficient funds are available to complete the projects)/activities identified in the grant a
application, at have:pea the plication Guidelines and Instructions and that all information submitted for CalRecycle's
considerati f aw d o gran u ds is true and correct to the best of my knowledge,and that on behalf of the Applicant I accept m
the a v o Lion f ub ' al
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Sig,at e of Sig ature Authority(as authorized in Resolution or Letter of Commitment) Date
or Au orized Designee(as authorized in Letter of Designation,submitted with this y
Application)
W Al 4-nits T"M Maniex---
Print Name Print Title
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IMPORTANT! Applicant must print out this document, have the Signature Authority sign it, upload signed
document to the application system,and retain the original hard copy document in your cycle file. r
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DEPARTMENT OF RESOURCES RECYCLING AND RECOVERY
(CalRecycle)
ENVIRONMENTALLY PREFERABLE PURCHASING AND PRACTICES (EPPP) POLICY
NOTIFICATION
Local Government Waste Tire Cleanup Grant Program, Fiscal Year 2014/15
Applicant name: City of San Bernardino
For applicants that adopt an EPPP Policy after the application was submitted, complete the section below.
Upload the signed EPPP Notification to GMSWeb by March 27,2014,or the application will be disqualified.
Must check box
Yes,our entire organization has an EPPP Policy.
® Date Adopted: B Y: (e.g.,governing body name executive officer,etc.)
1 rch 2011 ity Manager
Certification d lore, n r f perjury, under the laws of the State of California,that the above c�
infor m a 00o' s e an rr t t the best of my knowledge.
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Si re Au ority-as aut orized in Resolution or Letter of Commitment; or Date
A rized esignee-as thorized in submitted Letter of Designation }
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Print Name ] Print TitlelAVf'1 dl
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Background Information
Environmentally preferable purchasing protects human health and environmental well-being by reducing the
procurement of goods and services that result in larger volumes of waste and pollutants. The Legislature declares that
the responsibility of environmentally preferable purchasing shall be that of any agency that does procuring on behalf o
of the state(Assembly Bill 498 [Chan, Statutes of 2002,Chapter 575]),and this extends to grantees using state funds. a.
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"Environmentally preferable purchasing"(EPP) is defined in Public Contract Code (PCC)section 12100 as "the a.
procurement or acquisition of goods and services that have a lesser or reduced effect on human health and the w
environment when compared with competing goods or services that serve the same purpose. This comparison shall
take into consideration, to the extent feasible, raw materials acquisition,production, manufacturing,packaging
distribution, reuse, operation, maintenance, disposal, energy efjiciency,product performance, durability, safety, the
needs of the purchaser, and cost." In other words, EPP considers, among other things, the environment, 2
performance and cost. I Q
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