HomeMy WebLinkAbout05.L- Parks, Recreation & Community Services .gym"
5.L
RESOLUTION (ID # 2970) DOC ID: 2970 A
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Budget
From: Mickey Valdivia M/CC Meeting Date: 03/17/2014
Prepared by: Mitch Assumma, (909) 384-
5233
Dept: Parks, Recreation& Community Ward(s): All
Services
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the
Allocation of Additional Funds in the Amount of $28,000 from Unappropriated General Fund
Revenues for the Senior Nutrition Program for FY2013-2014 to Continue the Meal Program for
Senior-Age Recipients and for the Director of Finance to Increase Annual Purchase Orders for
Two Food Vendors (Sysco and FS Dairy) for Budget Period Two of County DAAS Contract
#13-546 Al by$28,000 to an Aggregate Amount of$83,639. (#2970)
Current Business Registration Certificate: Not Applicable
Financial Impact:
Account Budgeted Amount: The total amount of grant funding available for FY 13/14 is
$210,122. Due to the Federal Sequestration of funds, County DAAS, administrators of the funds,
requested the fiscal year be divided into two Budget Periods: July 1, 2014— September 30, 2013
and October 1, 2013 —June 30, 2014. However, there are insufficient funds through the grant to
finish serving senior meals for the fiscal year. There is no General Fund cash match required; the
City's in-kind contribution is budgeted at $83,728 for FY 13/14,which is a 40% contribution.
The minimum in-kind matching contribution requirement by Contract for FY 13/14 is 11%. This
is met through a percentage of personnel,building, and utility costs, which are funded in the
Parks, Recreation and Community Services operating budget. The program's revenue goal
includes collecting $46,449 in `Program Income' or meal recipient to support meal service,
which is approximately 75% of the suggested donation rate per meal recipient of$1.75
Account No. 001-380-0075-5114
Account Description: Senior Services, Senior Nutrition - Raw Foods
Balance as of. July 1, 2013 - $340,978
Balance after approval of this item: $368,978
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred,but not yet processed.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
September 16, 2013 - Resolution No. 2013-263 to execute County Contract 13-546 A-1 in the
amount of $210,122 between two Budget Periods for the FY 2013-2014 Senior Nutrition
Program and authorize annual food vendor purchase orders in two Budget Periods.
March 4, 2013 - Resolution No. 2013-42, Amendment No. 5 to County Contract 10-318 A-5 to
accept increase contract amount to $277,294 and authorize change orders to increase annual food
*qftw purchase orders.
Updated:3/10/2014 by Georgeann"Gigi"Hanna A Packet Pg. 125
5.L
2970
May 21, 2012 - Resolution No. 2012-87, Amendment No. 4 to County Contract 10-318 A-4 to
increase contract amount to $233,732.
March 19, 2012 - Resolution No. 2012-47. Amendment No. 3 to County Contract 10-318 A-3 to
increase annual food vendor purchase orders.
May 16, 2011 - Resolution No. 2011-105 Amendment No. 2 to County Contract 10-318 A-2 to
execute FY 2011-2012 Budget for Senior Nutrition Program.
April 4, 2011 - Resolution No. 2011-81 Amendment No. 1 to County Contract 10-318 A-1 to
increase budget to $259,462 (increase of $82,502) for FY 2011-2012 for Senior Nutrition
Program and increase annual food vendor purchase orders through FY 2012-13.
October 4, 2010 - Resolution No. 2010-332 issuance of annual purchase orders in aggregate to
C Sysco Foods, Merit Day and Ross Swiss for the Senior Nutrition Program not to exceed $73,082.
! May 17, 2010 - Resolution No. 2010-109 to execute the Contract 10-318 for FY 2010-2011
Senior Nutrition Program as part of 3-year grant allocation contract with County DAAS.
I
Background:
The City of San Bernardino is entered into an Agreement/Contract (#13-546 Al) with the
County of San Bernardino Department of Adult and Aging Services (DAAS) to provide senior
nutrition services (Lunch Meals and limited Dinner Meals) for the County of San Bernardino for
the period of July 1, 2013 through June 30, 2014. During the last full year of meal services in
FY 12/13, the Senior Nutrition Program served 49,936 total meals for a daily average of 199
meals or 250 individual clients at six (6) nutrition sites: 5th Street Senior Center, Perris Hill
Senior Center, New Hope Family Life Center, Hernandez Community Center, Lytle Creek
Community Center, and Highland Senior Center.
The previous 3-year grant cycle contract ended June 30, 2013, and FY 13/14 Senior Nutrition
meal services contract began July 1, 2013. This contract for Senior Nutrition Services covers the
first year of a 3-year grant cycle with Fiscal Year 2013/14.
The FY 13/14 awarded contract amount is $210,122 with the program expecting to serve 47,640
congregate meals at six meal sites accumulatively, although the County Contract requires 36,166
meals be served and approves a meal rate for compensation of $5.81 per meal. This year's
proposed allocation from the County is approximately $65,000 less than the Application request,
since we anticipate serving 10,000 more meals than what's in the County contract. The Federal
Sequestration is the reason that all senior nutrition food service providers have seen budget
reductions this year. Furthermore, One-Time-Only (OTO) funds at mid-year are also not
anticipated for both the 2013-2014 and 2014-2015 fiscal years; which had been requested and
received in the past by the City to meet the meals demand. Instead of limiting the number of
daily meals it provides to seniors as a result of these reduced allocations, Department Staff has
decided not to detour any senior from receiving a meal each day and attempted to be thrifty as
much as possible without compromising nutritional mandates.
$84,430 is budgeted directly for food and consumables for FY 2013-14. In years past that figure
has been as high as $113,000. The projected shortfall need for FY 2013-14 (ending June 30,
2014) is $28,000, to be utilized over two annual food vendor P.O.'s (additional $9,000 FS Dairy
and $19,000 Sysco). We project to be unable to pay for dairy products by March 1st. Costs for
both meat and dairy products have steadily increased the past year, further challenging our
ability to serve all seniors in need. The approval of this recommended action will allow the
Senior Nutrition Program to continue the delivery of nutrition services uninterrupted to the
Updated: 3/10/2014 by Georgeann"Gigi"Hanna A I Packet Pg. 126
2970
City's fixed-income senior population. NOTE: The County has projected that the funding levels
for FY 2014-2015 are not likely to change, and mid-year OTO Funds are also unlikely to be
available to supplement the future shortfall as well. Their only recommendation is to limit the
number of meals served daily(hence, close the door to seniors after first-come, first-serve).
City Attorney Review:
Supporting Documents:
reso 2970 (PDF)
2013-14 County Contract - SrNutr Sequestered Budget (PDF)
w
i
E
3
i
f4
I
r`
f
's
i
r
4
k
e
i
Updated:3/10/2014 by Georgeann"Gigi"Hanna A _-
i
1 RESOLUTION NO.
2
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
3 OF SAN BERNARDINO AUTHORIZING THE ALLOCATION OF ADDITIONAL
4 FUNDS IN THE AMOUNT OF $28,000 FROM UNAPPROPRIATED GENERAL
FUND REVENUES FOR THE SENIOR NUTRITION PROGRAM FOR FY2013-2014
5 TO CONTINUE THE MEAL PROGRAM FOR SENIOR-AGE RECIPIENTS AND
AUTHORIZING THE DIRECTOR OF ADMINISTRATIVE SERVICES TO
6 INCREASE ANNUAL PURCHASE ORDERS FOR TWO FOOD VENDORS (SYSCO
7 AND FS DAIRY) FOR BUDGET PERIOD TWO OF COUNTY DAAS CONTRACT
#13-546 Al BY $28,000 TO AN AGGREGATE AMOUNT OF $83,639.
8
9 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
10 CITY OF SAN BERNARDINO AS FOLLOWS: o
11 SECTION 1. The Director of Administrative Services, or his designee, is hereby o
L
12 authorized to appropriate an additional grant match amount of$28,000 from unappropriated z
13 General Fund accounts to the Senior Nutrition Program FY 2013-2014 Grant Budget, Period
14 co
Two (from $156,833 to $184,833) and amend the FY 2013-2014 budget accordingly.
15 N
SECTION 3. The Director of Administrative Services, or his designee, is hereby o
16
17
authorized to issue change orders to the annual food vendor purchase orders to Sysco Foods o
d
L
18 (additional $19,000) and FS Dairy- (additional $9,000) for food supplies in an aggregate
a�
19
amount not to exceed $83,639.00 for Period Two (October 1, 2013 — June 30, 2014) for FY �
�a
20 2013-2014 per the second year of 3-year Vendor Service Agreements. Q
21
22
23 /lI
24
25 IlI
26 IlI
27 111
28
Packet Pg.128
S.L.a
RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE ALLOCATION OF ADDITIONAL
3 FUNDS IN THE AMOUNT OF $28,000 FROM UNAPPROPRIATED GENERAL
4 FUND REVENUES FOR THE SENIOR NUTRITION PROGRAM FOR FY2013-2014
TO CONTINUE THE MEAL PROGRAM FOR SENIOR-AGE RECIPIENTS AND
5 AUTHORIZING THE DIRECTOR OF ADMINISTRATIVE SERVICES TO
INCREASE ANNUAL PURCHASE ORDERS FOR TWO FOOD VENDORS (SYSCO
6 AND FS DAIRY) FOR BUDGET PERIOD TWO OF COUNTY DAAS CONTRACT
7 #13-546 Al BY $28,000 TO AN AGGREGATE AMOUNT OF $83,639.
8 1 HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
9 and Common Council of the City of San Bernardino at a meeting thereof,
10 held on the day of , 2014,by the following vote,to wit: °
0
11 Council Members: AYES NAYS ABSTAIN ABSENT °
12 z
I-
MARQUEZ
13
14 BARRIOS N
0
ti
15 VALDIVIA N
16 SHORETT N
17
NICKEL °
L
18
JOHNSON
19
2O MULVIHILL a
21
Georgeann Hanna, City Clerk
22
23 The foregoing resolution is hereby approved this day of , 2014.
24
R. Carey Davis, Mayor
25 City of San Bernardino
Approved as to Form:
26
Gary D. Saenz, City Attorney
0 27
28 By:
Packet Pg.129
5.
EXHIBIT "A"
FOR COUNTY USE ONLY
New FAS Vendor Code Dept. Contract Number
BE 11 Change
CITYOFS772 SC OOA 13_54i
A 1
Cancel
ePro Vendor Number ePro Contract Number
00003036 146518
County Department Dept, Qrgn, Contractor's License No.
Department of Aging and Adult Services OOA 210
County Department Contract Representative Telephone Total Contract Amount
County of San Bernardino Gloria Perez (909)386-8145 $210,122
FAS Contract Type 0
Revenue Encumbered Unencumbered Other: Z
If not encumbered or revenue contract type,provide reason: I to
STANDARD CONTRACT I =
0
Commodity Code Contract Start Date Contract End Date Original Amount Amendment Amount ,
95200 July 1,2013 June 30, 2014 $210,122 $0
Fund Dept. Organization Appr. ObjlRev Source GRClPROJIJOB No Amount ?
$ O
Fund Dept. Organization Appr. ObjlRev Source GRCIPROJIJOB No. Amount
0
Fund Dept. Organization Appr. Obj/Rev Source GRCIPROJIJOB No. Amount L
$ N
Project Name Estimated Payment Total by Fiscal Year
Elderly Nutrition Program FY Amount UD FY Amount I/D
.a
m
m
L
THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, Department of
Aging and Adult Services, hereinafter called the County, and
a�
Name
City of San Bernardino hereinafter called Contractor
Address Z
300 North D Street V)
San Bernardino, CA 92418
Telephone Federal ID No.or Social Security No. w
C
(909)384-5434 0
IT IS HEREBY AGREED AS FOLLOWS:
0
AMENDMENT NO. 1 v
It is hereby agreed to amend Contract No. 13-546 as follows:
0
N
V. FISCAL PROVISIONS r
c
0
Paragraph A is amended to read as follows: E
A. The maximum amount of funds availabie for payment under this Contract shall not exceed $210,122, of 5
which $193,007 may be federally funded, and shall be subject to availability of funds to the County. The Q
consideration to be paid to Contractor shall be in full payment for all Contractor's services and expenses
incurred in the performance hereof, including travel and per diem. Contract will be divided into two budget
Auditor-Control ler/Treasurer Tax Collector UseOnl
❑Contract Database ❑FAS
Input Date Keyed By
Page 1 of 3
Packet Pg. 130
periods as mandated by the State in order to comply with Federal Sequestration requirements and will
apply only to Fiscal Year 2013-14. Budget Period One is for the period of July 1, 2013 through September
30, 2013. Budget Period Two is for the period of October 1, 2013 through June 30, 2014. Federal funds
provided for Budget Period One cannot be transferred to Budget Period Two., A separate budget for each
period of the contract is attached (ATTACHMENT 1). Funds for payment shall be made available as
follows:
Budget Period One Budget Period Two Total =
'E
4-
(July 1,2013-Sept 30,2013) (Oct 1,2013-June 30,2014) C
Congregate Meals $53,289 $156,833 $210,122 U)
_
0
'i
Paragraph B is amended to read as follows:
B. Contractor shall be compensated on a fee-for-service basis based on the following rate and number of o
meals as listed below:
Budget Period One Budget Period Two Total �?
(July 1,2013-Sept 30,2013) (Oct 1,2013-June 30,2014) °
ti
rn
Congregate Meals $5.81 for 9,172 meal $5.81 for 26,994 meals $5.81 for 36,166 meals
d
a�
Paragraph H, Item 5 is amended to read as follows: m
5. Budget revisions will only be allowed during Budget Period Two, October 1, 2013 through a
June 30, 2014. The final date to submit a budget revision is March 30, 2014 unless w
otherwise specified by the County.
Cr
Paragraph J, Item 2a3 is amended to read as follows:
3) 2013-14 reports are due as follows: 3
• Financial Close-out Reports: For the period of July 1, 2013 through September z-
30, 2013, report must be submitted by October 31, 2013; for the period of
October 1, 2013 through June 30, 2014, report must be submitted by July 31,
2014. c
0
• Periodic Inventory Reports: For the period of July 1, 2013 through September 30, L)
2013, report must be submitted by October 31, 2013; for the period of October 1,
2013 to June 30, 2014, report must be 1933submitted by July 31, 2014. c
• Single Audit or Financial Statement: A combined report for Budget Period One
and Budget Period Two must be submitted by August 1, 2014.
• Schedule of Expenditures of Federal Awards (SEFA): A combined report for r°,
Budget Periods One and Two must be submitted by August 1, 2014.
d
Paragraph R is amended to read as follows: E
1. The Contractor shall provide cash or in-kind matching contributions of a minimum of $7,601
for 2013-14 which is the Title III portion of the contract multiplied by 11.11%. Matching a
contributions for each budget periods are as follows:
Budget Period One Budget Period Two Total
(July 1,2013-Sept 30,2013) (Oct 1,2013-June 30,2014)
Congregate Meals $4,711 $13,863 $18,574
Page 2 of 3
Packet Pg. 131
2. Matching contributions must be for allowable costs as determined by CDA. Allowable costs
may include, but are not limited to, rent, utilities, supplies, and personnel (volunteers).
3. Uncompensated indirect expense or Contractor-allocated overhead expenses may be
claimed as an in-kind matching expense if such expenses were determined on the basis of
an approved indirect cost rate plan.
4. Contractor shall identify the source and amount for all matching contributions in the
Matching Funds Narrative (ATTACHMENT L), The identified matching contributions shall be
reported to DAAS by the Contractor on the monthly or quarterly basis as specified in Section
V, Paragraph J.
a. Services of volunteers shall be valued at rates consistent with those ordinarily paid o
for similar work by the Contractor. If the Contractor does not have similar work, the
rate shall be consistent with those in the labor market.
b. All other in-kind contributions shall be valued at current market value. o
c
Q
ATTACHMENT I — PROGRAM BUDGETS — Budget Period One from July 1 2013 through September 30, o
2013 and Budget Period Two from October 1 2013 through June 30, 2014 replace Program Budgets FY 13- N
14.
a�
ATTACHMENT L — Matching Funds Narrative — Budget Period One from July 1, 2013 through September
30 20_13 and Budget Period Two from October 1 2013 through June 30, 2014 replace Program Budgets FY m
13-14.
a�
L
\II other terms and conditions remain in full force and effect. a
C
Cr
a�
U)
COUNTY OF SAN BERNARDINO
(Print or type name of corporation,company,contractor,etc.)
Z
L
► By No-
Janice Rutherford, Chair, Board of Supervisors (Authorized signature-sign in blue ink)
L
Dated: Name o
(Print or type name of person signing contract) U
SIGNED AND CERTIFIED THAT A COPY OF THIS
DOCUMENT HAS BEEN DELIVERED TO THE Title
CHAIRMAN OF THE BOARD (Print or Type) o
Laura H.Welch Dated: v
�r
Clerk of the Board of Supervisors
of the County of San Bernardino
0
N
By Address
Deputy a�
E
t
V
Approved as to Legal Form Reviewed by Contract Compliance Presented to BOS for Signature
Q
Jacqueline Carey-Wilson Department Head
Deputy County Counsel
ate Date Date
Page 3 of 3
Packet Pg. 132
ATTACHMENT
COUNTY OF SAN BERNARDINO NUTRITION SERVICES
PROGRAM BUDGET
Provider:City of San Bernardino Period:07/01/13-09/30/13 ORIG X Amend
CONGREGATE SITES C-1 ® HOME DELIVERED MEALS C-2 ❑
Section I: Prepare this section based on annual estimated cost to serve the meals.
A b C=a+b
Cost to Provider for the year
Expenditure Category: Cash In-Kind Annual Expense o
1 Personnel $30,000 $9,647 $39,647 Cn
2 Staff Travel&Training o
3 Property
•L
4 Non-Inventory Equipment
5 Consultants Z
L
6 Catered Food C
7 Raw Food $25,721 $25,721
8 Other Expenses:
a. Consumable Supplies $3,070 $3,070 r°-
0)
b. Insurance cv
c. Repair&Maintenance
d. Rent/Building Space a�
e. Utilities $11,455 $11,455
f. Vehicle Operations m
g. Miscellaneous
9 Indirect Cost
10 Nutrition Education $132 $132 W
Total Expenditures(add lines 1-10) 1 $58,923 $21,102 $80,025 Cr
j )
Revenue Sources a: �Ea° . ;i..:•
:uru^:ga nx... .....sS
qn: s;:tgt. :Ti'r.'siii i,iiiS!
State funds $4,340 `311'. t` :,° "-......=::l=r $4,340 Z
- s U.- tsc i I ,., L
Federal Funds $42,400 �i.6j,? ): !i` ='`k'Irs?itr' $42,400 Cl)
: .,::.e:..i 6,549
NSIP $6,549 i i as,; : a f....i ja' $
State Special Nutrition Funds j��P_ =£E's£g€i"€£VIM
t{�4&ICE.�t-.{t}.:��:.Lltt .£���{
County funds :,_..,aa. ua43 B €=:t .,, . O
E
Program Income $5,634 t1 hE�ri,t 3ts��sl'.e = 'd $5,634 U
^!sti°hea':pE srr:££ei2?EflPi,iE:'�0i �
Deferred Income .Ii;€Isl €€iL$:'r:'
Matching Cash
Matching In Kind $21,102 $21,102 V
Efi:.e€ :rs€Is3 31t' P:t..Et t, st
Non-Match Cash
Non-Match In-Kind `' iNAM,"
`:€ik€€€€13€rFr€€[f3€:
Total Revenue $ `., x� ` mss 3 a£{=~°� €` $80 025 c
80,025 3:,sn€ (� £€:` `sE .Ii_,_::i a3t 3 {A ,
3ie3°i79:?xtsne in
Y
Section II: Prepare this section based on estimated number of meals that will be served E
multiplied by meal cost per unit.
w
D E f=d*e Q
Estimated annual number of meals Proposed meal cost per unit Annual Budget
9,172 $5.81 $53,289
Page 1 of 2
Packet Pg. 133
ATTACHMENT
COUNTY OF SAN BERNARDINO NUTRITION SERVICES
PROGRAM BUDGET
Provider:City of San Bernardino Period:10/01/13-06/30/14 ORIG X Amend_
CONGREGATE SITES C-1 ® HOME DELIVERED MEALS C-2 ❑
Section I: Prepare this section based on annual estimated cost to serve the meals.
A b C=a+b
Cost to Provider for the year
Expenditure Category: Cash In-Kind Annual Expense o
1 Personnel $120,571 $28,940 $149,511
v7
2 Staff Travel&Training =
0
3 Property =
L
4 Non-Inventory Equipment
5 Consultants $15,500 $15,500 Z
L
6 Catered Food O
7 Raw Food $50,709 $50,709
m
07
8 Other Expenses:
a. Consumable Supplies $4,930 $4,930 0
an
b. Insurance v
c. Repair&Maintenance $1,500 $1,500
m
d. Rent/Building Space
e. Utilities $34,365 $34,365
f. Vehicle Operations $1,000 $1,000 m
y
g. Miscellaneous $3,000 $3,000 L
m
9 Indirect Cost
10 Nutrition Education $438 $438 a)
Total Expenditures(add lines 1-10) $197,648 $63,305 $260,953 Cr
- r.1�..:Y..t.1�y:R�9:.:.�I•s.:,FtII``:y L
Revenue Sources:
State funds $12,775 �st`:z;`:. yr;;�1s_s€ ;g�.:,Pay; $12,775 Z
Federal Funds
$124,782 § " I?�: F1 $z 'iae a $124,782 Cn
NSIP s ";"E`.-f.a;lm aMs€i iiloaPxi $19,276
$14,276 ��€:,�ss„:ula�fs��,p�� < d�.�- : ....
State Special Nutrition.Funds
i7'"sa�e¢_ tl.,P ry es:'e�lEl3p"itsF C
County funds 0
s°,�g,.]
Program Income $40,815 w !; lilrf
$40,815 U
i?s?iin sib;i[ 4.t.��.:�zfft :;'=i- c:e::_
.E.
Deferred Income t.^Iu
Matching Cash Y. ", ,*a73 ¢�a PW I:t,i€r_:
$63,305 ::firY' ={it€!,=`is91'' ` l! 63,305 0
Matching In-Kind 1% E:9 $ U
Non-Match Cash .°`RO." -0111 mRHI W_ 1'
YI
Non-Match In-Kind a 3sidl= =!!lH= i co
Total Revenue $260,953 y € . 'u ' ?,r $260,953 0
;Sul"E+?4inu:a:371E?@0t8niwf13d i?9F_.,e-.idd "8H2 €i-°.e.'a_.x E=3L 6?3Ec tdiH':C'sidpi# aee.s SEa72a:;o{;:e;es N
Y
Section 11]: Prepare this section based on estimated number of meals that will be served E
multiplied by meal cost per unit.
D E f=d*e
Estimated annual number of meals Proposed meal cost per unit Annual Budget Q
26,994 $5.81 $156,833
Page 2 of 2
Packet Pg. 134
ATTACHMENT L
COUNTY OF SAN BERNARDINO NUTRITION SERVICES
Matching Funds Narrative
Provider: City of San Bernardino Period:07/01/13-09/30/13 ORIG_X_ Amend
CONGREGATE SITES C-1 HOME DELIVERED MEALS C-2
Provide justification, rates, comments, descriptions, etc. for the required 11.11% of the ,
total proposed contract amount in matching funds whether in cash or in-kind. Matching o
funds may not be fees for services, client donations or program income as defined by
45 CFR 74.41 match. o
L
Line Item Rate Annual Amount Description/Justification o
Personnel $8.70 $9,647 Senior volunteers are used at the 5th •E
Street, Perris Hill, and Highland Senior N
Centers that help with the preparation and
serving of the Senior Nutrition meal. The
$8.70 rate is the wage only paid to City
Kitchen Helpers(and additional 5.3&
includes benefits). [39 approx. hours each
month @$8.70= 339.30 x 9 employees= -a
$3,053.70 x 3 months=$9,161 +$486
m
benefits]: First Period Contract. -a
Utilities $11,455 The City's January-December 2012 Utilities
bills for the Fifth Street Senior Center, N
Perris Hill Senior Center, Lytle Creek
Center,and Hernandez Center were used Cr
as the benchmark for this in-kind in
contribution. The electric,gas,and
domestic water use bills were totaled by z
meal site.Two multipliers were developed cn
for each site: one considered the amount of
building square footage for the facilities
amenities specifically obligated to the
Senior Nutrition Program (Kitchen, Dining v
Room, Restrooms, Common Areas, Office,
etc.) as a percentage of the total building
square footage and the second was c
established as a percentage of time for the v
Program preparation, meal serving,and
cleanup in comparison to each meal sites c
total operating time. The annual utilities in- `o
kind contributions for both the Enterprise
and Highland Senior Center sites were
inferred from like City sites at$10,000. E
(This does not include in-kind match for
custodial services and building
maintenance.)This figure is 25%of the Q
annual projected costs for the First Period
of the contract.
Page 1 of 2
Packet Pg. 135
ATTACHMENT L
COUNTY OF SAN BERNARDINO NUTRITION SERVICES
Matching Funds Narrative
Provider:City of San Bernardino Period: 10/01/13—06/30/14 ORIG X Amend
CONGREGATE SITES C-1 ® HOME DELIVERED MEALS C-2
Provide justification, rates, comments, descriptions, etc. for the required 11.11% of the
total proposed contract amount in matching funds whether in cash or in-kind. Matching L
funds may not be fees for services, client donations or program income as defined by °
U)
45 CFR 74.41 match. c
0
r
L
Line Item Rate Annual Description/Justification z
L
Amount °
Line Item Rate Annual Amount Description/Justification =
m
Personnel $8.70 $28,940 Senior volunteers are used at the 5 Street, u?
Perris Hill, and Highland Senior Centers o
that help with the preparation and serving N
of the Senior Nutrition meal. The $8.70 rate
is the wage only paid to City Kitchen
Helpers (an additional 5.3% includes
benefits). [39 approx. hours each month @ m
$8.70 = 339.30 x 9 employees = $3,053.70
x 9 months = $27,483 + $1,457 benefits]: �
Second Period Contract
Utilities
$34,365 The City's January-December 2012 Utilities 3
bills for the Fifth Street Senior Center, Cr
Perris Hill Senior Center, Lytle Creek N
Center, and Hernandez Center were used
as the benchmark for this in-kind °
Z
contribution. The electric, gas, and
domestic water use bills were totaled by
meal site. Two multipliers were developed
for each site: one considered the amount of r
building square footage for the facilities o
amenities specifically obligated to the v
Senior Nutrition Program (Kitchen, Dining
Room, Restrooms, Common Areas, Office, o
etc.) as a percentage of the total building U
square footage and the second was Iq
established as a percentage of time for the
Program preparation, meal serving, and c
cleanup in comparison to each meal sites N
total operating time. The annual utilities in-
kind contributions for both the Enterprise
and Highland Senior Center sites were
inferred from like City sites at $10,000.
(This does not include in-kind match for a
custodial services and building
maintenance.) This figure is 75% of the
annual projected costs for the Second
Period of the contract.
Page 2 of 2
Packet Pg.-,136