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Home My WebLink About03-03-2014 Jt. Reg Mtg Agenda CITY OF SAN BERNARDINO AGENDA FOR THE JOINT REGULAR MEETING; OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO, MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR HOUSING AGENCY TO THE REDEVELOPMENT AGENCY, AND MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE HOUSING AUTHORITY MONDAY, MARCH 3, 2014 2:00 PM—CLOSED SESSION 4:00 PM—OPEN SESSION COUNCIL CHAMBER • 300 NORTH I'D"STREET • SAN BERNARDINO,CA 92415 • WWW.SBCITY.ORG Virginia Marquez Patrick J. Morris James L. Mulvihill Robert D.Jenkins Allen J. Parker John Valdivia V ,yam �► Gary D. Saenz Fred Shorett 1 Georgeann "Gigi" Hanna r Henry Nickel David Kennedy Rikke Johnson Welcome to a meeting of the Mayor and City Council of the City of San Bernardino. • The City of San Bernardino recognizes its obligation to provide equal access to those individuals with disabilities.Please contact the City Clerk's Office(384-5002) two working days prior to the meeting for any requests for reasonable accommodation to include interpreters. • All documents for public review are on file with the City Clerk's Office located on the 2nd floor of City Hall,300 North "D"Street,San Bernardino or may be accessed online bygoing to http://www.sbcity.org. • Anyone who wishes to speak during public comment or on a particular item will be required to fill out a speaker slip.Speaker slips should be turned in to staff seated on the north side of the Council Chamber. • Public comments for agenda items that are not public hearings will be limited to three minutes. • Public comments for items that are not on the agenda will be limited to three minutes. • All who wish to speak, including Council members and staff, need to be recognized by the Mayor or Mayor Pro Tempore before speaking. • Please turn off or mute your cell phone while the meeting is in session. Joint Regular Meeting Agenda March 3, 2014 Call to Order Attendee Name "WE . Mayor Patrick J. Morris ❑ ❑ ❑ Council Member, Ward 1 Virginia Marquez ❑ ❑ 1 ❑ Council Member, Ward 2 Robert D. Jenkins ❑ L ❑ ❑ Council Member, Ward 3 John Valdivia„ ❑ ❑ ❑ Council Member, Ward 4 Fred Shorett __ _.❑ _ 0._ _. p Council Member, Ward 5 Henry Nickel ❑ ❑� ❑ Council Member, Ward 6 Rikke Johnson ❑ ❑ ❑ Council Member, Ward 7 James Mulvihill ❑ ❑ City Clerk Georgeann Gi i Hanna ❑ ❑ ❑ City Manager Allen Parker ❑ ❑ City Attorney Gary D Saenz ❑ ❑ ❑ i 1. CLOSED SESSION i l PUBLIC COMMENTS ON CLOSED SESSION ITEMS I A three-minute limitation shall apply to each member of the public who wishes to address the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency. No member of the public shall be permitted to "share"his/her three minutes with any other member of the public. Pursuant to Government Code Sections(s): A. Conference with legal counsel - existing litigation - pursuant to Government Code Section 54956.9(a): In re: City of San Bernardino - U.S. Bankruptcy Court, Case No. 6:12-bk-28006 MJ. B. Conference with legal counsel - anticipated litigation - significant exposure to litigation - pursuant to subdivision (b) (1), (2), (3) (A-F) of Government Code Section 54956.9. C. Conference with legal counsel - anticipated litigation - initiation of litigation - pursuant to subdivision(c) of Government Code Section 54956.9: City of San Bernardino, City of Fontana and City of Lathrop v. California Board of Equalization, City of Ontario and MedCal. D. Closed Session -personnel - pursuant to Government Code Section 54957. E. Closed session with Chief of Police on matters posing a threat to the security of public buildings or threat to the public's right of access to public services or public facilities -pursuant to Government Code Section 54957. F. Conference with labor negotiator - pursuant to Government Code Section 54957.6. G. Conference with real property negotiator - pursuant to Government Code Section 54956.8. Mayor and Common Council of the City of San Bernardino Page 2 Printed 212712014 Joint Regular Meeting Agenda March 3, 2014 2. APPOINTMENTS 3. PRESENTATIONS 3A. Inaugural Ceremony 4. ANNOUNCEMENTS -- CHAMBER OF COMMERCE AND ELECTED OFFICIALS 5. CONSENT CALENDAR All Consent Calendar items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council member or other interested persons so request, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Information concerning Consent Calendar items is available for public review. 5A. City Clerk Waive Full Reading of Resolutions and Ordinances (#2936) [Ward(s): All] Motion: Waive full reading of resolutions and ordinances on the agenda dated March 3, 2014. 5B. City Clerk Council Minutes -- February 3, 2014; February 10, 2014; and February 18, 2014 (#2944) [Ward(s): All] Motion: Approve the Minutes of the Mayor and Common Council Meetings of February 3, 2014; February 10, 2014; and February 18, 2014. 5C. City Clerk Charter Amendment Process(#2947) [Ward(s): All] Motion: Receive and file. 5D. City Manager Discussion of the Commercial Building Rehabilitation Program and Small Business Facade Program of the HUD Action Plan (#2963) [Ward(s): All] Motion: Continue to March 17, 2014. Mayor and Common Council of the City of San Bernardino Page 3 Printed 212712014 Joint Regular Meeting Agenda March 3, 2014 5E. City Manager FY2015 Budget Public Hearing Schedule (#2943) [Ward(s): All] Motion 1: Set the following budget hearing dates at 5:00 p.m. in the Economic Development Agency Board Room to review the City's combined FY2015 budget: April 28, 2014; April 29, 2014; April 30, 2014; May 14, 2014; and May 29, 2014. AND Motion 2: Set the following budget hearing dates at 5:00 p.m. in the Council Chamber to review and potentially adopt the City's combined FY2015 budget: June 2, 2014 (Council Meeting); and June 16, 2014 (Council Meeting). 5F. City Manager Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution of a First Amendment to the Consultant Services Agreement Between Gus Papagolos Consulting and the City of San Bernardino for Consulting .Services. (#2938) [Ward(s): All] Motion: Adopt the Resolution. 5G. Civil Service Personnel Actions - Classified(#2907) [Ward(s): All] Motion: Approve the classified personnel actions, as submitted by the Chief Examiner, in accordance with Civil Service rules and Personnel policies adopted by the Mayor and Common Council of the City of San Bernardino. 5H. Community Development Resolution of the Mayor and Common Council of the City of San Bernardino Approving the Final Map for Tract No. 17273, Located on the Northwest Corner of Randall and Eucalyptus Avenues in the Residential Suburban (RS) Zone, Accepting the Public Dedications as Set Forth on Said Map; and Authorizing Execution of the Standard Form of Agreement for the Improvements in Said Subdivision, with Time for Performance Specified. (#2921) [Ward(s): 31 i Motion: Adopt the Resolution. 5I. Finance Approval of Check Warrants and Payroll Checks (#2926) [Ward(s): All] Motion: Approve the claims and payroll and authorize the issuance of warrants as f listed. Mayor and Common Council of the City of San Bernardino Page 4 Printed 212712014 Joint Regular Meeting Agenda March 3, 2014 5J. Fire Resolution of the Mayor and Common Council of the City of San Bernardino Ratifying the Submittal of the 2013/2014 Grant Applications to the California Environmental Protection Agency in the Amount of $40,000 and Authorizing the Fire Department to Accept and Administer the Grants. (#2933) [Ward(s): All] Motion: Adopt the resolution; and authorize the Director of Administrative Services or his designee to adjust the Fire Department's FY 2013-2014 Adopted Budget to reflect the grant expenditures and revenues. 5K. Human Resources Personnel Actions - Unclassified(#2841) [Ward(s): All] Motion: Approve the unclassified personnel actions, as submitted by the Human Resources Division Manager, in accordance with City policies and procedures. 5L. Human Resources Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Establishment and Funding of One (1) Mayor's Chief of Staff (U) Position Within the Mayor's Office. (#2952) [Ward(s): All] Motion: Adopt the Resolution. 5M. Human Resources Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution of a First Amendment to the Vendor Services Agreement Between York Risk Services Group, Inc., and the City of San Bernardino for Workers' Compensation Third Party Claims Administrator Services. (#2935) [Ward(s): All] Motion: Adopt the Resolution. 5N. Police Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution of Amendment No. 2 to the Animal Control and Housing Agreement Between the City of San Bernardino and the City of Grand Terrace. (#2941) [Ward(s): All] Motion: Adopt the Resolution. Mayor and Common Council of the City of San Bernardino Page 5 Printed 212712014 Joint Regular Meeting Agenda March 3, 2014 50. Police Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Increase of Purchase Order Number 2014-00001390 Issued to Omega Group to an Amount Not to Exceed $26,230 Utilizing AB 109 Grant Funds, Account Number 123-210-0001-5702-0972. (#2927) [Ward(s): All] Motion: Adopt the Resolution. 5P. Police Resolution of the Mayor and Common Council of the City of San Bernardino Ratifying the Submittal of an Application for a Selective Traffic Enforcement Program (STEP) Grant from the State of California Office of Traffic Safety (OTS) in the Amount of $722,457.53 and Authorizing the Police Department to Accept and Administer the Grant. (#2906) [Ward(s): All] Motion: Adopt the Resolution. 5Q. Public Works Resolution of the Mayor and Common Council of the City of San Bernardino Approving License Agreement No. 14-49405 with the Burlington Northern Santa Fe (BNSF) Railway for Maintenance of Temporary Shoring Under the Mt. Vernon Viaduct Between Second Street and Fourth Street(BR#54C0066). (#2922) [Ward(s): 1,31 Motion: Adopt the Resolution. 5R. Public Works Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution of an Agreement and Issuance of an Annual Purchase Order in an Amount Not to Exceed $200,000 with Two Single Year Renewals at the City's Option to Houston & Harris PCS, Inc. for the Cleaning and Video Inspection of the Sewer System. (#2923) [Ward(s): All] Motion: Adopt the Resolution. 5S. Public Works ] Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution of an Agreement and Issuance of an Annual Purchase Order in an Amount Not to Exceed $200,000 with Two Single Year Renewals at the City's Option to Quality Light and Electrical for Street Light Repair Services. (#2929) [Ward(s): All] Motion: Adopt the Resolution. Mayor and Common Council of the City of San Bernardino Page 6 Printed 212712014 Joint Regular Meeting Agenda March 3, 2014 6. STAFF REPORTS 6A. Council Office Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Director of Administrative Services to Issue a Purchase Order to Out of the Box Printing/R81 in the Amount of $4,526.76 for Military Banners. (#2960) [Ward(s): All] Motion: Adopt the Resolution. 611. Council Office San Bernardino Hometown Heroes Military Banner Program(#2955) [Ward(s): All] Motion: Receive and file committee update. 6C. City Manager Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Formation of a Volunteer Citizen-Based Commission and Directing the City Manager to Initiate a Request for Qualifications for a Consultant Specializing in Charter Reform. (#2949) [Ward(s): All] Motion: Adopt the Resolution. 7. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA 8. ADJOURNMENT NOTE: The next joint regular meeting of the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency is scheduled for 1:00 p.m., Monday, March 17, 2014, in the Council Chamber of City Hall, 300 North "D" Street, San Bernardino, California. Mayor and Common Council of the City of San Bernardino Page 7 Printed 212712014 Joint Regular Meeting Agenda March 3, 2014 NOTICE: Any member of the public may address this meeting of the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency on any item appearing on the agenda by approaching the microphone in the Council Chamber when the item about which the member desires to speak is called and by asking to be recognized. Any member of the public desiring to speak to the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency concerning any matter not on the agenda but which is within the subject matter jurisdiction of the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency, may address the body at the end of the meeting, during the period reserved for public comments. Said total period for public comments shall not exceed sixty (60) minutes, unless such time limit is extended by the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency. A three minute limitation shall apply to each member of the public, unless such time limit is { extended by the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency. No member of the public shall be permitted to "share"his/her three minutes with any other member of the public. i Speakers who wish to present documents to the governing body may hand the documents to the staff member responsible for collecting speaker request slips at the time the request to speak is made. The Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency may refer any item raised by the public to staff, or to any commission, board, bureau, or committee for appropriate action or have the item placed on the next agenda of the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency. However, no other action shall be taken nor discussion held by the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency on any item which does not 1 appear on the agenda unless the action is otherwise authorized in accordance with the provisions of subdivision(b) of Section 54954.2 of the Government Code. a Public comments will not be received on any item on the agenda when a public hearing has been conducted and closed. Mayor and Common Council of the City of San Bernardino Page 8 Printed 212712014