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Home My WebLink About2014-098 1 RESOLUTION NO. 2014-98 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACCEPTING THE GRANT AWARD FOR YEAR TWO OF 3 A THREE-YEAR GRANT FROM THE CORPORATION FOR NATIONAL AND 4 COMMUNITY SERVICE IN THE AMOUNT OF $47,310.00 TO CONTINUE THE ADMINISTRATION AND OPERATION OF THE RETIRED AND SENIOR 5 VOLUNTEER PROGRAM FOR THE PERIOD OF APRIL 1, 2014 THROUGH MARCH 31,2015. 6 7 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF 8 SAN BERNARDINO AS FOLLOWS: 9 SECTION 1. That the Mayor and Common Council of the City of San Bernardino 10 11 hereby accept the grant award for year two of a three-year grant from the Corporation for 12 National and Community Service in the amount of$47,310.00, attached hereto as Exhibit "A" 13 and incorporated herein as though fully set forth, to continue the administration and operation 14 of the Retired and Senior Volunteer Program for the period of April 1, 2014 through March 15 31, 2015, and 16 17 SECTION 2. That the Director of Administrative Services is hereby directed to 18 appropriate $47,310 in additional grant expenditures for FY2013-2014. 19 /// 20 /// 21 /// 22 23 /// 24 /// 25 III 26 /// 27 /// 28 2014-98 1 RESOLUTION NO. 2014-98 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACCEPTING THE GRANT AWARD FOR YEAR TWO OF 3 A THREE-YEAR GRANT FROM THE CORPORATION FOR NATIONAL AND 4 COMMUNITY SERVICE IN THE AMOUNT OF $47,310.00 TO CONTINUE THE ADMINISTRATION AND OPERATION OF THE RETIRED AND SENIOR 5 VOLUNTEER PROGRAM FOR THE PERIOD OF APRIL 1, 2014 THROUGH MARCH 31, 2015. 6 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor 7 and Common Council of the City of San Bernardino at a j flint regu1 r 8 9 meeting thereof, held on the 21stday of April , 2014, by the following vote, to wit: 10 Council Members: AYES NAYS ABSTAIN ABSENT 11 MARQUEZ x 12 BARRIOS x 13 VALDIVIA x 14 SHORETT x 15 16 NICKEL x 17 JOHNSON x 18 MULVIHILL x 19 21 Georgeg H it C1 k 22 The foregoing resolution is hereby approved this21 day of April , 2014 23 24 , C 25 R. Carey D is, Mayor City of San Bernardino 26 Approved as to Form: 27 By: # , GL,c,,,'(k - l 28 4 lihSaenz, City Attorney 2014-98 txt-iiaT°t 1 For Official Use Only Notice of Grant Award Corporation for National and Community Service 601 Walnut Street, Suite 876 E Philadephia, PA 19106-3323 Retired and Senior Volunteer Program Grantee City of San Bernardino EIN: 956000772 300 North D Street San Bernardino CA 92418-0001 Award Information Agreement No.: 13SRPCA012 Project Period: 04/01/2013-03/31/2016 Amendment No.: 2 Budget Period: 04/01/2014-03/31/2015 CFDA No.: 94.002 Grant Year: 2 Award Description This amendmetn awards FY 2014 RSVP funding Purpose The purpose of this award is to assist the grantee in carrying out a national service program as authorized by the Domestic Volunteer Service Act of 1973,as amended(42 U.S.C.,Chapter 22). Funding Information Previously This Award! Total Current Year 2 Awarded Amendment Year This Year Total Obligated by CNCS $0 $47,310 $47,310 Grantee's Unobligated $0 $0 $0 Balance(Carryover) Total Available $0 $47,310 $47,310 Cumulative Funding for Project Period Total Awarded in Previous Amendments $48,810 • Total CNCS Funds Awarded to Date $96,120 Funding Source and Amount • 2014--OPE 1-P74-OPO-22515-4101 $47,310.00 Special Conditions Costs allowed under this grant are limited to those categories contained in signed application package. Compliance with OMB circulars:A-21;A-87;A-102;A-110;A-122 and A-133 as applicable,is required. Terms of Acceptance: By accepting funds under this grant,the grantee agrees to comply with all terms and conditions of the grant that are on the Corporation's website at https://egrants.cns.gov/termsandconditions/RSVPTandC_Revised20140119.pdf all assurances and certifications made in the grant application,and all applicable federal statutes,regulations and guidelines. The grantee agrees to administer the funded Program in accordance with the approved grant application and budget(s),supporting documents,and other representations made in support of the approved grant application. Corporation for National and Community Service: Page 1 For Official Use Only 2014-98 For Official Use Only Notice of Grant Award 601 Walnut Street, Suite 876 E Philadephia,PA 19106-3323 Retired and Senior Volunteer Program Grantee City of San Bernardino EIN: 956000772 300 North D Street San Bernardino CA 92418-0001 Corporation for National and Community Service: 4dkl.Jts164; 03/19/2014 Date Merribeth Pentasuglia,215-964-6324 Signature Grants Official Merribeth Pentasuglia Gregory Ericksen,310-235-7708 Name(typed) Program Official Senior Grants Officer Title • Page 2 For Official Use Only 2014-98 • EXHIBIT "A" Budget Narrative: RSVP-San Bernardino for City of San Bernardino Section I. Volunteer Support Expenses A. Project Personnel Expenses CNCS -! Position/Title-Qty-Annual Salary-%Time Grantee Total Excess Share Share. Amount Amount : . ... . . I RSVP Director(1)-$41484($3,457 x 12 months=$41,484)100% usage for 12 month period from April 1,2014-March 31,2015.5%of this 26567 . 12,743 41,484 2,074 salary is for Fundraising.:-1 person(s)at 41484 each x 100%usage ._...... . ' - RSVP Assistant(1)-$11,232($936 x 12 months=$11232)100%usage , • . for 12 month period from April 1,2014-March 31,2015.5%of this salary 3,988 : 6,682 11,232 1 562 is for Fundraising.:-1 person(s)at 11232 each x 100%usage CATEGORY Totals ' 30,655 19,425 52716 , 2,636 I I , • B. Personnel Fringe Benefits .... .. . ! CNCS Grantee I Total Excess Item-Description Share Share ,I Amount Amount __.. .... .. ,; • FICA ' a 0 I 0 0 Health Insurance:Health insurance for Program Manager only.Budgeted . I' ' . • ' at$609 per month($609 x 12 months=$7,308).5%of this benefit has ; 4,020 ! 2,923 7 308 , 365 been budgeted for fundraising.This budget is for a 12 month period from I . , April 1,2014--March 31,2015. 1 Retirement:Retirement(CALPERS)is for Program Manager only. , , ' • Budgeted at 16.88%(16.88 x$41484=$7004).5%of this benefit has , 2502 'I 3,852 7,004 350 been budgeted for fundraising.This budget is for a 12 month period from 1 April 1,2014 -March 31,2015. ......... .._...... _ ... . Life Insurance: 0 ' 0 , 0 0 Fringe Benefit Package:Fringe Benefit Package for both Manager and , , . . Assistant.Medicare 1.45%,Unemployment.3%,Workers Comp 3.5% 1 2768 1,076 , 136 (5.25%x$52,716=$2768).5%of this benefit has been budgeted for 1,556 .i fundraising. , • .., . 4.• - ' ' I , CATEGORY Totals I 8,378 ! 7,851 : 17,080 851 C. Project Staff Travel • Local Travel CNCS i Grantee i Total Excess Purpose-Calculation Share ; Share 1 Amount Amount I Community Events:$225 for fees for community events.This budget is 225 I •0 ' 225 0 ' 1 for a 12 month period from April 1,2014--March 31,2015. 1 2014-98 CATEGORY Totals 1 225 0 225 1 0 Long Distance Travel ( CNCS 1 Grantee Total Excess I Purpose-Destination-Other Travel Trans.Amount-Meals/Lodging ( Share Share Amount i Amount Long Distance Travel for Traning:Attending training/conference:meals, lodging,transportation in the maximun amount of$1,000.00- 1,000 0 1,000 ; 0 Meals/Lodging 500 Trans 400 Other 100 CATEGORY Totals I 1,000 � 0 • 1,000 0 I D. Equipment • CNCS Grantee ! Total ! Excess Item/Purpose-Qty-Unit Cost I Share Share + Amount 1 Amount CATEGORY Totals 1 0 j 0 1 0 i 0 z E. Supplies CNCS Grantee Total ( Excess Item/Purpose-Calculation Amount Share .; Share • Amount Supplies:$1167 Consumable office supplies for program use,including 473 .694 1,167 0 paper,pens and printing cartridges.This budget Is for a 12 month period j from April 1,2014--March 31,2015. CATEGORY Totals 473 1 694 1 1,167 0 F. Contractual and Consultant Services CNCS Grantee Total Excess Purpose-Calculation i Share ` Share • Amount Amount CATEGORY Totals 0 0 1 I. Other Volunteer Support Costs CNCS Grantee Total Excess ■ Item ; Share ; Share• Amount ' Amount Criminal Background Check: ; 0 0 0 O Telephone:For regular and long distance program use$200 per year j 'I � ($16.67 per month x 12 months= p „ 200 200 0$200).This budget is for a 12 month period from April 1,2013 i,March 31,2014.: 2014-98 I Printing:San Bernardino Annual Newsletter$125(300 newsletters x$.38 I x 7.75%tax=$125.All other printing will be done in house.This budget is 1 0 I 125 125 0 for a 12 month period from Apr: 1 I Space in kind match:Total bill for electric,gas,and water$753.Yearly r 0 cost of$42,465 divided by total sq.f.of$16,930=$2.51 per sq.ft.RSVP 0 ; 753 , 753 i space 300 sq.ft.: 1 1 1 1 — _~— CATEGORY Totals i 0 1,078 1,078 J. Indirect Costs CNCS Grantee I Total I Excess ,( Calculation-Rate Type-Rate-Claimed-Cost Basis I Share Share. Amount I Amount ' -•_-- oil--. 1- r _ CATEGORY Totals I 0 0 : 0 i 0 I SECTION Totals 40,731 29 048 I 73 266 3 487 l PERCENTAGE I 56% 40% Section II. Volunteer Expenses A. Other Volunteer Costs r:♦ i CNCS Grantee Total Excess Item-Description Share Share Amount Amount Meals: I l Uniforms »....._ i 0_ 0 0 t 4 • i_ i_....___ ._ Insurance:Average vols.per day:152x$1.55 accident;152x$1.15 volunteer liability; 130x$5.50 plus$26.69 CA Surplus Lines Tax&$1.78 632 : 522 1,154 '„ 0 ■ CA Stamping Fee.1(152 x$1.55)+(152 x$1.12)+(130 x I $5.50)+$26.69+$1.84=$1,153.87].This budget from 4-1-14--3-31-15. Recognition:Volunteer Recognition$2664($9 per person x 296=$2664). I Cost of volunteer recognition luncheon includes venue,food and 1 622 1,322 2,944 !i 0 =.i recognition items for 296 volunteer,$300 for holiday party held each ii December Volunteer Travel:Volunteer Travel Reimbursement$16,560(138 volunteers x 40 miles per month x$25 per mile x 12 months=$16,560). i 4,325 12,235 i 16,560 0 'I Volunteer Travel paid once a quarter.This budget is for a 12 month period 1 i ! i from April 1 2014 March 31,2015. 1 CATEGORY Totals 6,579 14,079 20,658 0 1 SECTION Totals I 6,579 r 14,079 J 20,658 I I ; PERCENTAGE ! 32% ! 68% I 2014-98 BUDGET Totals t 47,310 i 43,127 .i 93,924 ` —�3,487 'f PERCENTAGE 50% 46% Source of Funds Section Description Matching fund in the amount of$46,660 are a cash contribution(match)from the City of San • Bernardino Parks,recreation&Community Services Department annual budget or the general Section I.Volunteer Support Expenses fund.Some costs such as telephone usage,postage,and office space will be provided by the city as an in-kind contribution.Criminal background checks for paid staff are provided in the cost of hiring a staff member and is not charged to the program. Matching funds in the amount of$14,079 are cash contribution(match)from the City of San Section II.Volunteer Expenses 1 Bernardino Parks,Recreation&Community Services Department annual budget or the general f fund. • • •