HomeMy WebLinkAbout14- Human Resources ORIGINAL
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
From: Linn Livingston Subject: 2010 and 2011 Holiday
Closure Days
Dept: Human Resources
Date: November 3, 2010
M/CC Meeting Date: November 15, 2010
Synopsis of Previous Council Action:
On December 7, 2009, the Mayor and Common Council approved the 2009 and 2010
holiday closure requiring affected employees to take off Christmas Eve/Christmas Day
on Wednesday, December 23, 2009, and Thursday, December 24, 2009; and New
Year's Eve/New Year's Day on Wednesday, December 30, 2009, and Thursday,
December 31, 2009, using their own accrued leave.
Recommended Motion:
That the Mayor and Common Council authorize the closure of City Hall for Christmas
Eve/Christmas Day on Wednesday, December 22, 2010, and Thursday, December 23,
2010; and New Year's Eve/New Year's Day on Wednesday, December 29, 2010, and
Thursday, December 30, 2010.
Signature
Contact person: Linn Livingston Phone: 384-5161
Supporting data attached: Yes Ward:
FUNDING REQUIREMENTS: Amount:_ Cost Savings of$1,400.00.
Source: (Acct. No.)
(Acct. Description)
Finance:
Council Notes:
Agenda Item No. j q
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CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
2010-2011 Holiday Closure Days
Background:
This year, Christmas and New Year's holidays fall on Fridays and Saturdays (December 24/25 &
December 31/January 1, 2010/11). Due to the Friday closure of City Hall, staff is recommending
that the holidays that fall on Fridays be observed on Wednesdays (December 22 and December
29, 2010) and that the holidays that fall on Saturdays be observed on Thursdays (December 23
and December 30, 2010). This schedule change will allow most employees to use their holiday
time instead of accruing unspent holiday time.
Every department in City Hall will be open for business on the Monday and Tuesday of each
holiday week. It is anticipated that there will be little public traffic on these days.
Human Resources Department staff met with SBPEA, the recognized representative for the
General and Middle-Management employees, and the Confidential/Management group regarding
the closure dates. Most of the employees in these groups are on a reduced work week with
Fridays off, and moving the observance of the holidays to Wednesdays and Thursdays will
provide an anticipated cost savings to the City of$1,400.00 in utility costs.
This closure does not impact Police or Fire operations, or any other critical operations.
Attached is a listing of departmental availability during Holiday Closure 2010 & 2011. The
miscellaneous bargaining units (General, Middle Management and Confidential/Management
and Unclassified) concur with the above recommendations.
Financial Impact:
Anticipated cost savings is $1,400.00 in utility costs.
Recommendation:
That the Mayor and Common Council authorize the closure of City Hall for Christmas
Eve/Christmas Day on Wednesday, December 22, 2010, and Thursday, December 23, 2010; and
New Year's Eve/New Year's Day on Wednesday, December 29, 2010, and Thursday,
December 30, 2010.
Attachment:
Holiday Operations 2010
HR:Agenda Items/Holidays/2010-2011 Holiday Cl osure/SR.HolidayClosure.2010-11
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Holiday Operations 2010-2011
City Hall will be closed Wednesday through Friday, both the week of Christmas and the week of
New Year's (December 22, 23, 24, 29, 30, 31).
The following departments will remain open during the Holiday closure:
Police
Fire
Note: Emergency Services and Response remains open; Administrative Office and Fire
Prevention Bureau will observe City Hall closure schedule.
Police (non-emergency)
The various divisions of Police Department will be available as follows:
Animal Control - The Animal Shelter will be closed to the public on
December 24, 25, 31 and January 1, 2011. Animal Control
Officers will be working all days, and on-call all nights.
Downtown Security - Not available
Parking Control - Not available
The following departments will be open with certain conditions:
City Attorney's Office
This office will observe the Holiday closure on December 24 and 31,but will be open on
December 22, 23, 29 and 30.
Community Development
Community Development, including Code Enforcement, will follow the Holiday closure.
Building inspections may be provided as determined on a case-by-case basis.
Economic Development Agency
The Economic Development Agency offices will be closed on December 22, 23, 24, 29, 30, 31.
Information Technology
Print Shop and Mail Service will follow the Holiday closure.
Library
The Feldheym Central Library will be closed Friday and Saturday during the two weeks of the
holidays, December 24-25 and December 31-January 1.
Parks, Recreation and Community Services
The Parks, Recreation and Community Services Main Office will be closed according tot the
Holiday closure.
The Parks Division will be closed during the Holiday closure, except for limited park
maintenance at Littlefield/Shultis Park, Hudson Park, Perris Hill Park, Wildwood Park,
Seccombe Lake Park, and Lytle Creek Park.
Cemetery employees will be off during the Holiday closure; however, the grounds will remain
open for visitors on those dates.
Recreation Division Centers will be closed for the Holiday closure. Hours of operation during
the balance of the holiday season are as follows:
Hernandez Center 8 am to 8 pm (Children's hours 1-8 pm)
Campos Center 8 am to 8 pm (Children's hours 1-8 pm)
Lytle Creek Center 9 am to 8 pm (Children's hours 1-8 pm)
Nicholson Center 10 am to 8 pm(Children's hours 1-8 pm)
Perris Hill and 5th Street Senior Centers and CID will be closed in accordance with the Holiday
closure.
Public Works
Integrated Waste Management employees will observe the December 25 and January 1 holidays
only. Residential and commercial customers will be one day late on receiving services after the
Friday holidays. All other crews will be off unless on standby(sewer crew).
Public Works utility and/or capital projects inspections may be provided as determined on a
case-by-case basis.
The various divisions of Public Works will be available as follows:
Building Maintenance - On-call for emergencies only; please call Fire
Dispatch at 384-5777.
Custodial Maintenance - Will continue in full operation to Carousel Mall and
Central Police Station.
Office Staff - Not available.
Water Department
City Hall and Water Reclamation Plant offices will be closed on December 23, 24, 30, 31.
Twenty-four hour crews will be available for emergencies.
HR:Agenda Items/Holidays/2010-2011 Holiday Cl osure/Backup.Holiday.Operation.2010-11