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ORIGINAL
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
From: Rachel G. Clark, CIVIC Subject: Mayor and Common Council
and Community Development
Dept: City Clerk Commission Regular Meeting dates for
2011.
Date: November 3, 2010
Council Meeting: 11115/2010
Synopsis of Previous Council Action:
11/02/2009 — 2010 Meeting schedule approved.
11/03/2008 — 2009 Meeting schedule approved.
11/19/2007 — 2008 Meeting schedule approved.
11/20/2006 — 2007 Meeting schedule approved.
11/07/2005 — 2006 Meeting schedule approved.
11/15/2004 — 2005 Meeting schedule approved.
Recommended Motion:
That the Mayor and Common Council and the Community Development Commission
approve the following dates for regular meetings of the Mayor and Common Council/
Community Development Commission for the year 2011: January 10; January 24;
February 7; February 22 (Tuesday due to holiday); March 7 and 21; April 4 and 18;
May 2 and 16; June 6 and 20; July 5 (Tuesday due to holiday); July 18; August 1 and
15; September 6 (Tuesday due to holiday); September 19; October 3 and 17; November
7 and 21; December 5 and 19.
Signature
Contact person: Rachel Cam_ Clark_ CIVIC, City Clerk Phone- 384-5002
Supporting data attached: Yes Ward: Citywide
FUNDING REQUIREMENTS: Amount:
Source: (Acct. No.)
Finance:
Council Notes:
Agenda Item No.
11-15-2010
STAFF REPORT
To: Honorable Mayor and Members of the Common Council/Community
Development Commission
FROM: Rachel G. Clark, CIVIC, City Clerk
RE: Mayor and Common Council/Community Development Commission
regular meeting dates for 2011
BACKGROUND
This is a request to have the Mayor and Common Council/Community Development
Commission approve the following Council/Commission regular meeting dates for 2011:
January 10; January 24; February 7; February 22 (Tuesday due to holiday); March 7
and 21; April 4 and 18; May 2 and 16; June 6 and 20; July 5 (Tuesday due to holiday);
July 18; August 1 and 15; September 6 (Tuesday due to holiday); September 19;
October 3 and 17; November 7 and 21; December 5 and 19.
All of the regular Council/Commission meetings for 2011 will take place on the first and
third Mondays of each month, with the exception of those falling on a holiday (January,
February, July and September). Past practice has been to move Council meetings in
January to the second and fourth Mondays when there are five Mondays in the month.
Since January 2011 has five Mondays, recommendation is that the Council meetings in
January take place on the second and fourth Mondays of the month instead of the first
and third Mondays. These are the only changes in the agenda deadline calendar for
2011.
With the Mayor and Common Council's approval of a year-long schedule of regular
meeting dates, it gives us an opportunity to provide departments advance notice of
deadlines for submitting agenda items. The deadlines for submitting agenda items have
been changed from three weeks to two weeks prior to a Council meeting. This change
is consistent with the guidelines adopted by the Mayor and Common Council earlier this
year.
RECOMMENDED MOTION:
That the Mayor and Common Council and the Community Development Commission
approve the following dates for regular meetings of the Mayor and Common Council/
Community Development Commission for the year 2011: January 10; January 24;
February 7; February 22 (Tuesday due to holiday); March 7 and 21; April 4 and 18;
May 2 and 16; June 6 and 20; July 5 (Tuesday due to holiday); July 18; August 1 and
15; September 6 (Tuesday due to holiday); September 19; October 3 and 17; November
7 and 21; December 5 and 19.
I
2011 COUNCIL MEETING AGENDA DEADLINE SCHEDULE
JANUARY FEBRUARY
S M T W T F S S M T W T "F S
1 1 2 3 4 5
Agenda
Briefing j
__ 3 4 5 6 7 8 6 council 7 8 9 10.. 111 12
Meeting
1i 2/22 Agenda
Deadline
iEi Council 10 11 12 13 14' 15 13 14 15 16 17 18 19
Meeting
1/24 Agenda Agenda Agenda 3/7 Agenda
Deadline Briefing _ Briefing Deadline
17 18 19 20 21 , 20 21 22 23 24 251 26
Holiday Council
Meeting
23 council 24 25 26 27 28 29 27 28
Meeting
2/7 Agenda
Deadline
30
MARCH APRIL
S M T W T $ S M T W T F S
1 2 3 41 5 1i 2
Agenda
Briefing L
6 council 7 8 9 10 11 12 3 council 4 5 6 7 8 9
Meeting Meeting
13 14 a/i s Agenda
3/21 Agenda
Deadline h Deadline
-- 15 16,
17 18 19 10 11 12 13 14 15 16
Agenda Agenda
Briefing Briefing
20 council 21 22 23 24 25 26 17 council 18
19 20 21 22t 23
Meeting Meeting
5/2 Agenda
27 a/a Agenda
31 24 Deadline 25 26 27 28 29
Deadline
29 30� 30
1
Agenda ! Agenda
Briefing Briefing
MAY JUNE
S M T W T F S S M T W T F S
1 council 2 3 4 5 6i 7 1 2 3 1 4
Meeting
5/1G Agenda Agenda
Deadline _ Briefing
8 9 10 11 12 13. 14 5 council 6 7 8 9 10 11
Meeting
Agenda 6/20 Agenda
Briefing Deadline
15 16 17 18 19 21 12 13 14 15ii 16 171 18
Council Agenda
Meeting Briefing
22 23 24 25 26 27 28 19 council 20 21 22 23 24 25
Meeting
6/6 Agenda 7/5 Agenda
Deadline Deadline -.
29 30 31 26 27 28 29 30
Holiday
Agenda 7ryaAgenda
Briefing Deadline
All agenda deadlines are at 12:00 p.m.on days designated on calendar. Offices open 7:30 a.m.-5:30 p.m.Monday-Thursday
Agenda briefings are at 1:30 p.m.on Wednesdays prior to council meetings. Offices closed every Friday
2011 COUNCIL MEETING AGENDA DEADLINE SCHEDULE
JULY AUGUST
S M T W T F S S M T W T F S
1 2 council 1 2 3 4 5 6
Meeting
8/15 Agenda
Deadline
3 4 5 6 7 8 9 7 8 9 10 11 121 13
Holiday Council I Agenda '
Meeting Briefing
10 11 12 13 14 15 16 14 15'I 16 17' 18, 19, 20
Agenda Council
Briefing Meeting
17 Council _ 27
Meeting
18 19 20 21 22; 23 21 22 23 24 25 26
8/1 Agenda �9/6 nda Dea dline ine
24 25 26 27 28 29 30 2 , 29 30 31
Agenda Agenda 9/19 Agenda
31 Briefing Briefing Deadline
SEPTEMBER OCTOBER
S M T W T F S S M T W T F S
1 2' 3 1
4 5 6 7 8 9 10 2 Council 31 4 5 6 7 8
Meeting
Holiday Council 10/17 Agenda
Meeting Deadline
11 12 13
14 15 16f 17 9 10 11 12 13 14 15
Agenda Agenda
Briefing Briefing
18 Council 19 20 21 22 23 — 24 16 17 18 19 20 21 22
Meeting
10/3 Agenda Council ( .
Deadline Meeting
25 26 27' 28 29 30 23 24 25 26 27 28,
4
t
11/7 Agenda 1.,..
Agenda Deadline
Briefing 1 30 131
NOVEMBER DECEMBER
S M T W T F S S M T W T F S
1 2 3 4'' 5 1 2 3
Agenda k:
Briefing
6 7 8 9 10 11 1 __ 12 4 5 6 7 8 9__ 10
Council 'Council
Meeting Meeting
Holiday
11/21 Agenda j12119 Agenda
Deadline Deadline
13 14 15 16 17 18, 19 11 12 13 14 15 17
Agenda Agenda
Briefing Briefing
20 council Z1 22 23 24 25' 26 18 council 19 20 21 22 23 24
Meeting Meeting
1 Holiday Holiday Holiday
2/5 Agenda - -- - 1/2 Agenda
Deadline Deadline
27 28 29 30 25 26' 27 28 29 30 31
Agenda Holiday Holiday
Briefing