HomeMy WebLinkAbout2014-033 RESOLUTION NO. 2014-33
1
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
2 BERNARDINO AUTHORIZING THE EXECUTION OF A PROFESSIONAL SERVICES
AGREEMENT BETWEEN MANNING & KASS, ELLROD, RAMIREZ, TRESTER, LLP
3 AND THE CITY OF SAN BERNARDINO FOR LEGAL SERVICES IN THE CASE OF
4 KATHARINA LAMBERT v. CITY OF SAN BERNARDINO, CHIEF ROBERT HANDY,
OFFICER J. CASTRO, OFFICER S. ARANDA, OFFICER J. ECHEVARRIA, et al.,
5 UNITED STATES DISTRICT COURT CASE NUMBER EDCV 14-00123 VAP(DTBx).
6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
7
8 SECTION 1. The Mayor of the City of San Bernardino is hereby authorized and
9 directed to execute on behalf of said City a Professional Services Agreement between Manning &
10 Kass, Ellrod, Ramirez, Trester, LLP and the City of San Bernardino for legal services in the case
11
of Katharina Lambert v. City of San Bernardino, Chief Robert Handy, Officer J. Castro, Officer S.
12
Aranda, Officer J. Echevarria, et al.,United States District Court, Case No. EDCV 14-00123
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VAP(DTBx) a copy of which is attached hereto and incorporated herein as Exhibit "A."
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SECTION 2. The authorization granted by this Resolution shall expire and be void and
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of no further effect if the agreement is not executed by both parties and returned to the Office of the
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City Clerk within sixty(60) days following the effective date of this Resolution.
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2014-33
1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE EXECUTION OF A PROFESSIONAL SERVICES
2 AGREEMENT BETWEEN MANNING & KASS, ELLROD, RAMIREZ, TRESTER, LLP
AND THE CITY OF SAN BERNARDINO FOR LEGAL SERVICES IN THE CASE OF
3
KATHARINA LAMBERT v. CITY OF SAN BERNARDINO, CHIEF ROBERT HANDY,
4 OFFICER J. CASTRO, OFFICER S. ARANDA, OFFICER J. ECHEVARRIA, et al.,
UNITED STATES DISTRICT COURT CASE NUMBER EDCV 14-00123 VAP(DTBx).
5
6 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common
7 Council of the City of San Bernardino at a joint regular meeting
8 thereof, held on the 18th day of February , 2014, by the
9 following vote, to wit:
10 COUNCIL MEMBERS: AYES NAYS ABSTAIN ABSENT
11 MARQUEZ x
12 JENKINS x
13 VALDIVIA x
14 SHORETT x
15 NICKEL x
16 JOHNSON x
17 MULVIHILL x
18
4111k
19 orgeann ''nna, City Clerk
20
The foregoing Resolution is hereby approved this oC 0 day of
February ,2014.
22
23 'atrick . orris, ayr'
of:an Bernardino
24 Approved as to form:
25 Gary D. Saenz, City Attorney
26
27 B
28
2014-33
1 PROFESSIONAL SERVICES AGREEMENT
KATHARINA LAMBERT v. CITY OF SAN BERNARDINO, CHIEF ROBERT HANDY,
2 OFFICER J. CASTRO, OFFICER S. ARANDA, OFFICER J. ECHEVARRIA, et al.
EDCV 14-00123 VAP(DTBx)
3
4
1. The CITY OF SAN BERNARDINO (hereinafter "CITY") and the law firm of
5
Manning & Kass, Ellrod, Ramirez, Trester LLP (hereinafter "M&K") are the parties to this
6
Agreement.
7
2. M&K will be representing the following entities and persons in this litigation: City
8
of San Bernardino, Chief Robert Handy, Officer J. Castro, Officer S. Aranda, Officer J.
9
Echevarria, and any other designated officer or employee of the CITY. M&K shall not represent
10
any client in any type of claim against the CITY without prior written approval to do so from the
11
CITY OF SAN BERNARDINO through the City Attorney's Office.
12
3. M&K shall be paid at the hourly rates set forth below:
13
Attorneys - $165.00 per hour; and,
14
Law Clerks/Paralegals - $70.00 per hour.
15
The amounts expended under this agreement for attorney fees shall not exceed
16
$50,000 without further approval of the Mayor and Common Council.
17
4. Bills shall be submitted at least on a monthly basis and no later than the 5th day of
18
each succeeding month.
19
5. The actual cost for filing fees, telephone charges, photocopying, postage, lodging,
20
mileage and related travel costs shall be itemized when submitted to the CITY for reimbursement.
21
M&K may include a single charge in an amount not to exceed four percent(4%)of attorney fees in
22
lieu of reimbursement for photocopying, telephone charges, and postage.
23
6. If attorney fees are charged "portal to portal" (e.g., from office to court and return),
24
then M&K shall not be entitled to reimbursement for mileage and parking fees.
25
7. M&K shall obtain approval from the CITY to retain expert witnesses, consultants,
26
1 7
1
2014-33
1 and other professionals (not including court reporters) for purposes of the litigation. M&K may, if
2 it chooses,pay the fees and charges of such consultants and seek reimbursement from the CITY on
3 its periodic statement, or it may forward the consultant's bill to the CITY with a request that the
4 CITY pay it directly. Consultants shall not bill the CITY directly without prior approval of the
5 CITY'S Finance Division.
6 8. Status reports will be submitted to the CITY through the City Attorney's Office
7 whenever any significant event occurs, and in any event at least quarterly. Information sufficient
8 to set reserves, including, without limitation, potential liability exposure and percentage of fault,
9 shall be included.
10 9. Copies of all opinions, pleadings, discovery and motions shall be provided to the
11 City Attorney's Office which may reproduce same and provide copies to other parties or attorneys
12 in this or other litigation.
13 10. Copies of any correspondence and other documents sent to any of the parties in this
14 action shall also be provided to the CITY through the City Attorney's Office.
15 11. Any and all settlements shall require CITY approval. Request for settlement
16 authority shall be made through the City Attorney's Office which shall obtain the necessary CITY
17 approvals.
18 12. In the event the settlement value of this case appears to exceed$50,000.00 the City
19 Attorney's Office shall be notified immediately.
20 13. Only Eugene Ramirez of MANNING&KASS or another senior attorney approved
21 by the City shall conduct the trial of this case.
22 14. No client development costs are to be included in billings.
23 15. No continuing education expenses are to be included in billings.
24 16. Final billing shall be accompanied by copies of the Request for Dismissal,
25 Satisfaction of Judgment, Release and any other final documents.
26 17. Either party may terminate this Agreement at will. M&K will continue to
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2014-33
1 represent the CITY on the terms and conditions in this Agreement until the case and file are
2 transferred to another attorney.
3 18. M&K is an independent contractor as to the CITY.
4 19. M&K shall maintain the following types of insurance with limits as shown:
5 a) Workers Compensation as required by the laws of the State of California,
6 including Employment Liability with $250,000 limits covering all persons
7 providing service on behalf of M&K and all risks to such persons under this
8 Agreement. M&K shall require its Workers Compensation carrier to waive all
9 rights of subrogation against the CITY and its officers and employees and any
10 others for whom services are being provided under this Agreement.
11 b) Comprehensive General and Automobile Liability Insurance coverage to
12 include contractual coverage and automobile coverage for owned, hired and
13 non-owned vehicles. The policy shall have at least a combined single limit of
14 $1,000,000 for bodily injury and property damage.
15 c) Professional Liability Insurance with limits of at least$1,000,000 per claim.
16 In lieu of naming the CITY as an additional insured,the policy may be endorsed as
17 follows:
"Insurance coverage afforded by this policy shall also apply
18 to the liability assumed by the Insured under the Agreement with the
CITY OF SAN BERNARDINO for legal services, provided such
19 liability results from an error, omission or negligent act of the
insured, its officers, employees, agents, or subcontractors. All
20 other provisions of this policy are to remain unchanged."
21
22 M&K shall furnish certificates of insurance and certified copies of all policies and
23 endorsements to the City Attorney's Office evidencing the insurance coverage above required
24 prior to the commencement of performance of services hereunder,which certificates shall provide
25 that such insurance shall not be terminated or expire without thirty (30) days written notice to the
26 City Attorney's Office, and shall maintain such insurance from the time M&K commences
ii
3
2014-33
1 performance of services hereunder until the completion of such services.
2 All policies, with respect to the insurance coverage above required, except for the
3 Workers Compensation insurance coverage and professional liability coverage, if applicable, shall
4 obtain additional endorsements naming the CITY and all parties represented under this
5 Agreement, their employees, agents, volunteers and officers as additional named insureds with
6 respect to liabilities arising out of the performance of services hereunder.
7 All policies required above are to be primary and non-contributing with any insurance
8 policies or self-insurance programs carried or administered by the CITY or other parties
9 represented under this Agreement.
10 20. All communications and billings to the CITY are to be directed as follows:
City Attorney's Office
11 CITY OF SAN BERNARDINO
300 North "D" Street
12 San Bernardino, CA 92418
13
14 Dated: , 2014 MANNING & KASS
15
16 By: Eugene P. Ramirez
17
18
19 Dated: e� OI , 2014 CITY OF SAN BERNARDINO
20
21 :y: Patri k J. orris,
22
23
Approved as to form:
24 Gary D. Saenz, City Attorney
25
26 B . - !_AL._ 1 ��
17 dib 4
2014-33
1 PROFESSIONAL SERVICES AGREEMENT
KATHARINA LAMBERT v. CITY OF SAN BERNARDINO, CHIEF ROBERT HANDY,
2 OFFICER J. CASTRO, OFFICER S. ARANDA, OFFICER J. ECHEVARRIA, et al.
EDCV 14-00123 VAP(DTBx)
3
4
1. The CITY OF SAN BERNARDINO (hereinafter "CITY") and the law firm of
5
Manning & Kass, Ellrod, Ramirez, Trester LLP (hereinafter "M&K") are the parties to this
6
Agreement.
7
2. M&K will be representing the following entities and persons in this litigation: City
8
of San Bernardino, Chief Robert Handy, Officer J. Castro, Officer S. Aranda, Officer J.
9
Echevarria, and any other designated officer or employee of the CITY. M&K shall not represent
10
any client in any type of claim against the CITY without prior written approval to do so from the
11
CITY OF SAN BERNARDINO through the City Attorney's Office.
12
3. M&K shall be paid at the hourly rates set forth below:
13
Attorneys - $165.00 per hour; and,
14
Law Clerks/Paralegals - $70.00 per hour.
15
The amounts expended under this agreement for attorney fees shall not exceed
16
$50,000 without further approval of the Mayor and Common Council.
17
4. Bills shall be submitted at least on a monthly basis and no later than the Stn day of
18
each succeeding month.
19
5. The actual cost for filing fees, telephone charges, photocopying, postage, lodging,
20
mileage and related travel costs shall be itemized when submitted to the CITY for reimbursement.
21
M&K may include a single charge in an amount not to exceed four percent(4%)of attorney fees in
22
lieu of reimbursement for photocopying, telephone charges, and postage.
23
6. If attorney fees are charged "portal to portal" (e.g., from office to court and return),
24
then M&K shall not be entitled to reimbursement for mileage and parking fees.
25
7. M&K shall obtain approval from the CITY to retain expert witnesses, consultants,
26
17
1
2014-33
1 and other professionals (not including court reporters) for purposes of the litigation. M&K may, if
2 it chooses,pay the fees and charges of such consultants and seek reimbursement from the CITY on
3 its periodic statement, or it may forward the consultant's bill to the CITY with a request that the
4 CITY pay it directly. Consultants shall not bill the CITY directly without prior approval of the
5 CITY'S Finance Division.
6 8. Status reports will be submitted to the CITY through the City Attorney's Office
7 whenever any significant event occurs, and in any event at least quarterly. Information sufficient
8 to set reserves, including, without limitation, potential liability exposure and percentage of fault,
9 shall be included.
10 9. Copies of all opinions, pleadings, discovery and motions shall be provided to the
11 City Attorney's Office which may reproduce same and provide copies to other parties or attorneys
12 in this or other litigation.
13 10. Copies of any correspondence and other documents sent to any of the parties in this
14 action shall also be provided to the CITY through the City Attorney's Office.
15 11. Any and all settlements shall require CITY approval. Request for settlement
16 authority shall be made through the City Attorney's Office which shall obtain the necessary CITY
17 approvals.
18 12. In the event the settlement value of this case appears to exceed$50,000.00 the City
19 Attorney's Office shall be notified immediately.
20 13. Only Eugene Ramirez of MANNING&KASS or another senior attorney approved
21 by the City shall conduct the trial of this case.
22 14. No client development costs are to be included in billings.
23 15. No continuing education expenses are to be included in billings.
24 16. Final billing shall be accompanied by copies of the Request for Dismissal,
25 Satisfaction of Judgment, Release and any other final documents.
26 17. Either party may terminate this Agreement at will. M&K will continue to
77
2
• 2014-33
1 represent the CITY on the terms and conditions in this Agreement until the case and file are
2 transferred to another attorney.
3 18. M&K is an independent contractor as to the CITY.
4 19. M&K shall maintain the following types of insurance with limits as shown:
5 a) Workers Compensation as required by the laws of the State of California,
6 including Employment Liability with $250,000 limits covering all persons
7 providing service on behalf of M&K and all risks to such persons under this
8 Agreement. M&K shall require its Workers Compensation carrier to waive all
9 rights of subrogation against the CITY and its officers and employees and any
10 others for whom services are being provided under this Agreement.
11 b) Comprehensive General and Automobile Liability Insurance coverage to
12 include contractual coverage and automobile coverage for owned, hired and
13 non-owned vehicles. The policy shall have at least a combined single limit of
14 $1,000,000 for bodily injury and property damage.
15 c) Professional Liability Insurance with limits of at least$1,000,000 per claim.
16 In lieu of naming the CITY as an additional insured,the policy may be endorsed as
17 follows:
"Insurance coverage afforded by this policy shall also apply
18 to the liability assumed by the Insured under the Agreement with the
CITY OF SAN BERNARDINO for legal services, provided such
19 liability results from an error, omission or negligent act of the
insured, its officers, employees, agents, or subcontractors. All
20 other provisions of this policy are to remain unchanged."
21
22 M&K shall furnish certificates of insurance and certified copies of all policies and
23 endorsements to the City Attorney's Office evidencing the insurance coverage above required
24 prior to the commencement of performance of services hereunder, which certificates shall provide
25 that such insurance shall not be terminated or expire without thirty (30) days written notice to the
26 City Attorney's Office, and shall maintain such insurance from the time M&K commences
11
3
2014-33
1 performance of services hereunder until the completion of such services.
2 All policies, with respect to the insurance coverage above required, except for the
3 Workers Compensation insurance coverage and professional liability coverage,if applicable, shall
4 obtain additional endorsements naming the CITY and all parties represented under this
5 Agreement, their employees, agents, volunteers and officers as additional named insureds with
6 respect to liabilities arising out of the performance of services hereunder.
7 All policies required above are to be primary and non-contributing with any insurance
8 policies or self-insurance programs carried or administered by the CITY or other parties
9 represented under this Agreement.
10 20. All communications and billings to the CITY are to be directed as follows:
City Attorney's Office
11 CITY OF SAN BERNARDINO
300 North "D" Street
12 San Bernardino, CA 92418
13 y
14 Dated: • 2--J L , 2014 MANNING & KASS
15
16 By: Eugene P 'amirez
17
18
19 Dated: c� Cod OI , 2014 CITY OF SAN BERNARDINO
20
21 y: Patri k J. orris,
22
23
Approved as to form:
24 Gary D. Saenz, City Attorney
25
26 B . Chan, (71.--t -
77
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