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HomeMy WebLinkAbout05.E- Fire 5E ,z RESOLUTION (ID#2676) DOC ID: 2676 K CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION Agreement/Contract From: George A. Avery M/CC Meeting Date: 01/21/2014 Prepared by: Norma Camarena, (909) 384- 5286 Dept: Fire Ward(s): All Subject: Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution of a Standard Contract Between the San Bernardino County Fire Protection District and the City of San Bernardino for Emergency Management Services; and Ratifying the Submittal of the 2013 Emergency Management Performance Grant and Authorizing the County to Apply for and Administer the Grant. (At Meeting of October 7, 2013, Item Continued to October 21, 2013; Item Continued to November 4, 2013; Item Continued to November 18, 2013; Item Continued to December 2, 2013; Item Continued to December 16, 2013; Item Continued to January 6, 2014; Item Continued to January 21, 2014) (#2676) Current Business Registration Certificate: Not Applicable Financial Impact: Authorize the City of San Bernardino to enter into a contract with the San Bernardino County Fire Protection District, for an amount not to exceed$165,000 for a term of three years, to provide Emergency Management Services within the boundaries of the City. Funding for the purchase order is included in the Fire Department's FY 2013-2014 Adopted Budget, account number 001-200-0001-5507 (Facilities Services) in the amount of$55,000. Funds will need to be transferred from account number 001-200-0001-5507 to account number 001-200-0048-5505 (Other Professional Services) in the amount of$55,000 for the execution of the contract and issuance of an annual purchase order to the County. Account Number: 001-200-0048-5505 Budgeted Amount: $12,000 Balance (as of January 13, 2014): $783.48 Balance (after approval of this item): $55,783.48 (with budget amendment) Please note this balance does not indicate available funding. It does not include non-encumbered reoccurring expenses or expenses incurred, but not yet processed. In addition, the City will defer the annual allocation of the Emergency Management Performance Grant(EMPG) funding to the County for the purpose of proving emergency management to the City. During budget preparations for FY 12/13 and FY 13/14,the Fire Department projected that the City would be reimbursed$41,600 annually and funding was identified in revenue account #001-200-0000-4615 (State Aid/Civil Defense). However, in FY 12/13 Fire declined the 2012 EMPG funding due to the requirement to match the amount awarded by 100% in-kind and no available staff to manage the grant. Due to the resignation of Emergency Services Manager, the City will not be able to meet the 2013 EMPG requirements for reimbursement and authorize the County to apply and administer the grant. Therefore, authorization is requested for the Director Updated: 1/15/2014 by Jolena E.Grider K I Packet Pg.50' I _5� ms3 2676 of Administrative Services or designee to adjust the annual revenue projection associated with account#001-200-0000-4615 for FY 12/13 and FY 13/14 to reflect$0. Motion: Adopt the Resolution; and authorize the Director of Administrative Services or designee to adjust the Fire Department's FY 2013-2014 Adopted Budget to reflect the expenditures and revenue as outlined in the staff report. Synopsis of Previous Council Action: 07/02/2012 Mayor and Common Council adopted Councilman Chas Kelley's Fire Department Staffing Efficiencies. 09/05/2012 Amend and approve the Pre-Pendency Plan minus the Fire Department's Proposal. 09/17/2012 Tabled following Presentation by Acting Fire Chief and Discussion 10/01/2012 Mayor and Common Council approved the Fire Department's Pre-Pendency Plan related to the City's proposed FY 2012/2013 Budget. Background: On July 2, 2012, the Mayor and Common Council adopted Councilman Chas Kelley's Fire Department Staffing Efficiencies which included the vacancy of the Disaster Preparedness (official title: Emergency Services Manager) position through attrition. The vacancy didn't occur until May 2013; the position is a vital role to the City to manage the Emergency Operations Center (EOC), grants for the department, Community Emergency Response Team (CERT) to the community, and manage city-wide disaster events. In order to meet all of the obligations related to the Emergency Services Manager position, Fire has solicited a contract with the San Bernardino County Fire Protection District/Office of Emergency Services. They have submitted a contract that includes all necessary training, critical plan updates, disaster cost recovery, and a ten person staff that is specialized in addressing all issues relating to disaster management(Exhibit"A" and Exhibit"1"). The cost associated with this contract is $55,000 per year plus our allocation of the EMPG, for a combined projection of $100,477 per year. Our present staff is ill equipped to manage the EMPG if we were to attempt to use it for its intended purpose; therefore, we are requesting we use the annual grant to help fund the Emergency Management Services contract with the San Bernardino County Fire Protection District/County of San Bernardino Fire Department. EMPG is awarded annually to the City for participating and meeting the criteria for the San Bernardino Operation Area, hosted by the San Bernardino County Office of Emergency Service. The last few years, the County of San Bernardino has distributed our reimbursement after the close out of the fiscal year and the amount awarded has varied. In September 2012, staff declined the EMPG funding due to the requirement to match the amount awarded by 100% in- kind and no available staff to manage the grant. For FY 13/14, staff submitted a letter to the County of our interest/intent to participate in the 2013 EMPG. Funding for FY 13/14 is projected for $45,477 and is a grant reimbursement instead of a revenue source. In anticipation Updated: 1/15/2014 by Jolena E.Grider K NPacke P%.51' 5.E 2676 of this proposed contract, Fire recommended that the City's allocation be eannarked for contractual services (Exhibit`B"). The Fire Department is requesting ratification of the 2013 EMPG and authorization to contract its Emergency Services Manager responsibilities to the San Bernardino County Fire Protection District in order to ensure the City's effectiveness in the short term and during future large scale emergencies. The term of the contract is for 3 years, commencing February 1, 2014 and ending January 31, 2017. Also, both parties have the right to terminate their participation under the contract by providing 90 days written notice to the other party. In accordance with the City of San Bernardino Municipal Code Section 3.04.010B(3) and 3.04.070F provides an exception to the City's bidding requirements for professional services when the Mayor and Common Council determine that it is in the best interest of the City. Fire recommends that the City enter into a contract with the San Bernardino County Fire Protection District for Emergency Management Services and issue a purchase order in the amount of $55,000 annually. City Attorney Review: Supporting Documents: reso 2676 (PDF) San Bernardino County Fire Protection District-Exhibit a Standard Contract 1-13-14 (PDF) San Bernardino County Fire Protection District-Exhibit 1 Services and Contacts (DOC) San Bernardino County Fire Protection District-Exhibit B 2013 Emergency Management Performance Grant (PDF) Updated: 1/15/2014 by Jolena E.Grider K Packet Pg. 52 1 RESOLUTION NO. N RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF 2 co SAN BERNARDINO AUTHORIZING THE EXECUTION OF A STANDARD 3 CONTRACT BETWEEN THE SAN BERNARDINO COUNTY FIRE PROTECTION E 4 DISTRICT AND THE CITY OF SAN BERNARDINO FOR EMERGENCY MANAGEMENT SERVICES; AND RATIFYING THE SUBMITTAL OF THE 2013 5 EMERGENCY MANAGEMENT PERFORMANCE GRANT AND AUTHORIZING THE COUNTY TO APPLY FOR AND ADMINISTER THE GRANT. 6 L 7 WHEREAS, on July 2, 2012, the Mayor and Common Council adopted Fire w 8 Department Staffing Efficiencies which included the vacancy of the Emergency Services d 9 Manager(known as Disaster Preparedness Coordinator)position through attrition; and "- r 10 WHEREAS, the City of San Bernardino wishes to enter into a standard contract with 0 11 0 the San Bernardino County Fire Protection District to provide Emergency Management 12 i 13 Services within the territorial boundaries of the City to enhance the City's emergency m _ 14 management capabilities through the County's Office of Emergency Services; and Cn 0 15 0 WHEREAS, in order to comply with the July 19, 2013, application deadline, the City 16 of San Bernardino Fire Department submitted the 2013 Emergency Management Performance a 17 18 Grant(EMPG). ' N 06 19 NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 20 0 U 21 SECTION 1. That San Bernardino County Fire Protection District is the selected 22 agency and has offered a negotiated price for Emergency Management Services for the City of W co 23 San. Bernardino. Pursuant to this determination and the San Bernardino Municipal Code N 24 Section 3.04.010(B)(3) and 3.04.070(F), the Director of Administrative Services or designee N 25 0 26 is hereby authorized and directed to issue an Annual Purchase Order to the San Bernardino 27 E County Fire Protection District in the amount of$55,000 for contractual services. The 28 r a Pa'& t Pg.53 i I RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF a SAN BERNARDINO AUTHORIZING THE EXECUTION OF A STANDARD 2 CONTRACT BETWEEN THE SAN BERNARDINO COUNTY FIRE PROTECTION in DISTRICT AND THE CITY OF SAN BERNARDINO FOR EMERGENCY c 3 MANAGEMENT SERVICES; AND RATIFYING THE SUBMITTAL OF THE 2013 E 4 EMERGENCY MANAGEMENT PERFORMANCE GRANT AND AUTHORIZING THE COUNTY TO APPLY FOR AND ADMINISTER THE GRANT. 5 6 annual purchase order is for three years and payment is due on or before February 1 of each 7 year. E W 8 5- SECTION 2. The City Manager is hereby authorized and directed to execute on 0 9 U. behalf of the City a Standard Contract with the San Bernardino County Fire Protection = 10 0 11 District, a copy of which is attached hereto, marked Exhibit "A" and incorporated herein by 12 reference as fully as though set forth at length; L 13 o SECTION 3. Said contract will be for Emergency Management Services for the m 14 N period of February 1, 2014 through January 31, 2017; ° 15 S a. ECTION 4. The Mayor and Common Council hereby ratify the Fire Chief's 16 17 submittal of the 2013 EMPG in the amount of $45,477. A copy of the grant is attached as a W 18 Exhibit "B" and incorporated herein by reference; N 06 19 SECTION 5. That San Bernardino County Fire Protection District or designees are 20 0 authorized to accept and administer the 2013 EMPG in the amount of$45,477 and authorized 21 to apply, accept, and administer future EMPGs. x 22 W 23 SECTION 6. The authorization to execute the above referenced Standard Contract 24 and Annual Purchase Order is rescinded if the parties to the Agreement fail to execute it ti cm 0 25 within one hundred twenty(120)days of the passage of this Resolution. 26 27 28 r a Paeket P �54 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF 1 SAN BERNARDINO AUTHORIZING THE EXECUTION OF A STANDARD CONTRACT BETWEEN THE SAN BERNARDINO COUNTY FIRE PROTECTION 2 co DISTRICT AND THE CITY OF SAN BERNARDINO FOR EMERGENCY c 3 MANAGEMENT SERVICES; AND RATIFYING THE SUBMITTAL OF THE 2013 E EMERGENCY MANAGEMENT PERFORMANCE GRANT AND AUTHORIZING 0, 4 THE COUNTY TO APPLY FOR AND ADMINISTER THE GRANT. c �a 5 6 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and d 7 Common Council of the City of San Bernardino at a meeting W 8 o thereof,held on the day of ,2014, by the following vote,to wit: L 9 U- 10 Council Members: AYES NAYS ABSTAIN ABSENT = 0 11 MARQUEZ 0 0 c 12 JENKINS L Q 13 m VALDIVIA 14 n SHORETT .° 15 n 16 VACANT 3 17 JOHNSON 0 18 MULV IHILL 19 20 Georgeann Hanna, City Clerk v 21 The foregoing resolution is hereby approved this day of ,2014. d 22 W to 23 co Patrick J. Morris,Mayor 24 City of San Bernardino to 25 Approved as to form: 26 GARY D. SAENZ, City Attorney 27 � B . � 28 a Packet Pg.55 FOR OFFICIAL USE ONLY O New Vendor Code Dept. Contract Number 0 E] SChange S+ A El Cancel C 108 ~ Dept. Orgn. Contractor's License No. Q San Bernardino County Fire Protection District 108 600 d Contract Representative Telephone Total Contract Amount N N SAN BERNARDINO COUNTY Carlo Pacot, Finance Manager (909)387-5944 $ 165,000 otf FIRE PROTECTION Contract Type DISTRICT M Revenue 171 Encumbered 0 Unencumbered F1 Other: P If not encumbered or revenue contract type,provide reason: _ F A S Commodity Code Contract Start Date Contract End Date Original Amount Amendment Amount 0 U d STANDARD CONTRACT 02/1/14 01/31/17 $165,000 $ 165,000 Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No Amount K FES 108 600 9800 SBCity $ 165,000 w Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount to $ co N Fund Dept. Organization Appr. Obj/Rev Source 1GRC/PROJ/JOB No. Amount let $ T M Project Name Estimated Payment Total by Fiscal Year Emergency Management FY Amount I/D FY Amount I/D w Services 13/14 $ 55,000 - L 14/15 $55,000 _ 15/16 $55,000 0 U L THIS CONTRACT is entered into in the State of California by and between the SAN BERNARDINO COUNTY FIRI ROTECTION DISTRICT, hereinafter called the COUNTY FIRE, and = ca Name N City of San Bernardino Attn:Allen J. Parker, City Manager hereinafter called CITY Address 300 N. "D" Street, 6th Floor x W San Bernardino, CA 92418 Telephone Federal ID No.or Social Security No. (909)384-5122 0 c IT IS HEREBY AGREED AS FOLLOWS: .0 (Use space below and additional bond sheets. Set forth service to be rendered, amount to be paid, manner of payment, time for performance or completio determination of satisfactory performance and cause for termination,other terms and conditions,and attach plans,specifications,and addenda,if any.) C L a as EMERGENCY MANAGEMENT SERVICES U BETWEEN SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT AND V CITY OF SAN BERNARDINO °c =a L This Agreement is made and entered into by and between the San Bernardino County Fire Protection Distric m (hereinafter referred to as COUNTY FIRE) and the City of San Bernardino (hereinafter referred to as CITY). _ co r _ d Auditor/Controller-Recorder Use Onlycva ❑Contract Database ❑FAS Q Input Date Keyed By Page 1 of 4 Packet Pg.56 S.E. ° 0 41 WITNESSETH: a R 3 WHEREAS, CITY desires to contract for emergency management services within the territorial boundaries of th, CITY to enhance the CITY's emergency management capabilities, and Q a� N WHEREAS, COUNTY FIRE is willing and able to perform such emergency management services through it: N Office of Emergency Services. 06 M L NOW THEREFORE, it is agreed as follows: o U 1. COUNTY FIRE will furnish to CITY the Office of Emergency Services to enhance emergency managemer a) capabilities of the CITY in the areas of emergency operations center (EOC) readiness, Web EOC, EO( 30 positional training, communication interface (EOC/DOC), Critical Plans (EOP/HMP) and exercises. This wi w include providing the CITY with a training and exercise plan. ti 2. When needed, COUNTY FIRE shall provide an emergency services officer to support the CITY when CIT' N EOC is activated and/or activate the COUNTY FIRE EOC to support the CITY's activation. T 3. COUNTY FIRE will provide CITY grant management assistance on Homeland Security Grants. Suc!. assistance includes but is not limited to the preparation of reimbursement requests, modification requests performance reports, and status reports. 0 4. The CITY agrees to give its allocation of the Emergency Management Performance Grant funding annually b L) COUNTY FIRE for the purpose of providing emergency management to the CITY. L Term and Termination - The term of this Agreement shall be three (3) years, commencing February 1, 201, a and ending January 31, 2017 ("Term") unless terminated earlier as provided herein. Either party, by writtei notice to the other party, may terminate the whole or any part of this Agreement at any time, and without cause by giving written notice to the other party of such termination, and specifying the effective date thereof, at leas t ninety (90) days after the notice of such termination. If CITY fails to make the payment provided for ii w Paragraph 6, the contract shall be deemed breached and the contract terminated immediately. Upoi OL termination, COUNTY FIRE shall be compensated only for those services which have been rendered to CITE 'B- and COUNTY FIRE shall be entitled to no further compensation. o c 6. Compensation - CITY shall pay COUNTY FIRE the sum of $55,000 per year during the term of the 2 Agreement. Payment shall be made annually and shall be due on or before February 1 of each year c a; COUNTY FIRE will not provide service that year. Payments received after thirty (30) days of when due sha a include a 10% simple interest, or maximum allowed by law if lower, after the thirtieth (30th) day against th, L amount owing. U. 7. Reciprocal/Mutual Indemnity— hold harmless: 3 a. COUNTY FIRE, to the extent permitted by law, agrees to indemnify and hold harmless the CITY, it: u officers, agents, employees and volunteers from any and all claims including employment related claims 0 actions or losses, damages, and/or liability resulting from COUNTY FIRE's negligent acts or omission which arise from COUNTY FIRE's performance of its obligations under this Agreement. c d b. The CITY, to the extent permitted by law, agrees to indemnify and hold harmless COUNTY FIRE and it m officers, employees, agents and volunteers from any and all claims including employment related claim: y actions, losses or damages and/or liability arising out of the CITY's negligent acts or omissions which arise from CITY's performance of its obligations under this Agreement. �a w r Q Revised 1/8/13 Packet'Pg.57'' 0 c. In the event CITY and/or COUNTY FIRE is found to be comparatively at fault for any claim, action, loss c a damage which results from their respective obligations under the Agreement, CITY and/or COUNTY FIRE E shall indemnify the other to the extent of its comparative fault. Q d. Notwithstanding indemnification for any claim, action losses, or damage involving a third party, the CIT' and COUNTY FIRE hereby waive any and all rights of subrogation recovery against each other. N 06 8. Insurance - COUNTY FIRE and CITY are authorized self-insurance public entities for purposes of Profession, 0 Liability, General Liability, Automobile Liability, Workers' Compensation and Property Damage and warrant the through their respective programs of self-insurance, they have adequate coverage or resources to protec ro- against liabilities arising out of the performance of the term, conditions or obligations of this agreement. 0 0 9. Waiver of Subrogation Rights - The CITY shall require the carriers of required coverage's to waive all rights c x subrogation against COUNTY FIRE, its officers, employees, agents, volunteers, contractors am w subcontractors. All general or auto liability insurance coverage provided shall not prohibit the CITY and CITY' employees or agents from waiving the right of subrogation prior to a loss or claim. The CITY hereby waives a to - rights of subrogation against COUNTY FIRE. 10. Proof of Coverage - COUNTY FIRE shall, within sixty (60) days of commencement of this Agreement, furnisl certificates of insurance or self-insurance to DISTRICT evidencing the insurance coverage includini w endorsements, above required prior to the commencement of performance of service hereunder, whicl certificates shall provide that such insurance shall not be terminated or expire without thirty (30) days writtei notice to CITY, and COUNTY FIRE shall maintain such insurance from the time COUNTY FIRE commence c0 performance of services hereunder until the completion of such services. -� 0 Severability - If any one or more of the provisions contained in this Agreement shall for any reason be held ti be invalid, illegal or unenforceable in any respect, then such provision or provisions shall be deemed severable cYn from the remaining provisions contained in this Agreement and such invalidity, illegality or unenforceabilit shall not affect any other provision of this Agreement, and this Agreement shall be construed as if such invalid s illegal or unenforceable provision had ever been contained herein. w r 12.Applicable Laws - At all times during the term of this Agreement, the CITY and the COUNTY FIRE sha comply with all applicable laws, ordinances, rules and regulations of the United States of America, the State c A California including all agencies and subdivisions thereof. c 13. Attorney Fees and Cost - If any legal action is instituted to enforce any party's rights hereunder, each part a shall bear its own cost and attorney's fees, regardless of who is the prevailing party. 0 a m 14. Venue - The venue of any action or claim brought by any party to this Agreement will be the Central Distric LL Court of San Bernardino County. Each party hereby waives any law or rule of the court, which would allo% them to request or demand a change of venue. If any action or claim concerning this Agreement is brought b a third party, the parties hereto agree to use their best efforts to obtain a change of venue to the Centre 0 District Court of San Bernardino County. c L 15. Notices - Any and all notices permitted or required under this Agreement shall be given to the respective _ parties at the following address, or at such address as the respective parties may provide in writing b m registered or certified mail, postage prepaid for this purpose: _ R a+ C t V (0 w Q Revised 1/8/13 Packet Pg.`58 0 COUNTY FIRE: SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT O CL Attn: Fire Chief 157 W. 51h Street, 2"d floor San Bernardino, CA 92415-0451 Q CITY: CITY OF SAN BERNARDINO U) N Attn: City Manager 300 N. "D" Street, 61h Floor San Bernardino, CA 92418 c O 16. Successors and Assigns -This Agreement shall be binding on the successors and assigns of the parties. IN WITNESS WHEREOF, this Agreement has been executed and approved and is effective and operative as to x each of the parties as herein provided. LL! to San Bernardino County Fire Protection District City of San Bernardino N (Print or type name of corporation,company,contractor,etc.) ► By ► Janice Rutherford, Chair, Board of Directors (Authorized signature-sign in blue ink) Dated: Name Allen J. Parker L (Print or type name of person signing contract) c SIGNED AND CERTIFIED THAT A COPY OF THIS O DOCUMENT HAS BEEN DELIVERED TO THE Title City Manager v "HAIRMAN OF THE BOARD (Print or Type) t`e Laura H.Welch, Secretary Dated: 0) By Address s Deputy K W N_ C O V d Y O L- a. as L LL a w. G 3 O L) O c L M L M� W Approved as to Legal Form Reviewed by Contract Compliance Presented to Board for Signature to DI Greene,Deputy County Counsel Mark A.Hartwig,Fire Chief/Fire Warden E t U Date Date Date r Q Revised 1/8/13 Packet;Pg. 59 a� x w a t;i � 'da } 3 t }3 � 3 }3(v v c a 3 v v c L n y n d o vv d ^ c 0 2 o c o n 0 3 o c 'a c o w o c o� o,2 'F'O C g a2 ^ y 'i a2 ao w�' as N� ��' a,2 vas �_w c W ,�M M Q N n N H�D tt V1�D O B n y 0 Lti, N y Qi u Q yr` u5 Ln y+Q f0 {7�p sr7 C' O+ V g�gZ ivy �e ko Y V� 10 �e vNi x w its zl vzi `N Y u E c E ro E m E c E q E E OC Ero E E c E am Ero U E v °a °a o o v o w c ° o a o a o o °— c 1 R aNE moo En� NEp � E EavEE -6 Ea� EE E E �O U y `Q�' .-� U ry) �p o ,a O O O ip pE y p tQ p O iD 0,H q T�j t!1 ° L gg U TCi 0 o C O D OC y S� y o DC y v y v � N o C d v C 4 V C Q �C C to a O iyD° ac o o.r34 yo �=o yQ.�° Aso° vyo �.C°� G ry `o vYCp W Co O X `�. X yy M X O X Q M X' O X ¢ x ax M x a�C �j cL~Q �' Q1 NQZ N 4M vQ .r G! 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O > u c ° y 3 a c o ° v m'D o a a E v o -o v C m °Zi c c v w. c g o m ro 1� c q o c m o o Z v t c v m c v c E m o v a m c n 9 o v o c C, c�3 Y m v m v c' v o` U o n d cE � E v � ay� v vn Eu ° � :: cR-0.0 c roc ov0 o 'SwE � al c vi >, q. I- o o v m u v c c o a c c o 0 0 ¢ s w vvE �7� E _ Aoct3awocort Ovv'r mm � u ._ o u � oYA avv vJ d o Y mg G w m o o c c ` :5 L) w C a o o� m � o 5 a - Q) c c o u o° v E v v o °1c c c E v ro v o c °w �6 c c Z ro °o . E o n 3 v y t�'E n E w c o G v ° vo v E c o v Z a._ ° c a c c v m u' �' & c _ v o ro a �j v rn.L a � U ro w " m m a LS a" on A o g y n u$ c O u c a c a E E C� 4 °u c 0 c „A „ E W v 0.0 en a v c v N m o E v a E a v v c v w=v�'S Z o E v c c > P 1 c7 5 0 v y M C). c a = o o Co v c c v E o o f c a >. Cr v m - ACV v > v �c o m a n o ! u o v o v u $a u w v 0 0 3 C7 w °�.� u c l) �O N 7 m mom O o oEcl �C Z $ o 'U w C� o v E c rn. v W u w a ° c E y t4 o m ° v v c v Cn m v ZeEy�pp v �'� a o'cg c �' �� �°c} n'� p °c � rod ° p° aYi � GEc_ a C E n U °13 'G v"A N R o y` N ti'' .�lJ 6.w° y Qq v X g rovcc o ° ° w m vv'ca c00CL ° n E W Lac Eo_ Z-3 Ec o °coa pEf5 c a�cO3 � � wo O vYmm i v > v v_� of m w ion E u c c u y c '^ vi U n g m v3 E gcmc Ernmv0 U° Ev ug ymYncv L a CL E rn_ mg v va w d v K Y2 n m o m o � m w v d t c ¢ �_u c a v E ° y wEayE ww0E �w _ F �' Em cgwa c E°c mEOQ oo ° aa 0 y Evm vc =uc v wW n v O .c20, �� EE °JAc� � cu � m C °T e o'pc o e E•S m v ° 3 m v o tR .. o.° c c o c+ ti o+ Q o f vAi c a S rq Zc �o cwa Z cv Z� cNmvv Ecc �avv) v ++ on � mII u �rocq` �c � U _ov t7 v5 4vEo i� a rnmomc Cr U v u v y m D o c q v o v C E rj 'S'� a> a v 'y E u v E E a d on n u F o E?t� o° °u° Cl U° a Q E a a cai v � ° a o v O w n a n i a u u C pp m t�i1 tll a vp�f m ''' j N N ° V. w 4 C M C O T E o p a o rd w N O y 0/C.C CT (3,N rq N C O O 'ro, 1 o o C C /0 d ¢ Q y -! n :9 C > CL c C OO Cu M 0 > 0 E Q m O O o o �G m o ° o 7 o °u d E v v a m M -c4 u c a n c (� O m c n C7 0 u m m O n¢Ei fti cL Z O V Z o Z H o c� E t L ° € Z v C L CD p ei V O c�u u u� m v = c� w }� _ 'Cu a d a Q) w d 0 0 0 ° ° E 0 a a a U f6 � a u_ Packet Pg. 61 5.E.c n d y y x .0 d 'O.D D .O d .O � u p� 1]'O .O �d D L1 .L1 �N W G'v tSy t 03 Yi3 0 d in a 0 d C d -D d C a.Q a V� a G aj 0 a a Z h o a O a c ow O Y o z c= o N c^ u d6G2 0' Qw z c 13=a Y d w no Cl flM O.w 000 n n = M ry q p { Y 5 0 p N o; o w c Q z J'O `vv Y'vA `N AA y'A ° m E c E c v E c E c m ° E c E C v E c E C E b E c E C m c m m c E c m m E c m m E c ro m d f ° .r5 v u d f, m B d •5 �d.r ° d f v r ° y d c d V C u C Gl C a C ,dj C 61 ° a! C d C Q! C d C d CO v CO v C ✓ CO N O N Q d °Q. ° n O d O a O Q O U, O- o- q E a p E E E E E n E E E E E E a o E E v E E v E n E E o E E t a E E E E R a E d N O d O d 0 E v N O d O d 0 E d N O d O d 0 E d N ° d ' O d l0 Ep N O Q In O 0.0 V.� n Ou D u -• U.0 Op V '+ V.Q O.D u.° u•C u'd0 -• V.° .-� u L "YO nYoo.�¢ n,o a oo�aa�o . o ¢ o aFoa ¢ °a' «3° nYoQ1a ¢ a. — Crn axi ¢� c ¢Zv < vds0 zvQM0Q ° dQZd Q mv�� vQ2vQ m aXiG° d¢2v O . E L C C -0 �'m Cc, V D U T f,: C ypy_ O O N C m 6�M1 O ° d G1 •�/i dvc E > N'S �'a`,.nt'"3 cZdc v $ .d. m sEdt! cv Jac:Ei m = 5 = v c ° o = �. vn.c E ° O ac � vcvm av ��Ev = aEy L �.°CM� v c C C E d ° C 4_ O O ¢1' 0 41 d > ME b W 01 I a- N U C r'"- 2 u 1- d N u d v C U O Y O m c a v u did.. o f O cui dE -von ' o d u= o f'w mow mcw m� Y C E 0 C O E L.° l�l. T in w N A > m Vf a Q� ° v ro m g C d N v ,Cp o+ d d O.O ~S°a c d m Y U a c o C Ydn $L Y o 'L c = E c T U'c= ars°c a w C,o w d °° cuml CL o o 'o 0 0 o c ° d m 4 >. o >'*N'R L °o o w y v c2$ d �+ u mn w m 0 CL m a > a � Y' i 3 � �v v N ? b m 3 Gj a o U-6 v :u o m c U c ro z m V Y-i-i o v (q a Fo w ho o b° ° W d O` R 2'' d d d N V'O O m ,dC C fit= O d y? m 0 �-N v M 5 a E a p = c m a o F d > a $.E 3 ^ 3 C E m f F T O o n c N rn c c o c m ° m m Z' m C tj m O C a l.7 10 C f� C o Q/ Qd m " c� ycp�av=i w 'c� E ° aci vt35ct o'G _Vf c �n 2, m C1 x c° E ° N Cr v- o > d o a` E T w W moo vwym d n3amm dEaEa d mw muj m d0 V Mn m O y - O Y v N > N m d ° 0 > � .0 E •L d l''j m d Ot W -0 �' N ;3 m m c n w a o c d o n o v a �.� o N O u 1E �u r vd u c c v E o a n v a c v o b G 0 0 00 o m c d.°_ 2 ° c .N E 3 o c' U > O d d O Ol 41 q) ++ U ='a.� o o h m `° > °fa h e El a o d = Z L oa j 4),2 '� ? n t m d E N a �cw� F- omt C m d"y t- ELo o m E � 7uia p i c ° M d 2 'O A u Ln c c a c m = o_ c o 0 C c M N 0 N 0. d 'CJ M 0. CO ^ G G '+7 O 0 LL M C N Uj C 01 U O. M O M nj 0.u0 N ti U N R NN4 ~ ~ a E C O CL 0 m Q vi > N S Q y C Q!n N N G = Q Ji d A ip U �— ° � Q N U.z° �— � o o »° = a� O U> O A C o d z U°U p O Z ` d Q c q O C7 V U O v c m a E a E ; v a 5 -2 Z E oa V °0 U c V C L o V Co m Y Z a N ° o 0 0 0 oN a o a a M U � Q LL Packet Pg. 62 as X .02 u w uj -2 Cu ai .(Ij 0 E .0 3: 0 0 Id C14 C:) a -3 - 0. Cx CL CL 0, C' 0. "2 12 0 Mn C3 I f;C ,- �z AA _LZ z z z z iA *0 m'D 14 A"� V� -Lx V). E 'U E E cm E. -E CD E E 2 E a -0 Co Cd 0 0 t 0 0 C5 B r z C BQ) E 0 .91 0 .2 E Tj E -a-6 0 -a Eo Ea E a E a E E E E E .6 E E E ko E o o o 0 G N. o C C O CL w C, 0 C. x x (D w x N IL -0 :5 U) a 0 - 8 1-2 0 w om W '5 LU 0 2 'R r-3 -= m LL C 0, r-0 a- 'o u u 0 72 u) c.E r c o M a,, p B M 0 b V) w w Q) U� _ o S 62 (D v L m - t!US 0 o 0 w Ci '0 u 0 -0 0 .0 .8 M ��u U ;,. r 'Co - - - C >,a .5 - C w 0) 4 , > u Cl ED 0 j- a o 0 w -2 m Cu ar z E 2 V Cl 2 Cn n LM m OL-0 0 fx� Cu: U:)) 0 alb UJ 0 E -u E a-0 2 V o 0 C) -0 Eo-06 -0 15- m u c p E E E 30 a06 Lwu >0 EC"0-cm -E Z B Lu w n '-o CID, U, 10 GJ m 'D M C 0 o �e Q O'D C E �j E -25)16 1.: c- 2 0 Ul O OL Cx r' '0�: C 2 ,�; C a) > w - = V r' 0 E E �x 0 (1) U 0.0 o 0 m Cn -0 gg u 0.2 Cm .8 (v --5 . 1 0'%- E - LLI M C: -a , E Ln Cm 45 CL 2 m - 2 v (U -0 -5 , m w u a) a a K Cl E .2 0 0 0 2 CL 4 r� CX a M Lo C) 1, M- u 3: a o rj Cl -a o 3, w o E m Q w 0 5- a 'R F- J5 0 P 0 CN tn A W O E v 4- -r'0 m 0 o B.- -0 u w E . t 0 u " m C , .0 LL 0- Cr ui 6 0 (-"6 oa o LZ x z U E C --o w M a T '9� r �` U,4 y 0 0 0 -0 E 6 _ - V & 0 0 -0 C: o Cm 5 0 .2 10 IE 'o p U m poi LLJ pY(5 E C - r 0 - L. u a, u U0 "o'CL 0 m Cl w a' C 0)o - 5 . - ro:6 2 SO g L� �-5 , E 2 o-6 .0 V� a) E o 0, u E c E 6-. C: a r eo po Cn 0 - CL CL W o 0 yt E M c cn a -6 ui 2.0,5 s u 0 > u u (D E 2: E GS E v ULJ E 0 o "S m wujucxE 0 'j 6. IL 0 u C 4) V0 0 Lri 'r LL 01 C. a 0 .2 Ln M E Q w N M 14 ff� g Ce a. 91 Ina: z f E 0 -n 51 AR L) C: z 0 ro 0 CL rA > L� 0 2: 0 .60 A -2 u LD u-0 o a CD CL 0 M 0 ro z to U) CL CY CY Id 2 CL LL Packet Pg. 63 5.E.c �v c a � o I C m.3 - O C u to M �p W N O Q\ W h N N m_mmm {n{} �p W Q fD Itl "� N n M VM' N p M M N (f V' Vf .. O N v 0 CL C Q � c U ai ' _ 0 n n � t`D oo a, a Q W •n Q n M N V O (V M Q n �/�/ p O� ry E D a a m N V a LU a �s _ o � ga U ca _ (D W N J,, n M ry V p M °oO p p n CD N O Oi V1 N M nj p� �p0 N �' 11 E W O U1 ry N v W M Q ry O •� C ° rn •m v � mmw o, o o �f .� C c ip vm9 N o c a c o.a .n E c .� m° m. v .°c °i m m a m �p 3 � c ` c �' o � uod o g y, � E g'cd p 0 m r 0o3 V7 ccam}} c i c Q ,, o fi,Q V d `tom, Z In Q �,Wi j o T Z n N Vf C~ O U c�7' y w a w a@ W w �j uoc ca � ey X W CL m c W y c o c c } LLJ Q E E v v Y2n o c c 'c n o Z gt 3 'v o m w a n-1O, m e o `S S > > 1O S Ul 4 O W W Q O W W W w W ~ ❑ Q VI W = O W n L9 ca u 0 u LD u u u w w w w w w w w w O w w w w w w w w � su LL w w f E w u E C w w m w w w w w w w w CL a 0 z c O O O q �, y .o .3 o u° o .N a w u ro {Z; E c .� o _R c aci rn rn aci c w "o c 0� d� a a a c E c c n a a a m Q u uU 'a o c 8 w w w C $ 1C 43 w no U a c Vic} � y� o M c U V c Z O z 0: 9oct K w a t�c O CD Qc ` o o` o `oj `oc `0 0 0 N 0 o ° 0 r' L � 0 2 2 D LoL� m u u i7 ua u°=° u u u v at C (q > a0 U O O 'c M° E N M v n o r ao rn a M `, a O 7 V o o Packet Pg. 64 5.E.c Ol n N O U o m �p pQ O C C O M O xt N O oQp W 10 m E W ry Qi V �i M rr n N (fl RI h O CL a R E°- O U _c` C O V gj O lD er O M L V m 7Nw a�O T L _N a C � � 9 O ? C �N � d a U C N ro � M c0 M �D t0 O O a) O1 O Q O V 10 V O !m'1 E h.n n W O R M N M r c > N u�io N _N vL vc4 c N ryry N W R' Q >L O In N to W 4 rn o U N C C C C L C C C C C .n m Q a to h H F- a O' a Q w p w w O y U a w w w w w w w w w LO Ch a m L O V O C o y � 1p Ol Ln d d d N N M Z E O h (�j 1L tj ti. +. lL .� co ¢e 7 T T = O > M w j j u u a u v ud L9 u N c E E Cr � m F �w �w ,�CL E 0 o E E c c , o c c m m-r� o o = Yn � 96 6 o .r f LL �O H rxi O N N 1'3 N N N tt � Z Packet Pg. 65 (S O ry C N N P h L 0 o V w 4 cv rN Q to r° K © > a} W .. k� � til a _ C N IU 4t 0 p t9w 'G' V u ' si O a a s E ul �? R U V C { 1 d Q d0 T O Z L 2 2 2 Q) W w W °g p_ �Z. o v^i Cl) cV ca z L� Es av of Ro tw7 L LL LL C % iK, W.. .Hi C.C tR ° C O W �i z 4 Uy Z N a V 0� > A t4 ,y V •L O ryry _ xXrvC' aSag 0 J •• O E Q' R _ V LL R W"• W W g 6 co sg` O C z Rao = m go o� vriK W p�' a rod Bpp 1 F d7 W Lp C O W �d3 v Packet Pg. 66 5.E.c rn C-m o E n 'D o E —rpp° rte. (n a, 00 N .-� C' V O a) Gl M x � U W a N �t Q CL O A ~ ¢ v f6' jJ r-I Y H � Co y t n rL aYl1 V W a) or u v N E Q W w o... v � E a� 5 E o v U d L t0 LU ca Q' v o I- fu o M v °v ZW U ° a °� a) 2: E W r LU <C Z m rn m w E VE N O A 'n m W �r �r 0 x N sill O k `� ii 11J W tt-- e 0 a O } 6 c in vii 'v'`�'i CJ E 0 G a p (9 U. E C2 V 2 B 19 ' n VS N (n r rz 3 0 K E Qj c w w w �aa � n z ZI w w w C L �Q C R O d J 7 rq i O 0 E n M t N V J Q H 6 a.Q E � El O C �S> y E v u- O U U O lL Q to O r, a F 2: u_ 0 C ° U to z U NO b ts. Packet Pg. 67 5.E.c JIF ]:a T� 0 m 4 x W ti = cc R L d U C f0 O 1 39 19 111 d a ggg g 11 d cC $ € $ f Y Y ? Y Y Y $ Y Y R f $ 2 F Y $ Y z U C d E W M r O N m .Q t m W V 'L O C v N E Au All W o E1 L Y 1? W u.. C b � R Y Y Y Y s £ Y £ f Y S € Y O C p tCo CO` c a y � � t Packet Pg. 68 FF V O d any p 1 d � N Q Qti r� I i U :3 d W m.. $ N @ n r U L C N p / CD W O VI> 4� C) fC C ° •, z z z° z° $ Y� � U Z w W$ E w w w 8 u 8, Cl) E N O m uj o Q a o m g w W „ L O Q o a xZ a� 8 5 n. L y V E 5 � L y a co G L $ E Y E g Co N s c S-1 d a - C x O LL O O O a a Packet Pg.69 -- 5.E.c m c v o 0 G C M W E N N G K U O X 57 d r� W v @ 2 cfl d fp CL O �p � � a q v i_ n G M fC Co L i t OW W i d p a 27 d. d .� c o� a O E a so a W a U U Q �j M M a) z U: N ry W E w W W (� M T G Cl G1 N � m v LU x w W � �� 0 � In L W N Q v o O D ° d a U- ° � -6 U J to win O o S E a m� c v w E D r .e O U O p ro w 3 o w G a u. o i E115 m c E t0 a O � m 3 C < v N I d t C13 ru u— Ig( c ti OC C Os C) C) €. _ LL ro ro'E m ° pY v m O ° o _ Packet P97707] o o �+ w a N m X ry n `C T W o ra �' N ' f6 o � IF Q to a I LL s x a ca a E LU o� d v p� U a � Z d w aJ L Q b 9 a d o z W ui W N z !`- rgF 3 :E ce It v° v LY w z U p 'i ce 2 o a a o � �ry"u,or d B o E E s LL P �v _� w C z i7 g'&��"g U ro o =gam °r c- 2 C F_ CD z=ap - N �3Wo Ot c o cgs c� C v E 8 A 9i f n 3d out $w u z Q o � Packet Pg. 71 5.E.c 0 a v rn C � y a ((Opp M ++ ui N OL N X O Q W Ohi '.(iX3 c v O Co � a+ d = L a u v $k o ° U n o 0 w kp V W O r L a C N O U N ++ lw N O G C .0 �Q o C O y U Q) m o W �o U � a C Q O W c °c na E °c o ma E o o E _o°u Q W W �.o �•� QN 0 i� ' c�c� Ewa Ewa O O 4 rn o m S Q i+ z V) W W rn a rn a £ C7 4 0 tR O O K W Lll LLJ .n O 0 u u O z Q w w w w w w 0 C U— 0 Q U ' w w w w w £ w w w O S L mp�oc,,l s r m E 2 2N R-[ a°W LL N:+N C m C N ? o� w a C LL t °c_a� 3E= E�� °cac orochES jq a L O a v m°.n �;o ';� u a+ o °>.. E.0 'O O� N r w�N m G �i c l3 a o a N E d 5 E a oct� 2 rn� E � c vC, �a ov .o m �' u c o c v E c u E c E O Z'a`.c4'.. o .° v,�u,, w m V a--a � o '�a'm °ow ° y� m > LL`oa ¢� m v nw._En, ••� o ',� .° V K 3 y 0.9 L° 'n c '^ N E E K xx c c c C O ,�'C O w W 6 O C O C O O �N°IOP n v_ov o�r w �pp c E� m� ° .E � c Ovn Y,0 {0 0. Au ° 6 o `c rn E' J=6 C `� m Ip L y ° q�'C yY rj o $ a � y�s� fmG C k N m m m °e E m M CD �i C ? m V! N E yy v E > c U .p? 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E (n d a v Q c o.(1 O E "- H h � m NOUY fQ v C) Ln ° E a 4 Packet Pg. 75 Ex ` O County of San Bernardino Fire Department, Office of Emergency Services o a R c Q City of San Bernardino,contract services plan(for Emergency Management), 06 The Office of Emergency Service (OES) will provide the City of San Bernardino the following Emergency Management Functions: U d Y Function Contact Person as x w Emergency Operations Center Readiness ESO Robin Lindsey ti to EOC Training ESO Robin Lindsey Critical Plan Updates (EOP,HMP) ESO's Carrie Cruz,Miles Wagner O U Communications/EOC/DOC ESO Zack Mullennix ca N Exercises ESO Robin Lindsey n Preparedness ESO Michael Ramirez Cn Activations OES Staff on Call x w WEB EOC Robin Lindsey si _N 0 c O Emergency Services Manager Michael Antonucci will coordinate all activities for San r Bernardino City, backed up by Assistant Emergency Services Manager Cindy Serrano. a d L LL c 3 O U O c L F MCD W c N Y c s a Packet Pg. 76 O Contact List a _ _ a Staff Phone E-mail y _N 06 Michael Antonucci (909)356-3930 m:ichael.antonucci @oes.sbcounty_gov ca L i.+ Cindy Serrano (909)356-3963 ciii.d.v.serrano@oes.sbcountv.gov v d Kalina Cox (909)356-3836 kaiina.cox @oes.sbcoun . ,ov d X Carrie Cruz (909) 356-3921 carric.c��uzC)oes.sbcounty.gov w co ti Robin Lindsey (909)356-2336 robin.lindsey(«)oes.sbcount�7.gov N V! r John Lopez (909)356-3913 iohn.lopez @oes.sbcounty.gov _ O Zack Mullennix (909)356-3938 zackary.Mulleniiix(�l oes.sbcoui.lty.gov v ° Cheryl Nagy (909)356-3910 cheryl.nagy@oes.sbco int�7.gov m Michael Ramirez (909)356-3987 michael.ramirez(z1oes.sbcounty. Cn Miles Wagner (909)356-3934 miles.wagnerCz'oes.sbcountv.gov X w 24/7 Cell Phone—OES Duty Officer(909) 356-3911 N 0 24/7 e-mail for OES Duty Officer: SBCOAW)oes.sbcounty.gov ° U d r O L a 2 L **Kalina Cox and John Lopez are first point of contact for information, if you don't know who to ask a ii question. c 3 O U O _ 'o tv _ L W _ (n _ d E ° Q Packet=Pg 77..<<. 5Ed >r o Conceit of Operations a c a d 1. OES will evaluate and provide the City of San Bernardino Emergency y Management Functions in the following areas: ca U a. EOC readiness w b. Web EOC v c. EOC positional training 3 0) d. Communication interface (EOC/DOC) w e. Critical Plans (EOP/HMP) 10 f. Exercises N 2. OES will meet with the City and seek goals and objectives for their EOC/EM and staff 0 3. OES will put a plan together (with a timeline) to meet the City Goals and enhance the city EM capabilities'. 4. OES will assign appropriate staff to each area which needs to be addressed _ 5. OES will provide the City with a training and exercise plan co 6. The City will provide OES with a primary and secondary contact to coordinate training/exercises and other functions. s X 7. The City will facilitate city personnel's involvement with the EOC/DOC training LY and exercises N 8. OES will provide support to the City when they activate by sending an OES ° 0 Emergency Services Officer (if needed) to the City EOC and/or activating the 0 county EOC to support the City's activation. o 9. OES will assist the City with grant management (reports, documentation, 2 modifications etc.). If the City desires OES to perform this function, the City U-, w must provide financial records, (invoices, payment ledger, check copies) to OES o to complete this function. o .r- 10. The City will pay County Fire Office of Emergency Services $55,000 annually and ca turn over the Emergency Management Preparedness Grant (EMPG) to OES to provide the above services. °_° to 11. If this concept is accepted, OES will forward contract documents for the City of Cn San Bernardino to execute. d E a Packet Pg 78