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HomeMy WebLinkAbout05.F- Fire 5. RESOLUTION (ID # 2676) DOC ID: 2676 E CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION Agreement/Contract From: George A. Avery M/CC Meeting Date: 01/06/2014 Prepared by: Norma Camarena, (909) 384- 5286 Dept: Fire Ward(s): All Subject: Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution of a Standard Contract Between the San Bernardino County Fire Protection District and the City of San Bernardino for Emergency Management Services; and Ratifying the Submittal of the 2013 Emergency Management Performance Grant and Authorizing the County to Apply for and Administer the Grant. (At Meeting of October 7, 2013, Item Continued to October 21, 2013; Item Continued to November 4, 2013; Item Continued to November 18, 2013; Item Continued to December 2, 2013; Item Continued to December 16, 2013; Item Continued to January 6,2014) (#2676) Current Business Registration Certificate: Not Applicable Financial Impact: Authorize the City of San Bernardino to enter into a contract with the San Bernardino County Fire Protection District, for an amount not to exceed$165,000 for a term of three years,to provide Emergency Management Services within the boundaries of the City. Included in the Fire Department's FY 2013-2014 Adopted Budget is the funding for the Emergency Services Manager position. The position has been vacant since May 2013, Fire is requesting that the Director of Administrative Services be authorized to transfer the savings from the Disaster Preparedness Program salary&benefits accounts (00 1-200-0048-50xx) to account number 001- 200-0048-5505 (Other Professional Services) in the amount of$55,000 for the execution of the contract and issuance of an annual purchase order to the County. Account Number: 001-200-0048-5505 Budgeted Amount: $12,000 Balance(as of September 9, 2013): $7,771.55 Balance(after approval of this item): $7,771.55 (with budget amendment) Please note this balance does not indicate available funding. It does not include non-encumbered reoccurring expenses or expenses incurred,but not yet processed. In addition,the City will defer the annual allocation of the Emergency Management Performance Grant(EMPG) funding to the County for the purpose of proving emergency management to the City. During budget preparations for FY 12/13 and FY 13/14,the Fire Department projected that the City would be reimbursed$41,600 annually and funding was identified in revenue account #001-200-0000-4615 (State Aid/Civil Defense). However, in FY 12/13 Fire declined the 2012 EMPG funding due to the requirement to match the amount awarded by 100%in-kind and no available staff to manage the grant. Due to the resignation of Emergency Services Manager,the City will not be able to meet the 2013 EMPG requirements for reimbursement and authorize the Updated: 12/19/2013 by Linda Sutherland E I Packet Pg. 79 5.F 2676 County to apply and administer the grant. Therefore, authorization is requested for the Director of Administrative Services or designee to adjust the annual revenue projection associated with account#001-200-0000-4615 for FY 12/13 and FY 13/14 to reflect$0. Motion: Continue to January 21, 2014. Synopsis of Previous Council Action: 07/02/2012 Mayor and Common Council adopted Councilman Chas Kelley's Fire Department Staffing Efficiencies. 09/05/2012 Amend and approve the Pre-Pendency Plan minus the Fire Department's Proposal. 09/17/2012 Tabled following Presentation by Acting Fire Chief and Discussion 10/01/2012 Mayor and Common Council approved the Fire Department's Pre-Pendency Plan related to the City's proposed FY 2012/2013 Budget. Background: On July 2, 2012, the Mayor and Common Council adopted Councilman Chas Kelley's Fire Department Staffing Efficiencies which included the vacancy of the Disaster Preparedness (official title: Emergency Services Manager) position through attrition. The vacancy didn't occur until May 2013; the position is a vital role to the City to manage the Emergency Operations Center (EOC), grants for the department, Community Emergency Response Team (CERT)to the community, and manage city-wide disaster events. In order to meet all of the obligations related to the Emergency Services Manager position, Fire has solicited a contract with the San Bernardino County Fire Protection District/Office of Emergency Services. They have submitted a contract that includes all necessary training, critical plan updates, disaster cost recovery, and a ten person staff that is specialized in addressing all issues relating to disaster management(Exhibit"A" and Exhibit"III). The cost associated with this contract is $55,000 per year plus our allocation of the EMPG, for a combined projection of $100,477 per year. Our present staff is ill equipped to manage the EMPG if we were to attempt to use it for its intended purpose; therefore, we are requesting we use the annual grant to help fund the Emergency Management Services contract with the San Bernardino County Fire Protection District/County of San Bernardino Fire Department. EMPG is awarded annually to the City for participating and meeting the criteria for the San Bernardino Operation Area, hosted by the San Bernardino County Office of Emergency Service. The last few years, the County of San Bernardino has distributed our reimbursement after the close out of the fiscal year and the amount awarded has varied. In September 2012, staff declined the EMPG funding due to the requirement to match the amount awarded by 100% in- kind and no available staff to manage the grant. For FY 13/14, staff submitted a letter to the County of our interest/intent to participate in the 2013 EMPG. Funding for FY 13/14 is projected for $45,477 and is a grant reimbursement instead of a revenue source. In anticipation of this proposed contract, Fire recommended that the City's allocation be earmakred for contractual services (Exhibit"B"). Updated: 12/19/2013 by Linda Sutherland E Packet Pg. 80 YMIIWI 2676 The Fire Department is requesting ratification of the 2013 EMPG and authorization to contract its Emergency Services Manager responsibilities to the San Bernardino County Fire Protection District in order to ensure the City's effectiveness in the short term and during future large scale emergencies. The term of the contract is for 3 years, commencing October 1, 2013 and ending September 30, 2016. Also, both parties have the right to terminate their participation under the contract by providing 90 days written notice to the other party. Since implementation date of the contract has passed, the resolution ratifies any action taken from October 1, 2013 through the date that the agreement is executed. In accordance with the City of San Bernardino Municipal Code Section 3.04.0 1OB(3) and 3.04.070F provides an exception to the City's bidding requirements for professional services when the Mayor and Common Council determine that it is in the best interest of the City. Fire recommends that the City enter into a contract with the San Bernardino County Fire Protection District for Emergency Management Services and issue a purchase order in the amount of $55,000 annually. City Attorney Review: Supporting Documents: RESOLUTION TEMPLATE 1 (DOC) San Bernardino County Fire Protection District-Exhibit A Standard Contract (DOC) San Bernardino County Fire Protection District-Exhibit 1 Services and Contacts (DOC) San Bernardino County Fire Protection District-Exhibit B 2013 Emergency Management Performance Grant (PDF) A97 7ft Updated: 12/19/2013 by Linda Sutherland E Packet Pg. 81 I RESOLUTION NO. 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF L SAN BERNARDINO AUTHORIZING THE EXECUTION OF A STANDARD ;, 3 CONTRACT BETWEEN THE SAN BERNARDINO COUNTY FIRE PROTECTION = DISTRICT AND THE CITY OF SAN BERNARDINO FOR EMERGENCY U 4 MANAGEMENT SERVICES; AND RATIFYING THE SUBMITTAL OF THE 2013 0 c 5 EMERGENCY MANAGEMENT PERFORMANCE GRANT AND AUTHORIZING 6 THE COUNTY TO APPLY FOR AND ADMINISTER THE GRANT. c Q m 7 c WHEREAS, on July 2, 2012, the Mayor and Common Council adopted Fire o 8 �" Department Staffing Efficiencies which included the vacancy of the Emergency Services as 9 Manager (known as Disaster Preparedness Coordinator) position through attrition. 10 a 11 WHEREAS, the City of San Bernardino wishes to enter into a standard contract with N 06 12 the San Bernardino County Fire Protection District to provide Emergency Management R 13 Services within the territorial boundaries of the City to enhance the City's emergency o U 14 .(D 15 management capabilities through the County's Office of Emergency Services. w 16 WHEREAS, in order to comply with the July 19, 2013, application deadline, the ti to 17 City of San Bernardino Fire Department submitted the 2013 Emergency Management 18 Performance Grant (EMPG). °- '4 19 NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON � 20 u COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: W 21 22 SECTION 1. That San Bernardino County Fire Protection District is the selected w 23 agency and has offered a negotiated price for Emergency Management Services for the City p 24 of San Bernardino. Pursuant to this determination and the San Bernardino Municipal Code o 25 N w Section 3.04.010(B)(3) and 3.04070F, the Director of Administrative Services or designee is Cr 26 27 hereby authorized and directed to issue an Annual Purchase Order to the San Bernardino 28 County Fire Protection District in the amount of$55,000 for contractual services. The a Packet''Pg.82` 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF A STANDARD 0 2 CONTRACT BETWEEN THE SAN BERNARDINO COUNTY FIRE PROTECTION L DISTRICT AND THE CITY OF SAN BERNARDINO FOR EMERGENCY U. 3 MANAGEMENT SERVICES; AND RATIFYING THE SUBMITTAL OF THE 2013 4 EMERGENCY MANAGEMENT PERFORMANCE GRANT AND AUTHORIZING 00 THE COUNTY TO APPLY FOR AND ADMINISTER THE GRANT. c° 5 F 6 annual purchase order is for three years. m 7 SECTION 2. The City Manager is hereby authorized and directed to execute on o 8 0 behalf of the City a Standard Contract with the San Bernardino County Fire Protection 9 3 10 District, a copy of which is attached hereto, marked Exhibit "A" and incorporated herein Q as 11 by reference as fully as though set forth at length; N 12 SECTION 3. Said contract will be for Emergency Management Services for the 13 0 14 Period of October 1, 2013 through September 30, 2016; therefore, any action taken between U 15 October 1, 2013 and the date that the contract is executed is hereby ratified. x W 16 SECTION 4. The Mayor and Common Council hereby ratify the Fire Chief's 17 submittal of the 2013 EMPG in the amount of $45,477. A copy of the grant is attached as 18 0 19 Exhibit "B" and incorporated herein by reference; 20 SECTION 5. That San Bernardino County Fire Protection District or designees are r w H 21 authorized to accept and administer the 2013 EMPG in the amount of $45,477 and a 22 authorized to apply, accept, and administer future EMPGs. 23 0 24 SECTION 6. The authorization to execute the above referenced Standard Contract J 0 25 and Annual Purchase Order is rescinded if the parties to the Agreement fail to execute it W 26 within one hundred twenty (120) days of the passage of this Resolution. d E 27 28 a Packet Pg.83 Nim 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF A STANDARD ,0 2 CONTRACT BETWEEN THE SAN BERNARDINO COUNTY FIRE PROTECTION L DISTRICT AND THE CITY OF SAN BERNARDINO FOR EMERGENCY r 3 MANAGEMENT SERVICES; AND RATIFYING THE SUBMITTAL OF THE 2013 = 4 EMERGENCY MANAGEMENT PERFORMANCE GRANT AND AUTHORIZING v THE COUNTY TO APPLY FOR AND ADMINISTER THE GRANT. 0 5 _ 6 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and m 7 f° Common Council of the City of San Bernardino at a meeting � 0 8 a thereof,held on the day of , 2013,by the following vote,to wit: a 9 '° _ 10 Council Members: AYES NAYS ABSTAIN ABSENT Q as 0 11 MARQUEZ N 12 JENKINS a L 13 VALDIVIA 14 15 SHORETT x w 16 VACANT c� 17 JOHNSON `L 18 MULVIHILL 0 19 ' d 20 Georgeann Hanna, City Clerk w a 21 The foregoing resolution is hereby approved this day of , 2013. a. 22 w 23 0 Patrick J. Morris, Mayor 24 City of San Bernardino p 25 N w Approved as to form: 26 GARY D. SAENZ, 27 City Attorney E 28 By a Packet Pg.84 E y FF.b FOR OFFICIAL USE ONLY New Vendor Code Dept. Contract Number = ❑ Change N SC108A 0 ❑ Cancel 0 Dept. Orgn. Contractor's License No. 4. R San Bernardino County Fire Protection District 108 600 Contract Representative Telephone Total Contract Amount SAN BERNARDINO COUNTY Q FIRE PROTECTION Carlo Pacot, Finance Manager (909)387-5944 $ 165,000 m Contract Type u DISTRICT M Revenue FI Encumbered 0 Unencumbered 171 Other: w If not encumbered or revenue contract type,provide reason: 06 F A S Commodity Code Contract Start Date Contract End Date Original Amount Amendment Amount v to L STANDARD CONTRACT 10/1/13 9/30/16 $165,000 $ 165,000 C Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No Amount U FES 108 600 9800 SBCity $165,000 Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount y $ W Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount $ N Project Name Estimated Payment Total by Fiscal Year Emergency Management FY Amount I/D FY Amount I/D o' Services 13/14 $ 55,000 — — 14/15 $55,000 0 15/16 $55,000 _ a THIS CONTRACT is entered into in the State of California by and between the SAN BERNARDINO COUNTY FIRI PROTECTION DISTRICT, hereinafter called the COUNTY FIRE, and U) Name Q City of San Bernardino Attn: Fire Chief hereinafter called CITY Address PO BOX 1318 w 4 San Bernardino, CA 92402 L Telephone Federal ID No.or Social Security No. y1 (909)384-5286 c 0 IT IS HEREBY AGREED AS FOLLOWS: (Use space below and additional bond sheets. Set forth service to be rendered, amount to be paid, manner of payment, time for performance or completion O determination of satisfactory performance and cause for termination,other terms and conditions,and attach plans,specifications,and addenda,if any.) 0 a d L EMERGENCY MANAGEMENT SERVICES U, BETWEEN c SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT o AND 0 0 CITY OF SAN BERNARDINO L L This Agreement is made and entered into by and between the San Bernardino County Fire Protection Distric m (hereinafter referred to as COUNTY FIRE) and the City of San Bernardino (hereinafter referred to as CITY). co c w Auditor/Controller-Recorder Use Only0 ❑Contract Database ❑FAS Q Input Date T--�Keyed By Page 1 of 4 Packet;Pg.85 WITNESSETH: Cn o WHEREAS, CITY desires to contract for emergency management services within the territorial boundaries of th a CITY to enhance the CITY's emergency management capabilities, and 3 _ WHEREAS, COUNTY FIRE is willing and able to perform such emergency management services through it a Office of Emergency Services. N NOW THEREFORE, it is agreed as follows: �s to 1. COUNTY FIRE will furnish to CITY the Office of Emergency Services to enhance emergency managemer capabilities of the CITY in the areas of emergency operations center (EOC) readiness, Web EOC, EO( v positional training, communication interface (EOC/DOC), Critical Plans (EOP/HMP) and exercises. This wi w include providing the CITY with a training and exercise plan. X 2. When needed, COUNTY FIRE shall provide an emergency services officer to support the CITY when CIT' w EOC is activated and/or activate the COUNTY FIRE EOC to support the CITY's activation. N 3. COUNTY FIRE will provide CITY grant management assistance on Homeland Security Grants. Sud assistance includes but is not limited to the preparation of reimbursement requests, modification requestE L performance reports, and status reports. o U 4. The CITY agrees to give its allocation of the Emergency Management Performance Grant funding annually b COUNTY FIRE for the purpose of providing emergency management to the CITY. Term and Termination -The term of this Agreement shall be three (3) years, commencing October 1, 2013 am n ending September 30, 2016 ("Term") unless terminated earlier as provided herein. Either party, by writtei a r notice to the other party, may terminate the whole or any part of this Agreement at any time, and without caus, :c by giving written notice to the other party of such termination, and specifying the effective date thereof, at leas x ninety (90) days after the notice of such termination. Upon termination, COUNTY FIRE shall be compensate( w only for those services which have been rendered to CITY, and COUNTY FIRE shall be entitled to no furthe c compensation. N 0 _ 'i 6. Compensation - CITY shall pay COUNTY FIRE the sum of $55,000 per year during the term of thi o Agreement. Payment shall be made annually and shall be due on or before October 1 of each year. Payment received after thirty (30) days of when due shall include a 10% simple interest, or maximum allowed by law o lower, after the thirtieth (30th) day against the amount owing. a Q 7. Reciprocal/Mutual Indemnity—hold harmless: U-, a. COUNTY FIRE, to the extent permitted by law, agrees to indemnify and hold harmless the CITY, it: 3 officers, agents, employees and volunteers from any and all claims including employment related claims 0 actions or losses, damages, and/or liability resulting from COUNTY FIRE's negligent acts or omission C which arise from COUNTY FIRE's performance of its obligations under this Agreement. b. The CITY, to the extent permitted by law, agrees to indemnify and hold harmless COUNTY FIRE and it i officers, employees, agents and volunteers from any and all claims including employment related claims m actions, losses or damages and/or liability arising out of the CITY's negligent acts or omissions which arise a from CITY's performance of its obligations under this Agreement. co d c. In the event CITY and/or COUNTY FIRE is found to be comparatively at fault for any claim, action, loss o E damage which results from their respective obligations under the Agreement, CITY and/or COUNTY FIR[ shall indemnify the other to the extent of its comparative fault. a Revised 1/8/13 Packet Pg. 86' c d. Notwithstanding indemnification for any claim, action losses, or damage involving a third party, the CIT' M and COUNTY FIRE hereby waive any and all rights of subrogation recovery against each other. o o 8. Insurance - COUNTY FIRE and CITY are authorized self-insurance public entities for purposes of Professionz Liability, General Liability, Automobile Liability, Workers' Compensation and Property Damage and warrant the through their respective programs of self-insurance, they have adequate coverage or resources to protec a against liabilities arising out of the performance of the term, conditions or obligations of this agreement. 3 9. Waiver of Subrogation Rights - The CITY shall require the carriers of required coverage's to waive all rights c subrogation against COUNTY FIRE, its officers, employees, agents, volunteers, contractors any w subcontractors. All general or auto liability insurance coverage provided shall not prohibit the CITY and CITY': employees or agents from waiving the right of subrogation prior to a loss or claim. The CITY hereby waives a o rights of subrogation against COUNTY FIRE. a� 10. Proof of Coverage - COUNTY FIRE shall, within sixty (60) days of commencement of this Agreement, furnisl certificates of insurance or self-insurance to DISTRICT evidencing the insurance coverage includini w endorsements, above required prior to the commencement of performance of service hereunder, whicl certificates shall provide that such insurance shall not be terminated or expire without thirty (30) days writtei notice to CITY, and COUNTY FIRE shall maintain such insurance from the time COUNTY FIRE commence performance of services hereunder until the completion of such services. L 11. Severability - If any one or more of the provisions contained in this Agreement shall for any reason be held ti ro- be invalid, illegal or unenforceable in any respect, then such provision or provisions shall be deemed severable L) from the remaining provisions contained in this Agreement and such invalidity, illegality or unenforceabilit a shall not affect any other provision of this Agreement, and this Agreement shall be construed as if such invalid q illegal or unenforceable provision had ever been contained herein. N a 12. Applicable Laws - At all times during the term of this Agreement, the CITY and the COUNTY FIRE sha comply with all applicable laws, ordinances, rules and regulations of the United States of America, the State c x California including all agencies and subdivisions thereof. w L 13. Attorney Fees and Cost - If any legal action is instituted to enforce any party's rights hereunder, each part N shall bear its own cost and attorney's fees, regardless of who is the prevailing party. o 0 0 14. Venue - The venue of any action or claim brought by any party to this Agreement will be the Central Distric Court of San Bernardino County. Each party hereby waives any law or rule of the court, which would alto% o them to request or demand a change of venue. If any action or claim concerning this Agreement is brought b a` a third party, the parties hereto agree to use their best efforts to obtain a change of venue to the Centre L District Court of San Bernardino County. U_, w 0 15. Notices - Any and all notices permitted or required under this Agreement shall be given to the respectiv( o parties at the following address, or at such address as the respective parties may provide in writing b' c registered or certified mail, postage prepaid for this purpose: c L COUNTY FIRE: SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT E Attn: Fire Chief m 157 W. 5th Street, 2"d floor M San Bernardino, CA 92415-0451 m CITY: CITY OF SAN BERNARDINO E Attn: Fire Chief PO Box 1318 a San Bernardino, CA 92402 Revised 1/8/13 Packet,Pg.87I . Successors and Assigns -This Agreement shall be binding on the successors and assigns of the parties. co O IN WITNESS WHEREOF, this Agreement has been executed and approved and is effective and operative as to 0 each of the parties as herein provided. _ San Bernardino County Fire Protection District City of San Bernardino = (Print or type name of corporation,company,contractor,etc.) Q N 3 ► By ► y Janice Rutherford, Chair, Board of Directors (Authorized signature-sign in blue ink) 06 Y V Dated: Name 4a (Print or type name of person signing contract) r- 0 SIGNED AND CERTIFIED THAT A COPY OF THIS U DOCUMENT HAS BEEN DELIVERED TO THE Title City Manager CHAIRMAN OF THE BOARD (Print or Type) Laura H. Welch, Secretary Dated: X LU ti co N By Address Deputy L _ O U v L _ N n Q L X W r V L r U) V 2 0 IL a� L LL Y _ O U O _ :a L _ L Md W _ Approved as to Legal Form Reviewed by Contract Compliance Presented to Board for Signature N _ rol Greene,Deputy County Counsel Mark A.Hartwig,Fire Chief/Fire Warden v ca Date Date Date Q Revised 1/8/13 Packet Pg.88 E 0 County of San Bernardino Fire Department, Office of Emergency Services a a City of San Bernardino,contract services plan(for Emergency Management), N N 06 V t6 The Office of Emergency Service (OES)will provide the City of San Bernardino the following O Emergency Management Functions: v m 3 Function Contact Person d x w Emergency Operations Center Readiness ESO Robin Lindsev ti N EOC Training ESO Robin Lindsey N V Critical Plan Updates (EOP HMP) ESO's Carrie Cruz,Miles Wagner = O U Communications/EOC/DOC ESO Zack Mullennix M N Exercises ESO Robin Lindsey v Preparedness ESO Michael Ramirez Cn Activations OES Staff on Call :2 .c x Y WEB EOC Robin Lindsey L N 0 O Emergency Services Manager Michael Antonucci will coordinate all activities for San w Bernardino City, backed up by Assistant Emergency Services Manager Cindy Serrano. a d L_ U- 0 U O c L L M� W N d V a Packet Pg. 89 Contact List a _ a Staff Phone E-mail N 06 Michael Antonucci (909) 356-3930 michael.antonucci @oes.sbcounty.gov M L w+ Cindy Serrano (909)356-3963 cindy.serrano@oes.sbcounty.gov 0 d Kalina Cox (909)356-3836 kalina.cox@oes.sbcounty.gov a� X Carrie Cruz (909)356-3921 carrie.cruz@oes.sbcountv.gov w m ti ca Robin Lindsey (909)356-2336 robin.lindsey @oes.sbcou.nty.gov John Lopez (909)356-3913 iohn.lopez@oes.sbcounty.gov M _ O Zack Mullennix (909)356-3938 zackary.MullennixC{-oes.sbcounty.gov v a R Cheryl Nagy (909) 356-3910 cheryl.nagy@oes.sbcotmty.gov Cn 2 Michael Ramirez (909)356-3987 michael.ramirez@oes.sbcounty.gov co Miles Wagner (909)356-3934 miles.wagner @oes.sbcounty.gov X w 2 24/7 Cell Phone—OES Duty Officer(909) 356-3911 0 _ 24/7 e-mail for OES Duty Officer: SBCOA@oes.sbcoLtiitv.gov m r O L IL d L **Kalina Cox and John Lopez are first point of contact for information,if you don't know who to ask a 5- question. 3 O U O _ 'o L R C L M� W _ M co _ d V +Y+ Q Packet,Pg.90 0 Concept of Operations o U � a a 1. OES will evaluate and provide the City of San Bernardino Emergency N Management Functions in the following areas: 06 a. EOC readiness c b. Web EOC v a� c. EOC positional training d. Communication interface (EOC/DOC) w e. Critical Plans (EOP/HMP) f. Exercises 2. OES will meet with the City and seek goals and objectives for their EOC/EM and �a staff c 3. OES will put a plan together (with a timeline) to meet the City Goals and c enhance the city EM capabilities'. 4. OES will assign appropriate staff to each area which needs to be addressed 5. OES will provide the City with a training and exercise plan N 6. The City will provide OES with a primary and secondary contact to coordinate �. training/exercises and other functions. x 7. The City will facilitate city personnel's involvement with the EOC/DOC training Y and exercises y 8. OES will provide support to the City when they activate by sending an OES ° 0 Emergency Services Officer (if needed) to the City EOC and/or activating the a� county EOC to support the City's activation. 0 9. OES will assist the City with grant management (reports, documentation, modifications etc.). If the City desires OES to perform this function, the City must provide financial records, (invoices, payment ledger, check copies) to OES o to complete this function. c 10. The City will pay County Fire Office of Emergency Services $55,000 annually and turn over the Emergency Management Preparedness Grant (EMPG) to OES to d provide the above services. m Cn 11. If this concept is accepted, OES will forward contract documents for the City of c San Bernardino to execute. c� Q Packet;Pg.91 i Cd rd'w IV Gi"J W w a)41 -0.0 n 0 tj 'd b c tj t5 c.6.0 OD C, 'r- . 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G c ° o w v w c ; E a m e m m a E m m c u c rn v v u = _ ponc € o? �$ a ° y7_ ° a cu of "^� amx co° Uo E � N myo v•ao � ° o v u 3ccm '3aa ,.yo aoo y ° crnyuv aov $ c a3 m ° ° ag c > o �L V $= o � a•a � m ao m O .b O �C m N E ✓ C ~ a U�- m m T} C O E A C C 'D '~ m m C U a O C C b a "t-+ N 'TJ O C 3 �y p �v V a o N N G o,moo a (� R� v m _ro v ro' o o u c a a �+ o c o° v m v Y o o a E a o ro a _ .fl ° c c v a` . c u o'Y o m G c o o c ° g o Z u c a o c o c E o d y o ,� c 'au v o c n }v '� Ym m ui c P o+ U roa � E � E � a Z 'j �Di >v o � H o` a o - m ° d c L c o o h a �°o¢ O -,o � �w E � � oS D o c U a o o c .°ct o a v a m cn. u a •a a awi y o u I � v u c w m o o c c v N u a c o Y o m a o c 7 ° a`� c c o u o° o a v E o O cc c 15 O .aELa � aa � �a ocac-°cvm mo-= v �> �o " e3ioQ) a �oIV� o � boa rvo� W m w m m ro U .a - o D.o o o'a u$ c E' U c o@ c a u E U a. E c c a c ei is ro.c m ° 7 v c v"N 0.m o N a E v o c 5 a v c v v c n 5 o f v c c Y U ° a `v Cl) n c m E o o n o a c c a E o m o E c n > . a a m L' a a > o ro r D m n a o u o a v o v u °n v w a 0 0 3 l7 v °�.E °u S u w 5 ° m= o m a o v a 14 C14 N ° `o c °c c�' " 5 v c o $ o o ro% w m O o j o m c o m y '° m tvj c o Z a m a m _u a m a)-a o c `�_,'u c a A 9i c° m a� '>C3 0 0 •V-i c - w Nc c � rn>n� =_ tom 2 mac � oa`-° v" ooY-il- a�u � n�ro W �ma .� o a°rimDa � von^ !_^ asc Q.,Omm °� Eaf6a m 22, m c E a E E c o c o v m w v - v c u a c c vo c U (� v n._ AD i o y o m p c 3 a a c m m ^ E v m w U° E o" . ;n c c-°-' r- m a c n u ,� a c m e o n tr L v L a '� -o �+ a n r w rno : o n v yj� � n m o E o m6 cr o �b m� QUO @ o o p rn Ev ro v a °W _ ce a. o o'o a c °1 w o o c R c m y 'u 'o%i v m a m v c S u c a LL w w b O m rn m aw E v a m O T m G �ma � c ° oEOopy ° Gan ova ovcc pm� cA 3s oEllo � O Ss � v !q D a a c w o 2 c o L a c N m a a n c c c p0 ° $T Ua ° c ° rnpo 076' Um 9ma` no Uv mmomcm UaccE V vEl amc ° o � ado acE �' ° a 'n2E as v° d oaoiJ hoE ?� °o °uo nu° a` of na°iv aEiwa.aa -com2v O 76 ro i c c m u `, ° m ° c u u 5 O a N D a vi n ni ` m a o 'm ° v o a L c 'na m c ri am ry ao cmEmi � m N v°io° LL o ri c c ap c c a-' rn c v c FL ` a O m ° E yob v c c. a M�m M �m 'NV N E awl ht oHroQQ K CC L/j O M j C N C M C CVJ fV C CT(n G ry M ry a C N~r.y G V C M M.0 N N N A C C ..M C O m _;1V . m _m . = ..D c 4. O m ine , V .n iri.� - E .n o u o a in iri m w N >a c c O !N to o C m0 M °" m c 0 a a a m > O O ..- O m O t7 ,y i/i a O Vi Ql o V' tJ '=ro O O(7 N N a O° � v� E � n ac v aa� n a vm v4 a? cu o v a c a a C c a � m e (7 O m cl E o mom C7 nm ry to c U rq Z O 0 Z O~ Z U > U C L O Z V C L V a U o woo v @� o ° of y o �� S u C13 C to N w LL O = 6 G _ N d c O O O O O p E a a` a a` a` a` t V � a LL Packet Pg. 93 x a) rj Q) 0) oj Q) 0) v Q; :2 g -- --fo - a. .D Li'o t 3: tj 'd Ij 'd -0 tj tj t C q) 0) C (L) C: Q) 0 Q) w w 0 �Cj C C lw� �Fo �F o^2 f C E c o C a Co Cl O.rl O.w a,L7 CL rn O-a C,Co 0.'.a- a VIM C, cz,� 0 1 I't C) E C, ✓Ln- Ln -�T Z 'A 'A A/f -4 Vi ;4h Y rq Y AA Y k4 E E E E E E E c Em E C- cm E mc: EC E c m E a m CD w j5 B ii:5 0 f:, C 0 0 -C a 16 t IC B a t a) -a 0 0 0 a O- 02 O _ 0 -a E Eo 0 0 0 cx 0 a E a E r E CL E E E E E E E E E E E� E E E E CL ID E r4 o t3 o E 6 o p D E N_ o E rj o., Ln D E.0 N o' Ln 0 Q) E 0 U 0 U U v C: 0i 'l, C j a C w C Q C: rd v a (V C w a 0 C, z " f5-.2 f� fS a)5 fi Qj w C. o CL < CL 0 a a ol C.:E O x 0 X M x 0 x x m M x x x )l x QM 0 Z 4) m 0) a) a) ;�m (D (1) z Ci oj 0 aQ Z N a. 0 0— ro Qr) r Ir i�� 0 .2 W0 �R E 6 1: -0 Z-,U -0 o o - .2 m V a 20 0 C: C E k 0 :6 C: r:, w �Ql m C C CD fj E B ;-g t :3 '6= "o.2- 0,m >- m 5, 2 -a m .1 > 7a I E Cu 0 -T� e w ,K- (o 6 a-; m E E Co E �D 21 E = w t 0 -E Cp'm C , 1ro (D z 0 M 0 W a U �o w -0 LU ui -0 o > 0 Z Cr C, V C2 C', CL u 3: O yj Cr m E -a 2 - -. o u-0 -C,'T > 0 Q E o c Cp a 0 -p �: 0. zC �o 2: b :a. -.- - 'i i 2 2 0 2 U -2 u C E E 'U ? B E m fu 4? (v 2S d :3 CL > 'm w LA C: W 0, w ' 0 C u 0 .0 m m m C a r C w a E t, -M a 0 go ko 3 C FL E E O �o m 0 0 m� u- I a Co u -C o v w C c a t; v w Cl N W-0 v Ln -UM > >- 0 C, E u C J2 C o 0 0' 11 Q 2: 'fAl w a C (U 0 z CC 21-0 -E Ci cc, ,u x . 0.2 E,S. 8, LU C E Cr m 0 0 e -6 w �D M, Q, 0 0 .5.) E E C' 01 �o M" c -0= 'or i6 ul . :5- w U MY > C 0 0 >-m E "J ."MC M m -a 8 OD o C :L, rm- COL -zo,aw- -0 g m m E E o x 0 0 so C 0 .9 k. C - o a a - 3: C m w E 0 12 C, 0- E c; t6 N S Ep u L) tj 0) 4) a -0 CU t3 0) 'a r X-- 0 CL tj m c E -02 Cm a 0 m E Lu 0 -f6 CL C *0 2 E Li m u 0 C 0 0 -1 C - C m I C. C 0 ro i7L tj 0 rl: 'r, C 2 Gj CL m Cn ro cc , 0 um m 0 m -E F N VI'y E ol -16 E 0 0 -0 om v 16 0 > U E C 0 0 8 a am 0 o 0 0 m I L9 0 L) C 0 E Q) CL (5 a CL 2 6-2 z E 0 0 (3-0 u u C Co z 0 t 2 0 0 2 2 2 0- E V LL LL Packet Pg. 94 5.F.d a� .r U d X v y W tl N F 3 N c N 3 3 3 ^ Id 3 3 3 $ ~ ya v v o d N v c � a0v w p ati� N o o o a c 'o c o- o c _o c o c o c a nrn o w aw n.., aw as? o� ow A, n z` {o NL z u� z �z tL6 trr +n Y n x w Ur m cov rov ,a mta roa mb roc a E c E ,c o E m E.? E m E c E m E a E E q N L G 0 L R L N 5 N L N ar'7- y L CJ U O Cil C 2 C C a� c N C C c Cl G N C N = EH Eo. ov Ea En on Ea Ea f6 � ov� Uv� ov oEalloa� ."', $°wwEa°rvpEv� vv tea" c o) c W O. Oa w N .co N Q N0 \ vLa d 0 aM of RQZ as a n axa° � az` ax, az a�¢ z uxaz w n a o v= d ro h v a) o r u c m ro Y E C w a w n'n eci c Yn v ,u L 'E aroi -- c v o M y uj E moZbmuvoov. o aVi VOn� c O €cn3aaka oo � o °;° 8m E �w � a vcc ro v u v ro u o o m e = v v°ro u o ro o u t4 n (n c �i c c v: c L >-> C v w C o,ti 'c' n �n a 2 va o � o l4 �In o a n m VI u ro In Cy c V O O R t4 O C) a> E 7 g N N T U E C a n'' ro C 0� .0 y0 = ro o u v F m E 2:a O .N o a,Lu w v o v vroi o 3 G N C a C'�' i0 > N fc0 N o>J t O O N�n N cn S u a,m a o d � ro m c v n roc a..U o c U C d d Ton w e ° d cca % a` a cca , orn acu' ca nv � c�_ Cc o f c �`r a $ � E ° o_ �� as o rn -° t 2 t4 (" E E -t2 a v°° W rn .v U.n u ro c c c:'n �a v m.c a A ro m cEm 'o � � e'E cJoo ° °av ° dncQa L � � $ r V�w cOn aoFc �O ro :; ...V 3 nory aEvO 3 w0 I- E cn p Q N S E4- o ro v�oi m o f min a in 'G an d VO So o N y N �° `v.a To °u E ~ o N y ro c . w W o -i u ro v c o o 'T ro o E rn E L' U EY ro � V a c c ++ m oo a--r ti L, L o c Y a£ o c ,U Ij d o +aa,w N r O O o E m c L O U a L �+ � _ U 'D �,.O ro Ltl n N 01 G ~m N c''N E B &L C Vl 61�E 8 o 5 0 E o o-o E g o " ° 3 m c m O _ c c ro ,� a v u` o � 9v � � E ocooc +r O w a+o a m 0 c w2 w v � u >u.) , r— EE CE � o$'. d ww cc,.tt ro vm ooE .r �lb-a--..-t� u a E {c co°a O L �N a �' c c a N i a@ v vE C v rn Il a n u o N c out ri.50 �E E n ce N M n ec ero ~^a O H N a N.� 0 ro � c B �m O ¢ u '"v m c a NU > a C co a o p y v E C o n O V C o o Z L d O U Z m C f0 U) M C}Y� d i- N s w M N O p o^ O n D Q_ "t U w Q W Packet Pg. 95 5.F.d Eo C � Q O !U Mi ol d _V CT O n N U1: iL O h X C o pp Q N O. CV m f�q ri M N Q O' N M . �hj to 9 O N N V' W Q W VI :t rq ti V' N b ry O 10 00 0 n r+ a � fC i d U ° ~ ro 22` a' Q ht} M ry v IS tf1 ti N �-t P N M N N h P O Mo. w O L W Qj C a d Q � N LR m ° C c y � fSS L z as U w = a Q N1� M O N h CD W O U t. M N V O N M h q p O p O N C C l► M O O� U1 ry M nj ry w �j N y� C W O IA N C W < LU M ° rn o c 'c°amw °' ° on° o'c uoci arc >m N c a E c A o � m o � E 8 � o' na � E m p f0 0 �t m S v -�°� � ° '`r E c E }!. 0 5 a J n n > o h o V a o u c 3 0 �,o E a t w 5 0 W y� �30 iw Kew o X w a w a a 2 m o n o. . V o n v o n ro a us w � o U c U U' C9 U' 0 V' lJ V' C7 l7 C7 C9 :� C7 l7 C7 WW W W ui W W W W lu W W W W W L � v N IM °t c ° E f £ E £ E £ E E £ f F E f w w w w w w 39 w w u w w w w w W C _a a O a E Yi u a o _N d w D d. d d 'd C E c a` H .a D a a ° z E c m a a a o a Co E O E w 9 w w O O u =n R D V U� 0-6 t O O C O O O DLn 2 2n Z' 11 D q o u u �p N V 3av u u u L uu c 1 Y 76 Ln C Q Q1 U O RE 0 a $ O £ n o W m. C oo .. E :01 mo E N r v n o h m m 3 °o z Packet Pg.96 �a E N c X c M co o rn o W N ° t nR d �R ip V U c = o R M CO Mp O .O lT �O O E � g E 3 V as U C O � L M N Ept O p O P �O P c M W O M r H a v O ' c > w wo N N wt �° cc c NNM ipps U (n 11 v u v u p � X W c r+ U fn '� m m m r� "� •� m i, Q o- m E- F N a d• a C O m U c O a0 a� L LL LL� W W W t£LI W W W W W O U y, O a � a m o o o 0 o f �+ o t% v vi v to c o O O O O O w L m c rn e o w v o a o o' o c o c a o o > > u �g ua cgE uE g R n z a g v Q Ll E o 0 0 C w a C M } 10 O yy yy C O C C m m c, m m N S U Fo- F 1�i O �i D ink O� r > Q d � z O o. a a a. a C' Z d � LL E� h 00 01 O N (NY n N N N n .,Z Packet Pg.97 i b � d � v w v. cv rN CL o ' X WD 42 h W O ce G L LL : u r 0 E d a � C E f0 o z° pz z° Z LU d w rod$ p pp � E N ro~ isoow LLJ LY 2' wm N�.���S5FF g'c 1 19 N G d Nv o o.E�F � o (J O a A» �N 5 0 `- h A w w w W co R t_� o �y9 � ug Ed O c $ S ErTS o001p•c v� O $ .. 3 u � B � Packet Pg. 98 5.F.d m E ' � o r1 V c cx� 0. 0 M X @ CD uj .Q 'E W > (� h ~ d N f0 � C C CO L 7 K C V L ry N W @ p a w, a -8 E C 1 s°- C' E N d t> ># lo w � 0 01 CO N Q) E p M v V- (J h T q W a E W _ _ _ W Q O _ M N N F ro ro ro Ln va m Z w GO U. u w aw Y w r > r v LLLI fi � 0 0 6{ tt � O Ln Lo Li tl: E �p o @ LL C Ci 1 0 in N N y o S +^ O m w w w O q Ilk, 4 0 m � Y f6 m � E 1:0 � � CL Q) u bpa 0 m .0 LL W W W v cc j ro N 'roO W M ++ W yr Q) @ G ro N N E y m t E n M O C > ♦+ U o Q o O ti o I- v u a- o _ U. v -• C C 0 0 i M U l9 Z o U O O k Packet Pg.99 5.F.d a R U as x --- w co ti L t9 m U _ t4 - L a c 11 5? Is E $ $ €1 f $1' 2 f$ 2 $F $F $ d t6 f� A $ $ $ 2 $ $ 11 $ 1 f $ z U _ CD tm d w M r Q - N Co r TM s s m x w ; w Z �L e f2 r N � p _ $ °— All U -guR 8 3 N �g 83 d _ U L 11 6 W r C VV � Y t I Z E I 4 I 0 R A � � Yg k Co JA i " Pe ca i a9 cgaR9$�9 § �91 vl £ � Fe m Q v Packet Pg. 100 n F. 0 M ------ x a) c r m� h- �a � a� v _ E L p pp N _ s a g z _a U d LU 4 a_ 61 w E LU $ a W iff o N uj 3� 3Q LLJ X w W U z 2 w r� o U m L 5 Y x� X; _ 7 (0 s U) E k $ R O LR F F d O if _ C °o �+ p O p O O a a a v�w 3 V not o n Packet Pg.,101 ---------- -- Ul u A \ 0) C2 ~ C ƒ _ 0 m ¥ \ \ \ x w to \ < ® C & T 5 Fll� 2 \ . n .w [ m \ 7 ( { o k \ \ kC k j E � °� � U j — £ ..\ _ [ } CL � . ` � ~ � . � z - % / & 2 S U� \2 . . / w e Ce) CD \ \ / / ® o / / \ ( ) w Ln 2 ) , 2: / ) / o / \) / B \ 2 ) \ g / \\ [ / \ ; » / 7 / [ ( a \ ° E LL \*i J 2 0 § o #) / G .zi f {� ; . \ � 222\ o ƒ c c : 2 $ \k § >: D ^ ! Cli E #fƒ u \ u § m 3 $ E Cf) . \ 7 \\\/ \ \ U- k ° j ? » » 2. \a & U / / « Packet Pg. 102 ro (9 o � W � N 04 Cx V' Q ^ W n p n cc U1 C ti Q� N a p 14 x ar 3 � � L y v LL O o a d rn E a L m � `0 �a O o� a a� o a � O � U Z n d m ro b d z cc q L pn � S Cpt� �S Cl) H N T m wu v � - W z N W w U H O U V Ce V a rn O � U pfi a£ vyZ' Uyy �cm-� ^ L fd ro� 2 g8dgg 3.. b�Ez 5 O _ c H's �RQ r� H L ie mZ'��yybg�E °a5 'R`� E no c E C a 8 L �vo 0 ^ r- O Co° p_ � o � a Ln 0 Packet Pg. 103 5.F.d 0 a v O+ CL N a N O x F° W CD _* is rn � ^ ��- c g cfl E � R L W CL o U n w R m 0 R "- U LU E 0 a G L 0 a r a u lu Y N O c E Co O r_ p y R a V y � Q a T (� uj a � Q m Z- v �- O a oC y v =aS c d W c m aa- E c c f0a- E E a `� �i.ca� `� 00 ' o� ro M oO a .• to V1 �w a w n � C � N U � _ m m W s m 0 a 3i ° o o x ixo W w ui v w kl �Q�55 `� li C� U` (} ur •L Q� Q o o S tlj w w w w w O y, to m0 as moOZ' c u o •° E n o c�7 Z EZ a� E c c a 0 6 v � n� p v v 3 ° baggy uoSa ° mo' a_v uc .Sc ScE o v V n v u a m oo,� oa a a'o w os v. 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