HomeMy WebLinkAbout22- Public Works ORIGINAL
CITY OF SAN BERNARDINO -REQUEST FOR COUNCIL ACTION
From: Robert G. Eisenbeisz, City Engineer Subject: Authorize the City Engineer to
execute Contract Change Order No.
Dept: Public Works Two with Bomel Construction Co.,
Inc. for Metrolink Parking Structure
Date: September 30,2010 at the Santa Fe Depot (GB 04-19),
per Project Plan Nos. 12591, 12328,
File Nos. 7.10-7576 12336, 12337, 12327, 12348.
Meeting Date: November 1, 2010
Synopsis of Previous Council Action:
10-04-10 The Mayor and Common Council signed Contract Change Order No. 1 with Bomel
Construction Co., Inc. for the Metrolink Parking Structure at the Santa Fe Depot(GB 04-19),
per Project Plan Nos. 12591, 12328, 12336, 12337, 12327, 12348.
02-16-10 The Mayor and Common Council adopted Resolution No. 2010- awarding a contract to
Bomel Construction Co., Inc. for the Metrolink Parking Structure at the Santa Fe Depot(GB
04-19), per Project Plan Nos. 12591, 12328, 12336, 12337, 12327, 12348.
06-23-09 The Mayor and Common Council adopted the FY 2009/10 to 2013/14 Capital Improvement
Program.
07-16-07 Adopted Resolution No. 2007-247 authorizing the execution of Amendment No. 5 to the
Cooperative Agreement with the San Bernardino Associated Governments (SANBAG) for
Metrolink Commuter Rail Station and the Santa Fe Depot Rehabilitation Project, Contract
No. 04-040.
09-19-05 Adopted Resolution No. 2005-317 authorizing the execution of Amendment No. 3 and
ratifying Amendment No. 2 to the Cooperative Agreement with the San Bernardino
Associated Governments(SANBAG) for the Metrolink Commuter Rail Station and the Santa
Fe Depot Rehabilitation Project, Contract No. 04-040.
Recommended Motion:
Authorize the City Engineer to execute Contract Change Order No. Two with Bomel Construction Co.,
Inc. for the Metrolink Parking Structure at the Santa Fe Depot (GB 04-19), per Project Pi n Nos. 12591,
12328, 12336, 12337, 12327, 12348.
Robert G. senbeisz
Contact Person: Robert Eisenbeisz, City Engineer Phone: Ext. 5203
Supporting data attached: Staff Report&CCO No. Two Ward: 1 & 3
FUNDING REQUIREMENTS: Amount: $0
Source: (Acct.Nos.) 242-160-5504-7576-0025
Acct.Description: Santa Fe Depot Prkg. Structure
CIP No. GB04-019
Finance:
Council Notes:
Agenda Item No.
1I- DI-261'
1
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subject:
Authorize the City Engineer to execute Contract Change Order No. Two with Bomel Construction
Co., Inc. for Metrolink Parking Structure at the Santa Fe Depot (GB04-19), per Project Plan Nos.
12591, 12328, 12336, 12337, 12327, 12348.
Background:
In September of 2005, the San Bernardino Associated Governments (SANBAG) and the City of
San Bernardino entered into a cooperative agreement as part of the Metrolink Commuter Rail
Station and the Santa Fe Depot Rehabilitation Project, Contract No. 04-040. The agreement,
which required SANBAG to reimburse the City for all engineering, inspection and construction
costs associated with its construction, was approved by the Mayor and Common Council on July
16, 2007. Under the agreement, SANBAG agreed to reimburse the City for all costs associated
with the project up to an amount of$3,500,000.
In addition, the City received an approval on June 22, 2009 from the California Department of
Transportation (Caltans) to proceed with the construction phase of the project under the
Congestion Mitigation and Air Quality (CMAQ) improvement program with a reimbursement
ratio of 88.53% of the construction costs. On February 16, 2010, the Mayor and Common Council
approved a Resolution to award a contract to Bomel Construction Co., Inc. for the Metrolink
Parking Structure at the Santa Fe Depot (GB04-19), per Project Plan Nos. 12591, 12328, 12336,
12337, 12327, and 12348. On October 4, 2010, the Mayor and Common Council authorized the
City Engineer to execute Contract Change Order No. One with Bomel Construction Co., Inc. for
the Metrolink Parking Structure at the Santa Fe Depot (GB 04-19), Per Project Plan Nos. 12591,
12328, 12336, 12337, 12327, 12348.
Construction Change Order No. Two:
During construction, the contractor was directed to provide a trailer for the City's construction
management team to perform their daily monitoring tasks along with amenities such as electricity,
telephone, internet service and restroom facilities. Staff was unable to secure alternative space in
the SANBAG offices to accommodate this need. SANBAG agreed to provide the space for the
trailer located in the overflow parking lot, west of the Mt. Vernon Bridge. This request for a
trailer was not included in the contractor's original bid. The cost is based upon actual costs to date
plus projected costs through the month of December of this calendar year. The descriptions and
justification of these items are detailed in the attached copy of Contract Change Order No. Two.
The second item included in this change order is the substitution of the proposed light emitting
diode fixture system (commonly known as LED) for the originally specified fluorescent light
fixture system. Both of these materials help reduce overall energy consumption. LED is used to
provide savings in energy consumption and maintenance costs with greater durability and
reliability over a longer service life.
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10/13/2010
CITY OF SAN BERNARDINO —REQUEST FOR COUNCIL ACTION
STAFF REPORT—Continued
The development of LED technology has led to a greater efficiency and light output. In addition,
our construction management team, along with Facilities Management have reviewed a life cycle
cost analysis and determined the LED fixtures to be more cost effective than the specified
fluorescent fixtures over their service life. Staff concurs with their recommendations to use LED
fixtures throughout the structure as they will last longer and have less maintenance costs than the
specified fluorescent fixture system.
The last item included in this change order provides for the additional costs of changing methods
for construction of a retaining wall footing. The wall in question makes up a portion of the
exterior foundation along the Southerly and Westerly side of the parking structure, and its
completion was critical in the timing for pouring the first deck of the structure. In order to save
time from conventional pouring methods, a pumper was used to speed up production and reduce
curing times. This resulted in a substantial saving in curing time which allowed a faster start to
the first deck pour.
Financial Impact:
The revised estimated project costs are as follows:
TOTAL
Original Contract Amount $ 4,167,526.00
Contract Change Order No. One $ (27,850.00)
Adjustment due to Reduced/Deleted Items ($40,653.70)
Contract Change Order No. Two $103,230.64
Total Construction Contract Amount $ 4,202,252.94
The net change order amount of $34,726.94 represents an increase of 0.83% of the original
contract amount. This increase does not significantly change the total project cost and is less than
the contingency amount estimated in the design phase, so no additional funds are currently needed
for this project. In addition, the City will be reimbursed 88.53% of the final construction cost
from Caltrans and SANBAG including eligible change orders.
Account: 242-160-5011-7576-0025 Budgeted Amount: $ 10,477,200
Balance as of 06/30/2010: $5,935,984 Balance after approval of this item: $ 5,901,257
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred but not yet processed. It also does not reflect the
amount that has been obligated from the federal CMAQ program.
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10/13/2010
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT—Continued
Recommendation:
Authorize the City Engineer to execute Contract Change Order No. Two with Bomel Construction
Co., Inc. for Metrolink Parking Structure at the Santa Fe Depot (GB04-19), per Project Plan Nos.
12591, 12328, 12336, 12337, 12327, 12348.
Attachments:
Change Order No. Two
a
10/13/2010
PUBLIC WORKS DEPARTMENT
300 North"D"Street.- San Bernardino -CA 92418-0001
Engineering 909.384.5111• Fax:909.384.5155
Facilities 909.384.5244 -Fax: 909.384.5155
www.sbcity.org
San Bernar lino
CONTRACT CHANGE ORDER NO. TWO
FILE NO. 7.10-7576 W.O. NO. 7576 DATE: NOVEMBER 1,2010
PROJECT: METROLINK PARKING STRUCTURE AT 1275 W. 3rd STREET AT THE
SANTA FE DEPOT (GB 04-19), FEDERAL PROJECT NO. CML-5033(039), EA
#08-9248831, PER PROJECT PLAN NOS. 12591, 12328, 12336, 12337, 12327,
12348
TO: BOMEL CONSTRUCTION CO., INC.
8195 E KAISER BOULEVARD
ANAHEIM HILLS, CA 92808
GENTLEMEN:
You are hereby compensated for performing the additional work as follows:
ITEM NO: DESCRIPTION OF CHANGE COST
2-1 Trailer and Utilities Usage $ 5,504.00
2-2 Lighting Alternative $ 92,866.64
2-3 Retaining Wall Work $ 4,860.00
TOTAL COST CCO#2 $ 103,230.64
JUSTIFICATION:
Trailer and Utilities Usage
The contractor was directed to provide a trailer along with utilities such as electricity,
Item 2-1 telephone and internet service provider, and restroom facilities for City's construction
No. management team during the construction phase. The costs provided herein are based
upon the actual expenses and projected costs through the end of December 2010. This
request was not originally anticipated and was not included in the original bid.
Lighting Alternative
2-2 The contractor was directed to replace the fluorescent light fixtures with a more
efficient light emitting diode (known as LED) lighting system. These alternative
lighting fixtures system will reduce the cost of energy usage over their service life.
Retaining Wall Work
During construction, it was discovered that there were conflicts in structural details
2-3 between 8" block wall and 12" block wall. The contractor was required to standby for
the design changes to correct the condition. These changes were not originally
anticipated and were not included in the original contract bid.
• ENGINEERING DIVISION -
SUMMARY OF CONTRACT COSTS
The estimated revised contract cost is as follows:
Original Bid Amount . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ........................$ 4,167,526.00
Adjusted Contract Amount(Reduced/Deleted Items). . . . . . . . . . . . . . . . . . . . .....$4,126,872.30
Contract Change Order No.One . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..... ...$ (27,850.00)
Contract Change Order No.Two . . . . . . . . . . . . . . . . . . . . . . . . . . . . .....................$ 103,230.64
Revised Construction Contract cost . . . . . . . . . . . . . . . . . . . . . . . . . . ....................$ 4,202,252.94
Reimbursement by Caltrans(Federal CMAQ Funds). . . . . . . . . . . . . . . . . . . . . . . $3,720,254.53
Additional time to complete Contract due to this Change Order..........................0 Working Days
The net contract change represents an increase of 0.83 % of the original contract amount.
BOMEL CONSTRUCTION CO.,INC. CITY OF SAN BERNARDINO
CONTRACTOR PUBLIC WORKS DEPARTMENT
Accepted Approved
By: By:
ROBERT G.EISENBEISZ
Title: City Engineer
Date: Date:
Approved
By:
CHARLES E.McNEELY
City Manager
Date: November 1, 2010
Item No.
ENGINEERING DIVISION