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Home My WebLink About16- Public Works 1 v CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Nadeem Majaj Subject: Authorize the Director of Public Director of Public Works Works to execute Contract Change order No. One with Hillcrest Dept: Public Works-Engineering Contracting, Inc. for the Victoria Avenue Street Improvement and Date: January 3, 2011 Beautification Project, Phase II, per Plan No. 12321 (Project No. SS05- File No. 25). MCC Date: January 24, 2011 Synopsis of Previous Council Action: 07/06/10 Resolution No. 2010-231 awarding a contract to Hillcrest Contracting, Inc. for Victoria Avenue Street Improvement and Beautification Project, Phase II per Plan No. 12321 (SS05- 25) 10/02/06 Resolution No 2006-347 adopted awarding a contract to Hillcrest Contracting, Inc. for Street Improvements and Beautification Project on Victoria Avenue from 28th Street to Lynwood Drive (Phase 1)(SS05-25)per Project Plan No. 11619. 04/17/06 Adopted Mitigated Negative Declaration and Mitigation Monitoring/Reporting Program for the Victoria Avenue Street Improvement and Beautification Project and authorize the preparation of the final Plans, Specifications and Cost Estimate. 01/10/05 Resolution No. 2005-08 adopted approving Agreement with Engineering Resources of Southern California to provide Civil/Traffic Engineering Services for the Design of Street, Storm Drain, Traffic Signal, and Sound Wall Improvements along Victoria Avenue from Highland Avenue to Lynwood Avenue(SS05-25). 10/04/04 Resolution No. 2004-322 adopted approving Agreement with San Manuel Band of Mission Indians for public improvement projects for tribal project impacts. Recommended Motion: Authorize the Director of Public Works to execute Contract Change Order No. One with Hillcrest Contracting, Inc. for the Victoria Avenue Street Improvement and Beautification Project Phase 11, per Plan No. 12321, (Project No. SS05-25). Signature Contact Robert Eisenbeisz, City Engineer Phone: 5203 Person: Supporting data attached: Staff Report& CCO No. 1 Ward: 4 FUNDING REQUIREMENTS: Amount: $111,632.63 Source: (Acct. No) 246-160-5504-7550-0025 Acct. Description: Widen Victoria Ave from Highland Ave to Lynwood Ave Finance: Council Notes: Agenda Item No. 0) --Iy-d-oIf CITY OF SAN BERNARDINO- REQUEST FOR COUNCIL ACTION STAFF REPORT Subiect: Authorize the Director of Public Works to execute Contract change Order No. One with Hillcrest Contracting, Inc. for the Victoria Avenue Street Improvement and Beautification Project Phase 11, per Plan No. 12321 (Project No. SS05-25). Backsround: On July 6, 2010, the Mayor and Common Council adopted Resolution No. 2010-231 awarding a contract to Hillcrest Contracting, Inc. for construction of the street widening improvements of Victoria Avenue between Highland Avenue and 28th Street. The Notice to Proceed was issued to the contractor on September 13, 2010 and work began shortly thereafter. During the bid phase, staff was directed to evaluate the horizontal alignment of the roadway as it relates to northbound vehicular traffic, with specific attention toward the abrupt change in alignment that currently exists approximately 300' northerly of 28th Street. Staff determined that improvements could be made to the alignment without the need for additional right-of-way. Staff prepared a revised design and estimate for the associated additional cost. Upon opening bids, it was determined that sufficient funding was available to include the proposed alignment modification. In addition to the above changes, several contract additions became necessary during construction to address utility conflicts and other work that was not in the contract scope. In an effort to keep construction underway and on schedule, the contractor was allowed to proceed with making the necessary changes. The major portion of the other changes centered around an existing storm drain line that was found to be too high and in conflict with the new curb and gutter on the west side of Victoria Avenue. Approximately 140 feet of the existing pipe was realigned behind the proposed curb, also necessitating additional junction structures and pipe collars. These improvements, once completed, will provide for improved traffic flows to and from the San Manuel Casino, as well as area residences, by providing two lanes of traffic in each direction, and a raised median in both Victoria Avenue and Highland Avenue. Financial Impact: The revised estimated project costs are as follows: Original Bid Amount . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ........................$ 717,231.60 Contract Change Order No. One . . . . . . . . . . . . . . . . . . . . . . . . . . . . .....................$ 1111632.63 Revised Construction Contract cost . . . . . . . . . . . . . . . . . . . . . . . . . . ....................$ 828,864.23 2 CITY OF SAN BERNARDINO- REQUEST FOR COUNCIL ACTION STAFF REPORT—Continued Funding for this project is available in the FY 09/10 Budget (Account No. 246-160-5504-7550- 0025) "SS05-25 Widen Victoria Avenue from Highland Avenue to Lynwood Drive" as follows: Account Budgeted Amount: $1,741,800 Current Balance as of 01/24/11: 917,000 Balance after approval of this item: $805,367.37 Please note this balance does not indicate available funding. It does not include non-encumbered reoccurring expenses or expenses incurred, but not yet processed. Recommendation: Adopt Resolution. Attachments: Change Order No. 1 i 3 i 9 I I 3 PUBLIC WORKS DEPARTMENT 300 North"D"Street- San Bernardino -CA 92418-0001 Engineering 909.384.511 P Fax:909.384.5155 Facilities 909.384.5244 -Fax: 909.384.5155 San Bernar ino www.sbcity.org CONTRACT CHANGE ORDER NO. ONE FILE NO. 1.7550 W.O. NO. 7550 DATE: JANUARY 24, 2011 PROJECT: VICTORIA AVENUE STREET IMPROVEMENT AND BEAUTIFICATION PHASE II, PER PLAN NO. 12321 AND 12321-1 (PROJECT NO. SS05-25) TO: HILLCREST CONTRACTING, INC. 1467 CIRCLE CITY DRIVE CORONA, CA 92879 6 GENTLEMEN: You are hereby compensated for performing the additional work as follows: ITEM NO: DESCRIPTION OF CHANGE COST 1-1 Realignment of Northbound Victoria Avenue(Quote 625) $ 27,911.63 1-2 Reconstruction of 42" Storm Drain Pipe along Victoria Avenue $ 43,936.00 (Quote 634) 1-3 Relocation of Existing Commercial Sign and Additional Type IA $ 12,200.00 Pole(Quote 633) 1-4 Traffic Signal Modifications for Pedestrian Push Buttons $ 5,975.00 (Quote 639) 1-5 Remove Existing Brick Sewer Manhole and Construct New $ 7,820.00 (Quote 644) 1-6 Provide Additional Street Light Standards(Quote 645) $ 13,790.00 TOTAL COST CCO#1 $ 111,632.63 JUSTIFICATION: Realignment of Northbound Victoria Avenue During the bid phase, staff prepared a design to revise the existing alignment of the Item northbound lanes to remove the abrupt change and replace it with a more gradual No. 1-1 transition at the phase boundary. Since the cost of this change could be accommodated within the approved project budget, staff directed the contractor to remove the existing improvements as necessary and build the revised design with a more gradual alignment change. 1 CHANGE ORDER NO.ONE-HLLCREST CONTRACTING,INC. VICTORIA AVE STREET IMPROVEMENT AND BEAUTIFICATION PHASE II,PER PLAN NO. 12321 & 12321-1 (SS05- 25) Reconstruction of 42"Storm Drain Pipe alone Victoria Avenue During the grading operation of the west side of Victoria Avenue in preparation for 1-2 widening the pavement and installing new curb, it was discovered that an existing storm drain pipe was larger than shown on the plan, which prohibited completion of the base and paving section. New pipe was installed behind the proposed curb and gutter to eliminate the conflict. This work was not part of the original contract. Relocation of Existing Commercial Sien and Additional Type 1A Pole During construction, it was determined that an existing commercial sign could not be protected in place and it had to be relocated. The sign is for a business located on the 1-3 southeast corner of Highland Avenue and Robinson Street. Similarly, the existing Type 1-A traffic signal pole located on the southwest corner of Highland Avenue at Victoria Avenue had to be relocated instead of being protected in place as indicated on the _a pproved plans. This work was not part of the original contract. Traffic Signal Modifications for Pedestrian Push Buttons Relocation of the existing Type 1-A pole on the southwest corner of Highland Avenue 1-4 at Victoria Avenue resulted in the need for additional modifications to provide proper pedestrian push buttons in accordance with ADA requirements. This included adding a pedestrian push button post for the east-west travel directions and relocation of an existing push button on an existing pole for the north-south directions. Remove Existing Brick Sewer Manhole and Reconstruct with New During the grading operations for the widened roadway bed on the south side of 1-5 Highland Avenue, it was discovered that the existing sewer manhole was an older brick type no longer used by the City, and it was too old and brittle to be adjusted to fit new elevations. This change order provides for the removal of the old manhole and its' replacement with the new standard type manhole. Provide Additional Street LiAt Standards The street lighting plans for this project anticipated the need to relocate several street 1-6 lights on the West side of Victoria Avenue. During the relocation phase, it was discovered that these poles were direct burial poles which are no longer allowed within public right of way. This change order provides for the replacement of 5 existing direct burial poles with newer marbellite-type poles that conform with current City standards. SUMMARY OF CONTRACT COSTS The estimated revised contract cost is as follows: Original Bid Amount . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ........................$ 717,231.60 Contract Change Order No. One . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....................$ 111,632.63 Revised Construction Contract cost . . . . . . . . . . . . . . . . . . . . . . . . . . ....................$ 828,864.23 Additional time to complete Contract due to this Change Order.......................... 0 Working Days This change order represents an increase of 15.56%of the original contract amount. 2 CHANGE ORDER NO.ONE—HLLCREST CONTRACTING,INC. VICTORIA AVE STREET IMPROVEMENT AND BEAUTIFICATION PHASE II,PER PLAN NO. 12321& 12321-1 (SS05- 25) HILLCREST CONTRACTING,INC. CITY OF SAN BERNARDINO CONTRACTOR PUBLIC WORKS DEPARTMENT Accepted Approved 1 By: By: NADEEM MAJAJ Title: Director of Public Works Date: Date: Approved By. CHARLES E.McNEELY City Manager Date: January 24,2011 Item No. I i i 3