HomeMy WebLinkAbout19- Public Works 'ORIGINAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Nadeem Majaj, Director Subject: Authorize the Director of Public
Works to execute Contract Change
g
Dept: Public Works - Engineering Order No. Three with Weka, Inc. for
the Sanitary Sewer Relocation
Date: February 10, 2011 Improvements for State Route 215
Freeway Widening, Segments 1, 2 and
File Nos. 3.7848-1; 3.7848-2; 5 (SW09-03), per Project Plan No.
3.7848-5 12574.
' MCC Date: March 7, 2011
Synopsis of Previous Council Action:
04-19-10 The Mayor and Common Council approved Contract Change Order No. 2 with
Weka, Inc. for Sanitary Sewer Relocation Improvements for State Route 215
Freeway Widening , Segments 1, 2 and 5 (SW 09-03), per Project Plan No. 12574
02-16-10 The Mayor and Common Council approved Contract Change Order No. 1 with
Weka, Inc. for Sanitary Sewer Relocation Improvements for State Route 215
Freeway Widening, Segments 1, 2 and 5 (SW09-03), per Project Plan No. 12574
07-06-09 The Mayor and Common Council approved Cooperative Agreement with San
Bernardino County Transportation Authority (SANBAG) for State Route 215
Freeway Widening Segments 1, 2 and 5 Sewer Relocation Design Work.
07-06-09 The Mayor and Common Council adopted a Resolution awarding a contract to
Weka, Inc. for Sewer and Street Improvements (SW09-03).
03-16-09 The Mayor and Common Council approved Utility Agreements with Caltrans for
sewer relocations reimbursement related to the 1-215 Freeway Widening Project.
Recommended Motion:
Authorize the Director of Public Works to execute Contract Change Order No. Three with
Weka, Inc. for the Sanitary Sewer Relocation Improvements for State Route 215 Freeway
Widening, Segments 1, 2 and 5 (SW09-03), per Project Plan No. 12574.
Signature
Contact Person: Robert Eisenbeisz, City Engineer Phone: Ext. 5203
Supporting data attached: Staff Report & CCO No. Three Ward: 1,2,6
FUNDING REQUIREMENTS: Amount: $ 16,006
Source: (Acct. No.) 242-160-5504-7848-0025
Acct. Description: Caltrans Reimbursement
Finance:
Agenda Item No.
Q3-6 R1l
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subject:
Authorize the Director of Public Works to execute Contract Change Order No. Three with Weka,
Inc. for the Sanitary Sewer Relocation Improvements for State Route 215 Freeway Widening,
Segments 1, 2 and 5 (SW09-03) per Project Plan No. 12574.
Background:
In March of 2009, the California Department of Transportation (Caltrans) and the City of San
Bernardino entered into Utility Agreements as part of the realignment and widening of the 1-215
Freeway. The agreements, which required Caltrans to reimburse the City for all engineering,
inspection and construction costs associated with the relocation of conflicting sewer facilities
within Segments No. 1 and No. 2, was approved by the Mayor and Common Council on March
16, 2009. A similar Utility Agreement between Caltrans and the City for sewer relocations
relative to Segment No. 5 was also approved by the Mayor and Common Council on March 16,
2009. The sewer relocation project involves the following three freeway segments:
• Segment No. 1 between Rialto Avenue and 8th Street, which includes City sewer relocations
at 2nd Street, Main Street, 3`d Street, Kingman Street, alley north of 5th Street, Spruce Street,
Victoria Street, 7th Street, and 8th Street. This has been identified as Phase 3 of the freeway
improvements.
• Segment No. 2 between 8th Street and Massachusetts Avenue, which includes City sewer
relocations at Temple Street, 10th Street, Olive Street, 11th Street, Orange Street, Baseline
Street, Virginia Street, and 17th Street. This has been identified as Phase 3 of the freeway
improvements.
• Segment No. 5 between Massachusetts Avenue at 19th Street, which includes City sewer
relocation at Massachusetts Avenue. This has been identified as Phase 4 of the freeway
improvements.
On July 6, 2009, the Mayor and Common Council approved a Resolution to award a contract to
Weka, Inc. in the amount of $1,364,058 for construction of Sanitary Sewer Improvement
Relocations for State Route 215, Segments 1, 2 & 5 (SW09-03), per Project Plan No. 12574.
Under the utility agreements, Caltrans will reimburse the City for all associated costs with the
relocation of conflicting sewers regarding the State Route 215 Freeway Widening project up to
$2,247,750 for Segment No. 1, and up to $1,956,525 for Segment No. 2, and up to $286,418 for
Segment No. 5, all of which reflect the estimated cost of construction with contingencies based
upon the approved plans and specifications. The three agreements result in a total maximum
budget of$4,490,693.
During construction of the sanitary sewer relocation improvements for the State Route 215
Freeway Widening, the contractor was directed with an approval from Caltrans to postpone a
portion of the proposed 15" PVC sewer line work on "H" Street in the vicinity of 10th Street,
which was in conflict with an existing water transmission line.
2
r
CITY OF SAN BERNARDINO —REQUEST FOR COUNCIL ACTION
STAFF REPORT - Continued
Construction Change Order No. Three:
The contractor was required to wait for the waterline relocation, which caused the contractor to
de-mobilize crews and equipment. Additional work included relocation of an undocumented
sewer lateral, removal and placement of asphalt concrete pavement, traffic control and other
tasks required to complete the sewer relocation. These additional tasks were not identified on the
plans, approved by Caltrans or included in the contractor's original bid. The descriptions and
justification of these items are detailed in the attached copy of Contract Change Order No. Three.
Financial Impact:
The revised estimated project costs are as follows:
TOTAL
Original Contract Amount $1,364,058.00
Contract Change Order No. One $ 212,896.00
Contract Change Order No. Two $ 289,993.37
Contract Change Order No. Three $16,005.83
Total Project Cost $1,882,953.20
Construction Budget per Caltrans Agreement $4,490,693.00
This change order represents 1.17% of the original contract amount. The total of all change
orders to date equals 38.04% of the original contract amount, and 11.6% of the total construction
budget. There are sufficient funds in the project budget to cover the cost of the change order. In
addition, the City will be reimbursed 100% of the final construction cost, including change
orders, by Caltrans. Funds are appropriated in the Public Works Department budget, FY 10-11
(Account No. 242-160-5504-7848-0025) SW09-03 "1-215 Sewer Relocations (Segments 1,2 and
5)" as follows:
Account No.: 242-160-5504-7848-0025 Account Budgeted Balance Amount: $2,630,700
Balance as of 02/14/2011: $2,398,643 Balance after approval of this item: $2,382,637
Please note this balance does not indicate available funding. It does not include non-
encumbered reoccurring expenses or expenses incurred but not yet processed.
Recommendation:
Authorize the Director of Public Works to execute Contract Change Order No. Three with Weka,
Inc. for the Sanitary Sewer Relocation Improvements for State Route 215 Freeway Widening,
Segments 1, 2 and 5 (SW09-03), per Project Plan No. 12574.
Attachments:
Change Order No. Three
3
PUBLIC WORKS DEPARTMENT
300 North"D" Street• San Bernardino• CA 92418-0001
Engineering 909.384.5111•Fax: 909.384.5155
Facilities 909.384.5244 •Fax: 909.384.5155
San Berna,r ino www.sbcity.org
CONTRACT CHANGE ORDER NO. THREE
FILE NO. 3.7848 W.O. NO. 7848 DATE: MARCH 7,2011
PROJECT: SANITARY SEWER IMPROVEMENT RELOCATIONS FOR STATE ROUTE
215, SEGMENTS 1, 2 AND 5 (SW09-03), PER PROJECT PLAN NO. 12574
TO: WEKA, INC.
826 BROOKSIDE AVENUE, STE G
REDLANDS, CA 92373
GENTLEMEN:
You are hereby compensated for performing the additional work as follows:
ITEM NO: DESCRIPTION OF CHANGE COST
3-1 Re-mobilization $ 5,600.00
3-2 Remove and Replace a Sewer Lateral $ 3,600.00
3-3 Sawcut Existing 15"PVC Sewer Line and Set Up $ 1,426.54
3-4 Base Pave"H" Street $ 5,379.29
TOTAL COST CCO#1 $ 16,005.83
JUSTIFICATION:
Re-mobilization
The contractor was directed with the approval from Caltrans to postpone a portion of
the proposed 15" PVC sewer line on "H" Street due to a conflict with a water
Item transmission line. The contractor was required to wait for the water line relocation and
No. 3-1 this caused the contractor to de-mobilize crews and equipment for the work until the
water line relocation was completed. After the completion of the water line relocation,
the contractor was required to re-mobilize crews and equipment to complete the sewer
line construction. Consequently, the contractor requested compensation for a
remobilization,which was not included in the original contract.
Remove and Replace a Sewer Lateral
3-2 The contractor was required to remove and replace an existing sewer lateral not shown
on the approved plans on "H" Street. This additional work was not included in the
original contract.
ENGINEERING DIVISION
Sawcut Existing 15"PVC Sewer Line and Set Up
The contractor was required to sawcut both ends of the existing 15" PVC sewer line and
3-3 install two couplings in order to install the portion of 15"PVC sewer line on"H" Street
at the waterline crossing. This additional work was not included in the original
contract.
Base Pave"H" Street
3-4 The contractor was required to remove and replace a portion of the existing pavement
on "H" Street in order to complete on "H" Street in the vicinity of 10h Street. This
additional work was not included in the original contract.
SUMMARY OF CONTRACT COSTS
The estimated revised contract cost is as follows:
Original Bid Amount . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....................... $1,364,058.00
Contract Change Order No. One . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...... $ 212,896.00
Contract Change Order No. Two . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..... $ 289,993.37
Contract Change Order No. Three . . . . . . . . . . . . . . . . . . . . . . . . . . . . .................. $ 16,005.83
Revised Construction Contract cost . . . . . . . . . . . . . . . . . . . . . . . . . . .................... $1,882,953.20
Additional time to complete Contract due to this Change Order..................... .... 0 Working Days
This change order represents an increase of 1.36%of the original contract amount.
ALL AMERICAN ASPHALT CITY OF SAN BERNARDINO
CONTRACTOR PUBLIC WORKS DEPARTMENT
Accepted Approved
By: By:
NADEEM MAJAJ
Title: Director of Public Works
Date: Date:
MCC Date Approved: March 7, 2011
Agenda Item No.
ENGINEERING DIVISION