HomeMy WebLinkAbout05.T- Public Works DOC ID: 2789 B
AVON CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Information/Report
From: Tony Frossard M/CC Meeting Date: 12/16/2013
Prepared by: Linda Dortch, (909) 384-5140
Dept: Public Works Ward(s): 1
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the
Director of Administrative Services to Amend the Budget to Reflect the Receipt of Revenue in
the Amount of $112,844 into Account 001-110-0000-4924 Damage Claim Recovery and
Appropriate $112,844 to Account 001-110-0000-4924. (#2789)
Current Business Registration Certificate: Not Applicable
Financial Impact:
' Account Budgeted Amount: $0
Account No. 001-110-0000-4924
Account Description: Human Resources Damage Claim Recovery
Balance as o£ November 20, 2013 $112,844
Balance after approval of this item: $79,501.92
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred,but not yet processed.
Motion: Adopt the Resolution
Synopsis of Previous Council Action:
None.
Background:
On May 17, 2013, Chemco was working in the Feldheym Library doing routine maintenance on
the cooling tower. The contractor left a gate valve open on the rooftop chiller causing water
intrusion to the first and second levels of the building. Clean water ran for an unknown period of
time, causing interior damage to the building and contents of the library. This included damage
to air conditioning duct work, acoustic ceiling tiles, carpet, book shelving, and books. Areas of
the library affected included the Tech Services room, Tech Services office, the California Room,
the reading room and research room.
Because of the extensive clean up and restoration required, Chemco contacted Disaster
Kleenup/Better Floors and Restoration to coordinate the required asbestos testing, drying of
water damaged books, and repairs to the library building.
On November 5, 2013, Check Number 0105280422 in the amount of$112,844.40 was received
from Gallagher Bassett Services, Inc., the insurance company for Chemco. This money was
deposited into Account 001-110-0000-4924, Human Resources Damage Claim Recovery.
Updated: 12/11/2013 by Jolena E.Grider B Packet Pg.374
2789
Because Chemco's insurer Gallagher Bassett Services, Inc., provided payment to the City for
damages, the City was required to pay Disaster Kleenup/Better Floors & Restoration $33,342.48
for their services. On November 20, 2013, the City Manager signed a memo authorizing a
purchase order and payment to Disaster Kleenup/Better Floors & Restoration per Department
Director Letter 82 - Purchases made pursuant to Section 3.04.010(B)(3) and Section 3.04.075 of
the Municipal Code (Purchases approved by the Mayor and Common Council and emergency
purchases approved by the City Manager).
The remaining $79,501.92 will be used to replace damaged carpet and make other necessary
repairs on the second floor of the Library.
Supportin!Documents:
reso 2789 (PDF)
Invoice from Disaster Kleenup/Better Floors&Restoration(PDF)
Receipt for Payment from Gallagher Bassett Services, Inc. (PDF)
Approval Memo from Allen J. Parker (PDF)
Updated: 12/11/2013 by Jolena E.Crider B Packet Pg. 375
I RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE DIRECTOR OF ADMINISTRATIVE
3 SERVICES TO AMEND THE BUDGET TO REFLECT THE RECEIPT OF
4 REVENUE IN THE AMOUNT OF $112,844 INTO ACCOUNT 001-110-0000-4924
DAMAGE CLAIM RECOVERY AND APPROPRIATE $112,844 TO ACCOUNT 001-
5 110-0000-4924.
6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
7 CITY OF SAN BERNARDINO AS FOLLOWS: ,
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8 SECTION 1. The Director of Administrative Services is authorized to receive funds
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9 in the amount of $112,844 into account 001-110-000-4924 Damage Claim Recovery and s
10 appropriate funds in the amount of $112,844 from account 001-110-0000-4924 Damage
11 Claim Recovery.
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I RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE DIRECTOR OF ADMINISTRATIVE
2 SERVICES TO AMEND THE BUDGET TO REFLECT THE RECEIPT OF
REVENUE IN THE AMOUNT OF $112,844 INTO ACCOUNT 001-110-0000-4924
3 DAMAGE CLAIM RECOVERY AND APPROPRIATE $112,844 TO ACCOUNT 001-
4 110-0000-4924.
5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a meeting
6 thereof,held on the day of ,2013,by the following vote,to wit:
7
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8 Council Members: AYES NAYS ABSTAIN ABSENT J
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9 MARQUEZ =
10 U-
JENKINS.
11
VALDIVIA M
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13 SHORETT
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VACANT
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15 JOHNSON D
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MULVIHILL
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19 Georgeann Hanna, City Clerk N
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20 The foregoing resolution is hereby approved this day of , 2013. 2.
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22
Patrick J. Morris, Mayor Q
23 City of San Bernardino
24 Approved as to form:
GARY D. SAENZ,
25 City Attorney
26 `�-
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Disaster Kleenup/Better xlloors &Restorations
20I W.Santa Fc Avenue
Placentia,CA 92870
(800)655-2005
Lie.384910
TID#953182366
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Client: SB Library Business; (909)208-4018 J
Property; 555 W.6th Street E
San Bernardino,CA 92410
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Operator info; w
Operator: BF5
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Estimator: Chris Kon7elrnnn Cellular; (714)396-2042 M
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Position; Senior Pstimator E-mail: chris@dkbf,com
Company: Disaster Kleenup!Better Floors&R a
Business: 201 W.Santa Fe,Ave,
Placentia,CA 92870
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Type of Estimate: Water Damage M
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Date Entered: 5/31/2013 Date Assigned: U
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Price List: CABD7X_APRI3 r-
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Labor Efficiency: Restoration/Serviee/Remodel
Estimate: S13LI13RAR'YEMS g
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Cause of Loss: N 0
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Gate valve on rooftop chiller left open,causing water Intrusion to first and second level of building, tr
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Summary: ;n
Clean water ran for an unknown time period,causing interior damage to building.Scope of loss:2nd floor:damage to HVAC o
ducting,ducting lnsuintion and accoustic ceiling tiles in various areas.Carpet wet In various areas and requires partial LL
disassembly of book shelving,Install drying equipment in various areas and provide offsite drying to books in Tech Services `m
room. 1st floor:Damage to HVAC ducting,ducting insulation and accoustic ceiling tiles in various areas.Carpet wet in various
areas and requires partial blocking of book shelving.Install drying equipment on I st floor to various areas,Repair HVAC to
ducting/insulation on both floors.Replace ceiling tiles as needed to both levels.Cleanup and haul away all debris.
CAT/Class: m
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CAT I/Class 1 Y
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I2aoms Affected: N
2nd level:'T'ech services room,Tech services office,California room. 1 sl level;Reading room and Research room,
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Testing; E
Testing for asbestos content to sheetrock by Titan Environmental o
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Observation: �
Building is In a well maintained condition.Carpet is original from 1985 and is worn. 0
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Coordination of Specialists r
Coordinate Environmental testing and specialist for book drying a=i
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Disaster K1eenup/13etter jjioors &Restorations
201 W,Santa Ise Avenue
Placentia,CA 92870
(800)655-2005
Lie.384910
TID#95-3182366
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Damage to Property: t
Darnage to mist donated books.
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Fee Summary: a
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U1 MS payable to Disaster Kleenup/Better Floors&Restorations:$33,978.48 fd
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Plumbing payable to Disaster Kleenup/Better Floors&Restorations: �
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Structure Repairs payable to Disaster Kleenup/Better Floors&Restorations: ca
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Disaster Kleenup/I3ettet.-A440ors &Restorations
201 W.Santa Fe Avenue
Placentia,CA 92870
(800)6.55-2005
Lie,384910
TID 05-3182366
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SBLIBRAIIYEMS
Main Level >+
Main Level
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D)CSC)2IPTION QNTY UNIT COST TOTAL
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1. Maul debris-per pickup truck load-including dump fees 2.00 EA @ 115.92= 231,84
4. Labor to set up and take down scaffold-per section an
p 4.00 EA @ 40.85= 163.40 R
S. Scaffold-per section(per day) E
8,00 DA @ 16.20= 129.60
4 sections 2 days for hvac and ceiling repairs
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6. Meat,Vent,&Air Conditioning id Item
g( ) 1.ao &A @ I,zso.00, 1,250.00
Instpeetion and repairs to H'VAC ducting on first and second floors
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Water Mitigation Mitigation V
DESCRIPTION
QNTY UNIT COST TOTAL °rte°
7. Book drying mitigation subbld N
I.UO BA Q 5,178.74= 5.178.74 v
Pack out and plant drydown of books and packback to Tech operations room and California room per subbid from Strictly Contents
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0or:May 17.22
Emergdncy service call-after business hours 1.00 FA @ 250.28= 2S0.28 0
100. Asbestos test fee-full service asbestos survey 1.00 EA @ 530.00= 530.00 tY
Testing per`titan Environmental
9. 'Water Extraction&Remediation Technician-per hour 5.00 HR @ 59.59= 297,95 co
2.5 hrs for moisture mapping for 2 techs
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10. Water Extraction&Remediation Technician- r hour LL
per 32,00 HR �+ 59.59= 1,906.88
4 teclts 8 hrs each to move contents/furniture and to block bookshelves/bookcases w
1 L Containment Barrier-tension post-per day 1.00 DA @ 3.30= 3.30 m
12. Containment Barrier/Airlock/Deeon.Chamber 1,646.50 SIB @ 0.83= 1,366.60
Labor and materials to create isolated containments in various areas _
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13. Romove wet susp.ceiling tile,bag for disp.-after hrs 250.00 SF @ 0,52=
130,00 `G
14. Water Extraction&Remediation Technician-per hour 16,00 HR @ 59.59= 953.44 �
Equipment monitoring,dry log progress and quality control.4 days.2 teclrs 2 hrs each for 4 days
15. Toar out baseboard-after business hours 178.70 LF @ 0.70= 125,09 p
16. Haul debris-per pickup truck load-including dump fees 2,00 EA @ 115.92= 231.84 0
17, Water Extraction&Remediation Technician-per hour 4,00 HR @ 59.59= 238.36 L
2 techs 2 hrs to pick up equipment and load out a
Equipment:May 17.18 .o
18, Dehumidifier(per 24 hour period)-Large-No monitoring 3.00 EA
83.00= 249.00 E
19. Dehumidifier(per 24 hour period)-XLarge-No monitoring 4,00 RA @ 105.00= 420.00 c
20. Dehumidifier(per 24 hour period)-XXl.rrrge-No monitoring 1,00 EA @ 133,00= 13100 E
21. Air mover(per 24 hour period)-No monitoring 4.00 BA @
27.00= 1 08100 �
�r dRI2ARYEMS 6/17/2013 Page:2 Q
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Disaster Kleenup/Better.0110ors &Restorations /
201 W.Santa Fe Avenue
Placentia,CA 92870
(800)655-2005
Lic.384910
TID#95-3182366
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CONTINUED•Water Mitigation s
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DI;,SCRIPTION QNTY UNIT COST TO'T'AL
22, Neg, air fan/Air scrub.-barge(per 24 hr period)-No monit, 2.00 DA @ 120.00= 240.00 M
23. Axial fan air mover- 1 HP(per 24 hr period)-No mwit. 13.00 BA @ 34.95= 454,35
Equipment;May 18.24,Equiptaerlt count is doubled far 2 days
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24. Dehumidifier(per 24 hour period)-barge-No monitoring 6,00 BA 0 83.00= 498,00 �
25. Dehumidifier(per 24 hour period)-XLarge-No monitoring 14,00 BA @ 105.00= 1,470,00
26. Dehumidifier(per 24 hour period) XXLar gc.'-No monitorin g 2.00 £A @ 133,00= °-
266.00 D
27, Air mover(per 24 hour period)-No monitoring 8.OD EA @ 27,00 w 216.00 M
28. Nog.air fan/Air scrub,-Large(per 24 hr period)-No monit, 4.00 DA @ 120,00= 480.00 v
29. Axial fan air mover- 1 HP(per 24 hr period)-No monit. 38.00 BA @ 34,95= 1,328,10
Equipment;May 20.21
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30 Dehumidifier(per 24 hour period)-Large-No monitoring 3.00 BA @ 83,00= 249.00
31; Dehumidifier(per 24 hour period)-XLargo-No monitoring 7.00 BA @ 105.00= 735.00 =
0
2. Dehumidifier(per 24 hour period)-XXLorge-No monitoring 1,00 BA @ 133.00= 133,00 0
3,.•.Air mover(per 24 hour period)-No monitoring 4,00 BA @ 27.00= 108,DU o
34. Neg,air fan/Air scrub,-Large(per 24 br period)-No monit, 2.00 DA Q 120.OD= 2+0.00
35. Axial tan air mover- I HP(per 24 hr period)No monit. 19.00 BA @ 34.95= 664.05
Equipment:May 21-22 N
36. Dehumidifier(per 24 hour period)-XLarge-No monitoring 5.00 RA @ 105.00= 525.00 _oo
37. Air mover(per 24 hour period)-No monitoring 3,00 BA @ 27,00= 81,00 LL
38. Nog,air fan/Air scrub,-Large(per 24 hr period)-No monit, 1.00 DA @ 120.00= 120,00
39, Axial fan air mover-I HP(per 24 hr period)-No monit. 7.00 FA @ 34.95= 244,65
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Research room
Ilcight;$' a;
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DESCRIPTION QNTY UNIT COST TOTAL y
47. Acoustic coiling tile G 1,899.16 SP @ 2.81
5,336.64 E
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Reading;room2 freight.-8' _
DESCRIPTION
QNTY' UNIT COST TOTAL
60. Acoustic ceiling file 100.00 SF 2.81 = 281.00
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Packet Pg. 381
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Disaster Kleenup/Better eloors &Restorations
201 W.Santa 1$e Avenue
Placenta,CA 92870
(800)655-2005
Lie.384910
TID#95-3182366
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CONTINUED-Reading room2
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DESCRIPTION
QNTY UNIT COST TOTAL m
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Donation rooks
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DESCRIPTION ---� QNTY UNIT COST TOTAL �0.
64. Acoustic ceiling the ---
280.00 SF @ 2.81 = 786,80
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Upper Level C
California room o
Heights 9'
/15CRIP PION QNTY UNIT COST TOTAL N
76. Acoustic ceiling file m
100.00 SF @ 2.81- 281.00 a:
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Door 3'X b'8" Opens into TLi CH
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81. Acoustic ceiling the --
______.___ 466.51 SP @ 2.82 1,310.89 Y
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Disaster Kleenup/Better•.Floors &Restorations
201 W.Santa Fe Avenue
Placentia,CA 92870
(800}655-2005
Lic.384910
TID#95-3182366
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Grand Total Areas:
22,326.95 SP Wnlls 42,270.81 SF Ceiling 64,597.76 SF Walls and Ceiling ti
42,349.49 SF Floor 4,705,50 SY Flooring 2,694,97 LF Floor Perimeter R
0.00 SF Long Wall 0.00 SP Short Wall 2,697.85 LF Cell.Perimeter
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42,349.49 Floor Area 43,105.64 Total Area 21,581.58 Interior Wall Area t°
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20,487.23 Exterior Wall Area 2,237.33 Exterior Perimeter of �
Walls
0.00 Surface Area 0100 Number of Squares 0.00 Total Perimeter Length o
0,00 Total Ridge Length 0.00 Total Hip Length O-
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Coverage Item Total % ACV Total %
Dwelling — °�
g 5:10.00 1.77% 636.00 1.87%
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Other Structures 0,00 0.00% 0,0Q 0,000/0 =
Contents 0.00 0.00% 0.00 0,00%
MS 29,415.80 98,23% 33,342.48 98.13% o
Total 29,945.80 100.00% 33,978.48 100.00% N
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Disaster Kleenup/Better x+loors&z Restorations
201 W.Santa Fe Avenue
Placentia,CA 92870
(800)655-2005
Lic.384910
TID 495-3182366
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Summary for Dwelling
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Line lteni Total 530.00 U-
Overhead O 10.0% M
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Profit Co? 10.0°10 53.00 C
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Replacement Cost Value $636.00 0
Net Claim $636,00 m
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Disaster KleenuP/Bettei r'loors &Restorations '
201 W.Santa T?e Avenue
Placentia,CA 92870
` (800)655.2005
Lic.384910
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Sunarnary for EMS a
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Line Item Total 29,415.80 "'
Material Sales Tax @ 8,000%
333.52 �
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Subtotal
Overhead 0 10.0% 29,749.32 M
1,796.58
Profit
� 10.0010 1,796,58 a,
Replacement Cost Value a
Not Claim $33,342,48 �
$33,342,48 O
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PAYMENT DATE 5.T.c
11/05/2013 City of San Bernardino ) BATCH NO.
300 North "D"Street 2014-05001505
COLLECTION STATION San Bernardino, CA 92418-0001 RECEIPT NO.
Lorena Doswell 2014-00006887
RECEIVED FROM CASHIER
GALLAGHER BASSETT Lorena Doswell
SERVICES INC ,
DESCRIPTION
RECOVERY CHECK FOR PROPERTY DAMAGE AT FELDHEYM LIBRARY 05/17/13 CLAIM NO. 0802-13-01010
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PAYMENT d
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•D . RECEIPT DESCRIPTION
FIR-Damage Claim Human Resources Damage Claim Rec $112,844.40 m
RECOVERY FOR PROPERTY DAMAGE AT FELDHEYM LIBRARY
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- 05/17/13 _
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Total Cash - $0.00 0
Total Check $112,844.40 y
Total Charge $0.00
Total Other $0.00
Total Remitted $112,844.40 0
Change $0.00 0.
Total Received $112,844.40 D
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Printed by:Lorena Doswell Page 1 of 1 11/05/2013 04:28:32 PM
Packet Pg. 386
P.O.BOX QOS
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PARSIPPANY NJ 07054-0405
PAGE 1 OF 1
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DIRECT INQUIRIES TO:
PHONE: 1-973.644-5so0 .
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PARSIPPANY NJ 07054-040S �`■•�•
IRONSHORE ENVIRONMENTAL
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CLAIM NO, 003719 000872 GD 01 BRANCH NO. 161 CHECK NO.0105280422
CLAIMANT: SAN BERNARDINO LIBRARY ACC.DATE 17-May-2013 VN.0000002257
DATE:31-Oct-2013 �.r v
PAYMENTAMOUNT: $112,844.40 m
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DETACH AND RETAIN THIS STUB FOR YOUR RECORDS R
CHECK NO.01052BG422 ATTACHED BELOW
GALLAGHER BASSETT SERVICES INC FOR IRONSHORE ENVIRONMENTAL
CHECK NO. 0105280422 ,0
VN. 0000002257
CLAIM NO. 003719 000872 GP 01 (0011135-1) BRANCH NO.: 161
DATE: 10/31/2013
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PAY TO THE CITY OF SAN BERNADINO S ORDER OF: ��RISK MANAGEMENT
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CITY OF SAN BERNARDINO
PUBLIC WORKS DEPARTMENT 300 North"D"Street
San Bernardino,CA 92418-0001
909.384.5140
Sda B��=�ar ina
Date: November 20, 2013
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To: Allen J. Parker, City Manager
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From: Tony Frossard, Director, Public Works Department
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Subject: Purchases made pursuant to Section 3.04.010(B)(3)and Section 3.04.075 of the Municipal
Code(Purchases approved by the Mayor and Common Council and emergency purchases
approved by the City Manager) (DDL 82)
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On May 17, 201.3, Chemco was working in the Feldheym Library was doing routine maintenance
removing calcium deposits from the cooling tower. The contractor left a gate valve on the rooftop chiller
open causing water intrusion to the first and second levels of the building. Clean water ran for an o
unknown period of time, causing interior damage to the building and contents of the library. This M
included damage to air conditioning duct work, acoustic ceiling tiles, carpet, book shelving, and books. C
Areas of the library affected included the Tech Services room, `l'eeh Services office, the California Room, v
the reading room and research room.
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Because of the extensive clean up and restoration required, Chemco contacted Disaster KleenupBetter
Floors and Restoration to coordinate the required asbestos testing, drying of water damaged books, and
repairs to the library building.
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On November 5, 2013, Check Number 0105280422 in the amount of $€12,844.40 was received from
Gallagher Bassett Services, Inc. Gallagher Bassett Services, Inc. is the insurance company for Chemco.
This money was deposited into Account 001-11.0-0000-9424, Human Resources Damage Claim Recovery.
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Because Chemco provided payment to the City for damages, the City must pay Disaster Kleenup/Better c
Floors & Restoration $33,342.48 for their services. The remaining $79,501.92 will be used to replace E
damaged carpet on the second floor of the Library. An RFP will be prepared for the purchase and 2
installation of the new carpet.
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! An Inform and Report to the Mayor and Common Council will be presented at the December 16, 2013 a
meeting. Staff is requesting approval of the Purchase Order and payment in the amount of$33,342.48 to
Disaster Kleenup/Better Floors & Restoration per Section 3.04,010(8)(3) and Section 3.04.075 of the d
City's Municipal Code. E
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APPROVED BY: .2
Ally°' . Parker, City Manager
Packet Pg,388