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DOC ID: 2810
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CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Information/Report
From: Georgeann "Gigi" Hanna M/CC Meeting Date: 12/16/2013
Prepared by: Georgeann "Gigi" Hanna,
Dept: City Clerk Ward(s): All
Subject:
2013 Year End Report-- City Clerk's Office (#2810)
Current Business Registration Certificate: Not Applicable
Financial Impact:
Account Budgeted Amount: <<Insert Amount>> Account No. <<Insert Account No.>>
Account Description: <<Insert Account Description
Balance as of: <<Insert Date>>
Balance after approval of this item: <<Insert Amount>>
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred,but not yet processed.
Motion: Receive and file.
Background:
The City Clerk's Office submits the following report for year-end review as a snapshot of how
the department is operating under new leadership and within the personnel and budget
restrictions imposed as part of the city's bankruptcy, filed in August 2012.
In five of the seven categories we track,the department --which includes both the Business
Registration and the Administration divisions --has increased its both workload and receivables.
Compared to the same period in 2012 (the numbers for December 2013 are not yet available), the
City Clerk's Office in 2013 increased the number of requests for hearings it processed by 122
percent. Additionally, it processed more than twice the number of public records requests in
2013 (1,278) as it did in 2012 (591); and collected 17%more Transient Lodging Tax ($2.78
million vs. $2.36 million in 2012).
Most notably,the office had a 60 percent increase in new accounts in 2013, compared to 2012
(3,214 vs. 2,011), and brought in $6,316,812.32 in Business Registration fees, compared to
$5,746,057 as of this point in 2012 (and more than twice the $250,000 challenge presented by a
council member during budget discussions earlier in the year).
With fewer people to work, and a lower budget,the City Clerk's Office continues to respond to
the need to hold down costs internally while continuing to serve the public at the same-- or an
even greater-- level of service that has come to be expected by the public.
Supporting Documents:
Attachment A_CCO_Annual_2013 (DOCX)
Updated: 12/10/2013 by Linda Sutherland Packet,Pg.16
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