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RESOLUTION (ID #2753) DOC ID: 2753 C
.. CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Request for Proposal
From: Tony Frossard M/CC Meeting Date: 11/18/2013
Prepared by: Linda Dortch, (909) 384-5140
Dept: Public Works Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Directing the
Public Works Director to Issue "Request for Proposals for Street Light Repair Services." RFP F-
14-15, and Authorizing and Directing the Director of Administrative Services to Amend the FY
2013-14 Budget by Appropriating an Additional $200,000 to Account No. 001-400-0092-5502
"Professional and Contractual Services", Using Previously Unallocated HUTA (Gas Tax) Funds.
(#2753)
Current Business Registration Certificate: Not Applicable
Financial Impact:
Account Budgeted Amount: $200,000
Account No. 001-400-0092-5502
Account Description: Professional/Contractual
Balance as of: 10/30/13 $955.00
Balance after approval of this item: $200,955.00
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred, but not yet processed.
Motion: Adopt the Resolution.
I
Synopsis of Previous Council Action:
None.
Background:
The Public Works Department, Operations & Maintenance Division, is responsible for
maintenance and repair of street lights owned by the City of San Bernardino. Maintaining the
street lights in working order enhances public safety. At this time, there is a need to secure a
contract with a reputable contractor to provide this service.
In order to ensure the best possible price, staff prepared a list of vendors who provide street light
repair services. The RFP will also be sent to the San Bernardino Area Chamber of Commerce,
advertised on the City's website and in the San Bernardino Sun Newspaper. A list of known
vendors is included with this report.
Staff is requesting that the Director of Administrative Services be authorized and directed to
amend the FY 2013-14 Budget by adding previously unallocated HUTA (Gas Tax) funds of
$200,000 to Account No. 001-400-0092-5502 "Professional and Contractual Services" within the
Street Lighting Maintenance program.
Updated: 11/13/2013 by Jolena E.Grider C Packet Pg.214 '
2753
City Attorney Review:
Supporting Documents:
reso 2753 (PDF)
Ex. A-Bid Packet (DOC)
10
Updated: 11/13/2013 by Jolena E.Grider C Packet Pg. 215
1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO DIRECTING THE PUBLIC WORKS DIRECTOR TO ISSUE
3 "REQUEST FOR PROPOSALS FOR STREET LIGHT REPAIR SERVICES" RFP F-
4 14-15, AND AUTHORIZING AND DIRECTING THE DIRECTOR OF
ADMINISTRATIVE SERVICES TO AMEND THE FY 2013-14 BUDGET BY
5 APPROPRIATING AN ADDITIONAL $200,000 TO ACCOUNT NO. 001-400-0092-
5502 "PROFESSIONAL AND CONTRACTUAL SERVICES," USING PREVIOUSLY
6 UNALLOCATED HUTA(GAS TAX) FUNDS.
7 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
8 CITY OF SAN BERNARDINO AS FOLLOWS:
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9 SECTION 1. The Public Works Director is directed to issue "Request for Proposals
1.0 for Street Light Repair Services" RFP F-14-15, attached and incorporated herein as Exhibit N
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12
SECTION 2. The Director of Administrative Services is hereby authorized and J
13
14 directed to amend the FY 2013-14 Budget by adding $200,000 in previously unallocated
CA 15 HUTA (Gas Tax) funds to Account No. 001-400-0092-5505 "Professional and Contractual LO
16 Services" for street improvements related to lighting.
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Fp-aclkefft.216
5.N.a
1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO DIRECTING THE PUBLIC WORKS DIRECTOR TO ISSUE
2 "REQUEST FOR PROPOSALS FOR STREET LIGHT REPAIR SERVICES" RFP F-
14-15, AND AUTHORIZING AND DIRECTING THE DIRECTOR OF
3 ADMINISTRATIVE SERVICES TO AMEND THE FY 2013-14 BUDGET BY
4 APPROPRIATING AN ADDITIONAL $200,000 TO ACCOUNT NO. 001-400-0092-
5502 "PROFESSIONAL AND CONTRACTUAL SERVICES," USING PREVIOUSLY
5 UNALLOCATED HUTA (GAS TAX) FUNDS.
6 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
7 and Common Council of the City of San Bernardino at a meeting
8 thereof,held on the day of ,2013,by the following vote,to wit:
9
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10 Council Members: AYES NAYS ABSTAIN ABSENT co
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11 MARQUEZ Q
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1 12 JENKINS
13 J
VALDIVIA
14
SHORETT
15
16 VACANT M
17 JOHNSON N
0
0
18 MULVIHILL
19 E
20
21 Georgeann Hanna, City Clerk a
22 The foregoing resolution is hereby approved this day of ,2013.
23
24 Patrick J. Morris, Mayor
25 City of San Bernardino
26 Approved as to form:
GARY D. SAENZ,
27 City Attorney
28 By:� ��!J--
Picket Pg. -1 217
5.N.a
RFP F-14-15
Street Light Repair Services
City of San Bernardino
TECHNICAL SPECIFICATIONS
RFP F-14-15
STREET LIGHT REPAIR SERVICES CONTRACT
NOTICE: "SPECIAL INSTRUCTIONS TO THE BIDDER"
PROJECT DESCRIPTION
The Public Works Department, Operation & Maintenance Division is responsible for
maintenance and repair of street lights owned by the City of San Bernardino. The City's
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street lights inventory total approximately 11,000 street lights. The goal of the Street
Light Maintenance program is to keep all street lights operational. The intent of this N
Request for Proposal is to solicit proposals from qualified vendors with experience in L
providing Street Light Repair Services, The City is looking for the most responsive and
responsible vendor that will be committed to provide the best level of service in repairing
the City's street lights. Through a formal bid process, the City of San Bernardino intends
to enter into an agreement with a qualified vendor for street light Repair Services. -'
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The vendor will be expected to use its own equipment, tools, and manpower to repair the in
City's street lights.
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Services:
Bidder shall complete right-hand column indicating brief reasoning for LO
exceptions to requirements when not acceptable. State "Acceptable" if 4
requirements are agreeable as set forth in left-hand column. iu
Equipment:
Bidder shall complete right-hand column indicating specific size and or d
make and model of all components when not exactly as specified. State
"As Specified" if item is exactly as set forth in the left-hand column. w
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FAILURE TO COMPLETE RIGHT HAND COLUMN WILL INVALIDATE BID
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CATEGORY I ACCEPTABLE/AS SPECIFIED
1. GENERAL MAINTENANCE
General maintenance will consist of all operations and
repairs starting from the pull box or bottom of street light
pole where the fuse holder or secondary power starts is
necessary to keep all street lights operational. The vendor
will have an available call center 24/7, general overhead, all
equipment, qualified personnel, and the replacement of all
Packet Pg.2 88!
RFP F-14-15
Street Light Repair Services
components of light fixtures including replacement of the
entire General Electric Luminaries approved by the City.
Replace ballast's, starters, igniters, fuses, lenses, reflectors,
connective wiring, fuse holders, photo cells, and shorting
caps that have failed due to normal age or deterioration.
Also included is general cleaning of general components of
the fixture during any repair of the luminaries that may
interfere with the illumination of the street.
General maintenance must also include repairs of any day
burners or complete circuits that are energized due to
photocell being painted on service pedestal, or any other
reason for light to be on during daylight hours. The vendor
must first report general maintenance work to the Street light N
Supervisor and receive authorization before performing °;
repairs.
The City will give the vendor work orders on lighting outage a
for necessary repairs. All reported inoperable lights should
be repaired in five (5) working days or less. Services shall
include a 24-hour toll free call center operation. 2)
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General Maintenance will not include removal of ;
knockdowns, nor underground Edison feeds.
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Routine replacement of failed lamps (bulbs) and photocells, N
ballast's, starters igniters, standard lenses and reflectors.
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Repair includes the provision of appropriately trained N
personnel, equipment and overhead equipment necessary to y
routinely replace lamps, photocells, and other street light
components, cleaning of the lenses as necessary in
conjunction with the repair, replacement of lenses that are E
discolored or damaged. This applies to equipment that has R
failed due to normal age and/or deterioration as well as acts a
of nature and vandalism.
Provide a repair cost breakdown for the following:
1-20 lights
21-50 lights
51-75 lights
76-100 lights
The contractor will also replace knocked down street lighting
standards. Where a pole base is present the contractor will
set a new pole,mast arm, fixture,wiring, and fuse holders so
Packet Pg.219
S.N.a
RFP F-14-15
Street Light Repair Services
street light is fully operational. The contractor will also pour
a concrete cap around the pole base so it is flush with the
sidewalk. When the pole to be replaced is a direct burial
t pole the contractor will dig and pour a new concrete base
following the City Street Lighting Specifications. The
contractor will set the new pole after waiting 3 days or 72
hours. The contractor will then follow the guidelines
outlined for replacing a pole as previously stated. The City
will furnish all materials,poles,mast arms, anchor bolts, and
fixtures with lamp and photocells.
Extra work: Includes any special work not covered above,
such as series lighting repair, maintenance and contractor
negligence. Price should be expressed in dollars per hour for N
each class of employee inclusive of equipment that may be C;
used on the job. Specialized equipment other than the
standard bucket truck used for routine repairs may be priced
separately on a per hour basis Q
2. PARTS .�
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Materials shall not be included in the Proposal. Approval a
from City staff is required before materials can be added to L;
I the service charge.
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3. STANDARDS OF PERFORMANCE
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Services shall be performed under the Contract in a skillful N
and competent manner; consistent with the standards
generally recognized as being employed by licensed
electricians in the same discipline in the State of California.
The vendor represents and maintains that it is skilled in the s
professional calling necessary to perform the Services. The
vendor warrants that all employees and subcontractors shall a
have sufficient skill, experience, and license to perform the
Services assigned to them.
The vendor must provide a computer or lap top with internet
access for use by the technician to receive and close work
orders using the City's iWorQ work order tracking system.
Instruction on using the iWorQ system will be provided by
the City.
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Packet.P4'220
RFP F-14-15
Street Light Repair Services
f 4. QUALIFICATIONSUCENSES
Qualified personnel shall perform all services. All work
with the exception of the replacement of bulbs and
photocells shall be performed by licensed electricians or
journeyman lineman or under the direct supervision of a
licensed electrician or journeyman lineman. Street light
systems are generally "live" systems which means the lines
are hot from the service point, through the conduit, up the
pole and to the photocell. A journeyman electrician with
high voltage splicing training shall be required to work on
live systems. The vendor represents that it, its employees
and subcontractors have all licenses, permits, qualifications
and approvals of whatever nature that are legally required to N
perform the Services, including a City business License, and
that such licenses and approvals shall be maintained
throughout the term that services are provided. The qualified N
contractor must have current C-10 California Contractors a
license.
5. EQUIPMNET, PERSONNEL AND SUPPLIES
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The vendor will provide all equipment, and trained personnel '
to provide timely maintenance and repairs. Provide a CO
feedback mechanism to keep the City informed on the status LO
of maintenance and suggested repairs. The City will supply
lamps, photocells, ballasts, and fixtures.
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6. FIXED FEE
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Provide a pricing proposal that is a fixed fee per street light
per month. This category does not include replacement of s
knockdowns or the addition of new fixtures where no fixture
currently exists. a
Provide a repair cost breakdown for the following:
1-20 lights
21-50 lights
51-75 lights
76-100 lights
7. EXPERIENCE
The vendor shall be knowledgeable of matters pertaining to
street lighting, such as energy efficiency, light pollution and
applicable municipal and financial processes in the City of
Packet Pg.221
RFP F-14-15
Street Light Repair Services
San Bernardino. The vendor must have a minimum of five
(5) years' experience in providing quality street light
maintenance services. The City of San Bernardino desires a
vendor that considers street light maintenance services a high
priority. The vendor shall demonstrate its ability to complete
the following:
1. Capable of troubleshooting energized systems
2. Capable of using sheath fault locating equipment
3. Capable of line locating
8. WASTE DISPOSAL
City Yard
9. REFERENCE LIST
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Provide three (3) local government agencies and/or a
company's previous or current contact references that
support your ability to provide street light maintenance
services. J
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10. CONTRACTOR NON-COMPLIANCE
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A. If the Public Works Department Director, or designee, N
determines that there are deficiencies in the contractor's
performance, the Public Works Director, or designee, ti
will provide a written notice to the vendor stating the c
deficiencies and specifying a time frame to correct the d
specified deficiencies. This time frame shall be
reasonable, as determined by the Public Works
Department Director, or designee, to correct the
specified deficiencies. v
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B. Should the vendor fail to correct any deficiencies
within the stated time frame,the Public Works
Department Director, or designee, may exercise the
following measures:
1. Deduct from the vendor's payment the amount
necessary to correct the deficiency, including City
overhead costs and impose a deficiency deduction.
2. Withhold the entire or partial payment
3. Terminate the contract.
Packet Pg:222
RFP F-14-15
Street Light Repair Services
PRICE FORM
REQUEST FOR QUOTES: RFP F-14-15
DESCRIPTION OF RFP: Street Light Repair Services
COMPANY NAME/ADDRESS:
NAME OF AUTHORIZED
REPRESENTATIVE:
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TELEPHONE NO.
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FAX NO.
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ITEM HOURLY RATE J
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1. General Maintenance&Repair r
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a) 1-20 lights $ ti
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b) 21-50 lights $ `"
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c) 51-75 lights $ °
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d) 76-100 lights $
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2. Additional Service & Repair $
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3. Monthly Night Inspections $
4. Extra Work(use extra sheet(s) if necessary)
a) Employee Class $
Packet Pg.223
5.N.a
RFP F-14-15
Street Light Repair Services
b) Specialized Equipment $
5. Base Replacement
1 —5 Bases $
6— 10 Bases $
11 — 15 Bases $
16—20 Bases $
6. Emergency Service/Parts &Materials $ N
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ANNUAL PURCHASE ORDER co
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Effective on or about January 1, 2014 through June 30, 2014 plus two (2) one-year
renewal options, for City's requirements.
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Option year one, if exercised, shall be effective July 1, 2014 through June 30, 2015.
Option year two,if exercised, shall be effective July 1, 2015 through June 30, 2016.
Actual option year pricing shall be negotiated with the successful Bidder(s) prior to ti
exercising of any given option year. Option years shall become effective only upon
issuance by the City of a duly authorized Purchase Order.
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Are there any other additional or incidental costs, which will be required by your N
firm in order to meet the requirements of the Technical Specifications? Yes / L
No (circle one). if you answered "Yes", please provide detail of said additional
costs: E
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Please indicate any elements of the Technical Specifications that cannot be met by
your firm:
Packet Pg.224
RFP F-14-15
Street Light Repair Services
Have you included in your bid all informational items and forms as requested?
Yes / No (circle one). If you answered"No",please explain:
This offer shall remain firm for 90 days from RFQ close date.
Terms and conditions as set forth in this RFQ apply to this bid.
Cash discount allowable: % days; unless otherwise stated, payment
terms are: Net thirty (30) days.
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In signing this bid, Bidder warrants that all certifications and documents requested
herein are attached and properly completed and signed.
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From time to time, the City may issue one or more addenda to this RFQ. Below, Q
please indicate all Addenda to this RFQ received by your firm., and the date said
Addenda was/were received.
Verification of Addenda Received:
Addenda No: Received on:
Addenda No: Received on:
Addenda No: Received on:
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AUTHORIZED SIGNATURE:
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PRINT SIGNER'S NAME &TITLE:
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RFP F-14-15
Street Light Repair Services
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Packet Pg. 226
RFP F-14-15
Street Light Repair Services
City of San Bernardino
TECHNICAL SPECIFICATIONS
RFP F-14-15
STREET LIGHT REPAIR SERVICES CONTRACT
NOTICE: "SPECIAL INSTRUCTIONS TO THE BIDDER"
PROJECT DESCRIPTION
The Public Works Department, Operation & Maintenance Division is responsible for
maintenance and repair of street lights owned by the City of San Bernardino. The City's
street lights inventory total approximately 11,000 street lights. The goal of the Street in
Light Maintenance program is to keep all street lights operational. The intent of this
Request for Proposal is to solicit proposals from qualified vendors with experience in
providing Street Light Repair Services. The City is looking for the most responsive and
responsible vendor that will be committed to provide the best level of service in repairing T
the City's street lights. Through a formal bid process, the City of San Bernardino intends
to enter into an agreement with a qualified vendor for street light Repair Services. +;
Cn
The vendor will be expected to use its own equipment, tools, and manpower to repair the ;'r,
City's street lights. N
Services:
Bidder shall complete right-hand column indicating brief reasoning for a.
exceptions to requirements when not acceptable. State "Acceptable" if :2
requirements are agreeable as set forth in left-hand column. a
Equipment: w
Bidder shall complete right-hand column indicating specific size and or
make and model of all components when not exactly as specified. State E
"As Specified" if item is exactly as set forth in the left-hand column.
FAILURE TO COMPLETE RIGHT HAND COLUMN WILL INVALIDATE BID a
CATEGORY I ACCEPTABLE/AS SPECIFIED
1. GENERAL MAINTENANCE
General maintenance will consist of all operations and
repairs starting from the pull box or bottom of street light
pole where the fuse holder or secondary power starts is
necessary to keep all street lights operational. The vendor
will have an available call center 24/7, general overhead, all
equipment, qualified personnel, and the replacement of all
Packet Pg.227
5.N.b
RFP F-14-15
Street Light Repair Services
components of light fixtures including replacement of the
entire General Electric Luminaries approved by the City.
Replace ballast's, starters, igniters, fuses, lenses, reflectors,
connective wiring, fuse holders, photo cells, and shorting
caps that have failed due to normal age or deterioration.
Also included is general cleaning of general components of
the fixture during any repair of the luminaries that may
interfere with the illumination of the street.
General maintenance must also include repairs of any day
burners or complete circuits that are energized due to
photocell being painted on service pedestal, or any other
reason for light to be on during daylight hours. The vendor
must first report general maintenance work to the Street light
Supervisor and receive authorization before performing
repairs.
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The City will give the vendor work orders on lighting outage
for necessary repairs. All reported inoperable lights should
be repaired in five (5) working days or less. Services shall
include a 24-hour toll free call center operation. P
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General Maintenance will not include removal of
knockdowns, nor underground Edison feeds. N
Routine replacement of failed lamps (bulbs) and photocells,
ballast's, starters igniters, standard lenses and reflectors.
a.
Repair includes the provision of appropriately trained a
personnel, equipment and overhead equipment necessary to a
routinely replace lamps, photocells, and other street light
components, cleaning of the lenses as necessary in W
conjunction with the repair, replacement of lenses that are
discolored or damaged. This applies to equipment that has =
failed due to normal age and/or deterioration as well as acts
of nature and vandalism. Q
Provide a repair cost breakdown for the following:
1-20 lights
21-50 lights
51-75 lights
76-100 lights
The contractor will also replace knocked down street lighting
standards. Where a pole base is present the contractor will
- set a new pole,mast arm, fixture, wiring, and fuse holders so
Packet Pg.228
S.N.b
RFP F-14-15
Street Light Repair Services
street light is fully operational. The contractor will also pour
a concrete cap around the pole base so it is flush with the
sidewalk. When the pole to be replaced is a direct burial
pole the contractor will dig and pour a new concrete base
following the City Street Lighting Specifications. The
contractor will set the new pole after waiting 3 days or 72
hours. The contractor will then follow the guidelines
outlined for replacing a pole as previously stated. The City
will furnish all materials, poles,mast arms, anchor bolts, and
fixtures with lamp and photocells.
Extra work: Includes any special work not covered above,
such as series lighting repair, maintenance and contractor
negligence. Price should be expressed in dollars per hour for 2
each class of employee inclusive of equipment that may be
used on the job. Specialized equipment other than the L
standard bucket truck used for routine repairs may be priced
separately on a per hour basis
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2. PARTS
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Materials shall not be included in the Proposal. Approval vn
from City staff is required before materials can be added to ;
the service charge. N
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3. STANDARDS OF PERFORMANCE
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Services shall be performed under the Contract in a skillful
and competent manner; consistent with the standards 00
generally recognized as being employed by licensed x
electricians in the same discipline in the State of California. W
The vendor represents and maintains that it is skilled in the
professional calling necessary to perform the Services. The E
vendor warrants that all employees and subcontractors shall
have sufficient skill, experience, and license to perform the Q
Services assigned to them.
The vendor must provide a computer or lap top with internet
access for use by the technician to receive and close work
orders using the City's iWorQ work order tracking system.
Instruction on using the iWorQ system will be provided by
the City.
Packet Pg.229
RFP F-14-15
Street Light Repair Services
4. QUALIFICATIONS/LICENSES
Qualified personnel shall perform all services. All work
with the exception of the replacement of bulbs and
photocells shall be performed by licensed electricians or
journeyman lineman or under the direct supervision of a
licensed electrician or journeyman lineman. Street light
systems are generally "live" systems which means the lines
are hot from the service point, through the conduit, up the
pole and to the photocell. A journeyman electrician with
high voltage splicing training shall be required to work on
live systems. The vendor represents that it, its employees
and subcontractors have all licenses, permits, qualifications
and approvals of whatever nature that are legally required to 2
perform the Services, including a City business License, and in
that such licenses and approvals shall be maintained
throughout the term that services are provided. The qualified
contractor must have current C-10 California Contractors
license. a�
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5. EQUIPMNET PERSONNEL AND SUPPLIES d
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The vendor will provide all equipment, and trained personnel
to provide timely maintenance and repairs. Provide a N
feedback mechanism to keep the City informed on the status
of maintenance and suggested repairs. The City will supply
lamps, photocells,ballasts, and fixtures. a
6. FIXED FEE m
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Provide a pricing proposal that is a fixed fee per street light "'
per month. This category does not include replacement of
knockdowns or the addition of new fixtures where no fixture E
currently exists. a
Provide a repair cost breakdown for the following:
1-20 lights
21-50 lights
51-75 lights
76-100 lights
7. EXPERIENCE
The vendor shall be knowledgeable of matters pertaining to
street lighting, such as energy efficiency, light pollution and
applicable municipal and financial processes in the City of
Packet Pg230
RFP F-14-15
Street Light Repair Services
San Bernardino. The vendor must have a minimum of five
(5) years' experience in providing quality street light
i
maintenance services. The City of San Bernardino desires a
vendor that considers street light maintenance services a high
priority. The vendor shall demonstrate its ability to complete
the following:
1. Capable of troubleshooting energized systems
2. Capable of using sheath fault locating equipment
3. Capable of line locating
8. WASTE DISPOSAL
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City Yard
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9. REFERENCE LIST
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Provide three (3) local government agencies and/or
company's previous or current contact references that a,
support your ability to provide street light maintenance
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services. d
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10. CONTRACTOR NON-COMPLIANCE
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A. If the Public Works Department Director, or designee,
determines that there are deficiencies in the contractor's
performance, the Public Works Director, or designee, a.
will provide a written notice to the vendor stating the
deficiencies and specifying a time frame to correct the 00
a
specified deficiencies. This time frame shall be x
reasonable, as determined by the Public Works w
Department Director, or designee, to correct the
specified deficiencies. _
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B. Should the vendor fail to correct any deficiencies a
within the stated time frame, the Public Works
Department Director, or designee, may exercise the
following measures:
1. Deduct from the vendor's payment the amount
necessary to correct the deficiency, including City
overhead costs and impose a deficiency deduction.
2. Withhold the entire or partial payment
3. Terminate the contract.
Pa+cke#Pg.231
5.N.b
RFP F-14-15
Street Light Repair Services
PRICE FORM
REQUEST FOR QUOTES: RFP F-14-15
DESCRIPTION OF RFP: Street Light Repair Services
COMPANY NAME/ADDRESS:
NAME OF AUTHORIZED N
REPRESENTATIVE:
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TELEPHONE NO.
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FAX NO.
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ITEM HOURLY RATE a�
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1. General Maintenance&Repair
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a) 1-20 lights $
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b) 21-50 lights $ m
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c) 51-75 lights $ m
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d) 76-100 lights $ w
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2. Additional Service&Repair $ E
3. Monthly Night Inspections $
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4. Extra Work(use extra sheet(s) if necessary)
a) Employee Class $
Packet Pg. 232
RFP F-14-15
Street Light Repair Services
b) Specialized Equipment $
5. Base Replacement
1 —5 Bases $
6— 10 Bases $
11 — 15 Bases $
16—20 Bases $
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6. Emergency Service/Parts & Materials $
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ANNUAL PURCHASE ORDER Q
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Effective on or about January 1, 2014 through June 30, 2014 plus two (2) one-year
renewal options, for City's requirements.
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Option year one, if exercised, shall be effective July 1, 2014 through June 30,2015. N
Option year two, if exercised, shall be effective July 1, 2015 through June 30, 2016.
M
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Actual option year pricing shall be negotiated with the successful Bidder(s) prior to
exercising of any given option year. Option years shall become effective only upon
issuance by the City of a duly authorized Purchase Order.
a.
Are there any other additional or incidental costs, which will be required by your m
firm in order to meet the requirements of the Technical Specifications? Yes / a
No (circle one). If you answered "Yes", please provide detail of said additional w
costs: w
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E
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Please indicate any elements of the Technical Specifications that cannot be met by
your firm:
Packet Pg.233
RFP F-14-15
Street Light Repair Services
Have you included in your bid all informational items and forms as requested?
Yes / No (circle one). If you answered"No", please explain:
This offer shall remain firm for 90 days from RFQ close date.
Terms and conditions as set forth in this RFQ apply to this bid.
Cash discount allowable: % days; unless otherwise stated, payment y
terms are: Net thirty(30) days.
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In signing this bid, Bidder warrants that all certifications and documents requested
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herein are attached and properly completed and signed. Q
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From time to time, the City may issue one or more addenda to this RFQ. Below,
please indicate all Addenda to this RFQ received by your firm, and the date said
Addenda was/were received.
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Verification of Addenda Received:
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Addenda No: Received on: `=-
Addenda No: Received on:
Addenda No: Received on:
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AUTHORIZED SIGNATURE: m
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PRINT SIGNER'S NAME& TITLE: w
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Packet hg.234
RFP F-14-15
Street Light Repair Services
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