HomeMy WebLinkAbout05.K- Public Works 5:K
RESOLUTION (ID #2725) DOC ID: 2725 C
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Purchase Order
From: Tony Frossard M/CC Meeting Date: 11/18/2013
Prepared by: Linda Dortch, (909) 384-5140
Dept: Public Works Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the
Execution of a Vendor Service Agreement and Issuance of a Contract Purchase Order in the
Total Amount Not to Exceed $235,000 to West Coast Arborists, Inc. for Tree Trimming
Services. (#2725)
Current Business Registration Certificate: Yes
Financial Impact:
Account Budgeted Amount: $318,763; $360,000;N/A
Account No. 527-400-0001*5505; 527-400-0001*5502; 254-150-0106*5505-1462
Account Description: Other Professional Services; Professional/Contractual Services; Other
Professional Services
Balance as of: October 29, 2013 $133,212.41; $249,200;N/A
Balance after approval of this item: $33,212.41; $49,200;N/A
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred,but not yet processed.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
None.
Background:
The Public Works Department is responsible for the maintenance and aesthetics of
approximately 52,000 trees including those located in the various Landscape Maintenance
Districts. Routine pruning on the trees within city limits is essential to public safety because it
helps prevent falling limbs and keeping sidewalks and roadways clear of low-hanging branches.
It also assists in keeping the trees healthy and enhances the overall beauty of the City.
On September 19, 2013, a formal bid process was initiated to solicit bids for tree trimming
services. Notices were posted on the City of San Bernardino website, printed in The Sun
newspaper, and mailed to the San Bernardino Area Chamber of Commerce. One local and one
non-local vendor responded. The bidders were requested to submit pricing on tree trimming
services and to include the cost of renting a Brush Bandit 280 chipper(or equivalent) for City
use. The request for the chipper was included because the City currently does not have a chipper.
When trees are trimmed or when branches fall, the limbs are run through a chipper which breaks
Updated: 11/14/2013 by Georgeann"Gigi" Hanna C I Packet Pg. 156
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2725
down the debris into mulch and diverts it from the landfill in accordance with AB939.
The vendor, their business location, and their bid pricing are listed below:
Vendor Location Total Price
West Coast Arborists Anaheim, CA $847.00
Mowbray's Tree Service San Bernardino, CA $579.72
A complete bid summary sheet is attached (see Bid Summary). Even though The Original
Mowbray's Tree Service, Inc. Submitted the lowest overall price they were not lowest most
responsive bidder because the company did not include the rental cost for the Brush Bandit 280
(or equivalent) in their bid price. For comparison, prices without the chipper are shown below:
Vendor Location Total Price
West Coast Arborists Anaheim, CA $447.00
Mowbray's Tree Service San Bernardino, CA $579.72
West Coast Arborists, Inc. is determined to have submitted the lowest responsive bid. Staff
recommends that the Mayor and Common Council authorize the execution of an agreement and
issuance of a Contract Purchase Order in the total amount not to exceed$235,000 to West Coast
Arborists, Inc for tree trimming services.
City Attorney Review:
Supporting Documents:
reso 2725 (PDF)
agrmt 2725 (PDF)
Ex. 1 to Agreement-Bid Packet (PDF)
Bid Summary Sheet (PDF)
Updated: 11/14/2013 by Georgeann"Gigi"Hanna C Packet Pg.15
1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF A VENDOR SERVICE
3 AGREEMENT AND ISSUANCE OF A CONTRACT PURCHASE ORDER IN THE
4 TOTAL AMOUNT NOT TO EXCEED $235,000 TO WEST COAST ARBORISTS,
INC.FOR TREE TRIMMING SERVICES.
5
WHEREAS, West Coast Arborists, Inc. was determined to have submitted the lowest
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7 and most responsive bid for the purpose of providing tree trimming services per RFQ F-14-
8 14;
9 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
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11 SECTION 1. The City Manager of the City of San Bernardino is hereby authorized to
12 execute on behalf of said City a Vendor Service Agreement between the City of San E
13 Bernardino and West Coast Arborists, Inc., a copy of which is attached hereto, marked as a
14 Exhibit"A", and incorporated herein by this reference as fully as though set forth at length. LO
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SECTION 2. That pursuant to this determination the Director of Administrative N
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Services or his designee is hereby authorized to issue a contract purchase order to West Coast
18 Arborists,Inc. in the total amount not to exceed$235,000.
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19 SECTION 3. The Purchase Order shall reference this Resolution Number and shall
20 a
read, "West Coast Arborists, Inc. for tree trimming services. Agreement not to exceed
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$235,000"and shall incorporate the terms and conditions of the agreement.
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23 SECTION 4. The authorization to execute the above referenced Purchase Order and
24 Agreement is rescinded if it is not executed by both parties within sixty (60) days of the
25 passage of this resolution.
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1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF A VENDOR SERVICE
2 AGREEMENT AND ISSUANCE OF A CONTRACT PURCHASE ORDER IN THE
TOTAL AMOUNT NOT TO EXCEED $235,000 TO WEST COAST ARBORISTS,
3 INC. FOR TREE TRIMMING SERVICES.
4
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6 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
7 Common Council of the City of San Bernardino at a meeting
8 thereof,held on the day of ,2013,by the following vote,to wit:
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Council Members: AYES NAYS ABSTAIN ABSENT
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11 MARQUEZ co
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12 JENKINS E
13 VALDIVIA
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SHORETT N
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17 JOHNSON a
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18 MULVIHILL
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20 Georgeann Hanna, City Clerk a
21 The foregoing resolution is hereby approved this day of ,2013.
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24 Patrick J. Morris, Mayor
City of San Bernardino
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Approved as to form:
26 GARY D. SAENZ,
27 City Attorney
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[—Packet Pg. 159
Q VENDOR SERVICE AGREEMENT BETWEEN WEST COAST ARBORISTS,INC.
AND CITY OF SAN BERNARDINO
This Vendor Service Agreement is entered into this 4th day of November, 2013, by
and between West Coast Arborists, Inc. ("VENDOR") and the City of San Bernardino ("CITY"
or"San Bernardino").
WITNESSETH:
WHEREAS, the Mayor and Common Council has determined that it is advantageous
and in the best interest of the CITY to contract for tree trimming services and;
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WHEREAS, The City of San Bernardino did solicit and accept quotes from available 4
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vendors for such tree trimming services; and N
WHEREAS, VENDOR was determined to be the lowest bidder to provide said services E
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to City; and
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NOW,THEREFORE,the parties hereto agree as follows: N
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1. SCOPE OF SERVICES. LO
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For the remuneration stipulated, San Bernardino hereby engages the services of
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VENDOR to provide those services as set forth in RFQ F-14-14, a copy of which is on file in
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the Public Works Department and a copy of the Price Form is attached hereto as Attachment =
"1"and incorporated here by this reference.
2. COMPENSATION AND EXPENSES.
a. For the services delineated above, the CITY, upon presentation of an invoice, shall
pay the VENDOR up to the amount of$235,000 for tree trimming services pursuant
to RFQ F-14-14.
b. No other expenditures made by VENDOR shall be reimbursed by CITY.
Exhibit"A"
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3. TERM; TERMINATION.
The term of this agreement shall be from November 18, 2013 through June 30, 2014.
This Agreement may be terminated at any time by thirty (30) days' written notice by
either party. The terms of this Agreement shall remain in force unless amended by written
agreement of the parties executed on or before the date of expiration of current term of the
agreement.
4. INDEMNITY.
VENDOR agrees to and shall indemnify and hold the City, its elected officials, employees,
agents or representatives, free and harmless from all claims, actions, damages and liabilities of
any kind and nature arising from bodily injury, including death, or property damage, based or
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asserted upon any or alleged act or omission of VENDOR, its employees, agents, or
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subcontractors, relating to or in any way connected with the accomplishment of the work or
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+' performance of service under this Agreement, unless the bodily injury or property damage was
actually caused by the sole negligence of the City, its elected officials, employees, agents or N
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representatives. As part of the foregoing indemnity, VENDOR agrees to protect and defend at
its own expense, including attorney's fees the City, its elected officials, employees, agents or 5
representatives from any and all legal actions based upon such actual or alleged acts or a
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omissions. VENDOR hereby waives any and all rights to any types of express or implied
indemnity against the City, its elected officials, employees, agents or representatives, with
respect to third party claims against the VENDOR relating to or in any way connected with the
accomplishment of the work or performance of services under this Agreement.
5. INSURANCE.
While not restricting or limiting the foregoing, during the term of this Agreement,
VENDOR shall maintain in effect policies of comprehensive public, general and automobile
Exhibit"A"
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liability insurance, in the amount of $1,000,000.00 combined single limit, and statutory
worker's compensation coverage, and shall file copies of said policies with the CITY's Risk
Manager prior to undertaking any work under this Agreement. CITY shall be set forth as an
additional named insured in each policy of insurance provided hereunder. The Certificate of
Insurance furnished to the CITY shall require the insurer to notify CITY at least 30 days prior
to any change in or termination of the policy.
6. NON-DISCRIMINATION.
In the performance of this Agreement and in the hiring and recruitment of employees, i
VENDOR shall not engage in, nor permit its officers, employees or agents to engage in,
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discrimination in employment of persons because of their race, religion, color, national origin, E
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ancestry, age, mental or physical disability,medical conditions, marital status, sexual gender or E=
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sexual orientation, or any other status protected by law.
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7. INDEPENDENT CONTRACTOR.
VENDOR shall perform work tasks provided by this Agreement, but for all intents and N
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purposes VENDOR shall be an independent contractor and not an agent or employee of the
CITY. VENDOR shall secure, at its expense, and be responsible for any and all payment of
Income Tax, Social Security, State Disability Insurance Compensation, Unemployment
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Compensation, and other payroll deductions for VENDOR and its officers, agents, and
employees, and all business license, if any are required, in connection with the services to be
performed hereunder.
8. BUSINESS REGISTRATION CERTIFICATE AND OTHER REQUIREMENTS.
VENDOR warrants that it possesses or shall obtain, and maintain a business registration
certificate pursuant to Chapter 5 of the Municipal Code, and any other licenses, permits,
Exhibit A
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qualifications, insurance and approval of whatever nature that are legally required of VENDOR
to practice its business or profession.
NOTICES.
Any notices to be given pursuant to this Agreement shall be deposited with the United
States Postal Service,postage prepaid and addressed as follows:
TO THE CITY: Public Works Director
300 North"D" Street
San Bernardino, CA 92418
Telephone: (909) 384-5140
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TO THE VENDOR: West Coast Arborists, Inc.
2200 E Via Burton Street
Anaheim, CA 92806 Cn
Telephone: 800-521-3714
Contact: Patrick Mahoney E
9. ATTORNEYS' FEES. d
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In the event that litigation is brought by any party in connection with this Agreement, N
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the prevailing party shall be entitled to recover from the opposing party all costs and expenses, N
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including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of E
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its rights or remedies hereunder or the enforcement of any of the terms, conditions or
provisions hereof. Attorney's fees for the City Attorney and members of his office shall be
calculated based on market rate for comparable services. a
10. ASSIGNMENT.
VENDOR shall not voluntarily or by operation of law assign, transfer, sublet or
encumber all or any part of the VENDOR's interest in this Agreement without CITY's prior
written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void
and shall constitute a breach of this Agreement and cause for the termination of this
Agreement. Regardless of CITY's consent,no subletting or assignment shall release VENDOR
Exhibit"A"
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of VENDOR's obligation to perform all other obligations to be performed by VENDOR
hereunder for the term of this Agreement.
11. VENUE.
The parties hereto agree that all actions or proceedings arising in connection with this
Agreement shall be tried and litigated either in the State courts located in the County of San
Bernardino, State of California or the U.S. District Court for the Central District of California,
Riverside Division. The aforementioned choice of venue is intended by the parties to be
mandatory and not permissive in nature.
12. GOVERNING LAW.
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This Agreement shall be governed by the laws of the State of California. c
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13. SUCCESSORS AND ASSIGNS. ~
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This Agreement shall be binding on and inure to the benefit of the parties to this Agreement
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and their respective heirs, representatives, successors, and assigns.
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14. HEADINGS. N
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The subject headings of the sections of this Agreement are included for the purposes of
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convenience only and shall not affect the construction or the interpretation of any of its cc
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provisions. .2
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15. SEVERABILITY.
If any provision of this Agreement is determined by a court of competent jurisdiction to
be invalid or unenforceable for any reason, such determination shall not affect the validity or
enforceability of the remaining terms and provisions hereof or of the offending provision in any
other circumstance, and the remaining provisions of this Agreement shall remain in full force
and effect.
Exhibit"A"
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16. ENTIRE AGREEMENT; MODIFICATION.
This Agreement constitutes the entire agreement and the understanding between the
parties, and supercedes any prior agreements and understandings relating to the subject manner
of this Agreement. This Agreement may be modified or amended only by a written instrument
executed by all parties to this Agreement.
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Exhibit"A"
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VENDOR SERVICE AGREEMENT
BETWEEN WEST COAST ARBORISTS,INC.AND
THE CITY OF SAN BERNARDINO
IN WITNESS THEREOF, the parties hereto have executed this Agreement on the day and
date set forth below.
Dated: 12013 WEST COAST ARBORISTS, INC.
By:
Its:
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Dated ,2013 CITY OF SAN BERNARDINO
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By:
Allen J. Parker, City Manager E
Approved as to Form:
Gary D. Saenz, City Attorney L
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Exhibit "A"
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RFP F-14-14
lo Tree Trimming Services
City of San Bernardino
Technical Specifications
RFP F-14-14
TREE TRIMMING SERVICES CONTRACT
NOTICE: "SPECIAL INSTRUCTIONS TO THE BIDDER"
The Public Works Department is responsible for trimming 52,000 trees citywide
and trees in Landscape Maintenance Districts. The goal of the Tree Trimming Services d
program is to keep all city-owned trees trimmed. The intent of this document is to solicit
proposals from highly trained and qualified contractors with experience in providing Tree
Trimming Services. The City is looking for the most responsive and responsible as
contractor that will be committed to provide the best level of service in maintaining the
City's trees. Through a competitive qualification and bid based procurement process, E
the City of San Bernardino intends to enter into an agreement with a qualified contractor
for Tree Trimming Services. L
The contractor will be expected to use its own equipment, tools, traffic control N
and manpower to trim the City's trees. The contractor will also be responsible for N
material disposal.
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Services: Bidder shall complete right-hand column indicating brief reasoning for a
exceptions to requirements when not acceptable. State "Acceptable" if a
requirements are agreeable as set forth in left-hand column. Z
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Equipment: Bidder shall complete right-hand column indicating specific size and/or E
make and model of all components when not exactly as specified. State 2
"As Specified" if item is exactly as set forth in the left-hand column. a
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FAILURE TO COMPLETE RIGHT HAND COLUMN WILL INVALIDATE BID w
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CATEGORY I ACCEPTABLE /AS E
SPECIFIED
1. GENERAL SERVICES a
General services will consist of:
A. Street tree trimming ACCEPTABLE
B. Street tree aesthetic trimming
C. Palm tree trimming
D. Tree and stump removal
E. Tree planting
F. Tree lacing
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RrP r-14-14
Tree Trimming Services
I For clarification, street tree trimming is raising the skirt and
removing any hazardous limbs. Aesthetic trimming is raising the
skirt, removing all dead or dying limbs, thinning, shaping, and
crown reduction as needed.
Please provide a cost breakdown for each section that is
serviced in categories A-E.
All trees assigned for trimming in any given month should be ACCEPTABLE
trimmed in thirty(30) working days or less.
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General Services will not include emergency service calls.
The trimming will be request-driven and trees will vary in size E
according to the request. We have mature trees and developing
trees and the best way to get a feel for the size of trees is to dive
different areas of the City and look at the trees. Approximately
150 trees will be assigned for trimming each month. to
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2. SCHEDULE
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The Contractor shall meet with the City representative on a
Monday's between 7:00 a.m. and 7:30 a.m. in the Operations
and Maintenance Division office for the purpose of reviewing the m
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week's work, receiving special instructions, and discussing any d
problems encountered on the job. E
ACCEPTABLE
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A list of the City trees that need work shall be given to the a
Contractor monthly, or more frequently if deemed necessary, by °
the City. The City will provide maps and location to all requested r
trees needing maintenance. w
3. EMERGENCY WORK CALL OUT
Three (3) men including all necessary equipment/disposal fees Q
included and zero material markup.
Emergency response should be within 24 hours. A cost per hour
per emergency shall also be proposed. This must include all ACCEPTABLE
manpower, equipment, tools, traffic control and disposal costs.
The emergency call out includes travel time.
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UP F-14-14
'Free Trimming Services
4. STANDARDS OF PERFORMANCE
Services shall be performed under the Contract in a skillful and
competent manner; consistent with the standards generally
recognized as being employed by professionals in the same
discipline in the State of California. The contractor represents
and maintains that it is highly skilled in the professional calling ACCEPTABLE
necessary to perform Tree Trimming Services. The contractor
warrants that all employees and subcontractors shall have
sufficient skill and experience to perform the services assigned
to them. y
5. QUALIFICATIONS/LICENSES
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Qualified personnel shall perform all services. The contractor
represents that it, its employees and subcontractors have all E
licenses, including the State of California Contractors License,
permits, certifications, qualification and approvals of whatever ACCEPTABLE L
nature that are legally required to perform the services, including
a City business license, and that such license and approvals N
shall be maintained throughout the term of this contract. I-
6. SUBCONTRACTORS Y
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The contractor must disclose all subcontractors prior to being ACCEPTABLE ._a.
awarded the bid. CO
7. EQUIPMENT AND PERSONNEL
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The contractor will provide all equipment and trained personnel
to provide timely tree trimming services. Provide a feedback a
mechanism to keep the City informed on the status of each tree °
that is trimmed or completed work. The contractor must have X
the following equipment and personnel: w
A. Dump truck & chipper with operator E
B. 60' aerial tower with operator
C. Stump grinder with operator a
D. 910 front end loader with operator AS SPECIFIED
E. 12 ton crane with operator
F. Roll-off truck with operator (does not include dump fees)
The crew leader must be a certified Arborist.
The contractor will provide a firm fixed cost for monthly rental of
a Brush Bandit 280 (or equivalent equipment) wood/brush
chipper for use by the City.
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RFP F-14-14
Tree Trimming Services
8. FIXED FEE
Provide a pricing proposal that is a fixed fee per tree. Also
include a cost per inch of trunk diameter on complete tree and
stump removals. ACCEPTABLE
9. EXPERIENCE
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The contractor shall be knowledgeable of matters pertaining to
tree trimming services. The contractor must have a minimum of 4)
five (5) years' experience in providing quality tree trimming 0)
services. All crewmembers performing trimming services must ACCEPTABLE E
also have an Arborist license. The City of San Bernardino E
desires a contractor that considers tree trimming services a high
priority.
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10. WASTE DISPOSAL N
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All tree branches, brush, tree trunks and other materials w
produced as a result of the contractor's operations under this
contract become the property of the contractor. The contractor a
will be required to reduce, reuse, recycle and/or transform all
materials whenever possible. Their materials shall not be
deposited in a landfill.
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Ensure all waste materials generated from the service are ACCEPTABLE 2
properly disposed of in accordance with all applicable laws and a
regulations. All costs for waste disposal are to be included in the
contract price. Provide details of method of disposal or name x
and license number of the company that will provide these w
services for you.
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The contractor must turn in all dump and weight slips for waste
disposal.
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11. BROCHURES v
The contractor will provide brochures that are suitable to the
Public Works Director, or his/her designee, that describe the tree
trimming process and should be readily accessible to the citizens ACCEPTABLE
of San Bernardino. These brochures should be available in both
English and Spanish. A sample brochure must be included with
our bid submission.
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RFP F-14-14
Tree Trimming Services
12. BILLING
Billing is to be by address, Council Ward, and include tree
species, caliper, variety (botanical and common), trim date, ACCEPTABLE
condition and appropriate data acceptable to the Public Works
Director, or his/her designee.
13. TREE INVENTORY DATABASE _
The Operations and Maintenance Division maintains a database
of the existing trees in the City. The contractor will be ACCEPTABLE
responsible for providing the City with information to keep the
system current and accurate.
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14. PICTURES E
The contractor is to supply, at no cost to the City, some
representative pictures of "before" and "after" trimming that are ACCEPTABLE 1=
suitable for reproduction when requested by the City. N
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15. CONTRACT LENGTH
The length of this contract shall be for one (1) year with four (4) ACCEPTABLE a
one-year extensions at the City's option.
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16. REFERENCE LIST
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Provide three (3) local government agencies and/or company's P,
previous or current contact references that support your ability to ACCEPTABLE a
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provide Tree Trimming Services.
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17. CONTRACTOR NON-COMPLIANCE `.`�
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A. If the Public Works Director, or his/her designee, E
determines that there are deficiencies in the performance
of this Agreement, the Public Works Director, or his/her a
designee, will provide a written notice to the contractor
stating the deficiencies and specifying a time frame to
correct the specified deficiencies. This time frame shall ACCEPTABLE
be at least a 30 day notice or as determined by the Public
Works Director, or his/her designee, to correct the
specified deficiencies.
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RFP F-14-14
Trec Trimming Services
B. Should the contractor fail to correct any deficiencies within
the stated time frame, the Public Works Director, or
his/her designee, may exercise the following measures:
1. Deduct from the contractor's payment the amount
necessary to correct the deficiency, including City ACCEPTABLE
overhead costs and impose a deficiency deduction.
2. Withhold the entire or partial payment.
3. Terminate the contract.
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RrP r-14-14
'tree Trimming Services
PRICE FORM
REQUEST FOR QUOTES: RFP F-14-14
DESCRIPTION OF RFP: Tree Trimming Services
COMPANY NAME/ADDRESS: West Coast Arborists Inc.
21718 Walnut Avenue, Grand Terrace, CA 92313___
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Cor orat HQ: 2200 E. Via Burton Anaheim CA 92806
NAME OF AUTHORIZED Cn,
REPRESENTATIVE _
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PRINT NAME Patridmahoniv. President
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TELEPHONE NO. 80 521-37/4 F
FAX NO. (714) 991-1027 "'
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A. GENERAL SERVICES FIRM FIXED PRICE m
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1. Cost per Street Tree Trimming $ 37.00
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2. Cost per Street Tree Aesthetic Trimming $ 84.00 a
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3. Cost per Palm Tree Trimming $ 54.00
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4. Cost per Tree Lacing $ 84.00
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5. Cost per Inch of Trunk Diameter on Tree
and Sump Removal $ 24.00 w
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6. Cost per Root Pruning $ 14.00/foot
7. Cost per Tree Planting - 15-gallon $ 90.00
8. Cost per month for rental of Brush Bandit 280 $ 400.00*
(or equivalent equipment)for City use
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RFP F-14-14
Tree Trimming Services
Price Form (Continued)
B. EMERGENCY WORK
1. Call Out Cost per Hour $ 60.00/man hour
(includes all manpower, equipment, tools, traffic
control, disposal costs, and zero material markup)
TOTAL: $ 847.00
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C. OTHER
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*Only to be included with entire contract $
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Please see additional page. $ F
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Attach additional pages, if necessary, for other services not listed above.
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RFP F-14-14
Trec Trimming Services
PRICE FORM (continued)
Effective on or about July 1, 2013 through June 30, 2014 plus Four(4) single-year
renewal options, for City's partial requirements, on an as-needed basis, with no
guaranteed usage.
Option year one, if exercised, shall be effective July 1, 2014 through June 30, 2015. d
Option year two, if exercised, shall be effective July 1, 2015 through June 30, 2016. 2
Option year three, if exercised, shall be effective July 1, 2016 through June 30, 2017. rn
Option year four, if exercised, shall be effective July 1, 2017 through June 30, 2018,
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Are there any other additional or incidental costs that will be reauked by your firm in
order to meet the requirements of the Proposal Specifications? —_Fes / No (circle L
one). If you answered "Yes", please provide detail of said addition osts:
See attached. N
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Please indicate any elements of the Proposal Specifications that cannot be met by your
firm. None a.
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Have you included in your proposal all informational items and forms as requested? 2
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/ No . (circle one). If you answered "No", please explain: a
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This offer shall remain firm for 120 days from RFP close date. E
Terms and conditions as set forth in this RFP apply to this proposal. a
Cash discount allowable 2.0 % 20 days; unless otherwise stated, payment terms
are: Net thirty(30)days.
In signing this proposal, Offeror(s)warrants that all certifications and documents
requested herein are attached and properly completed and signed.
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Tme Care 1'1•ofissionals&m in r Communitles 11'7ho L"are About Trees www.WCAINC.c<
PRICE SCHEDULE
City of San Bernardino — Additional Tree Maintenance Services
Description Unit Unit Cost
Crew Rental Services per man hour $60.00
The standard crew consists of three men, one chipper truck, one chipper, one aerial
tower and all necessary hand tools. The crew and equipment can be modified to
complete any type of miscellaneous tasks.
Service request pruning & Crown each $190.00 E
restoration pruning E
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Palm Tree Skinning per linear foot $15.00 L
Tree Only Removal per diameter inch $16.00 h
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Stump Only Removal per diameter inch $10.00 Y
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Specialty Equipment a
- 30-ton crane per hour $120.00 m
- 95-ft aerial tower per hour $120.00
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Phoenix Canariensis Trim each $190.00
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Tree Planting Services r
(Price includes tree, labor, and materials) w
24 inch box each $245.00
36 inch box each $800.00
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Arborist Services & Report Writing hourly $120.00
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Tree Watering per day $480.00
COOPERATIVE PURCHASING OPTION
It is intended that any other public agency (e.g., city, county district, public authority,
public agency, municipality, and other political subdivision or public corporation) shall
have the option to participate in any award made as a result of this solicitation at the
same prices. The City shall incur no financial responsibility in connection with any
purchase by another public agency. The public agency shall accept sole responsibility
for placing orders and making payments to the vendor,
West Coast bo
2200 ;06 - 714,991,1900 Packet Pg. 176
5.K.c
RF1'F-14-14
Tree Triimtiing Services
From time to time, the City may issue one or more addenda to this RFP. Below, please
indicate all Addenda to this RFP received by your firm, and the date said Addenda
was/were received.
Verification of Addenda Received
Addenda No: 1 Received on: 9/26/13
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Addenda No: Received on: d
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Addenda No: Received on:
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FIRM NAME: West Coast Arborists Inc.
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ADDRESS: 21718 Walnut Avenue LO
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Grand Terrace, CA 92313 N
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Phone: (840) 521-3714 a
Email: vgon iez @wcaine.com m
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Fax: (71 ) 1-IP27 E
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Authorized Signature: 114 Q
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Print Name: P rick M hone k
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Title: Preside
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IF SUBMITTING A "NO PROPOSAL", PLEASE STATE REASON (S) BELOW: a
Packet Pg. 177
5.K.c
RFP F-14-14
Tree Trimming Services
SUBCONTRACTOR'S LIST
As required by California State Law, the General Contractor bidding will hereinafter
state the subcontractor who will be the subcontractor on the job for each particular trade
or subdivision of the work in an amount in excess of one-half of one percent of the
General Contractor's total bid and will state the firm name and principal location of the
mill, shop, or office of each. If a General Contractor fails to specify a subcontractor, or if
he specifies more than one subcontractor for the same portion of work to be performed
under the contract in excess of one-half of one percent, he agrees that he is fully
qualified to perform that portion himself and that he shall perform that portion himself.
(D
DIVISION OF NAME OF FIRM OR LOCATION U),
WORK OR CONTRACTOR CITY
TRADE E
None to be used.
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Patrick Mahoney, President
Print Name Sig ur o Bidder a
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Company Name: West Coast Arborists, Inc. x
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Address: 21718 Walnut Avenue, Grand Terrace, CA 92313
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REJECTION OF BIDS Q
The undersigned agrees that the City of San Bernardino reserves the right to reject any
or all bids, and reserves the right to waive informalities in a bid or bids not affected by
law, if to do seems to best serve the public interest.
21
Packet Pg. 178
i
RFP F-14-14
Tree"trimming Services
NON - COLLUSION AFFIDAVIT
TO: THE COMMON COUNCIL, CITY OF SAN BERNARDINO
In accordance with Title 23, United States Code, Section 112, the undersigned hereby
states, under penalty of perjury:
That he/she has not, either directly or indirectly, entered into any agreement, participated
in any collusion, or otherwise taken action in restraint of free competitive bidding in
connection with RFP F-14-14.
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Business Name West Coast Arborists, Inc. rn
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Business Address 21718 W I ut Avenue, Grand Terrace, CA 92313 E
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Signature of bidder X 144 0
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191 E. Cobblestone Lane Anaheim A 928 7 N
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Place of Residence
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Subscribed and sworn before me this 1 st day of October , 2013 . m
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Notary Public in and for the County of Orange , State of California. L
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My commission expires: January 27 , 2015 r
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Victor M. Gonzalez,
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t ry PUbI1C VICTOR M. GON2ALEZ
:r..= Commission# 1919509
Notary Public-California z a
„ Orange county n
My Comm.Expires Jan 27,2015~
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