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RESOLUTION (ID #2761) DOC ID: 2761
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CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
f Purchase Order
From: Robert Handy M/CC Meeting Date: 11/18/2013
Prepared by: Susan Stevens,
Dept: Police Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the
Increase of Purchase Order Number 2014-00000962 Issued to Adamson Police Products to an
Amount Not to Exceed $45,000 Utilizing Police Personnel & Training General Fund Account
Number 001-210-0086-5111. (#2761)
Current Business Registration Certificate: Not Applicable
Financial Impact:
Account Budgeted Amount: $178,900
Account No. 001-210-0086-5111
Account Description: Personnel &Training- Materials and Supplies
Balance as o£ 10/31/13 - $106,300
Balance after approval of this item: $86,300
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred,but not yet processed.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
None
Background:
Annual Purchase order number 2014-00000962 has been issued to Adamson Police Products in
the amount of$24,999. It has been determined that purchases for equipment and supplies from
Adamson Police Products due to increased training and hiring of new personnel in FY 13/14 will
exceed$25,000.
Adamson Police Products supplies a variety of products used by the police department, including
but not limited to; Kevlar vests,road flares, OC Pepperball cartridges-training and duty issue,
leather gear, and accessories (belts,holsters, etc). The police department is also purchasing a
mobile command post to be installed in a Sergeant's Chevy Tahoe. It is anticipated that the
department may have to replace or purchase new issue Kevlar vests for as many as 35 officers in
FY13/14, each vest cost a minimum of$700,total costs approximately$25,000. The average
annual expenditure for road flares is $5000. The mobile command post equipment cost is $6,850
(3 quotes were obtained), the projected expenditures for training and duty supplies, and leather
gear for new employees is $8,000. Total purchases from Adamson Police Products in FY13/14
are anticipated not to exceed$45,000.
Adamson Police Products is a select source vendor for the police department for several reasons,
Adamson has been a reliable vendor for the department for over 5 years and they consistently
Updated: 11/5/2013 by Linda Sutherland I 1 Packet Pg.752
5.J
2761
provide competitive pricing on all products. Last year Adamson replaced the majority of sworn
personnel's ballistic vests, in order to ensure the quality and consistency of the product for all
personnel it is the department's desire to continue with the same vendor.
City Attorney Review:
Supporting Documents:
reso 2761 (PDF)
Updated: 11/5/2013 by Linda Sutherland Packet Pg. 153
I RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
3 BERNARDINO AUTHORIZING THE INCREASE OF PURCHASE ORDER NUMBER
2014-00000962 ISSUED TO ADAMSON POLICE PRODUCTS TO AN AMOUNT NOT
4 TO EXCEED $45,000 UTILIZING POLICE PERSONNEL & TRAINING GENERA
FUND ACCOUNT NUMBER 001-210-0086-5111. c
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NOW THEREFORE,BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL 2
OF THE CITY OF SAN BERNARDINO AS FOLLOWS: y
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SECTION 1. That the Director of Administrative Services is hereby authorized and
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directed to increase Purchase Order number 2014-00000962 to Adamson Police Products t -
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s $45,000 utilizing account number 001-210-0086-5111. Pursuant to San Bernardino Municipal N
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Code 3.04.101(b)(3),the Mayor and Common Council approve a selected source justification for
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this purchase. L
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Packet Pg:154
I RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE INCREASE OF PURCHASE ORDER NUMBS
2 2014-00000962 ISSUED TO ADAMSON POLICE PRODUCTS TO AN AMOUNT NO
3 TO EXCEED $45,000 UTILIZING POLICE PERSONNEL & TRAINING GENERA
FUND ACCOUNT NUMBER 001-210-0086-5111.
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1 HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and o
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Common Council of the City of San Bernardino at a meeting thereof,
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held on the day of , 2013,by the following vote,to wit: °
8 COUNCILMEMBERS: AYES NAYS ABSTAIN ABSENT
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9 MARQUEZ
JENKINS
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VALDIVIA o
SHORETT
12 VACANT o
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13 JOHNSON
14 MULVIHILL
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16 Georgeann Hanna, City Clerk y
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17 The foregoing Resolution is hereby approved this of ,2013. c
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Patrick J. Morris, Mayor `=-
19 City of San Bernardino
Approved as to form: N
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GARY D. SAENZ, d
I 21 City Attorney =
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By: a
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Packet Pg.;155