HomeMy WebLinkAbout05.H. Police RESOLUTION (ID #2756) DOC ID: 2756 A
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Purchase Order
From: Robert Handy M/CC Meeting Date: 11/18/2013
Prepared by: Susan Stevens,
Dept: Police Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the
Issuance of a Purchase Order to Inland Computer Systems of San Bernardino in the Amount of
$67,000 Utilizing Proposition 30/AB 109 and OTS Grant Funds, and the Police General Fund for
the Purchase of Computers and Equipment. (#2756)
Current Business Registration Certificate: Yes
Financial Impact:
Account Budgeted Amount: $45,000.00
Account No. 123-210-0001-5112-0972
Account Description: AB 109 Grant-Materials and Supplies
Balance as o£ 10/31/13 - $45,000.00
Balance after approval of this item: $0.00
Account Budgeted Amount: $700.00
Account No. 123-210-0081-5112-0918
Account Description: OTS STEP Grant-Materials and Supplies
Balance as o£ 10/31/13 - $700.00
Balance after approval of this item: $75.00
Account Budgeted Amount: $37,600.00
Account No. 001-210-0086-5112
Account Description: Personnel &Training-Materials and Supplies
Balance as o£ 10/31/13 - $18,600.00
Balance after approval of this item: $8,200.00
Account Budgeted Amount: $4,100.00
Account No. 001-210-0021-5112
Account Description: Code Enforcement-Materials and Supplies
Balance as o£ 10/31/13 - $3,161.00
Balance after approval of this item: $7860.00
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred,but not yet processed.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
10/21/13 Resolution 2014-295 adopted approving the acceptance, appropriation and
Updated: 11/13/2013 by Jolena E. Grider A I Packet Pg.130"
2756
expenditure of Prop 30/AB109 funds in the amount of$816,140.
Back2round:
The Police department is planning several technology upgrades throughout different divisions of
the department using multiple funding sources. During the planning process of each project cost
quotes have been obtained from multiple vendors. Consistently Inland Computer Systems at
1440 South"E" Street, Ste D., San Bernardino, CA has provided quotes that are lower than all
other vendors. Due to the current number of planned projects purchases from Inland Computer
Systems will exceed$25,000 in Fiscal Year 2013/2014 and requires Mayor and Common
Council approval.
The majority of the requested expenditures will be paid by funding received from the San
Bernardino County Chiefs- Proposition 30/AB 109. The AB 109 funding will be used to upgrade
the Patrol briefing room, Investigations, Traffic, and Crime Analysis divisions with new
technology that will allow the creation and display of wanted posters, crime trend maps, and
crime data that will enhance officers and detectives' ability to track and respond to criminal
activities throughout the City. The expenditure of FY13/14 ABI09 funding in the amount of
$45,000 for technology was approved by Mayor& Common Council on 10/21/13. The total
Purchase Order amount being requested will include the $45,000 of approved AB 109 funding, of
which $34,000 is outlined in the expenditure worksheet. The remaining$11,000 will be used
for projects still being developed.
Personnel &Training will use general fund monies to upgrade technology for the conversion of
paper personnel files to an electronic paperless system by scanning personnel files into a secure
database using software already in place and being used by Police Department personnel. This
upgrade will reduce the large amount of space needed to store paper files and improve data
availability to police personnel and outside agencies. Code Enforcement is replacing the mobile
printers in Code Enforcement Officer's vehicles used to print notices in the field. The current
printers are 5-6 years old and wearing out, it is no longer cost effective to attempt to repair the
printers. The Traffic division is purchasing a computer printer approved in the Office of Traffic
Safety STEP grant approved by Mayor& Common Council on 7/1/13.
See Exhibit"A" for a list of all equipment, quote comparisons, and funding details. Funding for
the requested purchases will come from grants as well as the department's General Fund budget.
The Police Department is requesting the approval of a Purchase Order to Inland Computer
Systems in the amount of$67,000 from the following fund accounts:
Prop 30/AB109 Funding 123-210-0001-0000-0972 $45,000
OTS Traffic Safety Grant 123-210-0081-5112-0918 $ 625
Personnel &Training-Small Tools & Equipment 001-210-0086-5112 $19,000
Updated: 11/13/2013 by Jolena E. Grider A Packet�j71737177]
2756
Code Enforcement- Small Tools&Equipment 001-210-0021-5112 $ 2,375
City Attorney Review:
Supporting Documents:
reso 2756 (PDF)
Technology Cost Worksheet-Exhibit A (PDF)
Updated: 11/13/2013 by Jolena E.Grider A Packet Pg. 132
S.H.a
1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAP
3 BERNARDINO AUTHORIZING THE ISSUANCE OF A PURCHASE ORDER TO
INLAND COMPUTER SYSTEMS OF SAN BERNARDINO IN THE AMOUNT OF
4 $67,000 UTILIZING PROPOSITION 301AI3109 AND OTS GRANT FUNDS, AND THE
POLICE GENERAL FUND FOR THE PURCHASE OF COMPUTERS AND o
5 EQUIPMENT. °
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NOW THEREFORE,BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL E'
8 OF THE CITY OF SAN BERNARDINO AS FOLLOWS: >,
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9 SECTION 1. That the Director of Administrative Services is hereby authorized and a
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10 directed to issue a Purchase Order to Inland Computer Systems in the amount not to exceed v
11 $67,000. Pursuant to San Bernardino Municipal Code 3.04.101(b)(3), the Mayor and Common
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12 Council approve a selected source justification for this purchase. L
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5.H.a
I RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE ISSUANCE OF A PURCHASE ORDER TO
2 INLAND COMPUTER SYSTEMS OF SAN BERNARDINO IN THE AMOUNT OF
3 $67,000 UTILIZING PROPOSITION 30/AB109 AND OTS GRANT FUNDS, AND THE
POLICE GENERAL FUND FOR THE PURCHASE OF COMPUTERS AND
4 EQUIPMENT.
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5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
to
6 Common Council of the City of San Bernardino at a meeting thereof, o
7 E
held on the day of , 2013, by the following vote,to wit:
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COUNCILMEMBERS: AYES NAYS ABSTAIN ABSENT
9
MARQUEZ E
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JENKINS
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11 VALDIVIA
12 SHORETT
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13 VACANT o
JOHNSON
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MULVIHILL L
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Georgeann Hanna, City Clerk 3
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The foregoing Resolution is hereby approved this of ,2013.
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19 Patrick J. Morris,Mayor
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City of San Bernardino. N
20 Approved as to form: N
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21 GARY D. SAENZ,
22 City Attorney E
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23 By: \ CL-r Q
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