HomeMy WebLinkAbout06.B- City Clerk RESOLUTION (ID# 2758) DOC ID: 2758 6.B
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Election
From: Georgeann "Gigi" Hanna M/CC Meeting Date: 11/04/2013
Prepared by: Georgeann "Gigi" Hanna,
Dept: City Clerk Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Establishing the
Procedure for Conducting the Special Election to Fill the Vacancy in the Fifth Ward Council
Seat for Tuesday, February 4, 2014 and Authorizing the Prepayment of the Costs Estimated for
Said Election to the County of San Bernardino.(#2758)
Current Business Registration Certificate: Not Applicable
Financial Impact:
Account Budgeted Amount: <<Insert Amount>> Account No. <<Insert Account No.>>
Account Description: <<Insert Account Description
Balance as of. «Inert Date>>
Balance after approval of this item: <<Insert Amount>>
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred,but not yet processed.
Motion 1: Adopt Resolution A;
OR
Motion 2: Adopt Resolution B.
Synopsis of Previous Council Action:
On October 21, 2013, the Common Council set February 4, 2014, as the date for a special
election to fill the unexpired term for the Ward Five Council Seat.
Background:
At the October 21, 2013 Common Council meeting,the MCC was presented with the option of
making the special election an all-mail ballot. At that time, Council Member Jenkins asked that
the City Clerk investigate the option of a mail ballot,with limited polling places.
After conferring with the San Bernardino County Registrar of Voters (ROV), it has become clear
to the City Clerk that the city's options are to call a mail-ballot-only election, or a traditional
polling place election.
If the Council's choice is to conduct a mail-ballot-only election,residents would have the option
of mailing their ballot, or dropping it off at City Hall,the Baker Family Learning Center, at 2818
N. Macy Street, or the San Bernardino County ROV, 777 E. Rialto Avenue, San Bernardino.
This is consistent with the options that vote-by-mail voters have in the election scheduled for
November 5, 2013.
Updated: 10/31/2013 by Georgeann"Gigi" Hanna Packet Pg.299
6.B
2758
If the council prefers, the ROV provides the option of opening one or two Replacement Ballot
Centers in Ward Five, at an additional cost. This cost was not included in the estimate for the
mail-only-ballot election.
City Attorney Review:
Supporting Documents:
Reso A-Special Election Conducted by mail procedure and payment reso 10-30-13
(DOCM)
Reso B -Special Election Conducted by polling place procedure and payment reso 10-30-13
(DOOM)
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Updated: 10/31/2013 by Georgeann"Gigi"Hanna
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RESOLUTION NO.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
3 BERNARDINO ESTABLISHING THE PROCEDURE FOR CONDUCTING THE
4 SPECIAL ELECTION TO FILL THE VACANCY IN THE FIFTH WARD COUNCIL
SEAT FOR TUESDAY, FEBRUARY 4, 2014 AND AUTHORIZING THE
5 PREPAYMENT OF THE COSTS ESTIMATED FOR SAID ELECTION TO THE
6 COUNTY OF SAN BERNARDINO.
7 WHEREAS, on October 21, 2013 the Mayor and Common Council adopted Resolution
No. 2013-302 calling a special election to fill the vacancy in the fifth Ward council seat;
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9 WHEREAS, the conduct of the special election conducted as a traditional polling place
election combined with any run-off election has been estimated by the San Bernardino County
to Registrar of Voters to cost an estimated $250,000; and
11 WHEREAS, the conduct of the special election conducted wholly by mail combined
12 with any run-off election held wholly by mail has been estimated by the San Bernardino County
Registrar of Voters to cost an estimated $235,000;
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NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
14 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
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SECTION 1. Conduct of Election. The special election called by the Mayor and
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17 Common Council by Resolution No. 2013-302 shall be held as a traditional polling place
18 election, within such precincts and at such polling places as shall be determined by the City
19 Clerk; The City Clerk is hereby requested to issue instructions to the Registrar of Voters to take
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all steps necessary for the holding of the special election. The ballots to be used at the election
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22 shall be in form and content as required by law.
23 SECTION 2. Prepayment of Invoice to County of San Bernardino
24 The City Clerk is hereby authorized to prepay the invoice received from the County of
25 San Bernardino for the services necessary for conducting the special election in an amount not
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to exceed $250,000.
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1 SECTION 3. Filing of Resolution. The City Clerk of the City of San Bernardino is
2 directed to file a certified copy of this resolution with the Board of Supervisors of the County of
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San Bernardino and to file a copy of this resolution with the Registrar of Voters.
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1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO ESTABLISHING THE PROCEDURE FOR CONDUCTING THE
2 SPECIAL ELECTION TO FILL THE VACANCY IN THE FIFTH WARD COUNCIL
3 SEAT FOR TUESDAY, FEBRUARY 4, 2014 AND AUTHORIZING THE
PREPAYMENT OF THE COSTS ESTIMATED FOR SAID ELECTION TO THE
4 COUNTY OF SAN BERNARDINO.
5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
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Common Council of the City of San Bernardino at a meeting thereof, held on
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the day of , 2013, by the following vote, to wit:
9 Council Members: AYES NAYS ABSTAIN ABSENT
10 MARQUEZ
11 JENKINS
12
VALDIVIA
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14 SHORETT
15 VACANT
16 JOHNSON
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MCCAMMACK
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19 Georgeann Hanna, City Clerk
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The foregoing Resolution is hereby approved this day of , 2013.
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Patrick J. Morris, Mayor
23 City of San Bernardino
Approved as to form:
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25
a es F. Penman
26 rty Attorney
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