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RESOLUTION (ID #2689) DOC ID: 2689
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Agreement/Contract Amendment
From: Tony Frossard M/CC Meeting Date: 11/04/2013
Prepared by: Michael Grubbs, (909) 384-
5140
Dept: Public Works Ward(s): 4
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing and
Directing the City Manager and the Director of Public Works to Execute Contract Change Order
Nos. 1 and 2 to Sean Malek Engineering and Construction for Old Waterman Canyon Bridge
Repairs (SS07-014) Per Plan No. 11304 (#2689)
Current Business Registration Certificate: Yes
Financial Impact:
FY 12/13 Account Budgeted Amount: $75,000 Account No. 129-160-5504-7671-0025
Account Description: Old Waterman Canyon Bridge Repairs (SS07-014)
Balance as o£ 06/30/13 $75,000—$8,217 = $66,783
Balance after approval of this item: $0
FY 12/13 Account Budgeted Amount: $100,000 Account No. 242-160-5504-7671-0025
Old Waterman Canyon Bridge Repairs (SS07-014)
Balance as of 06/30/13 $100,000 - $43,160= $56,840
Balance after approval of this item: $0
FY 13/14 Account Budgeted Amount: $247,319 Account No. 129-160-5504-7671-0025
Account Description: Old Waterman Canyon Bridge Repairs (SS07-014)
Balance as o£ 10/22/13 $7,334
Balance after proposed Budget Amendment:$74,117
Balance after approval of this item: $0
FY 13/14 Account Budgeted Amount: $100,000 Account No. 242-160-5504-7671-0025
Old Waterman Canyon Bridge Repairs (SS07-014)
Balance as of 10/22/13 $91,055
Balance after proposed Budget Amendment: $147,895
Balance after approval of this item: $132,961
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred, but not yet processed.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
04/22/13 Adopted Resolution 2013-076 approving FY 2012-13 and FY2013-14 Budget
allocating $321,861.00 from Fund 129 for CIP Project No. SS07-014 "Old Waterman
Updated: 10/30/2013 by Georgeann"Gigi"Hanna Packet Pg.81
2689
Canyon Bridge Repairs."
07/15/13 Adopted Resolution No. 2013-208 awarding a Contract to Sean Malek Engineering
and Construction for Old Waterman Canyon Bridge Repairs (SS07-014) Per Plan No.
11304.
Background:
This Project is for the repair of the bridge located on Old Waterman Canyon Road,
approximately one mile north of Waterman Avenue (State Route 18). The project consists of
repairing a damaged girder, re-finishing a portion of the bridge deck, installation of rock slope
protection and installation of new bridge railing and approach guard railing.
The subject bridge was severely damaged in a flood that occurred on December 25, 2003.
Funding for repair of the bridge was approved by FEMA under disaster declaration FEMA-1498-
DR. Before repairs could be started, a second flood event occurred on January 10, 2005, causing
further damage to the structure.
Construction bids were opened on June 18, 2013, and construction began in July 2013. During
construction, it was found that conditions differed from what was anticipated and what was
shown on the plans. In particular, the existing bridge deck was only eight inches thick instead of
14 inches, as shown on the plans. During construction the stream was diverted to allow work to
proceed. After diverting the stream through a temporary pipe, it was discovered that conditions
below the waterline differed from what was shown in the plans. Specifically, the existing
abutments, which were built in the early 1900's, had been undermined and were not adequate to
It support the replacement girder as specific in the plans. Also, the void area below the existing
spillway was much greater than expected, requiring placement of additional rock and grout
material. This required a design change for the girder and supporting structure.
CHANGE ORDER NO. 1 DETAILS (EXHIBIT A-1):
Additional Structural Concrete for Upstream Girder
During construction, it was discovered that the thickness of the bridge deck was only 8 inches
instead of the 14 inches indicated on plans. It was necessary to redesign the girder which
resulted in the need for additional concrete and extra work.
Additional Concrete Rock, Rock Wingwall and Additional Pumped Grout Backfill
During construction, additional erosion, which was not visible from the surface, under the
existing spillway was discovered. Repair of the erosion required additional concrete rock, rock
wingwall and additional pumped grout backfill.
Additional Minor Hot Mix Asphalt Remove and Replace Pavement
Due to design changes for the upstream girder, 112 square feet of additional existing pavement
was removed and replaced with hot mix asphalt.
Additional Traffic Control and Clearing Grubbing Unclassified Excavation& Compaction
Due to the increase in size of the work area and delay caused by the redesign, the contractor was
required to clear additional areas for the work and maintain the traffic control for two additional
Updated: 10/30/2013 by Georgeann"Gigi" Hanna Packet Pg.82
2689
days.
Additional Concrete Barrier
Due to the design changes for the girder, the contractor was required to install 11.5 additional
feet of concrete barrier.
CHANGE ORDER NO. 2 DETAILS (EXHIBIT A-2):
Abutment Repair
During construction, it was noted that substantial new erosion had occurred to the face of the
existing abutments. These abutments were constructed in the early 1900's using local sand and
rocks bound together with minimal amounts of cement. Erosion from stream and mud flows has
stripped off the outer face of the abutments and undercut portions of the footings. It was
necessary to grout the eroded areas under the footings and add reinforced concrete cladding to
the face of the abutments. The contractor drilled and epoxied reinforcing steel anchors to secure
the new concrete to the abutment face.
The contract costs are summarized as follows:
Construction Cost(Basic Bid) $ 244,432.00
Change Order No 1 $ 69,061.00
Change Order No. 2 $ 20,000.00
Total Project Cost $333,493.00
f z The primary reason for these substantial change orders is that the bridge was built in the early
1900's and widened in 1929. There were no plans available for the existing bridge and many of
the bridge components have deteriorated with age. Connecting the new work to the deteriorated
existing components presented challenges that could not be anticipated prior to starting
construction of the project. The original plan was to replace the bridge at a cost of$2,600,000,
but funding for replacement was not available.
After reimbursement from the Federal Emergency Management Agency (FEMA) and the
California Emergency Management Agency (CalEMA), approximately $345,000 will be
available in Account No. 129-160-5504-7671-0025 to cover the cost of this project.
Although the deterioration of the existing bridge is significant, staff believes these repairs have
made the bridge safe for another 10 years. Since the existing remaining components have
undetermined structural value, it will be necessary to continue to maintain the 10-ton load limit
on the bridge.
The waterway opening under the bridge is substandard, so the entire bridge could be washed out
in a major storm. Unfortunately, the bridge does not qualify for replacement under the Highway
Bridge Program (HBP) because its span is less than 20 feet; however, staff is pursuing federal
funding to possibly replace the bridge under a"Low Water Crossing"provision in the HBP. That
process will require at least five years to complete.
City Attorney Review:
Updated: 10/30/2013 by Georgeann"Gigi"Hanna Packet Pg.83
2689
Supporting Documents:
Resolution (PDF)
Exhibit A-1 CCO#1 signed by Contractor (PDF)
Exhibit A-2 CCO#2 signed by Contractor (PDF)
Updated: 10/30/2013 by Georgeann"Gigi"Hanna
RESOLUTION NO.
1
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY O
3 SAN BERNARDINO APPROVING CONTRACT CHANGE ORDER NOS. 1 and 2 T a
SEAN MALEK ENGINEERING AND CONSTRUCTION FOR OLD WATERMA
4 CANYON BRIDGE REPAIRS (SS07-014) PER PLAN NO. 11304.
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5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN m`
6 BERNARDINO AS FOLLOWS: o
7 SECTION 1: The City Manager and the Director of Public Works are hereby authorize
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8 and directed to execute Contract Change Order Nos. One and Two with Sean Malek Engineering
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and Construction for Old Waterman Canyon Bridge Repairs (SS07-014) Per Plan No. 11304 in
to 0
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the amounts of $69,061.00 and $20,000.00, respectively, attached and incorporated herein as ,0
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12 Exhibit"A-l"and Exhibit"A-2", respectively.
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13 SECTION 2: The authorization to execute the above-referenced Contract Change Order in
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14 is rescinded if the parties fail to execute it within 60 days of the adoption of this Resolution.
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SECTION 3: The Director of Administrative Services is hereby authorized and directedv
16 otS
to amend the FY 2013-14 Budget by adding the continuing appropriation of $66,783 from F
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18 2012-13 for Account No. 129-160-5504-7671-0025 "Old Waterman Canyon Bridge Repair c.)
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19 (SS07-014)" and $56,840 from FY 2012-13 for Account No. 242-160-5504-7671-0025. N
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2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY O
SAN BERNARDINO APPROVING CONTRACT CHANGE ORDER NOS. 1 and 2 T
3 SEAN MALEK ENGINEERING AND CONSTRUCTION FOR OLD WATERMA
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4 CANYON BRIDGE REPAIRS (SS07-014)PER PLAN NO. 11304.
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5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and m
6 Common Council of the City of San Bernardino at a meeting thereof,
7 held on the day f =
Y ,2013 by the following vote,to-wit:
8 E
COUNCIL MEMBERS AYES NAYS ABSTAIN ABSENT
9
10 MARQUEZ
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11 JENKINS
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12 VALDIVIA
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13 SHORETT in
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VACANT
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16 JOHNSON
17 MC CAMMACK o
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Georgeann Hanna, City Clerk
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21 The foregoing resolution is hereby approved this day of y
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22 , 2013.
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24 Patrick J. Morris, Mayor
City of San Bernardino
25 Approved as to form:
James F. Penman E
26 City Attorney
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EXHIBIT"A-1"
PUBLIC WORKS DEPARTMENT L
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300 North"D"Street-San Bernardino-CA 92418-0001
Engineering 909.384.5111-Fax:909.384.5155
Facilities 909.384.5244•Fax: 909.384.5155 a
www.sbcity.org pp
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CONTRACT CHANGE ORDER NO. ONE
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FILE NO. SS07-014 W.O.NO.7671 DATE: NOVEMBER 4,2013
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PROTECT: OLD WATERMAN CANYON BRIDGE REPAIRS (SS07-014) PER PLAN
NO. 11304.
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TO: SEAN MALEK ENGINEERING AND CONSTRUCTION o
43905 MARGARITA ROAD Y
TEMECULA,CA 92592
GENTLEMEN:
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You are hereby compensated for performing the additional work as follows: 4-
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ITEM NO. DESCRIPTION OF CHANGE COST 0
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Provide labor, material and workmanship to perform additional work C
described in Contractor's Proposal dated 08/13/13 (Revised by MWG 10- °d
1-1 03-13 per request of Sean Malek) and marked Attachment A-1 attached $ 69,061.00 �*
z and made a part hereof. 0
TOTAL COST: S 69 061.00 v
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JUSTIFICATION: N
Additional structural concrete for upstream Birder o
During construction, it was discovered that the thickness of the bridge deck. was only 8 0
inches instead of the 14 inches indicated on plans. It was necessary to redesign the girder
which resulted in the need for additional concrete and extra work. o
Additional Concrete Rock,Rock Wing-wall and additional up mncd grout backiill >,
During construction, additional erosion, which was not visible from the surface, under the
existing spillway was discovered. Repair of the erosion required additional concrete rock,
rock wingwall and additional pumped grout backfill. rn
Additional Minor Hot Mix Asohalt,Remove and Replace
INO. 1-1 Due to redesign of the upstream girder, 112 square feet of additional existing pavement was
removed and replaced with minor hot mix asphalt. C
Additional traffic control and clearing, grubbing,, unclassified excavation & C
compaction
Due to the increase in size of the work area and delay caused by the redesign,the contractor Q
was required to clear additional areas for the work and maintain the traffic control for two Z
additional days. w
Additional concrete barrier
Due to the redesign of the girder, the contractor was required to install 11.5 additional feet
of concrete barrier. E
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CHANGE ORDER NO.ONE-SEAN MALEK ENGINEERING AND CONSTRUCTION
OLD WATERMAN CANYON BRIDGE REPAIRS(SS07-014)PER PLAN NO. 11304.
SUMMARY OF CONTRACT COSTS a
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The estimated revised contract cost is as follows:
Original Total Bid Amount:................................................................. $ 244,432.00 mL
Contract Change Order No. 1 ... ......... $ 69,061.00 0
Revised Construction Contract Amount................................................. 313,493.00 c
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Additional Time to Complete Contract due to this Change Order.............. 5 Working Days 0
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The current change order represents an overall increase of 28.3%of the original contract amount.
SEAN MALEK ENGINEERING& CITY OF SAN BERNARDINO
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CONSTRUCTION PUBLIC WORKS DEPARTMENT
CONTRACTOR w
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Accepted Approved
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By: By: m
TONY FROSSARD
Title: pry ?s. h Director of Public Works °
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Date: I C) J—3 - -Z-0 13 Date: v
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Approved
By: �*
ALLEN PARKER 0
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City Manager U
Date: o°'o
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MCC date approved: November 4.2013
Agenda Item No. 0
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City of San Bernardino Department of Public Works ATTACHMENT A-1
Old Waterman Canyon Bridge Repair(SS 07-014)
CHANGE ORDER REQUEST
0811 312 01 3(Revised by MWG per request of Sean tz
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Date: Mateki0-0313L _ BP CDR No.: #1
Contractor: Sean Malek EngineednQ_8 Constructlon BP No.:
Bridge Girder Modification,redesign,and m
Subject: BP Title:
Rock Extendon
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CONTRACTOR SELF PERFORMED WORK C
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DESCRIPTION 810 SCHEDULE MATERIAL LABOR EQUIPMENT
UNIT
OTY UNIT UNITCOST EXTENSION OTY UNIT UNIT COST EXTENSION OTY UNIT COST EXTENSION V
Item#_8 Tampalnry Concrete Washout{u t E *,258.00 „_VMb0 ..
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Rom 1110 Traffic Control Syxfsm 2 d 20D-00 ;400.00 O
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!em a 10 fiemove AS haAt Concrete SuAa 112 SF� 510.00 1 120.00
Item a 13 Drkllfa t;ota0val AGb0lment 1
$1,210,00 11,210.00
Clgatln Gn+bfl tlnr+na '? F wva f LS tl 328,00
Ontt Cqm�l[tian O
arm A 17 tint INbt at tfatl 1 SOYD 200 42,6M L
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4tem a 16 StrlrtlUral ConcTOto Drki 7 .00 `~
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team a 23 Dee Reinfott n0 3.Q4S LB 1C
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ism k 25 ConcrelejConcuete-Rock} 9 :Y 500.00 34 fiU0—OP.
ItOm 4t 2i Gorlcsoia-Rock 9 .....00.00 55 401 OQ d
N 1$35Coamte" 115 LF S400.00 600.
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$67.686.00
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TAX 5.75'/9 U
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COLUMN TOTALS 567 566.00
GRAND TOTAL rn
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SUB ANO 811044UH CONTRAC IOR PERFORMED WORK 1D
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QESCHVI LION raAf eazwL LABOR EQUrt MkziT
UNIT
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QTY UNIT UNITCOST EXTENSION OTY UNIT UNITCOST EXTENSION QTY UNIT COST EXTENSION O
Compaction teat By C.H.J 1 LS $1475.00 $1 475.00 0 a
Geotechnical a 0 a L
0 0 q r-
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TAX 8.75% 0 0 *k
COLUMN TOTALS _ 0 0 O
SUBTOTAL _ 51.475.OD U
SUB or SUB-SUB MARKUP 10_°l_9 0 U
_ ___ �._ _
GRAND TOTAL S 681081.00 Q
SUBTOTAL FOR MATERIAL LABOR AND SUBCONTRACTOR WORK $ 69,061.00 ..
OVERHEAD AND PROFIT 15% $ -
SUBTOTAL $ 69,061.00 _
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BOND OF SUBTOTAL 1% $ - LU
INSURANCE OF SUBTOTAL 1% $ -
TOTAL $ 69,061.00 d
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EXHIBIT"A-2"
PUBLIC WORKS DEPARTMENT
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300 North"D"Street-San Bernardino•CA 92418-0001
Engineering 909.384.5111-Fax:909.384.5155
Facilities 909.384.5244-Fax: 909.384.5155 a
www.sbcity.org m
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CONTRACT CHANGE ORDER NO. TWO
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FILE NO. SS07-014 W.O.NO. 7671 DATE: NOVEMBER 4,2013
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PROJECT: OLD WATERMAN CANYON BRIDGE REPAIRS (SS07-014) PER PLAN
NO.11304.
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TO: SEAN MALEK ENGINEERING AND CONSTRUCTION o
43905 MARGARITA ROAD
TEMECULA,CA 92592
GENTLEMEN:
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You are hereby compensated for performing the additional work as follows:
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ITEM NO. DESCRIPTION OF CHANGE COST O
Provide labor, material and workmanship to perform additional work v
2-1 described in Contractor's Proposal dated 09/06/13 attached as Attachment $ 20,000.00
A-2 and made a part hereof.
TOTAL COST: S 20 000.00 O
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JUSTIFICATION: on
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Abutment Rehabilitation --
During construction, it was noted that substantial new erosion had occurred to the face of o
the existing abutments. These abutments were constructed in the early 1900's using local 0
ITEM sand and rocks bound together with minimal amounts of cement. Erosion from stream and
NO. 2'1 mud flows have stripped off the outer face of the abutments and undercut portions of the o
footings. It was necessary to grout the eroded areas under the footings and add reinforced U
concrete cladding to the face of the abutments. The contractor drilled and epoxied
reinforcing steel anchors to secure the new concrete to the abutment face.
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SUMMARY OF CONTRACT COSTS
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The estimated revised contract cost is as follows: L)
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Original Total Bid Amount:................................................................. $ 244,432.00 a
Contract Change Order No. 1 ............................................................. $ 69,061.00
Contract Change Order No.2 ..............................................................$ 20,000.00 :c
Revised Construction Contract Amount.................................................. $ 333.493.00 w
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Additional Time to Complete Contract due to this Change Order.............. m
p g 2 Working Days E
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CHANGE ORDER NO.TWO—SEAN MALEK ENGINEERING AND CONSTRUCTION
OLD WATERMAN CANYON BRIDGE REPAIRS(SS07-014)PER PLAN NO.11304.
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The current change order represents an overall increase of 8.2%of the original contract amount. The Q
total of all change orders to date is $89,061.00 which represents 36.4% of the original contract
amount.
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SEAN MALEK ENGINEERING AND CITY OF SAN BERNARDINO o
CONSTRUCTION PUBLIC WORKS DEPARTMENT
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CONTRACTOR �j
Accepted '' Approved E
By: x By: `m
TONY FROSSARD
Title: , , A Director of Public Works
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Date: p _ _-Lo 13 Date: `
Approved
By:
ALLEN PARKER
City Manager in
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Date:
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MCC date approved: N_ovember 4,2013
Agenda Item No. 0
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City of San Bernardino Department of Public Works ATTACHMENT A-2
Old Waterman Canyon Bridge Repair(SS 07-014)
CHANGE ORDER REQUEST
:g Date: 09!08/2013 BP COR No.: #2 Q
t Contractor: Sean Matek Engineerirtg&Construction BP No.:
Subject: Abutment Rehab)/ttefton BP Title:
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CONTRACTOR SELF PERFORMED WORK m
DESCRIPTION BID SCHEDULE MATERIAL LABOR EQUIPMENT 0
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UNIT A
_i OTY UNIT UNITCOST EXTENSION QTY UNIT UNITCOST EXTENSION OTY UNIT COST EXTENSION
].Mnb111zaYwn 1 V
2-Remove unsound e&D 0 1 Load 32 Hrs $0.00 8 Hrs
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3 Foofto Excavation a Disoosal 2 Load 64 Mrs $0.00 18 We Ly
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4 Dlin&o&Aw Reear 14 Each 18 Hrs $0.00 4 Hrs ?�
6 Form&Shodn 1 LS 32 Hrs $0.00
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8 Con e&Pum 8 CY 32 Hrs $044 B Hrs �O
7-Remove too&Dla " 1 Load 132 Hrs $0.00 d
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8-SeH-ConeolM Concrete 3 CY 16 Hrs $0.00
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9-Traffic Control 5 Days
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tU•Rol sl&wire Mgt 1 LS 32 Hrs O
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TAX 8.75% Do
COLUMN TOTALS N
GRAND TOTAL $20,000.00
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BUD AND SU04UG CONTRACTOR PMORMEO 1Y43RK V
DESCRIPTION MATERM LABOR EOUbMwT
UNIT
OTY UNIT UNITCOST OREN610N OTY UNIT UNIT COST EXTENSION OTY UNIT COST EXTENSION =
0 0 O
0 0 0
0 D 0
0 0 0
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TAX 8.75% 0 0 N
COLUMN TOTALS 0 0 Q
SUBTOTAL +�
SUB or SUB-SUB MARKUP 10% 0
GRAND TOTAL L S S?0.000.00 t
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SUBTOTAL FOR MATERIAL LABOR AND SUBCONTRACTOR WORK $ - W
OVERHEAD AND PROFIT 15% $
SUBTOTAL $20,000.00 d
BOND OF SUBTOTAL 1.50% $ _ E
INSURANCE OF SUBTOTAL 1.50% $
TOTAL $20,000.00 tV0
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