HomeMy WebLinkAbout05.S- Public Works RESOLUTION (ID#2706) DOC ID: 2706
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Agreement/Contract
From: Tony Frossard M/CC Meeting Date: 10/21/2013
Prepared by: Olivia Wolff, (909) 384-5140
Dept: Public Works Ward(s): 2,3,4,7
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Awarding a
Contract to All American Asphalt, Corona, California, for Pavement Rehabilitation on Three
City Streets: Del Rosa Avenue, from Pumalo Street to Date Street (East), Plan No. 12819
(SS12-007); Highland Avenue, from Cedar Street to Golden Avenue, Plan No. 12820 (SS12-
014); and Mt. Vernon Avenue, from Grant Avenue to Northerly of Walnut Street, Plan No.
12994 (SS14-005). (#2706)
Current Business Registration Certificate: Yes
Financial Impact:
This proposed contract involves three Capital Improvement Program (CIP)projects and
corresponding accounts that were included in the adopted FY 2013/14 Budget under Fund 129
(Measure I). The three projects include:
Account Budgeted Amount: $ 90,313.00
Account No. 129-160-5504-7934-0025
Account Description: Project No. SS12-007 "Del Rosa Avenue Pavement Rehabilitation"
Balance as ofl 0/03/2013: $ 88,434.00
Budget amount after proposed Amendment: $ 275,600.00
Balance after approval of this item: $ 0
Account Budgeted Amount: $ 162,068.00
Account No. 129-160-5004-7926-0025
Account Description: Project No. SS 12-014 "Highland Avenue Pavement Rehabilitation"
Balance as of 10/03/2013: $ 154,276.00
Budget Amount after proposed Amendment: $ 366,600.00
Balance after approval of this item: $ 0
Account Budgeted Amount: $ 300,000.00
Account No.129-160-5504-XXXX-0025
Account Description: Project No. SS14-005 "Mt. Vernon Avenue Pavement Rehabilitation"
Balance as of 10/03/2013: $ 300,000.00
Budget amount after proposed Amendment: $ 506,000.00
Balance after approval of this item: $ 0
Please note this balance does not indicate available funding. It does not include non-encumbered
recurring expenses or expenses incurred, but not yet processed.
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Based upon the bid results, a budget amendment will be required to allocate additional funds to
each of these project accounts using previously unallocated Measure I (Fund 129) funds.
Motion:
That said resolution be adopted.
Synopsis of Previous Council Action:
04/22/13 The Mayor and Common Council approved Resolution No. 2013-76, adopting the
City's Final Budget Document for Fiscal Years 2012/13 and 2013/14.
09/03/13 The Mayor and Common Council directed Public Works to proceed with construction
of the subject projects.
Background:
On April 22, 2013, the Mayor and Common Council approved Resolution No. 2013-76, adopting
the City's Final Budget Document for Fiscal Years 2012/13 and 2013/14, which included the
subject paving projects. This construction contract combines three locations (Del Rosa Avenue,
Highland Avenue, and Mt. Vernon Avenue) into one project. This project primarily provides for
pavement rehabilitation on the three streets. The project also provides curb access ramps and
localized sidewalk repairs in accordance with the Americans with Disabilities Act (ADA)
requirements on the subject roadways.
During the regular meeting of the Mayor and Common Council, on September 3, 2013, the
Public Works Department was directed to proceed with construction of the subject projects. The
project was advertised for bids on September 10, 2013.
Local advertising for project bids included the San Bernardino County Sun Newspaper, F. W.
Dodge Company (Monrovia), High Desert Plan Room, Construction Bid Board, Inc., San Diego
Daily Transcript, Bid America Electronic, iSgFt Plan Room, Reed Construction Data,
Construction Bid Source (CBSI), Bid Ocean, Inc., and the City of San Bernardino Chamber of
Commerce. Information and electronic copies of the construction documents were also posted
on the City's website.
A total of four bids were received and are listed below:
Table 1:
NAME OF BIDDER CITY AMT. OF TOTAL BID
All American Asphalt Corona, CA $ 990,000.00
Matich Corporation San Bernardino, CA $ 1,139,000.00
Vance Corporation Rialto, CA $ 1,264,545.00
Horizons Construction Co, Anaheim, CA $ 1,742,680.00
International, Inc.
Engineer's Estimate $ 982,035.00
After a complete review of the four sealed competitive bids and verification of mathematical
calculations and certifications, staff has determined that All American Asphalt is the apparent
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low bidder and has met the minimum requirements of the bid specifications and guidelines.
Based on the above information, All American Asphalt is the lowest responsible bidder and staff
recommends that the contract be awarded to them.
The estimated project costs are as follows:
Table 2:
TOTAL COST
Bid Amount $ 990,000.00
Contingencies (10%) $ 99,000.00
Subtotal Construction Cost $ 1,089,000.00
Design, Construction Management& Inspection $ 59,200.00
Total Estimated Construction Cost $ 1,148,200.00
In order to award the contract, staff recommends that the Director of Administrative Services be
authorized to amend the FY 2013-14 Budget to increase the budgeted amounts approved in
Resolution 2013-76 by the amounts shown below, using previously unallocated Measure I funds
(Fund 129).
Table 3:
CIP No. Street Acct.No. Original FY 13- Increase Amended
14 Budget Amount Budget Amount
Amount
SS12-007 Del Rosa 129-160-5504-7934-0025 $ 90,313.00 $ 185,287.00 $ 275,600.00
SS12-014 Highland 129-160-5504-7926-0025 $ 162,068.00 $ 204,532.00 $ 366,600.00
SS14-005 Mt.Vernon 129-160-5504-7945-0025 $300,000.00 $ 206,000.00 $ 506,000.00
TOTAL= $552,381.00 $595,819.00 $1,148,200.00
The need for a budget amendment was identified at the time that the Mayor and Common
council directed staff to proceed with construction of these projects on September 3, 2013.
Owners along the three roadways have been notified about the planned construction work
activities, including the San Bernardino City Unified School District, Hunt Elementary School
(work is nearby but not adjacent to the school), Fiscalini Field, Perris Hill Park, San Bernardino
Valley College, the State Department of Transportation (Caltrans) and SB Direct. Abutting
property owners have been notified via letter of the proposed project. The work will be
coordinated so as to minimize impacts to the San Bernardino Valley College, businesses and
other facilities along these three roadways.
The project includes replacement of pavement reinforcing fabric beneath the asphalt concrete
pavement overlay on Mt. Vernon Avenue. This will help to increase the longevity of the
pavement by providing an interlayer that reduces reflective cracking to the surface. On Highland
Avenue, the project includes milling (removing) 3 inches of deteriorated asphalt concrete
pavement, and replacing with 1'h-inch of new pavement, thereby lowering the crown elevation.
A lowered crown will allow smoother and more efficient vehicular movement from the adjacent
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driveways and side streets, by reducing the roadway cross-fall (side slope), and improving the
overall operational characteristics of the roadway.
Inspection staff will work with the contractor to help minimize construction-related impacts, and
to ensure that the roadway rehabilitation work is conducted as quickly as possible, while
ensuring the integrity of the work.
City Attorney Review:
Supporting Documents:
reso 2706 (PDF)
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1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AWARDING A CONTRACT TO ALL AMERICAN
3 ASPHALT, CORONA, CALIFORNIA, FOR PAVEMENT REHABILITATION ON
4 THREE CITY STREETS: DEL ROSA AVENUE, FROM PUMALO STREET TO DATE
STREET (EAST), PLAN NO. 12819 (SS 12-007); HIGHLAND AVENUE, CEDAR
5 STREET TO GOLDEN AVENUE, PLAN NO. 12820 (SS 12-014); and MT. VERNON
AVENUE, GRANT AVENUE TO NORTHERLY OF WALNUT STREET, PLAN NO.
6 12994 (SS 14-005); AND AUTHORIZING THE APPROPRIATION OF ADDITIONAL .c
FUNDS; AND AUTHORIZING THE DIRECTOR OF ADMINISTRATIVE SERVICES M
7 TO CHANGE THE ADOPTED FY 2013-14 BUDGET.
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8 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE d
9 CITY OF SAN BERNARDINO AS FOLLOWS: a
SECTION 1. All American Asphalt, Corona, California, is the lowest responsible
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l i bidder for Pavement Rehabilitation on Three City Streets (Del Rosa Avenue, from Fumalo v
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12 Street to Date Street (East), Plan No. 12819 (SS 12-007); Highland Avenue, from Cedar Street 4"0
13 to Golden Avenue, Plan No. 12820 (SS 12-014); and Mt. Vernon Avenue, from Grant Avenue a
14 to Northerly of Walnut Street, Flan No. 12994 (SS 14-005)). A contract is awarded accordingly
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15 to said bidder in a total amount of$990,000.00, with a contingency amount of$99,000.00, but
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16 such contract shall be effective only upon being fully executed by both parties. All other bids,
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therefore, are hereby rejected. The City Manager is hereby authorized and directed to execute
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said contract on behalf of the City. A copy of the contract is on file in the office of the City o
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Clerk and incorporated herein by reference as though fully set forth at length.
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SECTION 2. This contract and any amendment or modifications thereto shall not take
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22 effect or become operative until fully signed and executed by the parties and no party shall be Q
23 obligated hereunder until the time of such full execution. No oral agreements, amendments,
24 modifications or waivers are intended or authorized and shall not be implied from any act or
25 course of conduct of any party.
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1 SECTION 3. The authorization to execute this contract is rescinded if the parties to the
2 contract fail to execute it within sixty(60) days of passage of this Resolution.
3 SECTION 4. The Director of Administrative Services is hereby authorized and
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directed to appropriate additional funds using previously unallocated Measure I (Fund 129)
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Funds and change the adopted FY 2013-14 Budget as follows:
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A) Add $185,287 to project SS12-007 "Del Rosa Avenue Pavement Rehabilitation"
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(Account No. 129-160-5504-7934-0025) for a total amended budget amount of
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9 $275,600. a
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B) Add $204,532 to Project SS12-014 "Highland Avenue Pavement Rehabilitation" i
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I1 (Account No. 129-160-5504-7926-0025) for a total amended budget amount of
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12 $366,600. `o
13 C) Add $206,000 to Project SS14-005 "Mt. Vernon Avenue Pavement Rehabilitation" a
14 (Account No. 129-160-5504-7945-0025) for a total amended budget amount of o
15 $506,000.
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Packet Pg.422
I RESOLUTION . . . AWARDING A CONTRACT TO ALL AMERICAN ASPHALT, CORONA,
CALIFORNIA, FOR PAVEMENT REHABILITATION ON THREE CITY STREETS: DEL ROSA
2 AVENUE, FROM PUMALO STREET TO DATE STREET (EAST), PLAN NO. 12819 (SS 12-007);
HIGHLAND AVENUE, CEDAR STREET TO GOLDEN AVENUE, PLAN NO. 12820 (SS 12-014); and
3 MT. VERNON AVENUE, GRANT AVENUE TO NORTHERLY OF WALNUT STREET, PLAN NO.
12994 (SS 14-005); AND AUTHORIZING THE APPROPRIATION OF ADDITIONAL FUNDS; AND
AUTHORIZING THE DIRECTOR OF ADMINISTRATIVE SERVICES TO CHANGE THE ADOPTED
4 FY 2013-14 BUDGET.
5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
6 Common Council of the City of San Bernardino at a meeting thereof, held on the
7 day of , 2013, by the following vote, to wit:
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Council Members: AYES NAYS ABSTAIN ABSENT
9 MARQUEZ
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JENKINS ;,
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VALDIVIA "'
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12 0
SHORETT
13 Q
KELLEY
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JOHNSON
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16 MC CAMMACK o
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18 Georgeann Hanna N
City Clerk y
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The foregoing resolution is hereby approved this day of , 2013.
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21 Patrick J. Morris, Mayor a
22 City of San Bernardino
23 Approved as to form:
James F. Penman,
24 City tOmey
25 By
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