HomeMy WebLinkAbout05.Q- Public Works RESOLUTION (ID #2713) DOC ID: 2713
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Agreement/Contract Amendment
From: Tony Frossard M/CC Meeting Date: 10/21/2013
Prepared by: Leon E. Schrader, (909) 384-
5140
Dept: Public Works Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the
Execution of an Agreement and Issuance of an Annual Purchase Order in the Amount of
$137,500 with Three (3) One-Year Extensions at the City's Option to Star Auto Parts of San
i Bernardino Pursuant to Section 3.04.010-133 of the Municipal Code. (#2713)
Current Business Registration Certificate: Yes
Financial Impact:
Account No. 635-400-0100-5111
Account Budgeted Amount: $1,182,300.
Account Description: Materials and Supplies
Balance after approval of this item: $1,044,800
Please note this balance does not indicate available funding. It does not include non-encumbered
reccurring expenses or expenses incurred,but not yet processed.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action
July 01, 2013: Mayor and Common Council authorized Resolution No. 2013-195 authorizing the
amendment to the vender service agreement extending the agreement by four months
to allow sufficient time to formally put the contract out to bid.
September 20, 2010: Mayor and Common Council authorized Resolution No. 2010-320 and
issuance of Purchase Order not to exceed $110,000 to Star Auto Parts of San
Bernardino for the purchase of automotive parts and supplies for use on City Fleet.
Background:
RFQ F-14-11 was responded to by a total of four venders; the lowest overall bidder (Warren
Distributing) did not follow directions as laid out in the bid document and bid a non-specified
product of a lower value thus disqualifying their bid, Napa Auto Parts and O'Reilly Auto Parts
failed to also follow directions within the bid document asking for a quote on a specific item and
quoted a price that was incorrect, when the correct amount was figured Star Auto Parts of San
Bernardino was the low bidder, it is the recommendation of the Fleet Management Division to
award Star Auto Parts as our preferred vender.
City Attorney Review:
Updated: 10/16/2013 by Georgeann"Gigi" Hanna Packet Pg.297
2713
Supporting Documents:
reso 2713 (PDF)
reso 2013-195 Star Auto Parts (PDF)
Ex. A-Star Auto Parts Purchase Agreement FY 13-14 (PDF)
RFQ F-14-11 Bid Summary (PDF)
BID RFQ F-14-11 Star Auto Parts (PDF)
Updated: 10/16/2013 by Georgeann"Gigi"Hanna Packet Pg. 298
5.Q.a
I RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT
3 AND ISSUANCE OF AN ANNUAL PURCHASE ORDER IN THE AMOUNT OF
4 $137,500 WITH THREE (3) ONE-YEAR EXTENSIONS AT THE CITY'S OPTION TO
STAR AUTO PARTS OF SAN BERNARDINO PURSUANT TO SECTION 3.04.010-113
5 OF THE MUNICIPAL CODE.
6 WHEREAS, the Fleet Management Division is requesting an execution of an
7 Agreement in the amount of$137,500 to purchase automotive parts and supplies; y
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8 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE �
9 CITY OF SAN BERNARDINO AS FOLLOWS:
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10 SECTION 1. The City Manager of the City of San Bernardino is hereby authorized to co
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execute on behalf of said City a Vendor Service Agreement between the City of San
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Bernardino and Star Auto Parts, a copy of which is attached hereto, marked Exhibit "A" and 0-
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incorporated herein by reference as fully as though set forth at length.
15 SECTION 2. The Mayor and Common Council hereby authorize the Director of w
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16 Administrative Services or his/her designee to issue an annual Purchase Order to Star Auto N
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Parts for a total not-to-exceed$1 37,500 for the purchase of automotive parts and supplies. ti
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SECTION 3. The Contract Purchase Order shall reference this Resolution and shall a
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read, "Star Auto Parts INC. for the purchase of automotive parts and supplies" and shall
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21 incorporate the terms and conditions of the Agreement.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
1 OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT
2 AND ISSUANCE OF AN ANNUAL PURCHASE ORDER IN THE AMOUNT OF
$137,500 WITH THREE (3) ONE-YEAR EXTENSIONS AT THE CITY'S OPTION TO
3 STAR AUTO PARTS OF SAN BERNARDINO PURSUANT TO SECTION 3.04.010-B3
4 OF THE MUNICIPAL CODE.
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SECTION 4. The authorization to execute the above referenced Contract Purchase
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7 Order and agreement is rescinded if not issued within sixty (60) days of the passage of this
8 resolution.
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1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT
2 AND ISSUANCE OF AN ANNUAL PURCHASE ORDER IN THE AMOUNT OF
$137,500 WITH THREE (3) ONE-YEAR EXTENSIONS AT THE CITY'S OPTION TO
3 STAR AUTO PARTS OF SAN BERNARDINO PURSUANT TO SECTION 3.04.010-B3
4 OF THE MUNICIPAL CODE.
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6 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
7 Common Council of the City of San Bernardino at a meeting thereof,held
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8 on the day of , 2013,by the following vote,to wit: a
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Council Members: AYES NAYS ABSTAIN ABSENT a
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20 Georgeann Hanna, City Clerk E
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The foregoing resolution is hereby approved this day of a
22 , 2013.
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24 Patrick J. Morris,Mayor
City of San Bernardino
25 Approved as to Form:26 By: ,
27 es F. Penman, City Attorney
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RESOLUTION NO. 2013-195
1
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AMENDMENT
3 TO THE STAR AUTO PARTS VENDOR SERVICE AGREEMENT, EXTENDING
4 THE AGREEMENT BY FOUR MONTHS TO OCTOBER 31, 2013, AND
INCREASING PURCHASE
AUTOMOTIVE PARTS NO.
ND SUPPLIES IN FY 013 14,PURSUANT
5 PURCHASE OF AUT
TO SECTION 3.04.010 B-3 OF THE MUNICIPAL CODE.
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WHEREAS, the Fleet Division is requesting an Amendment to the Vendor Service 0
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Agreement and extension of four (4) months in the amount of$27,500 to Contract Purchase
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9 Order No. 2013-00000101 in order to purchase automotive parts and supplies in FY 2013/14;
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10 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE d
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CITY OF SAN BERNARDINO AS FOLLOWS: a
SECTION 1. The City Manager of the City of San Bernardino is hereby authorized to
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13 execute on behalf of said City an Amendment No. 1 to the Vendor Service Agreement w
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14 between the City of San Bernardino and Star Auto Parts, a copy of which is attached hereto,
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marked Exhibit"A"and incorporated herein by reference as fully as though set forth at length. a
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17 SECTION 2. The Mayor and Common Council hereby authorize the Director of Q
18 Finance or his/her designee to extend Contract Purchase Order No. 2013-00000101 from July W
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19 1, 2013, until October 31, 2013, for a total not-to-exceed amount of$27,500 for the purchase
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20 of automotive parts and supplies. °
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SECTION 3. This purchase is exempt from the formal contract procedures of Section
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3.04.010 of the Municipal Code, pursuant to Section 3.04.010. B.3 of said Code "Purchases
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24 approved by the Mayor and Common Council."
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2013-195
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
1 OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AMENDMENT
TO THE STAR AUTO PARTS VENDOR SERVICE AGREEMENT, EXTENDING
2
THE AGREEMENT BY FOUR MONTHS TO OCTOBER 31, 2013, A
3 INCREASING PURCHASE ORDER NO. 2013-00000101 BY $27,500 FOR THE
4 PURCHASE OF AUTOMOTIVE PARTS AND SUPPLIES IN FY 2013/14,PURSUANT
TO SECTION 3.04.010 B-3 OF THE MUNICIPAL CODE.
5 SECTION 4. The Contract Purchase Order shall reference this Resolution and shall
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read, "Star Auto Parts for the purchase of automotive parts and supplies" and shall incorporate 3
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8 the terms and conditions of the Agreement.
9 SECTION 5. The authorization to execute the above-referenced Contract Purchase
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10 Order and Agreement is rescinded if not issued within sixty (60) days of the passage of this E
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resolution.
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2013-195
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
1 OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AMENDMENT
2 TO THE STAR AUTO PARTS VENDOR SERVICE AGREEMENT, EXTENDING
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THE AGREEMENT BY FOUR MONTHS TO OCTOBER 31, 2013,FOR THE
3 INCREASING PURCHASE V� TS AND SUPPLIES IN FY 2013/14,
4 PURCHASE OF AUTOMOTIVE PURSUANT
TO SECTION 3.04.010 B-3 OF THE MUNICIPAL CODE.
5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor N
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and Common Council of the City of San Bernardino at a meeting thereof,held w
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on the 1st day of July ,2013,by the following vote,to wit:
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9 Council Members: AYES NAYS ABSTAIN ABSENT
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21 The foregoing resolution is hereby approved thisay of Tu iy 92013. .
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24 P rick J. M is, Mayor
City ernardino
25 Appro d as to Form:
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27 es F. Penman,City Attorney
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2013-195
EXHIBIT"A"
AMENDMENT NO. 1
TO VENDOR SERVICE AGREEMENT
This AMENDMENT is made and entered
BE1RNARDINO, California, a municipal
2013, by and between the CITY OF SAN
corporation, hereinafter referred to as the "City" and Star Auto Parts, hereinafter referred
to as"Vendor."
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WITNESSETH: a.
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A. WHEREAS, on September 20, 2010, the Mayor and Common Council Q
adopted Resolution No. 2010-320 approving Vendor Service Agreement in the amount of
$110,000.00 for the purchase of automotive parts and supplies; and 0 Cn
B. WHEREAS,the current expiration date is June 30 2013; and
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C. WHEREAS, the City and Vendor wish to extend the Vendor Service a
Agreement for an additional four(4)months;
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NOW THEREFORE,the parties hereto agree as follows: x
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1. Section 2 "Compensation and Expenses" of said Vendor Service Agreement is N
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amended to add the following:
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A. The compensation to Vendor is hereby increased by $27,500.
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B. The total not-to-exceed compensation to date for this Vendor Service Agreement is in
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Description Amount N
Ori inal A reement
$ 110,000.00 °
Amendment No. 1 $ 27,500.00
Total $ 137,500.00
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2. Section 3 "Term; Termination" of said Vendor Service Agreement is amended to add Q
the following: "The term of this Agreement is hereby extended to October 31,2013,
unless terminated earlier as provided in the original Agreement."
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2013-195
Amendment No. 1 to Vendor Service Agreement with Star Auto Parts
3. All other terms and conditions of said Vendor Service Agreement as amended and
previously approved by Resolution No. 2010-320 shall remain unchanged.
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Amendment No. 1 to Vendor Service Agreement with Star Auto Parts
AMENDMENT NO. 1
TO VENDOR SERVICE AGREEMENT
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
the date first shown above.
CITY OF SAN BERNARDINO STAR AUTO PARTS
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by: by: L
Allen Parker, City Manager Signature y
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Print Name/Title
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ATTEST: °1
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Georgeann Hanna, City Clerk N
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Approved as to form: a
James F. Penman co
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2013-195
EXHIBIT "A"
AMENDMENT NO. I
TO VENDOR SERVICE AGREEMENT
This AMENDMENT is made and entered into this 1 s t day of July
2013, by and between the CITY OF SAN BERNARDINO, California, a municipal
corporation, hereinafter referred to as the "City" and Star Auto Parts, hereinafter referred
to as"Vendor."
WITNESSETH: CL
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A. WHEREAS, on September 20, 2010, the Mayor and Common Council
adopted Resolution No. 2010-320 approving Vendor Service Agreement in the amount of
$110,000.00 for the purchase of automotive parts and supplies; and 0
B. WHEREAS,the current expiration date is June 30 2013; and E
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C. WHEREAS, the City and Vendor wish to extend the Vendor Service
Agreement for an additional four(4) months;
NOW THEREFORE,the parties hereto agree as follows: X
1. Section 2 "Compensation and Expenses" of said Vendor Service Agreement is
amended to add the following:
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A. The compensation to Vendor is hereby increased by $27,500.
B. The total not-to-exceed compensation to date for this Vendor Service Agreement is
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as follows:
Description Amount
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Original Agreement $ 110,000.00 U)
Amendment No. 1 $ 27,500.00
Total $ 137,500.00 CD
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2. Section 3 "Term; Termination" of said Vendor Service Agreement is amended to add <
the following: "The term of this Agreement is hereby extended to October 31, 20135
unless terminated earlier as provided in the original Agreement."
Packet Pg.308--
• 2013-195
Amendment No. 1 to Vendor Service Agreement with Star Auto Parts
3. All other terms and conditions of said Vendor Service Agreement as amended and
previously approved by Resolution No. 2010-320 shall remain unchanged.
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2013-195
Amendment No. 1 to Vendor Service Agreement with Star Auto Parts
AMENDMENT NO. 1
TO VENDOR SERVICE AGREEMENT
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
the date first shown above.
CITY OF SAN BERNARDINO STAR AUTO PARTS
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by: by: a
en Parker, City Manager Signature
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ATTEST:
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Georgeann Llanna, Citj.Qferk N
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Approved as to form:
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James F. Penman
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VENDOR PURCHASE AGREEMENT
This Vendor Purchase Agreement is entered into this 22nd day of October 2013, by
and between Star Auto Parts ("Vendor") and the City of San Bernardino ("City" or "San
Bernardino"). a
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WITNESSETH: a
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WHEREAS, the Mayor and Common Council has determined that it is advantageous o
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and in the best interest of the City to contract for the purchase of specific parts and supplies and E
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related repair services for City vehicles and equipment; and a
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WHEREAS, Vendor Star Auto Parts of San Bernardino was the lowest bidder in RFQ a
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F-14-11 and the only bidder to bid on all items as specifically requested in the Bid Document; ;
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NOW,THEREFORE,the parties hereto agree as follows:
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1. SCOPE OF SERVICES.
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For the remuneration stipulated, San Bernardino hereby engages the products and
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services of Vendor to provide specific parts and supplies utilized by the Public Works L
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Department Fleet Management Division for City vehicles and equipment. N
2. COMPENSATION AND EXPENSES.
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a. For the products and/or services delineated above, the City, upon presentation of an a
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invoice, shall pay the Vendor up to the amount of$137,500 for parts and supplies. a
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b. No other expenditures made by Vendor shall be reimbursed by City. v�
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3. TERM; TERMINATION. W
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The term of this agreement shall be from October 21,2013 through June 30, 2014, with E
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three (3) one-year extensions at the City's option. Option year one, if exercised, shall be a
effective July 1, 2014 through June 30, 2015. Option year two, if exercised, shall be effective
Exhibit"A"
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July 1, 2015 through June 30, 2016. Option year three, if exercised, shall be effective July 1,
2016 through June 30,2017.
This Agreement may be terminated at any time by thirty (30) days' prior written notice
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by either party. The terms of this Agreement shall remain in force unless amended by written a
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agreement of the parties executed on or before date of expiration of current term of the a
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4. WARRANTY. E
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Vendor expressly warrants that all products and services supplied to City by Vendor Q
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under this agreement shall conform to the specifications, drawings or other description upon
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which this purchase is based, shall be fit and sufficient for the purpose intended, merchantable,
of good material and workmanship, free from defects and free and clear of all liens or
10 encumbrances. Inspection, testing, acceptance or use of the goods by the City shall not affect r
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Vendor's obligations under this warranty, and such warranty shall survive inspections, testing, d
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acceptance and use. Vendor agrees to replace or correct promptly defects or any goods or L
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services not conforming to the foregoing warranty without expense to the City, when notified
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of such non-conformity by City. If Vendor fails to correct the defects in or replace non- a
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conforming goods or services promptly, City may, after reasonable notice to Vendor, make a
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such corrections or effect cover, or cure, at Vendor's expense. "Reasonable notice" for a
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purposes of this section shall not be deemed to require more than 60 calendars days notice v?
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before commencement of efforts by the City to effect cover or a cure except upon written w
agreement of the Parties. E
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Exhibit"A"
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5. INDEMNITY.
Vendor agrees to and shall indemnify and hold the City, its elected officials, employees,
agents or representatives, free and harmless from all claims, actions, damages and liabilities of y
any kind and nature arising from bodily injury, including death, or property damage, based or o
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asserted upon any or alleged act or omission of Vendor, its employees, agents, or a
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subcontractors, relating to or in any way connected with the accomplishment of the work or o
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performance of service under this Agreement, unless the bodily injury or property damage was d
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actually caused by the sole negligence of the City, its elected officials, employees, agents or a
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representatives. As part of the foregoing indemnity, Vendor agrees to protect and defend at its
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own expense, including attorney's fees of the City, its elected officials, employees, agents or M
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representatives from any and all legal actions based upon such actual or alleged acts or
omissions. Vendor hereby waives any and all rights to any types of express or implied }
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indemnity against the City, its elected officials, employees, agents or representatives, with
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respect to third party claims against the Vendor relating to or in any way connected with the a�
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accomplishment of the work or performance of services under this Agreement. U)
6. INSURANCE. a
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While not restricting or limiting the foregoing, during the term of this Agreement,
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Vendor shall maintain in effect policies of comprehensive public, general and automobile Q
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liability insurance, in the amount of $1,000,000.00 combined single limit, and statutory
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worker's compensation coverage, and shall file copies of said policies with the City's Risk W
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Manager prior to undertaking any work under this Agreement. City shall be set forth as an E
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additional named insured in each policy of insurance provided hereunder. The Certificate of a
Insurance furnished to the City shall require the insurer to notify City of any change or
� termination in the policy.
Exhibit"A"
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7. NON-DISCRIMINATION.
In the performance of this Agreement and in the hiring and recruitment of employees,
Vendor shall not engage in, nor permit its officers, employees or agents to engage in, N
discrimination in employment of persons because of their race, religion, color, national origin, c
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ancestry, age, mental or physical disability, medical conditions, marital status, sexual gender or a
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sexual orientation, or any other status protected by law, excepted as permitted to Section 12940 0
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of the California Government Code. E
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8. BUSINESS REGISTRATION CERTIFICATE AND OTHER REQUIREMENTS. a
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Vendor warrants that it shall comply with any and all business registration requirements
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of the City's Municipal Code, and any other license, permits, qualifications, insurance and M
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approval of whatever nature that are legally required of Vendor to practice its business or
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profession. �
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9. NOTICES.
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Any notices to be given pursuant to this Agreement shall be deposited with the United
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States Postal Service,postage prepaid and addressed as follows:
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TO THE CITY: Public Works Director a
300 North"D" Street �
San Bernardino, CA 92418 a
Telephone: (909) 384-5140 0
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TO THE VENDOR: Star Auto Parts y
535 Tennis Court Lane a
San Bernardino, CA. 92402 x
Telephone: (909) 885-2885 W
Attn: Parts Manager
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14. ATTORNEYS' FEES. o
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In the event that litigation is brought by any party in connection with this Agreement,
the prevailing party shall be entitled to recover from the opposing party all costs and expenses,
Exhibit"A"
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including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of
its rights or remedies hereunder or the enforcement of any of the terms, conditions or
provisions hereof. The costs, salary and expenses of the City Attorney and members of his y
office in enforcing this Agreement on behalf of the City shall be considered as"attorneys' fees"
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11. ASSIGNMENT.
Vendor shall not voluntarily or by operation of law assign, transfer, sublet or encumber E
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all or any part of the Vendor's interest in this Agreement without City's prior written consent. a
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Any attempted assignment, transfer, subletting or encumbrance shall be void and shall
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constitute a breach of this Agreement and cause for the termination of this Agreement. M
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Regardless of City's consent, no subletting or assignment shall release Vendor of Vendor's FSL
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obligation to perform all other obligations to be performed by Vendor hereunder for the term of
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12. VENUE.
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The parties hereto agree that all actions or proceedings arising in connection with this
Agreement shall be tried and litigated either in the State courts located in the County of San a
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Bernardino, State of California or the U.S. District Court for the Central District of California, a
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Riverside Division. The aforementioned choice of venue is intended by the parties to be a
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mandatory and not permissive in nature. Cl?
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13. GOVERNING LAW. w
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This Agreement shall be governed by the laws of the State of California. E
14. SUCCESSORS AND ASSIGNS. a
This Agreement shall be binding on and inure to the benefit of the parties to this Agreement
and their respective heirs,representatives, successors, and assigns.
Exhibit"A"
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15. HEADINGS.
The subject headings of the sections of this Agreement are included for the purposes of y
convenience only and shall not affect the construction or the interpretation of any of its a
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provisions.
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16. SEVERABILITY. °
If any provision of this Agreement is determined by a court of competent jurisdiction to d
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be invalid or unenforceable for any reason, such determination shall not affect the validity or a
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enforceability of the remaining terms and provisions hereof or of the offending provision in any
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other circumstance, and the remaining provisions of this Agreement shall remain in full force M
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and effect.
17. ENTIRE AGREEMENT; MODIFICATION. r
This Agreement constitutes the entire agreement and the understanding between the
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parties, and supercedes any prior agreements and understandings relating to the subject manner
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of this Agreement. This Agreement may be modified or amended only by a written instrument R
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executed by all parties to this Agreement. a
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Exhibit"A"
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PURCHASE AGREEMENT
STAR AUTO PARTS
IN WITNESS THEREOF,the parties hereto have executed this Agreement on the day and
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date set forth below. r
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Dated: 52013 STAR AUTO PARTS a
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Dated 52013 CITY OF SAN BERNARDINO a
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By:
Allen Parker, City Manager W
Approved as to Form: M
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By:
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J s . Penman, City Attorney
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City of San Bernardino
TECHNICAL SPECIFICATIONS
BID SPECIFICATION NO. REQUISITION NO.
AUTOMOTIVE PARTS / SUPPLIES
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NOTICE: "SPECIAL INSTRUCTIONS TO THE BIDDER" a
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Services: a
Bidder shall complete right-hand column indicating brief reasoning for exceptions
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to requirements when not acceptable. State "Acceptable" if requirements are S
agreeable as set forth in left-hand column.
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Equipment: E
Bidder shall complete right-hand column indicating specific size and or make and
model of all components when not exactly as specified. State "As Specified" if
a
item is exactly as set forth in the left-hand column.
FAILURE TO COMPLETE RIGHT HAND COLUMN WILL INVALIDATE BID w
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REQUIREMENTS ACCEPTABLE/AS SPECIFIED ti
The contractor shall provide automotive parts and
supplies for various types of light/medium duty vehicles. nCe-�T)113 L
As well as equipment such as generators, compressors [� a
and miscellaneous shop supplies.
The contractor shall maintain sufficient stock on hand to
meet Fleet demand.
The contractor shall make multiple daily parts deliveries T_
upon request at no charge to the City. A-CC 1 P I-A S L 6
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The contractor shall provide pricing for all bid items on LL
the attached parts list. All parts are mandatory bid. Bids CCY
, containing incomplete mandatory bid item pricing may W
be considered non-responsive. Mandatory bid items shall
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be brand specific, Wagner brake parts, Wix filters and
Standard Ignition. No Substitutions. If quoting a
different Manufacturer than that listed previously, please
s ecif . 2
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Packet Pg.333
NON - COLLUSION AFFIDAVIT
TO: THE COMMON COUNCIL, CITY OF SAN BERNARDINO
In accordance with Title 23, United States Code, Section 112, the undersigned
hereby states, under penalty of perjury: a.
0
That he/she has not, either directly or indirectly, entered into any agreement, a
participated in any collusion, or otherwise taken action in restraint of free
competitive bidding in connection with RFQ F-14-11. N
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Business Name ST-142, 4u To FA E
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Business Address 535 'reWS CDmir LAUC 8Q 104JATZOI wD X a
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Signature of bidder X
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04V IIIU S, CA- 9z-3,4q N
Place of Residence
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Subscribed and sworn before me this day of , 20�
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Notary Public in and for the County of , State of co
California.
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My commission expires / 2�f C , 20 W
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DIANA L.MORALES
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Notary Public-California Q
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CALIFORNIA ALL-PURPOSE
CERTIFICATE OF ACKNOWLEDGMENT
State of California
County of San Bernardino
On September 03,2013 before me, Diana L Morales Notary Public
(Here insert name and title of the officer) CO.
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personally appeared Curtiss Groves y
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who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the
within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized o
capacity(ies),and that by his/her/their signature(s)on the instrument the person(s),or the entity upon behalf of which c
the person(s)acted,executed the instrument. E
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I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraphh is tru Im
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and correct. *;
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DIANA L.MORALES x
WITNEStibe�40 d and official sea. `��` commission# 1997461 w
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Notary Public-California
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ADDITIONAL OPTIONAL INFORMATION
INSTRUCTIONS FOR COMPLETING THIS FORM a
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Any acknowledgment completed in California must contain verbiage exactly as
DESCRIPTION OF THE ATTACHED DOCUMENT appears above in the notary section or a separate acknowledgment form must be N
properly completed and attached to that document. The only exception is if a T-
Non-Collusion Affidavit document is to be recorded outside of California.In such instances,any alternative
acknowledgment verbiage as may be printed on such a document so long as the T
(Title or description of attached document) verbiage does not require the notary to do something that is illegal for a notary in LL
California (i.e_certifying the authorized capacity of the signer).Please check the
CY
if
(Title or description of attached document continued) document carefullyfor proper notarial wording and attach this form required. LL
Number of Pages 01 Document Date 08/03113 State and County information must be the State and County where the document p
signer(s)personally appeared before the notary public for acknowledgment. m
• Date of notarization must be the date that the signer(s)personally appeared which
must also be the same date the acknowledgment is completed.
(Additional information) The notary public must print his or her name as it appears within his or her
commission followed by a comma and then your title(notary public).
• Print the name(s)of document signer(s)who personally appear at the time of R
notarization. w
CAPACITY CLAIMED BY THE SIGNER Indicate the correct singular or plural forms by crossing off incorrect forms(i.e. a
® Individual S -lp/shekke�± is4we)or circling the correct forms.Failure to correctly indicate this
( ) information may lead to rejection of document recording.
0 Corporate Officer The notary seal impression must be clear and photographically reproducible.
Impression must not cover text or lines.If seal impression smudges,re-seal if a
(Title) sufficient area permits,otherwise complete a different acknowledgment form.
O Partner(s) Signature of the notary public must match the signature on file with the office of
the county clerk.
O Attorney-in-Fact 4aQ Additional information is not required but could help to ensure this
0 Trustee(s) acknowledgment is not misused or attached to a different document.
0 Other Csx Indicate title or type of attached document,number of pages and date.
C13 Indicate the capacity claimed by the signer.Ifthe claimed capacity is a
corporate officer,indicate the title(i.e.CEO,CFO,Secretary).
Securely attach this document to the signed document
2008 Version CAPA 02.10.07 800-873-4865 www.NotaTyClasses.com Packet Pg.3366,
S.Q.e
PRICE FORM
Please provide detailed information in the space provided below. Pricing should include
billing for services and any other incidental or additional costs required to complete the
Technical Specification requirements. Attach additional pages if necessary.
N
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REQUEST FOR QUOTES: RFQ F-14-11 a
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DESCRIPTION OF RFQ: AUTOMOTIVE PARTS & SUPPLIE Q
COMPANY NAME: y
ADDRESS: 535 -re foNl S COURY Lntg
sAt3 3 oJ142D t No r ��}• `1 Zj(OZ E
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ANNUAL PURCHASE ORDER
Effective on or about July 1, 2013 through June 30, 2014 plus three (3) single year options, for
City's partial requirements, on an as-needed basis, with no guaranteed usage.
Option year one, if exercised, shall be effective July 1, 2014 through June 30, 2015.
Option year two, if exercised, shall be effective July 1, 2015 through June 30, 2016.
Option year three, if exercised, shall be effective July 1, 2016 through June 30, 2017.
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Prices may be adjusted annually (on the day the contract was signed by the City of San a
Bernardino and the vendor). Under no circumstances will adjustments in the fees exceed five S
(5) percent per additional period. Vendor must provide the City 60 (sixty) day written a
notification of any proposed price increase. Price increases shall become effective 30 (thirty) r
days after the City receives written notification of such increases. Vendor must also pass on c
any decreases in the same way.
Actual option year pricing shall be negotiated with the successful Bidder(s) prior to exercising
CD
of any given option year. Option years shall become effective only upon issuance by the City
of a duly authorized Purchase Order.
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Are there any other additional or incidental costs, which will be required by yo r 'rm in
order to meet the requirements of the Technical Specifications? Yes / (No w
JOWN
(circle one). If you answered "Yes", please provide detail of said additional c
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Please indicate any elements of the Technical Specifications that cannot be met by your
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firm. T
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you included in your bid all informational items and forms as requested? d
Yes '1 No (circle one). If you answered "No", please explain:
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Packet Pg.332
This offer shall remain farm for 120 days from RFQ close date.
Terms and conditions as set forth in this RFQ apply to this bid.
Cash discount allowable % days; unless otherwise stated, payment terms
are: Net thirty (30) days.
In signing this bid, Bidder warrants that all certifications and documents requested
herein are attached and properly completed and signed.
From time to time, the City may issue one or more addenda to this RFQ. Below, a
0
please indicate all Addenda to this RFQ received by your firm, and the date said a
Addenda was/were received. L
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Verification of Addenda Received o
Addenda No: Received on: E
Addenda No: Received on:
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Addenda No: Received n: Q
AUTHORIZED SIGNATURE:
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PRINT SIGNER'S NAME AND TITLE: /� W
Cv zrlSS v6s "'
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DATE SIGNED: 1 o
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COMPANY NAME & ADDRESS: ST�I�tL U -rD `rs a
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53S 715 jioi S Cb U 2) L.4PC
SAL) -(3M AT?—D I ?J-0 4,21!02 LL
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PHONE 7,6d
q03-�qiy FAX: °Iaq) 899° 3119 EMAIL: S`grovcs , �f�u'�Po►r� o er
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IF SUBMITTING A "NO BID", PLEASE STATE REASON(S) BELOW: E
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References
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Integrity Tire r co
1267 N. Waterman Avenue °
San Bernardino, CA 92404
Steve Moll -Owner P
(951) 692-2485 -Cell Phone Q
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Pride Automotive
25050 E. 3rd Street N
San Bernardino, CA 92402 a
Lukas Fetes- Owner
(909) 885-5222-Work Phone
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Rollings Automotive Repair LL
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1139 N. E Street
0
San Bernardino, CA 92410 m
Ken Rollings-Owner
(909) 889-5955-Work Phone
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CITY OF SAN BERNARDINO
BUSINESS REGISTRATION CERTIFICATE
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is.,.un•tx+ss.3u.r.asCxicLr�, :exic"s-r;art;iti.c.�r.�eai. CvGYk.zt.•,...,..; .�•••, :�• - "_ .:
NUMBER � r,�,„y ;, nythesorc�r«niz �not>x�z
Re—w-V.Alr The nmin ss oxTK is responsltte ror timely rc Vwd Not rerc sing a rcncp notice be airy rcatsvr
20726 t:sp x-brT"rnr timely payrmeat.trnot PaM within 30 days orthe espitation date shmm•a StY:L pm-thy will he unposed.
BUSINESS CLASS: WHOLESALE EXPIRATION DATE I-
3/ 31/2013 0.
DATE PAID NOTES: O
5/2/2012 BUSINESS LOCATION: 535 TENNIS COURT LN#B
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OWNER,nRm OR STAR AUTO PAR'I'S,INC
CORPORATION
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nusINEss NAME STAR AUTO PARTS �
ATTENTION Gemyeann "Gigi"Htunia
MAUMG ADDRESS PO BOX 1529 Crn'CLERK
SAN BERNARDINO, CA, 92402-1529
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5.Q.e
METRO METRO METRO
SAN BERNARDINO LOS ANGELES NATIONAL CITY FRESNO
Location#1 Location#3 Location#4 Location#5
5357ennis Court lane 2876 Vag Avenue 206 W.35th Street,Suite C 3119 South Willow Ave.
San Bernardino,CA 92402 Commerce,CA 90040 National Cite,CA 91950 Fresno,CA 93725
Speed Dial#20921 Speed Dial#23802 Speed Dial#25802 Speed Dial#32802
909 88&5728 323201-0287 619 621-2277 559892-1650
FAX:909 889-3119 FAX 323 201-0290 FAX 619 621-2397 FAX 559 237-5465
Whse.Manager.Andre Cobb Whse.Manager Angel Emmilla General Manager Robert Randrez General Manager.Ron Turner
M-F:8:00am-6:00pm M-F:8:00am-6:00pm Whse.Manager.Richard Morris Whse.Mngr:Ryan Wliber-Adel
Sat:8:00am-5:00pm Sat:8:00am-5:00pm M-F-.7:30am-6:00pm M-F:8:00am-6:00pm �
Sun:9:00am-3:OOpm Sun:9:00aw3:00pm Sat:8:00am-5:00pm Sat 8:00am-5:00pm a
W:4> (Will Call Only) (Will Call Only) Sun:9:00am 4:00pm Sun:CLOSED o
(VIII Call Only) a
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STORES INFORMATION
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Vice President: Tom Ogaz W
1 • 951218-9740
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Banning#1 San Bernardino#2 Indio#3 Riverside#4 Yucaipa#5 n
263 West Ramsey 535 Tennis Court Lane 83-931 Indio Blvd. 9518 Magnolia Ave 34335 Yucaipa Blvd
Banning CA 92220 San Bernardino Indio CA 92201 Riverside CA 92503 Yucaipa CA 92399 0
951849-7807 909 885-2886 800 655-8727 951688-5177 909 797-6000
Speed Dial#;27802 Speed Dial#:20815 760 347-0971 Speed Dial#:24802 Speed Dial#:22802 Q
Whsle:951849-4828 Fax:800 655-7638 Speed Dial#:26802 Whsle:951688-2688 Whsle:909 790-1854 a
Fax:951849-4146 sb@stamutoparts.net Whsle:760 347-1432 Fax:951688-2957 Fax:909 790-1614 N
ban@starautoparts.net Manager:Omar Pulls Fax.760 347-0019 dv@starautwftnet yuc@starautoparts.ne
Manager.Gilbert Lopez Asst.Managers: lnd@starautoparts.net Manager.Anthony Torres Manager.Jeff Book v
Asst.Manager.Nan Krelder Rudy Martinez&Javier Lopez Manager.Chris Phelps M-F:7:30am-7:00pm Asst Manager.Rich Phe T-
M-F:7:30am-6:00pm M-F:7:30anr6:00pm Asst.Manager.Jose Rodriguez Sat:8:00am-6:OOpm M-F:7:30am-6:OOpm C,
Sat:8:00am-5:OOpm Sat 8:00am-5:OOpm M-F.7:30am-7:00pm Sun:9:00aar5:00pm Sat 8:00arn-5:OOpm u-
Sun:9:00am-4:OOpm Sun:9:00am-4:OOpm Sat:7.30am-5:OOpro Acct.110200 Sun:8:00am-4:00pm W
Acct.800010 Acct 800030 Sun:8:00am4.10pm Acct.800060 m
Acct 800020
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Redlands#6 Bloomington#7 Chino#8 Palm Springs#9 E
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530 W.State St 18324 YaNey Blvd.#4 5584 Riverside Dr. 5055 Cage San Raphael Star Auto Part! UM
Redlands CA 92373 Bloomington CA 92316 Chino,Ca.91710 Building A,Suite San Jacinto Q
909 793-2168 909820-3100 909 627-7613 Palm Springs,CA 92264 570 S.State St
Speed Dial#k 21802 Speed Dial#:28802 Speed Dial#:29802 760327-3280 San Jacinto,CA 9258;
Wbsle:909 793-3369 Whsle:909 820-7600 Whsle:909 3642383 Speed Dial#;31802 951654-8046
Fax;909 793-8734 Fax:909 820-0889 Fax:909 627-4564 Whsle:800 655-8727 Speed Dial#-880
red@starautoparts.net bkkhtarautoparts.net chl@starautopa ts.net Fax:760 325-2691 FAX:9516546608
Manager. Ed Rhwa Manager.Felix Pulols Manager.Steve Hernandez ps@staroutoparts.net
Asst Manager: Asst Manager:Peter Godirrez Asst Manager.Graham Wall Manager.Chris Phelps Owner.Skip Byrenr
Sandy Van Hassel M-F:7:3Oam-6:OOpm M-F:7:30am-6:OOpm M-F:7:30am-6:00pm General Manager:Jahne 0
M-F:7:30am-6:00pm Sat:8:80am-5:00pm Sat;7:30am-6:00pm Sat:7:30am-5:00pm M-F:8:00am-6:00pm
Sat:7:30am-5:OOpm Sun:8:OOant4:OOpm Sun:9:OOam-4:OOpm Sun:Closed Sat 8:OOam-6:OOpm
Sun:I OOam-4:00pm Acct 800070 Acct 240420 Aect 800090 Sun:9:008m-5:oopm
Acct 260900 Acct 250000
Packet Pg. 356
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Brief History of the Company
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Metropolitan Automotive Warehouse (Metro) originally formed as a redistributing jobber on October 1, 1953. S
The primary business at that time was a Mobil TBA supplier. In October of 1963,the Mobil TBA business was a
separated from the warehouse operation and called Empire Auto Parts. In March 1970, Empire Auto Parts was E
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discontinued. °}
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The original location of Metro was 488 West Mill Street in San Bernardino. In October of 1963, Metro was moved zu
to 439 South Stoddard, San Bernardino. In March of 1985, Metro moved to its Present location on 6.2 acres at w
-35 Tennis Court Lane, San Bernardino, in which a Star Auto Parts location operates.
In 1966, the founders of Metro purchased B &MAuto Parts of Riverside. In 1984, we purchased Taylor Auto Part:
in Indio and it became our first Star Auto Parts location. In 1989,we purchased Pass Auto Parts, in Banning, and .
in 1995 we opened Star Auto Parts in Yucaipa. In 1996, we purchased Red-Pho Inc., DBA as Red-Pho Auto Parts a
Red-Pho is one of the oldest auto parts stores in California, opening in 1926 and is currently doing business as
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Star Auto Parts in the city of Redlands. In 1999 we purchased Parts Depot in Chino, bringing it into the StarAuto Cn
Parts family. In 2001 we purchased the Yucaipa location of Parts Plus, and moved our entire Yucaipa operation to d.
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a larger facility on Yucaipa Blvd. In 2002 we opened our last, but not final, Star Auto Parts in the city of Bloomingt( u
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In 2010 Metro opened it's second and third distribution center in Commerce and National city. In 2011 Metro 0
opened it's 4th distribution center in Fresno, and another Star Auto Parts store in Palm Springs_
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