HomeMy WebLinkAbout05.P- Public Works RESOLUTION (ID#2677) DOC ID: 2677 B
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Contract Change Order
From: Robert Eisenbeisz M/CC Meeting Date: 10/21/2013
Prepared by: Robert Sepulveda, (909) 384-
5140
Dept: Public Works Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Approving
Contract Change Order No. 1 to Pro Tech Engineering Corp. for Repair, Replacement and
Upgrade of the Street Lighting System at Various Locations in the City of San Bernardino.
(#2677)
Current Business Registration Certificate: Yes
Financial Impact:
FY 2012-13 Account Budgeted Amount: $360,000.00
Account No. 119-400-0092-2132-5502
Account Description: Professional and Contractual Services
Balance as of 6/30/13: $63,100.00
Balance after Approval of this Item: $0
Account Budgeted Amount: $100,000.00
Account No. 119-400-0092-2132-5502
Account Description: Professional and Contractual Services
Balance as of 10/08/13: $75,189.62
Balance after approval of this item: $41,713.37
Please note this balance does not indicate available funding. It does not include non-encumbered
reccurring expenses or expenses incurred,but not yet processed.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
01-22-13 The Mayor and Common Council approved Resolution 2013-16 authorizing the
Public Works Department to solicit bids, per Plan& Specification 12980.
03-18-13 The Mayor and Common Council awarded a contract to Pro Tech Engineering
Corp. for Repair, Replacement and Upgrade of the Street Lighting System at
Various Locations in the City of San Bernardino,per Plan& Specification 12980.
Background:
On March 18, 2013, the Mayor and Common Council awarded a contract to Pro Tech
Engineering Corp. for Repair, Replacement and Upgrade of the Street Lighting System at
Various Locations in the City of San Bernardino, per Plan & Specification No. 12980. The
Updated: 10/16/2013 by Olivia Wolff B I Packet Pg.291
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2677
contract identified 53 locations. Some locations were not completed, due to complex
construction. Those locations were replaced with others and, with a good base price, it was
suggested to add additional locations.
A Notice to Proceed was issued to the contractor, and work was scheduled to begin Monday
April 8, 2013, with 60 working days, specified in the contract. The contractor initially ordered
poles and other long-lead items and began removing the old foundation and constructing new
foundations before the arrival of the ordered equipment. While waiting for the arrival of
equipment and materials, additional locations were added to address additional knock-downs and
needed repairs. Additional equipment needed to be ordered for these additional locations. Upon
the arrival of the initially ordered equipment and materials, the contractor began installing the
new street lights at the locations identified in the contract.
This project is funded, using Community Development Block Grant (CDBG) funds. A final
invoice was submitted by the contractor on August 22, 2013, which included a total of 69
locations resulting in an increase in cost of$96,576.25. This additional cost will be paid from
Account No. 119-400-0092-2132-5202, including a continuing appropriation (carry-over) of
$63,100 from FY 2012-13 Budget.
The contractor has been paid $227,766.37 for work completed to date, with $25,307.38 held in
retention. Change Order No. 1 results in an additional $96,576.25 (37.71%) for the total cost of
$356,576.25.
Original Total Bid Amount $ 260,000.00
Contract Change Order No. One $ 96,576.25
Revised Construction Contract Cost $ 356,576.25
City Attorney Review:
Supporting Documents:
reso 2677 (PDF)
Exhibit A- CCO 41 to Pro Tech Engineeing(PDF)
Updated: 10/16/2013 by Olivia Wolff B Packet Pg.292
S.P.a
RESOLUTION NO.
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2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY O
3 SAN BERNARDINO APPROVING CONTRACT CHANGE ORDER NO. 1 TO PR
TECH ENGINEERING CORP. FOR REPAIR, REPLACEMENT AND UPGRADE O
4 THE STREET LIGHTING SYSTEM AT VARIOUS LOCATIONS IN THE CITY O
SAN BERNARDINO.
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6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AS FOLLOWS:
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SECTION 1: The City Manager and the Director of Public Works are hereby authorize p
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9 and directed to execute Contract Change Order No. One with Pro Tech Engineering Corp. for
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to Repair, Replacement and Upgrade of the Street Lighting System at Various Locations in the City
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11 of San Bernardino in the amount of$96,576.25, attached and incorporated herein as Exhibit"A".
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SECTION 2: The authorization to execute the above-referenced Contract Change Order
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14 is rescinded if the parties fail to execute it within 60 days of the adoption of this Resolution. a°
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15 SECTION 3: The Director of Administrative Services is hereby authorized and directed
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16 to amend the FY 2013-14 Budget by adding the continuing appropriation of$63,100 from FY in
17 2012-13 to Account No. 119-400-0092-2132-5502 "Professional and Contractual Services," an
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19 to Revenue Account No. 119-400-0000-4679 using previously unexpended CDBG funds N
budgeted in FY 2012-13 for street light maintenance. a°,
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Parke#Rg.-_293
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2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY O
SAN BERNARDINO APPROVING CONTRACT CHANGE ORDER NO. 1 TO PR
3 TECH ENGINEERING CORP. FOR REPAIR, REPLACEMENT AND UPGRADE O
4 THE STREET LIGHTING SYSTEM AT VARIOUS LOCATIONS IN THE CITY O
SAN BERNARDINO.
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
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Common Council of the City of San Bernardino at a meeting thereof,
8 held on the day of , 2013 by the following vote,to-wit:
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9 COUNCIL MEMBERS AYES NAYS ABSTAIN ABSENT v
10 MARQUEZ =
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14 SHORETT
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20 Georgeann Hanna, City Clerk L
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zI The foregoing resolution is hereby approved this day of s
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) 2013. a
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24 Patrick J. Morris, Mayor
25 City of San Bernardino
Approved as to form:
26 James F. Penman
27 City Att rney
28 By
Packet 09' ._29T
EXHIBIT "A"
PUBLIC WORKS DEPARTMENT
300 North"D"Street• San Bernardino• CA 92418-0001
Engineering 909.384.5111•Fax: 909.384.5155
Facilities 909.384.5244•Fax: 909.384.5155
www.sbcity.org
San Bem, ino L
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CONTRACT CHANGE ORDER NO. ONE o
FILE NO. 1.2132 W.O. NO. 2132 DATE: OCTOBER 21, 2013
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PROJECT: REPAIR, REPLACEMENT AND UPGRADE OF THE STREET
LIGHTING SYSTEM, PER PLAN NO. 12980. E
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TO: PRO TECH ENGINEERING a
3535 E. COAST HWY, STE. 325
CORONA DEL MAR, CA 92625 0
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GENTLEMEN:
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You are hereby compensated for performing the additional work as follows: d
ITEM NO. DESCRIPTION OF CHANGE COST
1-1 Added additional locations to address knock-downs and repairs. $ 96,576.25 N
TOTAL COST: $ 969576.25
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JUSTIFICATION: W
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ITEM Added additional locations a
NO. 1-I During construction,additional locations were identified for repair and/or replacement. o
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SUMMARY OF CONTRACT COSTS
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The estimated revised contract cost is as follows: a
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Original Total Bid Amount:................................................................. $ 260,000.00 w
Contract Change Order No. 1 .............................................................. $ 96,576.25
Revised Construction Contract Amount.................................................. $ 356,576.25
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Additional Time to Complete Contract due to this Change Order.............. 0 Working Days a
The current change order represents an overall increase of 37.14% of the original contract amount.
1 Packet Pg. 295
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CHANGE ORDER NO.ONE-PRO TECK ENGINEEING
REPAIR,REPLACE,AND UPGRADE OF THE STREET LIGHTING SYSTEM PER PLAN NO. 12980.
PRO TECH ENGINEERING CITY OF SAN BERNARDINO
CONTRACTOR PUBLIC WORKS DEPARTMENT
Accepted Approved
By: By: m
TONY FROSSARD
Title: Director of Public Works O
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Date: Date:
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Approved a=i
By: E
ALLEN PARKER
City Manager
Date: a,
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MCC date approved: October 21,2013
Agenda Item No. N
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2 Packet Pg.296