HomeMy WebLinkAbout05.I- Finance RESOLUTION (ID #2711) DOC ID: 2711
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Agreement/Contract
From: David Cain M/CC Meeting Date: 10/07/2013
Prepared by: Veronica Martinez, (909) 384-
5242
Dept: Finance Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the
Submission of the Updated California Emergency Management Agency (Cal EMA) Form 130-
Designation of Applicant's Agent Resolution to the State of California, California Emergency
Management Agency. (#2711)
Current Business Registration Certificate: Not Applicable
Financial Impact:
Account Budgeted Amount: N/A Account No. N/A
Account Description: N/A
Balance as of: N/A
Balance after approval of this item: N/A
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred,but not yet processed.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
May 19, 2008 -Resolution#2008-155 approved authorizing the submission of the updated OES
Form 130-Designation of applicant's agent resolution to the State Office of Emergency Services.
May 18, 1998 - Resolution# 98-115 approved authorizing the submission of the updated OES
Form 130-Designation of applicant's agent resolution to the State Office of Emergency Services.
Background:
The California Disaster Assistance Act authorizes the Secretary of the California Emergency
Management Agency(Cal EMA) to administer a disaster assistance program that provides
financial assistance from the state for costs incurred by local governments as a result of a disaster
event. The program also provides for the reimbursement of local government costs associated
with certain emergency activities undertaken in response to a state of emergency proclaimed by
the Governor. In addition, the program may provide matching fund assistance for cost sharing
required under federal public assistance programs in response to a Presidential Major Disaster of
Emergency Declaration.
Cal EMA requires that local agencies have on file the Cal EMA Form 130-Designation of
Applicant's Agency Resolution. The Cal EMA resolution requires that the City designate an
agent or preferably multiple agents to authorize documents for processing reports,
Updated: 10/2/2013 by Linda Sutherland I Packet Pg. 167
5.1
2711
reimbursement request, and all other matters pertaining to financial assistance. Funding is not
provided until this form has been approved by the State and on file.
In order to ensure prompt payment of future state and federal funding,the City must submit a
new Designation of Applicant's Agent Resolution form to Cal EMA that identifies the City of
San Bernardino authorized agents by titles. It is recommended that individual names not be
assigned, only titles, due to reorganization of staff. Therefore, staff requests that the Mayor and
Common Council designate the City Manager,the Director of Administrative Services,the Fire
Chief, the Deputy Fire Chief, and the Emergency Services Manager as authorized agents to act
on behalf of the City for all matters pertaining to assistance from federal and/or state.
City Attorney Review:
Supporting Documents:
reso 2711 (PDF)
Cal OES 130 Rev 07-01-13 updated 09-16-13 (PDF)
CAL OES 2008-155 Resolution (PDF)
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Updated: 10/2/2013 by Linda Sutherland Packet Pg. 1 88
RESOLUTION NO.
1
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE SUBMISSION OF THE UPDATED o
3 CALIFORNIA EMERGENCY MANAGEMENT AGENCY (CAL EMA) FORM 130-
DESIGNATION OF APPLICANT'S AGENT RESOLUTION TO THE STATE OF
4 CALIFORNIA, CALIFORNIA EMERGENCY MANAGEMENT AGENCY.
5 WHEREAS, a procedural requirement of Cal EMA is that the City of San Bernardino
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designate authorized agents to work directly with the State of California Office of Emergency
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Services and submit Cal EMA Form 130-Designation of Applicant's Agent Resolution. Q
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9 NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON c
COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
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SECTION 1. That the Cal EMA Form 130 be updated with the current titles for the o
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12 City of San Bernardino. Persons in the positions of City Manager, Director of r
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13 Administrative Services, Fire Chief, Deputy Fire Chief, and Emergency Services Manager L°
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14 are hereby authorized to execute applications for and on behalf of the City of San w
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Bernardino, a public entity established under the laws of the State of California and to file a
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them in the California Emergency Management Agency for the purpose of obtaining certain
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federal financial assistance under P.L. 93-288 as amended by the Robert T. Stafford w
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lg Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance E
20 under the California Disaster Assistance Act. A copy of the Designation of Applicant's
21 Agent Resolution is attached hereto and incorporated herein marked Exhibit"A". N
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SECTION 2. That the City of San Bernardino, a public entity established under the N
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24 laws of the State of California, hereby authorizes its agents to provide to the State of d
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25 California, California Emergency Management Agency for all matters pertaining to such state E
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26 disaster assistance the assurances the agreements required. a
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Packet Pg. 169
5.I.a
1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
2 SAN BERNARDINO AUTHORIZING THE SUBMISSION OF THE UPDATED
CALIFORNIA EMERGENCY MANAGEMENT AGENCY (CAL EMA) FORM 130- o
3 DESIGNATION OF APPLICANT'S AGENT RESOLUTION TO THE STATE OF 2
CALIFORNIA, CALIFORNIA EMERGENCY MANAGEMENT AGENCY.
4
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
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6 and Common Council of the City of San Bernardino at a meeting N
7 thereof,held on the day of , 2013, by the following vote,to wit: a
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Council Members: AYES NAYS ABSTAIN ABSENT 0 r-
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10 MARQUEZ
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11 JENKINS
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12 VALDIVIA r
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13 SHORETT
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14 KELLEY
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JOHNSON
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17 MCCAMMACK D
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19 Georgeann Hanna, City Clerk E
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21 The foregoing Resolution is hereby approved this day of ,2013.
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Patrick J. Morris, Mayor City d
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24 y of San Bernardino ..
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25 Approved as to form: s
26 JAMES F. PENMAN,
City Attorney a
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FPack'e'--t-Pg. 170
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STATE OF CALIFORNIA
GOVERNOR'S OFFICE OF EMERGENCY SERVICES Cal OES ID No:
Cal OES 130
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DESIGNATION OF APPLICANT'S AGENT RESOLUTION
FOR NON-STATE AGENCIES
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BE IT RESOLVED BY THE Common Council OF THE City of San Bernardino —
(Governing Body) (Name of Applicant) C
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THAT City Manager, OR Fire Chief OR
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Director of Administrative Services OR Deputy Fire Chief OR o
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Emergency Services Manager,
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is hereby authorized to execute for and on behalf of the City Of San Bernardino a public entity Q
(Name of Applicant) n
established under the laws of the State of California,this application and to file it with the California Emergency Management Agency for W
the purpose of obtaining certain federal financial assistance under Public Law 93-288 as amended by the Robert T.Stafford Disaster Relief
and Emergency Assistance Act of 1988,and/or state financial assistance under the California Disaster Assistance Act. -O
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THAT the City of San Bernardino, a public entity established under the laws of the State of California,hereby authorizes its agent(s)to
provide to the Governor's Office of Emergency Services for all matters pertaining to such state disaster assistance the assurances and Q
agreements required. a)
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Please check the appropriate box below:
❑D This is a universal resolution and is effective for all open and futures disasters up to three(3)years following the date of approval below.
his is a disaster specific resolution and is effective for only disaster number(s)
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Passed and approved this day of ,20 N
Patrick J.Morris,Mayor ch
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(Name and Title of Governing Body Representative)
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IarnPC F Penmgn Citg Attnrne.V
(Name and Title of Governing Body Representative) m
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Georgeann Hanna,CiW Clerk o
(Name and Title of Governing Body Representative)
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CERTIFICATION r
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I, Georgann Hanna ,duly appointed and City Clerk of o
(Name) (Title) N
The City of San Bernardino ,do hereby certify that the above is a true and correct copy of a e
(Name of Applicant) M
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Resolution passed and approved by the Mayor and Common Council of the City of San Bernardino w
(Governing Body) (Name of Applicant) 0
on the day of ,20 U
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City Clerk E
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(Signature) (Title) R
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Cal OES 130(Rev.7/13) Page 1
Packet Pg.171
STATE OF CALIFORNIA
GOVERNOR'S OFFICE OF EMERGENCY SERVICES
Cal OES 130-Instructions
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Cal OES Form 130 Instructions a
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A Designation of Applicant's Agent Resolution for Non-State Agencies is required of all Applicants to be eligible to M
receive funding. A new resolution must be submitted if a previously submitted Resolution is older than three(3)years
from the last date of approval,is invalid or has not been submitted. a
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When completing the Cal OES Form 130,Applicants should fill in the blanks on page 1. The blanks are to be filled in as O
follows: o
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Resolution Section: M
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Governing Body: This is the group responsible for appointing and approving the Authorized Agents. c
Examples include: Board of Directors,City Council,Board of Supervisors,Board of Education,etc. co
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Name of Applicant:The public entity established under the laws of the State of California. Examples include: School o
District,Office of Education,City,County or Non-profit agency that has applied for the grant,such as: City of San Diego, "-
Sacramento County, Burbank Unified School District,Napa County Office of Education, University Southern California.
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Authorized Agent: These are the individuals that are authorized by the Governing Body to engage with the Federal m
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Emergency Management Agency and the Governor's Office of Emergency Services regarding grants applied for by the
Applicant.There are two ways of completing this section:
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1. Titles Only: If the Governing Body so chooses,the titles of the Authorized Agents would be entered here,not D
their names.This allows the document to remain valid(for 3 years)if an Authorized Agent leaves the position
and is replaced by another individual in the same title. If"Titles Only"is the chosen method,this document ,F
must be accompanied by a cover letter naming the Authorized Agents by name and title.This cover letter can O
be completed by any authorized person within the agency and does not require the Governing Body's signature. ;a
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2. Names and Titles: If the Governing Body so chooses,the names and titles of the Authorized Agents would be M
listed.A new Cal OES Form 130 will be required if any of the Authorized Agents are replaced,leave the position U)
listed on the document or their title changes.
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Governing Body Representative: These are the names and titles of the approving Board Members.
Examples include: Chairman of the Board,Director,Superintendent,etc. The names and titles cannot be one of the
designated Authorized Agents,and a minimum of two or more approving board members need to be listed.
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Certification Section: °
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Name and Title: This is the individual that was in attendance and recorded the Resolution creation and approval. a
Examples include: City Clerk, Secretary to the Board of Directors,County Clerk,etc.This person cannot be one of the
designated Authorized Agents or Approving Board Member(if a person holds two positions such as City Manager and
Secretary to the Board and the City Manager is to be listed as an Authorized Agent,then the same person holding the c
Secretary position would sign the document as Secretary to the Board(not City Manager)to eliminate"Self
Certification." °
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Cal OES 130(Rev.7/13) Page 2
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1 RESOLUTION NO. 2008-155
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2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE SUBMISSION OF THE UPDATED
3 OES FORM 130-DESIGNATION OF APPLICANT'S AGENT RESOLUTION TO
4 THE STATE OFFICE OF EMERGENCY SERVICES. 0
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5 WHEREAS, the Mayor and Common Council previously adopted Resolution a
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#1998-115, approving the submission of an application to the State Office of Emergency o
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Services for the purpose of obtaining certain federal financial assistance in conjunction o
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with the declared State of Emergency issued for the County of San Bernardino as a result o
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of rain storms in February 1998. CV)
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11 WHEREAS, a procedural requirement of OES is that the City of San Bernardino U.
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12 designate authorized agents to work directly with the State of California Office of w
13 Emergency Services and submit OES Form 130-Designation of Applicant's Agent
14 Resolution. $
15 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
16 CITY OF SAN BERNARDINO AS FOLLOWS: c
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17 SECTION 1. That the OES Form 130 be updated with the current titles and E
1$ additional authorized agents for the City of San Bernardino. Persons in the positions of `�
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City Manager, Director of Finance, Fire Chief, Deputy Fire Chief, and Disaster
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Coordinator are hereby authorized to execute applications for and on behalf of the City of 3
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San Bernardino,a public entity established under the laws of the State of California and to
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23 file them in the Office of Emergency Services for the purpose of obtaining certain federal
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24 financial assistance under P.L. 93-288 as amended by the Robert T. Stafford Disaster N
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25 Relief and Emergency Assistance Act of 1988,and/or state financial assistance under the 0
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California Disaster Assistance Act. A copy of the Designation of Applicant's Agent r
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2008-155
1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF o
SAN BERNARDINO AUTHORIZING THE SUBMISSION OF THE UPDATED d
2 OES FORM 130-DESIGNATION OF APPLICANT'S AGENT RESOLUTION TO
3 THE STATE OFFICE OF EMERGENCY SERVICES.
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4 Resolution is attached hereto and incorporated herein marked Exhibit"A".
5 SECTION 2. That the City of San Bernardino,a public entity established under Q
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the laws of the State of California,hereby authorizes its agents to provide to the State o
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Office of Emergency Services for all matters pertaining to such state disaster assistance
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the assurances and agreements required. o
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2008-155
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1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF o
SAN BERNARDINO AUTHORIZING THE SUBMISSION OF THE UPDATED d
2 OES FORM 130-DESIGNATION OF APPLICANT'S AGENT RESOLUTION TO
3 THE STATE OFFICE OF EMERGENCY SERVICES.
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
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Mayor and Common Council of the City of San Bernardino at a 3 pint regular meeting a
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7 thereof,held on the 19th day of May ,2008, by the following vote,to c
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9 COUNCIL MEMBERS: AYES NAYS ABSTAIN ABSENT °
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15 KELLEY x
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19 Rachel G. Clark,City Clerk
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21 The foregoing Resolution is hereby approved this day of May ,2008. 3
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25 Approved as to form: o
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26 JAME F.PENMAN, City Attorney v
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27 By:
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2008-155
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OFFICE OF
EMERGENCY SERVICES
P.A.No.: c
DESIGNATION OF
APPLICANT'S AGENT RESOLUTION m
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BE IT RESOLVED BY THE Common Council OF THE City of San Bernardino Q
(Governing Body) (Name of Applicant) N
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THAT City Manager OR Fire Chief, OR
(Tide of Authorized Agent) CL
CL Director of Finance OR Deputy Fire Chief, OR
(Title of Authorized Agent) O
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Disaster Management Coordinator
(Title of Authorized Agent) C
is hereby authorized to execute for and in behalf of the City of San Bernardino ,a public entity
established under the laws of the State of Califomia,this application and to file it in the Office of Emergency Services for the
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purpose of obtaining certain federal financial assistance under P.L.93-288 as amended by the Robert T.Stafford Disaster Relief M
and Emergency Assistance Act of 1988,and/or state financial assistance under the California Disaster Assistance Act.
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THAT the City of San Bernardino ,a public entity established under the laws of the State of California,hereby LL
authorizes its agent(s)to provide to the State Office of Emergency Services for all matters pertaining to such state disaster <
assistance the assurances and agreements required. W
Passed and approved this 1 g th day of May ,20_0 U
Patrick J. Morris, Mayor -a
(Name and Title)
James F. Penman, City Attorney w
(Name and Title) p
Rachel G. Clark, City Clerk fe
(Name and Title) E
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CERTIFICATION
I, Rachel Clark
duly appointed and City Clerk of
(Name) (Title) C
the City of San Bernardino ,do hereby certify that the above is a true and correct copy of a G
resolution passed and approved by the CCF=n Council of the City of San Bernardino on the C
(Governing body) (Name of Applicant) y
19 th day of May ,20 08.
Date: ;L!1 CJ� oo
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City Clerk
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98-115 Exhibit "A"
State of Califorain QFltCL►tD►t Bi�wG>eNrk.Y
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BE IT RESOLVED BY THE Common Council OFTHE City of San Bernardino c
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THAT City Administrator OR a
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Finance Accounting Manager OR o
Fire DepaTi42? M R=Sirative Analyst OR
Disaster Preparedness Coordinator ai
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is hereby authorized to execute forand in bebaifofthe- CitX of San Bernardino ,a public entity c°h
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established under the laws of the Stare of CdlifaaiL this application and to file it in the Office of F.waamcy Services for die E
purpose of obtaining catain federal financial assistance under P.L..93-288 as amended by the Rabat T.Stafford Duster c
Relief and Emageacy Assistance Act of 198$mdlor state financial assistance under the Natural Dlsma Assicuacs AcL U.
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THATthe City of San Bernardino ,
a public entity w s w ae f ,
hereby authorim its agmt(s)to provide to the State Oftke of Emergency Services for SU tttatms pertaining to such sass v
disaster assistance the assurances and agreeman required, a
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Passed and approved this 18th day of Nay 19 98 'aa
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Judith Valles, Mayor
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James F. Penman, City Attorney
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Rachel Clark, City Clerk N
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CERTIFICATION c
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1, Rachel Clark ,duty appointed and City Clerk Of 3
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the City of Scar, Bernardino do hereby certify drat the above is a true and careet copy of a �
resolution passed and approved by the Common Council of the City of San Bernardino on
leavawaa wwy) iName of APllitaml °�
18th day of KaY ,19 98 . N
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