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HomeMy WebLinkAbout10-07-2013 Jt. Reg Mtg Agenda CITY CLERK CITY OF SALT BERN ARDINO AGENDA FOR THE JOINT REGULAR MEETING OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO, MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR HOUSING AGENCY TO THE REDEVELOPMENT AGENCY, AND MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE HOUSING AUTHORITY MONDAY, OCTOBER 7, 2013 1:00 PM—CLOSED SESSION 4:00 PM—OPEN SESSION COUNCIL CHAMBER • 300 NORTH"D"STREET • SAN BERNARDINO,CA 92418 • WWW.s BCITY.ORG Virginia Marquez Patrick J. Morris Wendy J. McCammack Robert D.Jenkins �NADD Allen J. Parker John Valdivia James F. Penman COUNCIL MENIBER,WARD 3 Fred Shorett © iE 0 Georgeann "Gigi" Hanna COUNCIL MEMBER,WARD } Chas A. Kelley David Kennedy Rikke Van Johnson D i� 1 Welcome to a meeting of the Mayor and City Council of the City of San Bernardino. • The City of San Bernardino recognizes its obligation to provide equal access to those individuals with disabilities.Please contact the City Clerk's Office(384-5002)two working days prior to the meeting for any requests for reasonable accommodation to include interpreters. • All documents for public review are on file with the City Clerk's Office located on the 2nd floor of City Hall,300 North "D"Street,San Bernardino or may be accessed online bygoing to http://www.sbcity.org. • Anyone who wishes to speak during public comment or on a particular item will be required to fill out a speaker slip.Speaker slips should be turned in to staffseated on the north side of the Council chambers. • Public comments for agenda items that are not public hearings will be limited to three minutes. • Public comments for items that are not on the agenda will be limited to 3 minutes. • All who wish to speak,including Council members and staff, need to be recognized by the Mayor or Mayor Pro Tempore before speaking. • Please turn off or mute your cell phone while the meeting is in session. Joint Regular Meeting Agenda October 7, 2013 Call to Order Mayor Patrick J. Morris ❑ ❑ ❑ Council Member, Ward 1 Virginia Marquez ❑ ❑ ❑ Council Member, Ward 2 Robert D. Jenkins ❑ ❑ ❑ Council Member, Ward 3 John Valdivia ❑ ❑ ❑ Council Member, Ward 4 Fred Shorett ❑ ❑ ❑ Council Member, Ward 5 Chas A. Kelley ❑ ❑ ❑ Council Member, Ward 6 Rikke Van Johnson ❑ ❑ ❑ Council Member, Ward 7 Wendy J. McCammack ❑ ❑ ❑ City Attorney James F. Penman ❑ ❑ ❑ City Clerk Georgeann "Gigi" Hanna ❑ ❑ ❑ City Manager Allen J. Parker ❑ ❑ ❑ 1. CLOSED SESSION PUBLIC COMMENTS ON CLOSED SESSION ITEMS A three-minute limitation shall apply to each member of the public who wishes to address the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency. No member of the public shall be permitted to "share"his/her three minutes with any other member of the public. Pursuant to Government Code Sections(s): A. Conference with legal counsel - existing litigation - pursuant to Government Code Section 54956.9(a): In re: City of San Bernardino, U.S. Bankruptcy Court, Case No. 6:12-bk-28006- MJ. B. Conference with legal counsel - anticipated litigation - significant exposure to litigation - pursuant to subdivision (b) (1), (2), (3) (A-F) of Government Code Section 54956.9. C. Conference with legal counsel - anticipated litigation - initiation of litigation - pursuant to subdivision (c) of Government Code Section 54956.9. D. Closed Session -personnel - pursuant to Government Code Section 54957. E. Closed session with Chief of Police on matters posing a threat to the security of public buildings or threat to the public's right of access to public services or public facilities -pursuant to Government Code Section 54957. F. Conference with labor negotiator - pursuant to Government Code Section 54957.6. G. Conference with real property negotiator - pursuant to Government Code Section 54956.8. Mayor and Common Council of the City of San Bernardino Page 2 Printed 101312013 Joint Regular Meeting Agenda October 7, 2013 2. APPOINTMENTS 2A. Mayor's Office Appointment of Valerie Lichtman to the Board of Library Trustees - Mayor Patrick J. Morris (#2698) [Ward(s): All] Motion: Approve the appointment of Valerie Lichtman to the Board of Library Trustees as requested by Mayor Patrick J. Morris. 3. PRESENTATIONS 3A. Certificates of Recognition -- Carolina Beltran, Miss Cardinal 2013-14; Angela Armendariz, First Runner-up; and Courtney Cash, Second Runner-up -- Council Member Jenkins 3B. Presentation of San Bernardino Votes Scholarship Contest Winners and Designs -- City Clerk Gigi Hanna 4. ANNOUNCEMENTS --CHAMBER OF COMMERCE AND ELECTED OFFICIALS 5. CONSENT CALENDAR All Consent Calendar items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council member or other interested persons so request, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Information concerning Consent Calendar items is available for public review. 5A. City Clerk Waive Full Reading of Resolutions and Ordinances (#2682) [Ward(s): All] Motion: Waive full reading of resolutions and ordinances on the agenda dated October 7, 2013. 5B. City Clerk Council Minutes --July 1, 2013; and July 15, 2013 (#2630) [Ward(s): All] Motion: Approve the minutes of the Mayor and Common Council meetings of July 1, 2013; and July 15, 2013, as submitted. Mayor and Common Council of the City of San Bernardino Page 3 Printed 101312013 Joint Regular Meeting Agenda October 7, 2013 5C. City Clerk Council Minutes --August-5, 2013; and August 19, 2013 (#2701) [Ward(s): All] Motion: Approve the minutes of the Mayor and Common Council meetings of August 5, 2013; and August 19, 2013, as submitted. 5D. City Clerk Council Minutes -- September 3, 2013; September 16, 2013; and September 23, 2013 (#2702) [Ward(s): All] Motion: Approve the minutes of the Mayor and Common Council meetings of September 3, 2013; September 16, 2013; and September 23, 2013, as submitted. 5E. City Attorney Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the City Manager to Execute an Agreement with Manpower, Inc. to Provide Temporary Staffing Services for the City Attorney's Office. (#2683) [Ward(s): All] Motion: Adopt the Resolution. 5F. Civil Service Personnel Actions - Classified(#2684) [Ward(s): All] Motion: Approve the classified personnel actions, as submitted by the Chief Examiner, in accordance with Civil Service rules and Personnel policies adopted by the Mayor and Common Council of the City of San Bernardino. 5G. Finance Resolution of the Mayor and Common Council of the City of San Bernardino Approving and Adopting the Annual Appropriations Limit for Fiscal Year 2012-2013. (#2704) [Ward(s): All] Motion: Adopt the Resolution. Mayor and Common Council of the City of San Bernardino Page 4 Printed 101312013 Joint Regular Meeting Agenda October 7, 2013 5H. Finance Resolution of the Mayor and Common Council of the City of San Bernardino Approving and Adopting the Annual Appropriations Limit for Fiscal Year 2013-2014. (#2692) [Ward(s): All] Motion: Adopt the Resolution. 5I. Finance Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Submission of the Updated California Emergency Management Agency (Cal EMA) Form 130-Designation of Applicant's Agent Resolution to the State of California, California Emergency Management Agency. (#2711) [Ward(s): All] Motion: Adopt the Resolution. 5J. Fire Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution of a Standard Contract Between the San Bernardino County Fire Protection District and the City of San Bernardino for Emergency Management Services; and Ratifying the Submittal of the 2013 Emergency Management Performance Grant and Authorizing the County to Apply for and Administer the Grant. (#2676) [Ward(s): All] Motion: Adopt the Resolution; and authorize the Director of Administrative Services or designee to adjust the Fire Department's FY 2013-2014 Adopted Budget to reflect the expenditures and revenue as outlined in the staff report. 5K. Fire Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution of a Vendor Services Agreement and Issuance of an Annual Purchase Order to Fire Recovery USA to Provide Billing Services for Traffic Control and Vehicle Extrication Services Resulting from Traffic Collisions. (#2642) [Ward(s): All] Motion: Adopt the Resolution. 5L. Human Resources Resolution of the Mayor and Common Council of the City of San Bernardino Adopting an Updated Non-Discrimination, Retaliation, Workplace Harassment and Sexual Harassment Policy and Repealing Resolution No. 2006-28. (#2665) [Ward(s): All] Motion: Adopt the Resolution. Mayor and Common Council of the City of San Bernardino Page 5 Printed 101312013 Joint Regular Meeting Agenda October 7, 2013 5M. Parks, Recreation & Community Services Resolution of the Mayor and Common Council of the City of San Bernardino Ratifying the City Manager's Execution of an Annual Services Agreement Between the City of San Bernardino and the Boys & Girls Club of San Bernardino, Inc. ("Agreement")to Provide Services at the Delmann Heights Community Center for the Period of July 1, 2012 through June 30, 2013; Authorizing the City Manager to Execute a First Amendment to the Agreement Extending the Term of the Agreement through October 31, 2013; and Ratifying All Actions Taken Pursuant to the Agreement Between July 1, 2012 and Adoption of This Resolution. (#2686) [Ward(s): 61 Motion: Adopt the Resolution. 5N. Public Works Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing a Budget Appropriation in the Amount of $95,000 for a Full-Time Administrative Analyst 11 Position in the Public Works Department and Authorizing the Director of Administrative Services to Amend the FY 2013-14 Budget by Transferring $40,000 from Sewer Line Maintenance Account No. 132-400-0000-5014 "Temporary Part-Time Salaries" to Sewer Line Maintenance Account No. 132-400-0000-5011 "Permanent Full-Time Salaries" and Using $55,000 from Integrated Waste Management Account No. 527-400-0096-5011 "Miscellaneous Equipment and Supplies" to Integrated Waste Management Account No. 527-400-0096-5011 "Permanent Full-Time Salaries." (#2648) [Ward(s): N/A] Motion: Adopt the Resolution. 50. Public Works Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the City Manager to Execute a Vendor Service Agreement with BCI Coca- Cola Bottling Company of Los Angeles Dba the Coca Cola Bottling Company of Southern California for the Exclusive Beverage Sales and Vending Rights at Certain City Locations. (#2382) [Ward(s): 11 Motion: Adopt the Resolution. 5P. Public Works Resolution of the Mayor and Common Council of the City of San Bernardino Directing and Authorizing the Execution of an Amendment to the Purchase and Sale Agreement with Montecito Equities,Ltd. to Extend the Termination of Escrow for the Sale of City of San Bernardino Municipal Water Department Owned Parcel of Real Property Generally Located Northeasterly of Meyers Road and West of Martin Ranch Road in the City of San Bernardino. (#2635) [Ward(s): 5] Motion: Adopt the Resolution. Mavor and Common Council of the City of San Bernardino Page 6 Printed 101312013 Joint Regular Meeting Agenda October 7, 2013 6. STAFF REPORTS 6A. City Manager = Discussion and Public Comments on the City's Process of Preparing a Long-Term Adjustment Plan (#2720) [Ward(s): All] 613. City Manager Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the City Manager to Execute a First Amendment to Agreement Between the City of San Bernardino and Neighborhood Housing Services of the Inland Empire, Inc. for Implementation of the Mobile Home Grant Program, Deleting the Requirement that Mobile Home Units be Built After to 1980 to be Eligible for the Mobile Home Grant Program. (#2697) [Ward(s): All] Motion: Adopt the Resolution. 6C. Council Office Contracting of Fire Services (#2712) [Ward(s): Ali] Motion: Direct the City Manager to begin the process to solicit proposals for contracting fire services to outside agencies, including Cal Fire and San Bernardino County. 6D. Council Office Waiver of $200.00 Application Fee for Property Owners that Have a Mills Act Preservation Agreement Approved by the Mayor and Common Council (#2707) [Ward(s): All] Motion: Waive the $200.00 Application Fee for the 10 property owners that have an approved Mills Act Preservation Agreement. 6E. Police Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing an Agreement with CCS Contractors for Emergency Repairs, and Renovation Services to the Cat Room at the San Bernardino City Animal Shelter. (#2674) [Ward(s): All] Motion: Adopt the Resolution. Mayor and Common Council of the City of San Bernardino Page 7 Printed 101312013 Joint Regular Meeting Agenda October 7, 2013 6F. Police Resolution of the Mayor and Common Council of-the City of San Bernardino Authorizing the Increase of the FY2013/2014 Purchase Order to General Dog and Cat Hospital to $42,500.0013udget by Utilizing $25,000 from Account Number 124-210- 0003-5505 ("Animal Control Shelter Services"). (#2687) [Ward(s): All] Motion: Adopt the Resolution. 7. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA 8. ADJOURNMENT NOTE: The next joint regular meeting of the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency is scheduled for 2:00 p.m., Monday, October 21, 2013, in the Council Chamber of City Hall, 300 North "D" Street, San Bernardino, California. Mayor and Common Council of the City of San Bernardino Page 8 Printed 101312013 Joint Regular Meeting Agenda October 7, 2013 NOTICE: Any member of the public may address this meeting of the Mayor and Common .Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency on any item appearing on the agenda by approaching the microphone in the Council Chamber when the item about which the member desires to speak is called and by asking to be recognized. Any member of the public desiring to speak to the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency concerning any matter not on the agenda but which is within the subject matter jurisdiction of the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency, may address the body at the end of the meeting, during the period reserved for public comments. Said total period for public comments shall not exceed sixty (60) minutes, unless such time limit is extended by the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency. A three minute limitation shall apply to each member of the public, unless such time limit is extended by the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency. No member of the public shall be permitted to "share"his/her three minutes with any other member of the public. Speakers who wish to present documents to the governing body may hand the documents to the staff member responsible for collecting speaker request slips at the time the request to speak is made. The Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency may refer any item raised by the public to staff, or to any commission, board, bureau, or committee for appropriate action or have the item placed on the next agenda of the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency. However, no other action shall be taken nor discussion held by the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency on any item which does not appear on the agenda unless the action is otherwise authorized in accordance with the provisions of subdivision (b) of Section 54954.2 of the Government Code. Public comments will not be received on any item on the agenda when a public hearing has been conducted and closed. Mayor and Common Council of the City of San Bernardino Page 9 Printed 101312013