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RESOLUTION (ID#2652) DOC ID: 2652
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Budget Amendment
From: Tony Frossard M/CC Meeting Date: 09/16/2013
Prepared by: Leon E. Schrader, (909) 384-
5140
Dept: Public Works Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the
Director of Finance to Process a Budget Amendment in the Amount of$75,000.00 from Account
No. 635-400-0100-5111, Materials and Supplies, and $30,000 from Account No. 635-400-0100-
5173 Outside Vehicle Maintenance, and Transferring Said Amounts ($105,000) to Account No.
635-400-0100-5113, Motor Fuel and Lubricants. (#2652)
Current Business Registration Certificate: Not Applicable
Financial Impact:
Account Budgeted Amount: $2,567,000. Account No. 635-400-0100-5113
Account Description: Motor Fuel and Lubricants
Balance as of. 08/21/2013
Balance after approval of this item: $4,253.07
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred, but not yet processed.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
10/15/12: Mayor and Common Council authorized Resolution 2012-253 and issuance of
Purchase Order to Applied LNG Technology for purchase of Liquefied Natural Gas
(LNG) fuel and maintenance of the LCNG fueling station. "Maintenance" under the
contract does not include repairs or parts needed as a result of the compressor failure.
04/22/13: Mayor and Common Council authorized payment in the amount of $26,742.38 to
repair a catastrophic failure of the CNG fueling station.
05/05/13: Mayor and Common Council authorized Resolution No. 2013-83 to transfer funds
from account 635-400-0100-5113 (Motor Fuel and Lubricants) to 635-400-0100-5172
(Equipment Maintenance) to cover emergency repairs to the CNG fueling station.
Background:
This action is needed, due to the rising price in fuel and the unforeseen circumstances leading to
several very high cost emergency repairs to the Natural Gas fueling facility as summarized
below:
• Price of fuel increased by an overall average of 2.5%.
• The "Warm End" of the Compressed Natural Gas (CNG) compressor failed, leading to a
Updated:9/10/2013 by Richard D.Luczak Packet-Pg.216
2652
costly repair exceeding $26,000.
• CNG cold end repairs totaling $21,000.
• Liquefied Natural Gas (LNG) service and repairs $1,800.
City Attorney Review:
Supporting Documents:
reso 2652 (PDF)
Budget Amendment Request FY12-13 for 5113 (PDF)
Updated: 9/10/2013 by Richard D. Luczak Packet Pg.217
RESOLUTION NO.
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2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE DIRECTOR OF FINANCE TO
3 PROCESS A BUDGET AMENDMENT IN THE AMOUNT OF $75,000.00 FROM
4 ACCOUNT NO. 635-400-0100-5111, MATERIALS AND SUPPLIES, AND $30,000
FROM ACCOUNT NO. 635-400-0100-5173, OUTSIDE VEHICLE MAINTENANCE,
5 AND TRANSFERRING SAID AMOUNTS ($105,000) TO ACCOUNT NO. 635-400-
0100-5113,MOTOR FUEL AND LUBRICANTS.
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NOW THERFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
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8 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
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9 SECTION 1. The Mayor and Common Council of the City of San Bernardino
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10 authorize the Director of Finance to process a budget amendment in the amount of seventy-
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five thousand dollars ($75,000.00) from Account No. 635-400-0100-5111 "Materials and _
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Supplies," and thirty thousand dollars ($30,000) from Account No. 635-400-0100-5173 Q
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14 "Outside Vehicle Maintenance," and transferring said amounts, one hundred and five m
15 thousand dollars ($105,000), to Account No. 635-400-0100-5113 "Motor Fuel and LO
16 Lubricants." LO
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"Racket-ft 21 a'
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
1 OF SAN BERNARDINO AUTHORIZING THE DIRECTOR OF FINANCE TO
2 PROCESS A BUDGET AMENDMENT IN THE AMOUNT OF $75,000.00 FROM
ACCOUNT NO. 635-400-0100-5111, MATERIALS AND SUPPLIES, AND $30,000
3 FROM ACCOUNT NO. 635-400-0100-5173, OUTSIDE VEHICLE MAINTENANCE,
4 AND TRANSFERRING SAID AMOUNTS ($105,000) TO ACCOUNT NO. 635-400-
0100-5113,MOTOR FUEL AND LUBRICANTS.
5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
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and Common Council of the City of San Bernardino at a meeting thereof,held
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8 on the day of ,2013,by the following vote,to wit:
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9 Council Members: AYES NAYS ABSTAIN ABSENT Lin 0
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MARQUEZ
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JENKINS d
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13 VALDIVIA d
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14 SHORETT m
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KELLEY N
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JOHNSON N
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20 Georgeann Hanna, City Clerk w
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21 The foregoing resolution is hereby approved this day of
22 ,2013.
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Patrick J. Morris,Mayor
24 City of San Bernardino
25 Approved as to Form:
26 By: ;--, 7hm-�-
J s F. Penman, City Attorney
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Packet P 9.219'
BUDGET AMENDMENT REQUEST
FY 2012-2013
DATE: 8122/20'
Transfer TO: Transfer FROM:
DR CR
ACCOUNT NUMBER AMOUNT ACCOUNT NUMBER AMOUNT
635-400-0100*5113 105,000 635-400-0100*5111 (75,00
Motor Fuel & Lubricants Material & Supplies
635-400-0100*5173 (30,00 M
Outside Vehicle Maintenance r
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105,000 (105,00
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JUSTIFICATION FOR TRANSFER REQUEST
Budget transfers required from fund 5111 Matertials & Supplies and 5173 Outside m
Vehicle Maintenance to cover year end deficiencies in fund 5113 Motor Fuel & Lubricants
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Requested By: � �, C.. wjzYL5 =
DepartmeNt Head Signature Department
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FINANCE USE ONLY E
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'NCIL ACTION REQUIRED/NOT REQUIRED DATE:
APPROVED: APPROVED:
DIRECTOR OF FINANCE DATE CITY MANAGER DAT
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