HomeMy WebLinkAbout06.D- Public Works DOC ID: 2654
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Report/Information
From: Tony Frossard M/CC Meeting Date: 09/03/2013
Prepared by: Tony Frossard, (909) 384-5140
Dept: Public Works Ward(s): 3,4,5,7
Subject:
Request Direction from the Mayor and Common Council, Pursuant to a Request to Construct
Pavement Rehabilitation on Mt. Vernon Avenue Between Grant Avenue and Walnut Street as a
Separate, Stand-Alone Project (#2654)
Current Business Registration Certificate: Not Applicable
Financial Impact:
These projects are included in the 2013-14 budget.
Motion:
Motion 1: The City Manager is directed to have the Public Works Department continue as
planned to construct all of the projects combined into one larger project by soliciting competitive
bids in the winter for start of construction as soon as weather conditions allow in the spring of
2014; bringing a proposed budget amendment forward at the time of the award of contract for
construction to cover the actual lowest responsive bid amount plus contingencies and
construction management costs.
OR
Motion 2: The City Manager is directed to have the Public Works Department revise the plans
and specifications to construct the Mt. Vernon Avenue project as a single, stand-alone project as
soon as possible for potential completion before the end of the calendar year, bringing a
proposed budget amendment forward at the time of the award of contract for construction to
cover the actual lowest responsive bid amount plus contingencies and construction management
costs.
Synopsis of Previous Council Action:
None.
Background:
Refer to attachment.
Supporting Documents:
Memo to CM 08-22-13 (DOC)
Priority List (PDF)
Updated: 8/26/2013 by Jolena E.Grider Packet Pg.283
CITY OF SAN BERNARDINO Tony Frossard-DIRECTOR
PUBLIC WORKS DEPARTMENT 300 North D"Street
San Bernardino, CA 92418-0001
909.384.5140
S_ �BCrnar 1110
Date: August 22, 2013
To: Allen Parker, City Manager
From: Tony Frossard, Director of Public Works
Subject: MEASURE I PAVEMENT REHABILITATION PROJECT
Copies:
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Pursuant to your request, the following table is a summary of the seven pavement rehabilitation projects °-
that are included in the FY 2013-14 adopted budget using Measure I funds (Fund 129). Plans and S
specifications have been prepared for all of these projects to be bid as one combined project, but the a
construction documents can be modified to bid each project as a separate, stand-alone project. The a
estimates below are based upon constructing them as one combined project using unit prices that reflect v
the larger quantities.
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CIP No. Description Ward Budget Engineer's Difference
Estimate
SSO4-150 Mountain View Ave between 46t St and 501 St 4 $122,040 $161,870 $-39,830 N
SS12-001 46t St between Mt.View Ave and Sierra Way 4 $49,224 $68,150 $-18,926 0
SS12-002 48t St between Electric Ave and Mt.View Ave 4 $39,489 $36,700 $2,789 2
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SS12-012 Belmont Ave between Olive Ave and Walnut Ave 5 $90,313 $117,480 $-27,167 0
SS12-014 Highland Ave between Lawrence Ave and Golden Ave 2,7 $54,006 $31,500 $22,506 0
SS12-007 Del Rosa Ave between Pumalo St and Date St 4,7 $162,068 $244,620 1 $-85,552 m
SS14-005 Mt.Vernon Ave between Grant Ave and Walnut St 3 $300,000 $356,570 $-56,570
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Subtotal $1,017,250 E
Design, Inspection,&Contingency(20%) $203,450 L)
Total $817,140 $1,220,700 $-403,560 w
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The first six projects were previously identified in the adopted FY 2011-12 budget and Capital
Improvement Program. The Mt. Vernon Avenue project was added during the approval and adoption of
the current budget for FY 2013-14. It has been requested that the Mt. Vernon project be constructed as a
separate, stand-alone project before the end of the calendar year.
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6,d.a
August 22,2013
Page 2 of 3
Below is a summary of the advantages and disadvantages of a few ways to approach these paving
projects:
Option Advantages Disadvantages
• Lower unit prices due to the larger
1. Construct the projects as quantities involved. • Longer overall construction
one combined package. duration and longer time
periods between construction
stages(i.e.,demolition work,
concrete work, grinding
streets,paving, etc.). d
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• The work would be delayed rn
until early spring of 2014.
• Less overall construction duration • Higher unit prices due to nom.
2. Construct each project and shorter time periods between smaller quantities. Possibly a
individually. construction stages. less than a full day of work v
for contractor paving crews, ,dr,
• A single project could potentially further increasing costs. ctD•,
be constructed before the end of M
the calendar year. • The remaining projects N
would be delayed until early C'
spring of 2014. o
• Some economy of scale could • Longer duration and longer v
3. Construct the projects as result in reduced unit prices below delays between stages than o
two or more combined that of Option 2,but probably not Option 2,but less than E
packages. as much as Option 1. Option 1.
• Some projects would be
delayed until early spring of E
2014.
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BUDGET a
The adopted budget amounts f -
p g or FY 2013 14 were established prior to completion of plans and
specifications. The Engineer's Estimate amounts are based upon detailed cost estimates using the
completed plans and recent bid pricing. The higher costs are due to a combination of greater detail,
recent bid pricing, and additional improvements that have been identified. Each of the locations were
evaluated during the design phase to identify additional improvements that are required, including new
ADA compliant curb ramps, replacement of concrete cross gutters, as well as localized curb, gutter and
sidewalk repairs. In order to proceed with construction, a budget amendment will be necessary to
increase the project budgets using unallocated Measure I funds and/or the scope of the work will need to
be reduced (i.e., reduction of project limits).
P
6.D.a
August 22,2013
Page 3 of 3
Since the cash-flow projections prepared by Finance indicate that the available cash is expected to be
extremely low through the month of November, a quarterly breakdown of the projected capital expenses
was provided to the Finance Director based upon. anticipated project schedules and existing
commitments with an intentional effort to defer as much of the capital expenses as possible until after
November. Since paving should not be done in cold weather, it was anticipated that these paving
projects would be scheduled to occur in early spring of 4014. It is probably not possible to complete all
of the projects before the cold winter weather expected in November/December.
Public Works/Engineering is requesting direction on w ether to revise the plans and specifications to
advertise the Mt. Vernon Avenue project as a single, sta d-alone project for potential completion before m
the end of the calendar year. •o
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