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Home My WebLink About05.G- Civil Service swumb 5.G DOC ID: 2644 CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION Personnel From: Kelli Bruhl M/CC Meeting Date: 09/03/2013 Prepared by: Leticia O. Briggs, (909) 384- 5248 Dept: Civil Service Ward(s): All Subject: Personnel Actions - Classified(#2644) Current Business Registration Certificate: Not Applicable Financial Impact: Motion: Approve the classified personnel actions, as submitted by the Chief Examiner, in accordance with Civil Service rules and Personnel policies adopted by the Mayor and Common Council of the City of San Bernardino. CERTIFICATION BY CIVIL SERVICE CHIEF EXAMINER: I hereby certify that the CLASSIFIED Personnel Actions listed below and numbered as item 1 through 28_conform with all personnel policies adopted by the Mayor and Common Council and with all administrative regulations of the City of San Bernardino. GENERAL FUND: NAME/DEPARTMENT REQUESTED ACTION COMMUNITY DEVELOPMENT 1. Tagarao, Jevee APPOINTMENT: NPDES Coordinator GL Account#: 001-180-0027-5011 (General Fund) Range 2500, Step 1, $5374/mo., Eff: 9/4/13. Salary: $64,488 Benefits: $19,283 Total: $83,771 PARKS,RECREATION & COMMUNITY SERVICES 2. Ellis, Tineka APPOINTMENT (Part-Time/Non-Career): Recreation Aide GL Account#: 001-380-0074-5014-2011 (General Fund/Community Center) Range PT, Step 1, $8.00/hr., Benefits: Medicare, Unemployment=minimal cost; Eff: 9/4/13. 3. Flores,Mario APPOINTMENT (Part-Time/Non-Career): 4. Lee, Henry Recreation Aide 5. Rivas, Tania GL Account#: 134-380-0001-5014 6. Shearer, Rhys (Enterprise Fund/Soccer Complex) Range PT, Step 1, $8.00/hr., Benefits: Medicare, Unemployment=minimal cost; Eff: 9/4/13. 7. Burton-Powell, Devan APPOINTMENT (Part-Time/Non-Career): Recreation Leader Updated:8/29/2013 by Kelh Bruhl I Packet Pg. 77 5.G 2644 GL Account#: 001-380-0074-5014-2011 (General Fund/Community Center) Range PT, Step 1, $8.75/hr., Benefits: Medicare, Unemployment=minimal cost; Eff: 9/4/13. 8. Cazarez, Enrique APPOINTMENT (Part-Time/Non-Career): Recreation Leader GL Account#: 001-380-0074-5014-2010 (General Fund/Community Center) Range PT, Step 1, $8.75/hr.,Benefits: Medicare, Unemployment=minimal cost; Eff: 9/4/13. 9. Feenstra,Amanda APPOINTMENT (Part-Time/Non-Career): Recreation Leader GL Account#: 001-380-0071-5014 (General Fund/C.I.D.) Range PT, Step 21, $10.10/hr.,Benefits: Medicare, Unemployment=minimal cost; Eff: 9/4/13. 10. Buendia-Flores, Ida APPOINTMENT (Part-Time/Non-Career): Senior Recreation Leader GL Account#: 001-380-0075-5014-2014 (General Fund/Senior Center) Range PT, Step 1, $9.75/hr.,Benefits: Medicare, Unemployment=minimal cost; Eff: 9/4/13. 11. Jackson, Brandy APPOINTMENT (Part-Time/Non-Career): Senior Recreation Leader GL Account#: 001-380-0074-5014-2012 (General Fund/Senior Center) Range PT, Step 1, $9.75/hr., Benefits: Medicare, Unemployment=minimal cost; Eff: 9/4/13. 12. Moran, Anabel APPOINTMENT (Part-Time/Non-Career): Senior Recreation Leader GL Account#: 001-380-0074-5014-2009 (General Fund/Community Center) Range PT, Step 1, $9.75/hr.,Benefits: Medicare, Unemployment=minimal cost; Ef£ 9/4/13. 13. Sanchez, Christopher APPOINTMENT (Part-Time/Non-Career): Senior Recreation Leader GL Account#: 001-380-0074-5014-2010 (General Fund/Community Center) Range PT, Step 1, $9.75/hr., Benefits: Medicare, Unemployment=minimal cost; Eff: 9/4/13. 14. Smith, Octavia APPOINTMENT (Part-Time/Non-Career): Senior Recreation Leader GL Account#: 001-380-0075-5014-2015 (General Fund/Community Center) Range PT, Step 1, $9.75/hr., Benefits: Medicare, Unemployment=minimal cost; Eff: 9/4/13. 15. Thompson, Turner APPOINTMENT (Part-Time/Non-Career): Updated:8/29/2013 by Kelli Bruhl Packet Pg. 78 5.G 2644 Senior Recreation Leader GL Account#: 001-380-0074-5014-2011 (General Fund/Community Center) Range PT, Step 1, $9.75/hr., Benefits: Medicare, Unemployment=minimal cost; Eff: 9/4/13. 16. Melendez,Aaron APPOINTMENT (Part-Time/Non-Carer): 17. Velarde, Rosemarie Recreation Aide GL Account#: 123-380-0075-5014-0513 (Grant Fund/Senior Nutrition Program) Range PT, Step 1, $8.00/hr., Benefits: Medicare,Unemployment=minimal cost; Eff: 9/4/13. FINANCE 18. Parra, Michelle RECLASSIFICATION: from Accounts Payable Technician, Range 1400, Step 21, $3967/mo.,to Accounting Technician, Range 3410, Step 16, $3971/mo.,Eff: 9/4/13. GL Account#: 001-120-0039-5011 (General Fund/Accounting) 19. South, Linda RECLASSIFICATION: from Accounts Payable Technician, Range 1400, Step 16, $3778/mo., to Accounting Technician, Range 3410, Step 16, $3971/mo., Eff. 9/4/13. GL Account#: 001-120-0039-5011 (General Fund/Accounting) 20. Sanchez, Rina RECLASSIFICATION: from Payroll Technician, Range 3410, Step 1, $3431/mo.,to Accounting Technician, Range 3410, Step 6, $3602/mo., Eff: 9/4/13. GL Account#: 001-120-0040-5011 (General Fund/Payroll) 21. Sanchez,Vanessa RECLASSIFICATION: from Accounting Assistant I,Range 1340, Step 21, $2941/mo.,to Accounting Assistant,Range 3390, Step 1, $3105/mo., Eff: 9/4/13. GL Account#: 001-120-0040-5011 (50%) (General Fund/Payroll) GL Account#: 001-120-0042-5011 (50%) (General Fund/Purchasing) 22. Chamberlain, Georgia RECLASSIFICATION: from Senior Finance Specialist, Range 3480, Step 21, $5912/mo., to Accountant III, Range 3480, Step 21, $5912/mo., Eff: 9/4/13. GL Account#: 001-120-0040-5011 (75%) Updated: 8/29/2013 by Kelh Bruhl I Packet Pg. 79 2644 (General Fund/Payroll) GL Account#: 001-120-0039-5011 (25%) (General Fund/Accounting) 23. Mutadzakupa, Dixon PROMOTION/FLEX: from Administrative Analyst I, Range 4450, Step 1, $4188/mo., to Administrative Analyst II, Range 4480, Step 6, $5107/mo., Eff: 9/4/13. GL Account#: 001-120-0043-5011 (91%) (General Fund/Budget) GL Account#: 119-120-0043-5011-2002 (9%) (HUD Fund/CDBG) 24. Gonzales, Lorena SALARY ADJUSTMENT: from Accountant III Provisional, Range PT, Step 18, $33.13/hr.,to Accountant III Provisional, Range PT, Step 21, $34.10/hr., Ef£ 9/4/13. GL Account#: 121-960-0999-5014-0098 (SBETA Fund) 25. Rodriguez,Yolanda PROVISIONAL APPOINTMENT: Principal Accountant GL Account#: 001-120-0039-5014 (General Fund/Accounting) Range PT, Step 12, $40.09/hr., Ef£ 9/4/13. POLICE 26. Catania, Rhett APPOINTMENT: Police Dispatcher I (Flex) GL Account#: 001-210-0084-5011 (General Fund/Dispatch) Range 1400, Step 1, $3264/mo., Ef£ 9/4/13. Salary. $39,168 Benefits: $14,581 Total: $53,749 PUBLIC WORKS 27. Lawson Jr., Richard PROMOTION/FLEX: from Construction Inspector I, Range 1430, Step 21, $4607/mo., to Construction Inspector II, Range 1460, Step 11, $4854/mo., Ef£ 9/4/13. GL Account#: 001-400-0089-5011 (General Fund/Capital Improvement Projects) Updated: 8/29/2013 by Kelli Bruhl Packet'Pg.80' 2644 INTEGRATED WASTE FUNDS: 28. Clark, Thomas PROMOTION/FLEX: from Maintenance Worker 1, Range 1350, Step 11, $2804/mo., to Maintenance Worker I1, Range 1380, Step 1, $2954/mo., Ef£ 9/4/13. GL Account#: 527-400-0099-5011 FEDERAL FUNDS: NO ACTIONS Supporting Documents: Buendia-Flores, Ida (PDF) Burton-Powell, Devan(PDF) Catania, Rhett (PDF) Cazarez, Enrique (PDF) Clark, Thomas(PDF) Ellis, Tineka (PDF) Feenstra, Amanda (PDF) Flores, Mario (PDF) Jackson, Brandy (PDF) Lawson, Richard (PDF) Lee, Henry (PDF) Melendez, Aaron (PDF) Moran, Anabel (PDF) Rivas, Tania (PDF) Sanchez, Christopher (PDF) Shearer, Rhys (PDF) Smith, Octavia(PDF) Tagarao, Jevee(PDF) Thompson, Turner (PDF) Velarde, Rosemarie (PDF) Parra, Michelle (PDF) South, Linda (PDF) Sanchez, Rina (PDF) Sanchez, Vanessa (PDF) Chamberlain, Georgia(PDF) Mutadzakupa, Dixon (PDF) Gonzales, Lorena (PDF) Rodriguez, Yolanda (PDF) Updated: 8/29/2013 by KOH Bruhl Packet Pg. 81 5.G.a CITY OF SAN BERNARDINO TO: Allen Parker City Manager FROM: Mickey Valdivia Director of Parks,Recreation and Community Services SUBJECT: Parks,Recreation and Community Services Justification for Personnel Action COUNCIL AGENDA: September 3,2013 #1306-7 j • Recreation Aide P/T: Tineka Ellis, Henry Lee,Mario Flores, Tania Rivas, Rhys a Shearer,Aaron Melendez,Rosemarie Velarde M #1306-8 M • Recreation Leader P/T: Amanda Feenstra, Enrique Cazarez,Devan Burton-Powell o #1306-9 • Senior Recreation Leader P/T: Brandy Jackson,Christopher Sanchez,Ida Buendia-Flores,Anabel Moran,Octavia Smith,Turner Thompson Position/Classification Title o • Recreation Aide P/T • Recreation Leader P/T CD • Senior Recreation Leader P/T m r _ Classification Number E U �a w • Recreation Aide P/T: 00222 a • Recreation Leader P/T: 00244 • Senior Recreation Leader P/T: 00294 Step#Requested • Recreation Aide P/T: Step 1: Tineka Ellis,Henry Lee,Mario Flores,Tania Rivas, Rhys Shearer,Aaron Melendez,Rosemarie Velarde • Recreation Leader P/T: Step 1: Enrique Cazarez,Devan Burton-Powell • Recreation Leader P/T: Step 3: Amanda Feenstra • Senior Recreation Leader P/T: Sten 1: Brandy Jackson,Christopher Sanchez, Ida Buendia-Flores,Anabel Moran, Octavia Smith,Turner Thompson Packet Pg. 82 5.G.a Budget Account Number (Timesheets are listed as 001-380-5014-00XX-20XX) • Tineka Ellis 001-380-0074-5014-2011 • Henry Lee 001-380-0074-5014-20XX • Amanda Feenstra 001-380-0071-5014-0000 • Mario Flores 134-380-0000-5014-0001 • Tania Rivas 134-380-0000-5014-0001 • Rhys Shearer 134-380-0000-5014-0001 • Aaron Melendez 123-513-0075-5014-0000 • Rosemarie Velarde 123-513-0075-5014-0000 • Enrique Cazarez 001-380-0074-5014-2010 • Devan Burton-Powell 001-380-0074-5014-2011 • Brandy Jackson 001-380-0074-5014-2012 N • Christopher Sanchez 001-380-0074-5014-2010 -' • Ida Buendia-Flores 001-380-0075-5014-2014(GENERAL FUND) a • Anabel Moran 001-380-0074-5014-2009 • Octavia Smith 001-380-0074-5014-2015 • Turner Thompson 001-380-0074-5014-2011 N Justification/Reason for Request N d All three positions (Recreation Aide - 00222, Recreation Leader - 00244, Senior Recreation Leader - 00294) are entry-level part-time positions responsible for routine daily program and activities leadership. The exodus of full-time staff toward early retirement as a result of the City's filing for bankruptcy has initiated the need for upper- CO level part-time employees to under-fill these vacated responsibilities, especially the expanded role of the%Recreation Coordinator. s The Recreation Aide is the lowest waged position in the department, responsible for w leading recreational activities with children, kitchen helpers for senior meal programs, a and routine ball field preparation, as some examples. The Recreation Leader and Senior Recreation Leader each have increasingly more responsibility for the planning and supervision of programs, events, and facility management (open/close and enforce rules of use to the public at community centers, supervise paid private rentals, etc.). Delaying the hiring process will result in the elimination of many community center and recreational outdoor activities (sports programs, classes, special events) provided by the Department as part of routine service delivery,with the resultant loss of user fee revenue. As a part of the Department's mission to improve the quality of life of its residents through physical activity, it is responsible service provision and a duty to hire enough qualified personnel to perform these much-needed community services. Packet Pg. 83 5.G.a INSTRUCTIONS Complete memo and submit to Human Resources for review and approval with: Personnel Action Form(PAF) Current organization chart showing where the position fits into the department Copy of conditional offer letter for new hires After review,HR will confirm with the Finance Department that the position is vacant, funded, and approved to fill, Once Finance provides verification, HR will submit all documents to the City Manager for approval. Once approved by the City Manager, Human Resources and Civil Service will process for MCC approval. _N J APPROVALS Date a M r M Ruffian Res+aurces ° Finance N City Manager U1 N i O 4 t0 C N O ca C d E t U R Q Packet Pg. 84 Qo � �jUaev zzcoA M r ti b � � !L b 3 O z -- W ........... > U v — v� to Ca u o J E" U > d IL M W Q M W ad " V) W N cc N r � Z L o O G m R c U d � Z m a E^ y o oo �0 � o Ua 'a ° a � w Q `n ° Q W Qx Uai U W a 0 CID CL U i ` d Packet Pg.85 5.G.b CITY OF SAN BERNARDINO TO: Allen Parker City Manager FROM: Mickey Valdivia Director of Parks,Recreation and Community Services SUBJECT: Parks,Recreation and Community Services Justification for Personnel Action COUNCIL AGENDA: September 3,2013 N #1306-7 • Recreation Aide P/T: Tineka Ellis, Henry Lee, Mario Flores, Tania Rivas,Rhys a Shearer, Aaron Melendez,Rosemarie Velarde #1306-8 0 • Recreation Leader P/T: Amanda Feenstra,Enrique Cazarez,Devan Burton- o Powell #1306-9 • Senior Recreation Leader P/T: Brandy Jackson,Christopher Sanchez,Ida y Buendia-Flores,Anabel Moran,Octavia Smith,Turner Thompson 0 Position/Classification Title 3 0 a • Recreation Aide P/T o • Recreation Leader P/T m • Senior Recreation Leader P/T a� E Classification Number _ w • Recreation Aide P/T: 00222 a • Recreation Leader P/T: 00244 • Senior Recreation Leader P/T: 00294 Step#Requested • Recreation Aide P/T: Step 1: Tineka Ellis,Henry Lee,Mario Flores,Tania Rivas, Rhys Shearer,Aaron Melendez,Rosemarie Velarde • Recreation Leader P/T: Step 1: Enrique Cazarez, Devan Burton-Powell • Recreation Leader P/T: Step 3:Amanda Feenstra • Senior Recreation Leader P/T: Step 1: Brandy Jackson,Christopher Sanchez,Ida Buendia-Flores,Anabel Moran,Octavia Smith, Turner Thompson Packet Pg. 86 5.G.b Budget Account Number (Timesheets are listed as 001-380-5014-OOXX-20XX) • Tineka Ellis 001-380-0074-5014-2011 • Henry Lee 001-380-0074-5014-20XX • Amanda Feenstra 001-380-0071-5014-0000 • Mario Flores 134-380-0000-5014-0001 • Tania Rivas 134-380-0000-5014-0001 • Rhys Shearer 134-380-0000-5014-0001 Aaron Melendez 123-513-0075-5014.0000 • Rosemarie Velarde 123-513-0075-5014-0000 • Enrique Cazarez 001-380-0074-5014-2010 • Devan Burton-Powell001-380-0074-5014-2011 (GENERAL FUND) N J • Brandy Jackson 001-380-0074-5014-2012 a • Christopher Sanchez 001-380-0074-5014-2010 a M Ida Buendia-Flores 001-380-0075-5014-2014 M • Anabel Moran 001-380-0074-5014-2009 0 • 4ctavia Smith 001-380-0074-5014-2015 • Turner Thompson 001-380-0074-5014-2011 N C tC 0 Justification/Reason for Request Z 3 All three positions (Recreation Aide - 00222, Recreation Leader - 00244, Senior a° Recreation Leader - 00294) are entry-level part-time positions responsible for routine o daily program and activities leadership. The exodus of full-time staff toward early retirement as a result of the City's filing for bankruptcy has initiated the need for upper- m level part-time employees to under-fill these vacated responsibilities, especially the expanded role of the%Recreation Coordinator. E The Recreation Aide is the lowest waged position in the department, responsible for a leading recreational activities with children, kitchen helpers for senior meal programs, and routine ball field preparation, as some examples. The Recreation Leader and Senior Recreation Leader each have increasingly more responsibility for the planning and supervision of programs, events, and facility management (open/close and enforce rules of use to the public at community centers, supervise paid private rentals, etc.). Delaying the hiring process will result in the elimination of many community center and recreational outdoor activities (sports programs, classes, special events) provided by the Department as part of routine service delivery, with the resultant loss of user fee revenue. As a part of the Department's mission to improve the quality of life of its residents through physical activity, it is responsible service provision and a duty to hire enough qualified personnel to perform these much-needed community services. Packet Pg. 87 5.G.b One of the candidates (Amanda Feenstra) is being hired in at Step 3 wage as a part-time Recreation Leader at the Center For Individual Development because she has extensive experience working with physically and mentally challenged individuals and would be a large asset to the employee team. This recruitment group should allow the Department to meet its mission for FY 2013-2014. N J Q a M Z M O M O d' O N C f4 d 0 G7 O a c 0 m c a� E U fC w. Q Packet Pg. 88 5.G.b INSTRUCTIONS Complete memo and submit to Human Resources for review and approval with: - Personnel Action Form(PAF) - Current organization chart showing where the position fits into the department - Copy of conditional offer letter for new hires After review,HR will confirm with the Finance Department that the position is vacant, funded, and approved to fil. Once Finance provides verification, HR will submit all documents to the City Manager for approval, Once approved by the City Manager, Human Resources and Civil Service will process for MCC approval. N J Q APPROVALS Date M M _ O O Human Resources v N Finance City Manager o 3 0 a c 0 0 m c d E Q Packet Pg. 89 dU VU � U zzxm M r Qy i U d Q m H I Z ^ LJ.I a o 4 N Q � U > � a W ch LLI O _ � N � °oo 0 o wva' N N � m O z p c D 0 � a o m z a .. U) O o a s Cn LV U W W N �_ Q. U' u v i � x �! x U �Q pa U u " c i U j( C:6a. C ] V�� ...........--- : Q Packet Pg.90 5.G.c City of San Bernardino San Bernardino Police Department Interoffice Memorandum To: Allen Parker, City Manager From: Robert Handy, Chief of Police Subject: Justification for Personnel Action Date: August 7, 2013 Copies: File Name of individual proposed for appointment N • Rhett Catania -' a o. Position/Classification Title r M O • Police Dispatcher I (Flex) Classification Number N • 30767 Step# Requested (if above step 1, explain why. *Higher acting pay is step 1 of R the higher level position or 5% if step 1 is less than a 5% increase.) If you are requesting an advance step for a new employee, please provide as much detail as possible, e.g., the candidate's salary in his/her current position, unique qualifications or education, etc. E • Step 1 $3,264 per month a Budget Account Number • Salary 001-210-0084-5011 • Health Insurance 001-210-0084-5027 • Medicare 001-210-0084-5029 • Unemployment 001-210-0084-5028 • PIERS 001-210-0084-5026 THE SBPD IS COMMITTED TO PROVIDING: PROGRESSIVE QUALITY POLICE SERVICE; A SAFE ENVIRONMENT TO IMPROVE THE QUALITY OF LIFE; A REDUCTION IN CRIME THROUGH PROBLEM RECOGNITION AND PROBLEM SOLVING Packet Pg. 91 5.G.c • Page 2 Justification/Reason for Request The Police Department currently holds seven (7) vacant police dispatcher positions, which affects how calls for service are received from the public. The appointment of Rhett Catania will reduce the number of vacancies. INSTRUCTIONS Complete memo and submit to Human Resources for review and approval with: - Personnel Action Form (PAF) - Current organization chart showing where the position fits Into the department - Copy of conditional offer letter for new hires Y After review, HR will confirm with the Finance Department that the position J is vacant, funded, and approved to fill. Once Finance provides verification, a HR will submit all documents to the City Manager for approval. Once M approved by the City Manager, Human Resources and Civil Service will M process for MCC approval o o: APPROVALS Date E Human ,/,� "��-- C)1��i-3 � U Resources Lam, a Y Finance City Manager Q Packet Pg. 92 M H h CL vy w Q C + Pvg S= Nww ' 'e O a EaaU Ewa. oJ a =�� E E v D 2 E N F` J—T � � a ID •� E r � c O N V •�� . m�vo N map- vioe oaErn�� wo_ E< d O pCV 0 C.) fncV =t m V vDdvu1�UV 13 0 0 To ++� U U U on U _ mN L �. u p4 1 o¢3up Q WwWw+n o UUVUV E- ��acA S]p UUWWWW tb ell, �QUUUU aa�SGU� Nay,N�y �N� l N��o pF Q a�rwau;aFlo FPacket Pg.93 CITY OF SAN BERNARDINO TO: Allen Parker City Manager FROM: Mickey Valdivia Director of Parks,Recreation and Community Services SUBJECT: Parks,Recreation and Community Services Justification for Personnel Action COUNCIL AGENDA: September 3,2013 #1306-7 y • Recreation Aide P/T:Tineka Ellis,Henry Lee,Mario Flores,Tania Rivas, Rhys Q Shearer,Aaron Melendez,Rosemarie Velarde M #1306-8 M • Recreation Leader P/T:Amanda Feenstra,Enrique Cazarez,Devan Burton- Powell #1306-9 • Senior Recreation Leader P/T: Brandy Jackson, Christopher Sanchez,Ida N Buendia-Flores,Anabel Moran,Octavia Smith, Turner Thompson 3 F w Position/Classification Title N L • Recreation Aide P/T v • Recreation Leader P/T • Senior Recreation Leader P/T t Classification Number w a • Recreation Aide P/T: 00222 • Recreation Leader P/T: 00244 • Senior Recreation Leader P/T: 00294 Step#Requested • Recreation Aide P/T: Step 1: Tineka.Ellis,Henry Lee,Mario Flores,Tania Rivas, Rhys Shearer,Aaron Melendez,Rosemarie Velarde • Recreation Leader P/T: Step 1: Enrique Cazarez,Devan Burton-Powell • Recreation Leader P/T: Step 3:-Amanda Feenstra • Senior Recreation Leader P/T: Step 1: Brandy Jackson, Christopher Sanchez,Ida Buendia-Flores,Anabei Moran, Octavia Smith,Turner Thompson Packet,Pg.94 5.G.d Budget Account Number (Timesheets are listed as 001-380-5014-OOXX-20XX) • Tineka Ellis 001-380-0074-5014-2011 • Henry Lee 001-380-0074-5014-20XX • Amanda Feenstra 001-380-0071-5014-0000 • Mario Flores 134-380-0000-5014-0001 • Tania Rivas 134-380-0000-5014-0001 • Rhys Shearer 134-380-0000-5014-0001 • Aaron Melendez 123-513-0075-5014-0000 • Rosemarie Velarde 123-513-0075-5014-0000 • Enrique Cazarez 001-380-0074-5014-2010 (GENERAL FUND) • Devan Burton-Powell 001-380-0074-5014-2011 • Brandy Jackson 001-380-0074-5014-2012 • Christopher Sanchez 001-380-0074-5014-2010 na. • Ida Buendia-Flores 001-380-0075-5014-2014 M • Anabel Moran 001-380-0074-5014-2009 0 • Octavia Smith 001-380-0074-5014-2015 0 • Turner Thompson 001-380-0074-5014-2011 NT v Er Justification/Reason for Request w All three positions (Recreation Aide - 00222, Recreation Leader - 00244, Senior (D Recreation Leader - 00294) are entry-level part-time positions responsible for routine N daily program and activities leadership. The exodus of full-time staff toward early retirement as a result of the City's filing for bankruptcy has initiated the need for upper- level part-time employees to under-fill these vacated responsibilities, especially the E expanded role of the%Recreation Coordinator. The Recreation Aide is the lowest waged position in the department, responsible for a leading recreational activities with children, kitchen helpers for senior meal programs, and routine ball field preparation, as some examples. The Recreation Leader and Senior Recreation Leader each have increasingly more responsibility for the planning and supervision of programs, events, and facility management (open/close and enforce rules of use to the public at community centers, supervise paid private rentals, etc.). Delaying the hiring process will result in the elimination of many community center and recreational outdoor activities (sports programs, classes, special events) provided by the Department as part of routine service delivery, with the resultant loss of user fee revenue. As a part of the Department's mission to improve the quality of life of its residents through physical activity, it is responsible service provision and a duty to hire enough qualified personnel to perform these much-needed community services. Packet Pg. 95 • 5.G.d One of the candidates (Amanda Feenstra) is being hired in at Step 3 wage as a part-time Recreation Leader at the Center For Individual Development because she has extensive experience working with physically and mentally challenged individuals and would be a large asset to the employee team. This recruitment group should allow the Department to meet its mission for FY 2013-2014. r N J a a M r M O O d' O N_ ® N 3 •L C W N d L N U m E U r Q Packet Pg. 96 . • 5.G.d . w INSTRUCTIONS Complete memo and submit to Human Resources for review and approval with: - Personnel Action Form(PAF) - Current organization chart showing where the position fits into the department - Copy of conditional offer letter for new hires After review,HR will confirm with the Finance Department that the position is vacant, funded, and approved to fill Once Finance provides verification, HR will submit all documents to the City Manager for approval: Once approved by the City Manager, Human Resources and Civil Service will process for MCC approval: r N a M _ M Human Resources 0 Finance City Manager L W N d L N IC U c a� E t U R Q Packet Pg. 97 dU � � Uv � � U zzoaQ � � v M T LL 3 � O > � `[ oa aF Qrn�� Ud dG4 H •d V1 Q G Z W y cN K .. > -a a a W N � � o w a� p'> o o o c Co W ` � 3 ie a• Z w �� C.7 .❑ � tvi td w �j � �C C Z 0 Z Va dV U G] r' •� r Q cr� v� rn U O� o � Q Q � W EL' V W C �eyo or- Cn IL 0. .......... ; O. C, z, U Oa • � d Packet Pg. 98 . 5.G.e CITY OF SAN BERNARDINO TO: Allen Parker City Manager FROM: Tony Frossard Director,Public Works Department SUBJECT: Justification for Personnel Action Name of Individual • Thomas Clark Z Position/Classification Title -' a a • Maintenance Worker II r M O Classification Number o v • 30487 `O Step#Requested E 0 r • 1 � Y L Budget Account Number • 527-400-5011-0000-0099—Integrated Waste Management Public Works E Justification/Reason for Request Q Mr. Clark is being flexed from Maintenance Worker I to Maintenance Worker II to fill the position left vacant when Daniel Silva moved to the Sewer Crew. Mr. Clark has a Class A driver's license and has demonstrated the job proficiency as outlined in the Promotional(Flex) Standards approved by the Civic Service Board 8/13/13. Packet Pg.99 5.G.e APPROVALS Date 4 Human Resources Finance City Manager r N_ J a a M T M O O tD N_ N R E O H Y cC U r c a� E s U f0 Y r a Packet Pg. 100 PROMOTIONAL(FLEX) STANDARDS FOR PROMOTION FROM MAINTENANCE WORKER I TO MAINTENANCE WORKER II (Approved by Civil Service Board 8113113) The opportunity for Flex promotion from Maintenance Worker I to Maintenance Worker II was identified in the 2007 Class/Compensation study. Maintenance Worker I is an entry-level position. Maintenance Worker II is the journeyman level and requires higher level skills,the ability to work more independently,and to handle more complex responsibilities based on greater knowledge of the City's equipment, standards, and procedures. With the adoption of the Classification and Compensation study,the Flex promotion opportunity as reviewed and approved is requested for the following Flex Promotional Standard. FLEX PROMOTION FROM MAINTENANCE WORKER I TO MAINTENANCE WORKER II MAY BE APPROVED IF ALL THE FOLLOWING CRITERIA ARE MET: r Successful completion of probationary period and all required probationary training with the a • City of San Bernardino as a Maintenance Worker I; and M T M • Satisfactory performance as a Maintenance Worker I for a period of at leastl8 months depending on an individual's prior experience and progression in performing the full range of Maintenance Worker duties; and • Recommendation for promotion by the Operations&Maintenance Manager and Director of Public Works; and 0 0 h • Possession of a current Class A or Class B Commercial driver's license from the State of Y 2 California Department of Motor Vehicles; and v w c • Demonstration of job proficiency in the higher journey-level,more complex duties required E of the level II classification through the successful completion of the performance exercise cc developed,administered,and evaluated by a department supervisor,manager, or other Q technical expert. The job proficiency demonstration will assess of the following skills,abilities,and knowledge: • Techniques and materials used in the maintenance and repair of streets,curbs,gutters, sidewalks,storm drains and related facilities. • Maintenance, adjustment and utilization of power and hand tools related to street maintenance/repair. • Laws and regulations pertaining to work site safety and traffic control;proper placement of cones,barricades and warning devices, and directing traffic flow at job sites. • Ability to operate various types and sizes of commercial vehicles and motorized _ equipment. 0�lv 11� C.Y-1 t-�Ua►, Packet Pg. 101 V U Y C) C = O N u 0 C:0 0 0 0 d 0 N d C) O C N CS = L L G O UO 0 MG -60-6m 0 43 Zx w` O�>. �¢UBa � m�mt �° hU W0. • 0-FMr-i � ? ca) C �¢ Etc 3y v7 Co w m� �Q c d N > ' 2 o ' m= oOm to p o = 0.3 a)p 2 Q ux O_ N O C) O C Co C) cc n0+ C O CI M O O p_ C) R E y p C C L _ W a+ C) 16 N y y 0O C Y ._ 7 -L a1> �_ X ='ti x m O Q W o r2 c9 a O) C fs 9 � Q Qp� � •c O CL aO O 0)) 08 N O W cc Z V> x Qua Y C C C71 N ¢ N = NN N WN d Gpp NO J 16-0p O � a00 ='-O IC OYN a a y = C O O C Q 0 0 0 O Ql C r Co x T O O d N v G lC �O A Iv•_ N C C >.N N d C)2 w �'II cv 0 M .N to Nc N'� d v o_Oa map'Q)a C W °ipiE -Z u1 c - Lo �'Ea 2 .2 n pCY TaNU d co C7 Cl O V •7 O V O_ C> >CC a) .. ► W c Y d E ivy't Y = > ivmx m � ~ m � C] � W� Qro0 v'i0 w W> m Co c,, Uy LL 7 2 N Y > [0� N Co = O) C cc L '1 ` 0 G7 L. 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W �� ~ a. rn �t9 o w N Q O p CD O Co tD MOO OAOOOO hpM - C o OMOMOMOOOMMMOa l9 CSMfO �{`70 MO O _N N N N O C d M O tri O N p O (O¢ N fp tt6��' O 0 O y O N f_NO O O N 0 C 0 N 0 CL N R c Q` C C O N E G N N N O N o oD p,t C N f9 - N@ cc 10 = N O p y Ooh .N � � OQOLcUmojUinOO �'` � m � -� >N��E o Em 0 N co j o 9 �v U N U ^ cvv � TW TCa_m = w _ N > v >U O N O o8�o om OU Qd U N jof o� m m p C9�C7 to U -) C O S C E d C a. y'' V C C Q t3 m Q A CD di M C C CD W � n ti e M C ^ C M C M C O C O � o °)o Zo ttf y° j 0 v O N C m = c c C cc � O d y to = V 1 0 �-' CL UY > E Co w'p `m W �' 4 > Gn T of 2 N u d N Cu C1 LL LL C Packet Pg. 102 S.G.f CITY OF SAN BERNARDINO TO: Allen Parker City Manager FROM: Mickey Valdivia Director of Parks,Recreation and Community Services SUBJECT: Parks,Recreation and Community Services Justification for Personnel Action COUNCIL AGENDA: September 3,2013 J Q #1306-7 M • Recreation Aide P/T:Tineka Ellis,Henry Lee,Mario Flores,Tania Rivas,Rhys M Shearer,Aaron Melendez,Rosemarie Velarde #1306-8 ° • Recreation Leader P/T:Amanda Feenstra,Enrique Cazarez,Devan Burton-Powell #1306-9 `O N • Senior Recreation Leader P/T:Brandy Jackson,Christopher Sanchez,Ida CU Buendia-Flores,Anabel Moran,Octavia Smith,Turner Thompson Y d C_ H N Position/Classification Title = W • Recreation Aide P/T • Recreation Leader P/T E • Senior Recreation Leader P/T r Q Classification Number • Recreation Aide P/T:00222 • Recreation Leader P/T:00244 • Senior Recreation Leader P/T:00294 Step#Requested • Recreation Aide P/T:Step l:Tineka Ellis,Henry Lee,Mario Flores,Tania Rivas,Rhys Shearer,Aaron Melendez,Rosemarie Velarde • Recreation Leader P/T: Step 1:Enrique Cazarez,Devan Burton-Powell • Recreation Leader P/T:Step 3:Amanda Feenstra • Senior Recreation Leader P/T:Step 1:Brandy Jackson,Christopher Sanchez,Ida Buendia-Flores,Anabel Moran,Octavia Smith,Turner Thompson Packet Pg. 103 5.G.f Budget, Account Number (Timesheets are listed as 001-380-5014-OOXX-20XX) • Tineka Ellis_ 001-380-0074-5014-2011 (GENERAL FUND) • Henry Lee 001-380-0074-5014-20XX • Amanda Feenstra 001-380-0071-5014-0000 • Mario Flores 134-380-0000-5014-0001 • Tania Rivas 134-380-0000-5014-0001 • Rhys Shearer 134-380-0000-5014-0001 • Aaron Melendez 123-513-0075-5014-0000 • Rosemarie Velarde 123-513-0075-5014-0000 • Enrique Cazarez 001-380-0074-5014-2010 • Devan Burton-Powell 001-380-0074-5014-2011 • Brandy Jackson 001-380-0074-5014-2012 • Christopher Sanchez 001-380-0074-5014-2010 • Ida Buendia-Flores 001-380-0075-5014-2014 A J • Anabel Moran 001-380-0074-5014-2009 a • Octavia Smith 001-380-0074-5014-2015 • Turner Thompson 001-380-0074-5014-2011 , 0 rn 0 Justification/Reason for Request N All three positions (Recreation Aide - 00222, Recreation Leader - 00244, Senior Recreation Leader - 00294) are entry-level part-time positions responsible for routine = daily program and activities leadership. The exodus of full-time staff toward early ~ retirement as a result of the City's filing for bankruptcy has initiated the need for upper- ' level part-time employees to under-fill these vacated responsibilities, especially the w expanded role of the 3/4 Recreation Coordinator. E The Recreation Aide is the lowest waged position in the department, responsible for leading recreational activities with children, kitchen helpers for senior meal programs, .2 and routine ball field preparation, as some examples. The Recreation Leader and Senior Recreation Leader each have increasingly more responsibility for the planning and supervision of programs, events, and facility management(open/close and enforce rules of use to the public at community centers, supervise paid private rentals, etc.). Delaying the hiring process will result in the elimination of many community center and recreational outdoor activities (sports programs, classes, special events)provided by the Department as part of routine service delivery,with the resultant loss of user fee revenue. As a part of the Department's mission to improve the quality of life of its residents through physical activity, it is responsible service provision and a duty to hire enough qualified personnel to perform these much-needed community services. Packet Pg. 104 5.G.f INSTRUCTIONS Complete memo and submit to Human Resources for review and approval with: - Personnel Action Form(PAF) - Current organization chart showing where the position fits into the department - Copy of conditional offer letter for new hires After review,HR will confirm with the Finance Department that the position is vacant, funded, and approved to fdL Once Finance provides verification,HR will submit all documents to the City Manager for approval. Once approved by the City Manager, Human Resources and Civil Service will process for MCC approval. APPROVALS Date N J Human Resources f n M r Finance i o rn City Manager v ca N c� CD c N N W C E t V c0 Q Packet Pg. 105 5 G: #2»»- 72\2 22 °) )/ -u bl n k 4i �« b �« )( Ro > \) 77 §� « @�§ z ° . . \ .. )\ )± t\\ | Q « § CL § � \ « LU /} / i «}\ IL wo � `k Q � g § w § )� U . § LU f /({ \ < \ � . . \P tke !j0\ . ` . . S.G.g CITY OF SAN BERNARDINO TO: Allen Parker City Manager FROM: Mickey Valdivia Director of Parks,Recreation and Community Services SUBJECT: Parks, Recreation and Community Services Justification for Personnel Action COUNCIL AGENDA: September 3,2013 #1306-7 J • Recreation Aide P/T: Tineka Ellis, Henry Lee,Mario Flores,Tania Rivas,Rhys a Shearer, Aaron Melendez,Rosemarie Velarde M #1306-8 M • Recreation Leader P/T: Amanda Feenstra, Enrique Cazarez,Devan Burton- Powell °• #1306-9 • Senior Recreation Leader P/T: Brandy Jackson, Christopher Sanchez, Ida Buendia-Flores,Anabel Moran,Octavia Smith, Turner Thompson M �o E a Position/Classification Title �s • Recreation Aide P/T UL • Recreation Leader P/T • Senior Recreation Leader P/T a E Classification Number c r a • Recreation Aide P/T: 00222 • Recreation Leader P/T: 00244 • Senior Recreation Leader P/T: 00294 Step#Requested • Recreation Aide P/T: Step 1: Tineka Ellis,Henry Lee,Mario Flores,Tania Rivas, Rhys Shearer,Aaron Melendez,Rosemarie Velarde • Recreation Leader P/T: Step 1: Enrique Cazarez, Devan Burton-Powell • Recreation Leader P/T: Step 3: Amanda Feenstra • Senior Recreation Leader P/T: Step 1:Brandy Jackson, Christopher Sanchez, Ida Buendia-Flores,Anabel Moran, Octavia Smith,Turner Thompson Packet Pg. 107 Budget Account Number (Timesheets are listed as 001-380-5014-OOXX-20XX) • Tineka Ellis 001-380-0074-5014-2011 • Henry Lee 001-380-0074-5014-20XX • Amanda Feenstra 001-380-0071-5014-0000 GENERAL FUND • Mario Flores 134-380-0000-5014-0001 • Tania Rivas 134-380-0000-5014-0001 • Rhys Shearer 134-380-0000-5014-0001 • Aaron Melendez 123-513-0075-5014-0000 • Rosemarie Velarde 123-513-0075-5014-0000 • Enrique Cazarez 001-380-0074-5014-2010 • Devan Burton-Powell 001-380-0074-5014-2011 r • Brandy Jackson 001-380-0074-5014-2012 • Christopher Sanchez 001-380-0074-5014-2010 a • Ida Buendia-Flores 001-380-0075-5014-2014 • Anabel Moran 001-380-0074-5014-2009 0 • Octavia Smith 001-380-0074-5014-2015 0 • Turner Thompson 001-380-0074-5014-2011 N R C Justification/Reason for Request E a All three positions (Recreation Aide - 00222, Recreation Leader - 00244, Senior Recreation Leader - 00294) are entry-level part-time positions responsible for routine daily program and activities leadership. The exodus of full-time staff toward early retirement as a result of the City's filing for bankruptcy has initiated the need for upper- level part-time employees to under-fill these vacated responsibilities, especially the expanded role of the%Recreation Coordinator. The Recreation Aide is the lowest waged position in the department, responsible for a leading recreational activities with children, kitchen helpers for senior meal programs, and routine ball field preparation, as some examples. The Recreation Leader and Senior Recreation Leader each have increasingly more responsibility for the planning and supervision of programs, events, and facility management (open/close and enforce rules of use to the public at community centers, supervise paid private rentals, etc.). Delaying the hiring process will result in the elimination of many community center and recreational outdoor activities (sports programs, classes, special events) provided by the Department as part of routine service delivery, with the resultant loss of user fee revenue. As a part of the Department's mission to improve the quality of life of its residents through physical activity, it is responsible service provision and a duty to hire enough qualified personnel to perform these much-needed community services. Packet Pg. 108 5.G.g One of the candidates (Amanda Feenstra) is being hired in at Step 3 wage as a part-time Recreation Leader at the Center For Individual Development because she has extensive experience working with physically and mentally challenged individuals and would be a large asset to the employee team. This recruitment group should allow the Department to meet its mission for FY 2013-2014. N J a a M r M O T O O N_ t4 C t6 E a L N C d N LL C d E .0 U R3 r+ r+ a Packet Pg. 109 5.G.g INSTRUCTIONS Complete memo and submit to Human Resources for review and approval with: - Personnel Action Form (PAF) - Current organization chart showing where the position fits into the department - Copy of conditional offer letter for new hires After review,HR will confirm with the Finance Department that the position is vacant, funded, and approved to fill. Once Finance provides verification, HR will submit all documents to the City Manager for approval: Once approved by the City Manager, Human Resources and Civil Service will process for MCC approval r J APPROVALS Date a M T M Human Resources Finance City Manager = E Q a� a� U- r a E U f4 Q Packet Pg. 110 (07 a U ° p O N � c� 4+ � '� Cz rz � V 04 UUa =' z A p( •. CV) T C_ •C y 'O LL ti N Ud dP4 N � b� � m Z W a o N .............._ a vj A 141 °p o 5 Q U , �, d a .. W i M Q M CD ^ ^ U) M .�. N W Z rn 4 N LL Z G1 Z c b f, axi O Y V O Wv � U° 0 V W CL V r................. Y AOMWk i `J I Yi . •vv � ly ly�C+y, v ¢6 Um Packet Pg. 111 5.G.h CITY OF SAN BERNARDINO TO: Allen Parker City Manager FROM: Mickey Valdivia Director of Parks,Recreation and Community Services SUBJECT: Parks,Recreation and Community Services Justification for Personnel Action COUNCIL AGENDA: September 3,2013 #1306-7 w • Recreation Aide P/T: Tineka Ellis,Henry Lee,Mario Flores,Tania Rivas, Rhys J Shearer, Aaron Melendez,Rosemarie Velarde a #1306-8 M • Recreation Leader P/T: Amanda Feenstra,Enrique Cazarez,Devan Burton-Powell M 0 #1306-9 a� • Senior Recreation Leader P/T: Brandy Jackson, Christopher Sanchez,Ida Buendia-Flores, Anabel Moran,Octavia Smith,Turner Thompson to 2 L Position/Classification Title N d • Recreation Aide P/T _o • Recreation Leader P/T LL u • Senior Recreation Leader P/T E s Classification Number o r a • Recreation Aide P/T: 00222 • Recreation Leader P/T: 00244 • Senior Recreation Leader P/T: 00294 Step#Requested • Recreation Aide P/T: Step 1_: Tineka Ellis,Henry Lee,Mario Flores,Tania Rivas,Rhys Shearer,Aaron Melendez, Rosemarie Velarde • Recreation Leader P/T: Step 1: Enrique Cazarez, Devan Burton-Powell • Recreation Leader P/T: Step 3:Amanda Feenstra • Senior Recreation Leader P/T: Step 1:Brandy Jackson,Christopher Sanchez,Ida Buendia-Flores,Anabel Moran, Octavia Smith,Turner Thompson Q Packet Pg. 112 5.G.h Budget Account Number (Timesheets are listed as 001-380-5014-OOXX-20XX) • Tineka Ellis 001-380-0074-5014-2011 • Henry Lee 001-380-0074-5014-20XX • Amanda Feenstra 001-380-0071-5014-0000 • Mario Flores 134-380-0000-5014-0001(ENTERPRISE FUND) • Tania Rivas 134-380-0000-5014-0001 • Rhys Shearer 134-380-0000-5014-0001 • Aaron Melendez 123-513-0075-5014-0000 • Rosemarie Velarde 123-513-0075-5014-0000 • Enrique Cazarez 001-380-0074-5014-2010 • Devan Burton-Powell 001-380-0074-5014-2011 • Brandy Jackson 001-380-0074-5014-2012 • Christopher Sanchez 001-380-0074-5014-2010 N • Ida Buendia-Flores 001-380-0075-5014-2014 • Anabel Moran 001-380-0074-5014-2009 a • Octavia Smith 001-380-0074-5014-2015 • Turner Thompson 001-380-0074-5014-2011 0 o� 0 v _ N Justification/Reason for Request o L All three positions (Recreation Aide - 00222, Recreation Leader - 00244, Senior Recreation Leader - 00294) are entry-level part-time positions responsible for routine L daily program and activities leadership. The exodus of full-time staff toward early �° retirement as a result of the City's filing for bankruptcy has initiated the need for upper- level part-time employees to under-fill these vacated responsibilities, especially the expanded role of the 3/4 Recreation Coordinator. The Recreation Aide is the lowest waged position in the department, responsible for a leading recreational activities with children, kitchen helpers for senior meal programs, and routine ball field preparation, as some examples. The Recreation Leader and Senior Recreation Leader each have increasingly more responsibility for the planning and supervision of programs, events, and facility management (open/close and enforce rules of use to the public at community centers, supervise paid private rentals, etc.). Delaying the hiring process will result in the elimination of many community center and recreational outdoor activities (sports programs, classes, special events) provided by the Department as part of routine service delivery,with the resultant loss of user fee revenue. As a part of the Department's mission to improve the quality of life of its residents through physical activity, it is responsible service provision and a duty to hire enough qualified personnel to perform these much-needed community services. Packet Pg. 113 , 5.G.h INSTRUCTIONS INSTRU Complete memo and submit to Human Resources for review and approval with: - Personnel Action Form (PAF) Current organization chart showing where the position fits into the department Copy of conditional offer letter for new hires After review,HR will confirm with the Finance Department that the position is vacant, funded, and approved to fill Once Finance provides verification, HR will submit all documents to the City Manager for approval. Once approved by the City Manager, Human Resources and Civil Service wild process for MCC approval. APPROVALS 'DatE a a �7 M Human Resources ° 0 Finance ° l City Mana er o L c� G N d _ L- 0 U. d E s U RS Q Packet Pg. 114 �La °e 2 itko m o U �,U v Cl) Co IN- 1 N UJ H d U. 3 '> rA N >�^ U ¢ 4v4 H � w a o � � 'a? UA V •o ................... a °o r •- rn v� to U `� J a. CL W Cl) .. m M V U o G y ^d vi C U U .� G •.. O C GO N N O *7 � A. U. V ¢ w © m Q s Z o � > abi a�i cd H C J. � � Cad W Q o; .4 O V W 4- d a. P, .a i y � a0u -y vi a � Una Packet Pg. 115 CITY OF SAN BERNARDINO TO: Allen Parker City Manager FROM: Mickey Valdivia Director of Parks,Recreation and Community Services SUBJECT: Parks,Recreation and Community Services Justification for Personnel Action COUNCIL AGENDA: September 3,2013 #1306-7 N • Recreation Aide P/T: Tineka Ellis,Henry Lee, Mario Flores, Tania Rivas,Rhys Q Shearer,Aaron Melendez, Rosemarie Velarde a M #1306-8 M • Recreation Leader P/T: Amanda Feenstra,Enrique Cazarez,Devan Burton-Powell #1306-9 • Senior Recreation Leader P/T: Brandv Jackson,Christopher Sanchez,Ida Buendia-Flores,Anabel Moran,Octavia Smith, Turner Thompson N c Position/Classification Title m` c 0 • Recreation Aide P/T • Recreation Leader P/T !; • Senior Recreation Leader P/T a� E Classification Number w • Recreation Aide P/T: 00222 a • Recreation Leader P/T: 00244 • Senior Recreation Leader PIT: 00294 Step#Requested • Recreation Aide P/T: Step 1: Tineka Ellis,Henry Lee,Mario Flores,Tania Rivas, Rhys Shearer,Aaron Melendez, Rosemarie Velarde • Recreation Leader P/T: Step 1: Enrique Cazarez, Devan Burton-Powell • Recreation Leader P/T: Step 3: Amanda Feenstra • Senior Recreation Leader P/T: Step 1: Brandy Jackson, Christopher Sanchez, Ida Buendia-Flores,Anabel Moran,Octavia Smith, Turner Thompson Q Packet Pg. 116 . 5.G.i , Budget Account Number (Timesheets are listed as 001-380-5014-OOXX-20XX) • Tineka Ellis 001-380-0074-5014-2011 • Henry Lee 001-380-0074-5014-20XX • Amanda Feenstra 001-380-0071-5014-0000 • Mario Flores 134-380-0000-5014-0001 • Tania Rivas 134-380-0000-5014-0001 • Rhys Shearer 134-380-0000-5014-0001 • Aaron Melendez 123-513-0075-5014-0000 • Rosemarie Velarde 123-513-0075-5014-0000 • Enrique Cazarez 001-380-0074-5014-2010 • Devan Burton-Powell 001-380-0074-5014-2011 • Brandt/Jackson 001-380-0074-5014-2012 (GENERAL FUND) w • Christopher Sanchez 001-380-0074-5014-2010 • Ida Buendia-Flores 001-380-0075-5014-2014 a • Anabel Moran 001-380-0074-5014-2009 • Octavia Smith 001-380-0074-5014-2015 0 • Turner Thompson 001-380-0074-5014-2011 0 N Justification/Reason for Request L All three positions (Recreation Aide - 00222, Recreation Leader - 00244, Senior 0° Recreation Leader - 00294) are entry-level part-time positions responsible for routine y daily program and activities leadership. The exodus of full-time staff toward early cc retirement as a result of the City's filing for bankruptcy has initiated the need for upper- level part-time employees to under-fill these vacated responsibilities, especially the expanded role of the%Recreation Coordinator. E U The Recreation Aide is the lowest waged position in the department, responsible for a leading recreational activities with children, kitchen helpers for senior meal programs, and routine ball field preparation, as some examples. The Recreation Leader and Senior Recreation Leader each have increasingly more responsibility for the planning and supervision of programs, events, and facility management (open/close and enforce rules of use to the public at community centers, supervise paid private rentals, etc.). Delaying the hiring process will result in the elimination of many community center and recreational outdoor activities (sports programs, classes, special events) provided by the Department as part of routine service delivery, with the resultant loss of user fee revenue. As a part of the Department's mission to improve the quality of life of its residents through physical activity, it is responsible service provision and a duty to hire enough qualified personnel to perform these much-needed community services. Packet Pg. 117 5.G.i INSTRUCTIONS Complete memo and submit to Human Resources for review and approval with: - Personnel Action Form(PAF) Current organization chart showing where the position fits into the department - Copy of conditional offer letter for new hires After review,HR will confirm with the Finance Department that the position is vacant, funded, and approved to fill. Once Finance provides verification, HR will submit all documents to the City Manager for approval. Once approved by the City Manager, Human Resources and Civil Service will process for MCC approval. J M r M O Human Resources 4 c Finance City Manager c CU CO O Y C E V Y Y Q Packet Pg. 118 E _ O zPza1A �U M TR T yy 'C7 b LL o U) ti u U Q d' CG H Q 9� Q M W o o +d °.................... > U O V O N CL CV, 0 N M O C y v LLI (� o o GS q o U O w a W C � L G ,G 7 U cd - Y V ¢ � p - c z m a Ch zo o � � W V W c G. "' �j i ' I U ¢ 2 O Q Packet Pg. 119 CITY OF SAN BERNARDINO TO: Allen Parker City Manager FROM: Tony Frossard 1` Director of PublA orks SUBJECT: Justification for Personnel Action Name of individual proposed for appointment,promotion, *higher acting, etc. • Richard Lawson w f11 Position/Classification Title a a M • Construction Inspector I1 M 0 as Classification Number ° �o • N - Step# Requested • 11 c Budizet Account Number 3 • 001-400-5011-0000-0089 a� E Justification/Reason for Request r w • Numerous bridge, rail,and transit projects as well as increasing in permit activity a has created an urgent need for additional construction inspection. Mr. Lawson meets the flex promotional criteria for Construction Inspector II as established by the Civil Service Board on 5-24-11. INSTRUCTIONS Complete memo and submit to Human Resources for review and approval with: - Personnel Action Form (PAF) - Current organization chart showing where the position fits into the department - Copy of conditional offer letter for new hires Packed gi 12Q,* i After review,HR will confirm with the Finance Department that the position is vacant, funded, and approved to fill. Once Finance provides verification, HR will submit all documents to the City Manager for approval. Once approved by the City Manager, Human Resources and Civil Service will process for MCC approval. L J APPROVALS Date a M r O Human Resources o Finance cc N N City Manager c 0 3 M w c m E 0 Q Packet Pg.121 5.G.j ' (FLEX) STANDARDS FOR PROMOTION FROM CONSTRUCTION INSPECTOR I TO CONSTRUCTION INSPECTOR II (As adopted by the Civil Service Board on 5124111) The opportunity for Flex promotion from Construction Inspector I to Construction Inspector II was identified in the 2007 Class/Comp Study. Construction Inspector I's typically have at least two years of experience in construction inspection or six years of trades experience working on large public works construction projects. A Construction Inspector I is expected to meet the requirements for, and be capable of performing as, a Construction Inspector II within a two- year period. J Q Promotional criteria has been developed to ensure employee readiness for successful perfor- M mance at the higher level and to provide a consistent method for evaluating readiness. The M criteria has been reviewed by Civil Service and is recommended for approval. o 0 FLEX PROMOTION FROM CONSTRUCTION INSPECTOR I TO CONSTRUCTION INSPECTOR II MAY BE APPROVED IF THE FOLLOWING CRITERIA IS MET: `V E R L V ➢ Successful completion of probationary period and all required probationary training with the City of San Bernardino as Construction Inspector I. o 3 ➢ Recommendation for advancement by the Construction/Survey Manager. J r d ➢ Demonstration of a sufficient level of knowledge and experience and performance of s "Meets Standards" or higher in the following inspection evaluations: d - Concrete curb and gutter installation - Concrete sidewalk installation - Concrete drive approach installation, residential and commercial - Public sewer installation - Public storm drain installation - Street light installation - Traffic signal installation - Traffic control and workzone safety ➢ Successful completion of a minimum ten (10) hour Occupational Health and Safety Administration (OSHA) course. Packet Pg. 122 \/ e} \�)\) > / }o CL LL ) CL >, @ �k 2 % 0. \ m �m 40 - § >) / . k/\t 0 0 5� ( k . \\{ _ LO . j u 0 \ § n § _�I U > ¥ 2 § } #\ a) 4) m22 \ \� 7 | § J 2 2 C: \ 2/ / / | N { o IV kk§ -m � 2 ■ ? 30 U0 � ! � 2« ] )� | u � LL » , E _ c 2 � � IL ` \ : 2 K } _ k ® k ) § � .$ �J§ ��~ k� r ! k t ` ��ƒ _ � r. )] ))) { | m =3 LU>tr)CN W Lo < U) V) j . !) ) }\� 00 \{) . )/) ) I C3 _ ;/ £/ m 3 LIJ / Pa k!P$ 123 5.G.k CITY OF SAN BERNARDINO TO: Allen Parker City Manager FROM: Mickey Valdivia Director of Parks,Recreation and Community Services SUBJECT: Parks,Recreation and Community Services Justification for Personnel Action COUNCIL AGENDA: September 3,2013 #1306-7 • Recreation Aide P/T: Tineka Ellis,Henry_Lee,Mario Flores, Tania Rivas,Rhys Shearer, Aaron Melendez, Rosemarie Velarde -' #1306-8 a • Recreation Leader P/T: Amanda Feenstra,Enrique Cazarez, Devan Burton-Powell #1306-9 0 • Senior Recreation Leader P/T: Brandy Jackson, Christopher Sanchez, Ida o Buendia-Flores,Anabel Moran, Octavia Smith, Turner Thompson Position/Classification Title • Recreation Aide P/T a • Recreation Leader P/T r • Senior Recreation Leader P/T Classification Number Q • Recreation Aide P/T: 00222 • Recreation Leader P/T: 00244 • Senior Recreation Leader P/T: 00294 Step#Reguested • Recreation Aide P/T: Step 1: Tineka Ellis, Henry Lee,Mario Flores,Tania Rivas,Rhys Shearer,Aaron Melendez, Rosemarie Velarde • Recreation Leader P/T: Step 1:Enrique Cazarez,Devan Burton-Powell • Recreation Leader P/T: Step 3: Amanda Feenstra • Senior Recreation Leader P/T: Step 1: Brandy Jackson, Christopher Sanchez, Ida Buendia-Flores,Anabel Moran,Octavia Smith, Turner Thompson [Packet Pg. 124 INSTRUCTIONS Complete memo and submit to Human Resources for review and approval with: - Personnel Action Form(PAF) - Current organization chart showing where the position fits into the department - Copy of conditional offer letter for new hires After review,HR will confirm with the Finance Department that the position is vacant, funded, and approved to fill. Once Finance provides verification, HR will submit all documents to the City Manager for approval. Once approved by the City Manager, Human Resources and Civil Service will process for MCC approval. APPROVALS Date Q a T Human Resources M 0 0 0 Finance City Manager N L d Q� d J a+ C d E L V c6 Q Packet Pg. 125 =.n °E ° w dUa+ ti Ut� a� � ZzFW" v M T CO h U- a 0 a ° w n o m .. 2 a c U p CL J M rW _V U U •� � O ••� O N Z C O y � pq v w J V d Q A" c O E Z a o p 0a a Una, a� o LU U o at V W �e U zi U $w Packet Pg. 126 5.G.1 CITY OF SAN BERNARDINO TO: Allen Parker City Manager FROM: Mickey Valdivia Director of Parks,Recreation and Community Services SUBJECT: Parks,Recreation and Community Services Justification for Personnel Action COUNCIL AGENDA: September 3,2013 #1306-7 N • Recreation Aide P/T: Tineka Ellis,Henry Lee, Mario Flores,Tania Rivas, Rhys Q Shearer,Aaron Melendez,Rosemarie Velarde a M #1306-8 M • Recreation Leader P/T: Amanda Feenstra,Enrique Cazarez, Devan Burton-Powell a� #1306-9 • Senior Recreation Leader P/T: Brandy Jackson, Christopher Sanchez,Ida OWN Buendia-Flores,Anabel Moran,Octavia Smith,Turner Thompson N P 0 Position/Classification Title a N d TS • Recreation Aide P/T • Recreation Leader P/T g • Senior Recreation Leader P/T E Classification Number Y Y Q • Recreation Aide P/T: 00222 • Recreation Leader P/T: 00244 • Senior Recreation Leader P/T: 00294 Step#Requested • Recreation Aide P/T: Step 1: Tineka Ellis,Henry Lee,Mario Flores, Tania Rivas,Rhys Shearer,Aaron Melendez,Rosemarie Velarde • Recreation Leader P/T: Step 1: Enrique Cazarez,Devan Burton-Powell • Recreation Leader P/T: Step 3: Amanda Feenstra • Senior Recreation Leader P/T: Step 1: Brandy Jackson,Christopher Sanchez,Ida Buendia-Flores,Anabel Moran, Octavia Smith,Turner Thompson Packet Pg. 127 I 5.G.1 Budget Account Number (Timesheets are listed as 001-380-5014-OOXX-20XX) • Tineka Ellis 001-380-0074-5014-2011 • Henry Lee 001-380-0074-5014-20XX • Amanda Feenstra 001-380-0071-5014-0000 • Mario Flores 134-380-0000-5014-0001 • Tania Rivas 134-380-0000-5014-0001 • Rhys Shearer 134-380-0000-5014-0001 • Aaron Melendez 123-513-0075-5014-0000 (GRANT FUND) • Rosemarie Velarde 123-513-0075-5014-0000 • Enrique Cazarez 001-380-0074-5014-2010 • Devan Burton-Powell 001-380-0074-5014-2011 • Brandy Jackson 001-380-0074-5014-2012 N • Christopher Sanchez 001-380-0074-5014-2010 • Ida Buendia-Flores 001-380-0075-5014-2014 a a • Anabel Moran 001-380-0074-5014-2009 • Octavia Smith 001-380-0074-5014-2015 0 • Turner Thompson 001-380-0074-5014-2011 0 Justification/Reason for Request 0 . a All three positions (Recreation Aide - 00222, Recreation Leader - 00244, Senior Recreation Leader - 00294) are entry-level part-time positions responsible for routine = daily program and activities leadership. The exodus of full-time staff toward early retirement as a result of the City's filing for bankruptcy has initiated the need for upper- level part-time employees to under-fill these vacated responsibilities, especially the expanded role of the%Recreation Coordinator. E U The Recreation Aide is the lowest waged position in the department, responsible for a leading recreational activities with children, kitchen helpers for senior meal programs, and routine ball field preparation, as some examples. The Recreation Leader and Senior Recreation Leader each have increasingly more responsibility for the planning and supervision of programs, events, and facility management (open/close and enforce rules of use to the public at community centers, supervise paid private rentals, etc.). Delaying the hiring process will result in the elimination of many community center and recreational outdoor activities (sports programs, classes, special events) provided by the Department as part of routine service delivery, with the resultant loss of user fee revenue. As a part of the Department's mission to improve the quality of life of its residents through physical activity, it is responsible service provision and a duty to hire enough qualified personnel to perform these much-needed community services. Packet Pg. 128 5.G.1 VVSTRUC7`rONS Complete memo and submit to Human Resources far review and approval with: - PersonnelAction Form(PAF) - Current organization chart showing where the position fits into the department - Copy of conditional offer letter for new hires After review,HR will confirm with the Finance Department that the position is vacant, funded, and approved to fill Once Finance provides verification, HR will submit all documents to the City Manager for approval Once approved by the City Manager, Human Resources and Civil Service will process for MCC approval N r�'1"IZa�A�.S 3'�te J Q a M M Human Resources ° rn 0 Finance v City Mana er c 0 L a N d C d d C N U R Y Y a Packet Pg. 129 O k M ❑❑ i 3 > H LL Q bNo Z p" c W U ------------------ .a Ca U w O wow o OR r r•w d V � r+ y 0 Q ga bp n 0 En .b V U � � a w w a -- me CL ................... 0 ba P4 � � Uodt p U ........_. s% Packet Pg. 130 CITY OF SAN BERNARDINO TO: Allen Parker City Manager FROM: Mickey Valdivia Director of Parks,Recreation and Community Services SUBJECT: Parks,Recreation and Community Services Justification for Personnel Action COUNCIL AGENDA: September 3, 2013 #1306-7 • Recreation Aide P/T: Tineka Ellis,Henry Lee,Mario Flores, Tania Rivas, Rhys Shearer,Aaron Meiendez, Rosemarie Velarde a #1306-8 M • Recreation Leader P/T: Amanda Feenstra,Enrique Cazarez,Devan Burton-Powell M #1306-9 0 • Senior Recreation Leader P/T: Brandy Jackson, Christopher Sanchez, Ida Buendia-Flores,Anabel Moran,Octavia Smith,Turner Thompson a� Position/Classification Title Q • Recreation Aide P/T • Recreation Leader P/T ° • Senior Recreation Leader P/T a� E Classification Number r • Recreation Aide P/T: 00222 Q • Recreation Leader P/T: 00244 • Senior Recreation Leader P/T: 00294 Step #Requested • Recreation Aide P/T: Step 1: Tineka Ellis,Henry Lee, Mario Flores, Tania.Rivas, Rhys Shearer,Aaron Melendez,Rosemarie Velarde • Recreation Leader P/T: Step 1: Enrique Cazarez,Devan Burton-Powell • Recreation Leader P/T: Step 3: Amanda Feenstra • Senior Recreation Leader P/T: Step 1: Brandy Jackson,Christopher Sanchez, Ida Buendia-Flores,Anabel Moran,Octavia Smith,Turner Thompson Packet Pg. 131 • 5.G.m Budget Account Number (Timesheets are listed as 001-380-5014-OOXX-20XX) • Tineka Ellis 001-380-0074-5014-2011 • Henry Lee 001-380-0074-5014-20XX • Amanda Feenstra 001-380-0071-5014-0000 • Mario Flores 134-380-0000-5014-0001 • Tarua Rivas 134-380-0000-5014-0001 • Rhys Shearer 134-380-0000-5014-0001 • Aaron Melendez 123-513-0075-5014-0000 • Rosemarie Velarde 123-513-0075-5014-0000 • Enrique Cazarez 001-380-0074-5014-2010 • Devan Burton-Powell 001-380-0074-5014-2011 • Brandy Jackson 001-380-0074-5014-2012 • Christopher Sanchez 001-380-0074-5014-2010 N • Ida Buendia-Flores 001-380-0075-5014-2014 • Anabel Moran 001-380-0074-5014-2009(GENERAL FUND) • Octavia Smith 001-380-0074-5014-2015 r • Turner Thompson 001-380-0074-5014-2011 0 rn 0 v co Justification/Reason for Request Z All three positions (Recreation Aide - 00222, Recreation Leader - 00244, Senior Q Recreation Leader - 00294) are entry-level part-time positions responsible for routine = daily program and activities leadership. The exodus of full-time staff toward early o retirement as a result of the City's filing for bankruptcy has initiated the need for upper- level part-time employees to under-fill these vacated responsibilities, especially the expanded role of the%Recreation Coordinator. E The Recreation Aide is the lowest waged position in the department, responsible for Q leading recreational activities with children, kitchen helpers for senior meal programs, and routine ball field preparation, as some examples. The Recreation Leader and Senior Recreation Leader each have increasingly more responsibility for the planning and supervision of programs, events, and facility management (open/close and enforce rules of use to the public at community centers, supervise paid private rentals, etc.). Delaying the hiring process will result in the elimination of many community center and recreational outdoor activities (sports programs, classes, special events) provided by the Department as part of routine service delivery, with the resultant loss of user fee revenue. As a part of the Department's mission to improve the quality of life of its residents through physical activity, it is responsible service provision and a duty to hire enough qualified personnel to perform these much-needed community services. Packet Pg. 132 5.G.m I INSTRUCTIONS Complete memo and submit to Human Resources for review and approval with: - Personnel Action Form(PAF) - Current organization chart showing where the position fits into the department - Copy of conditional offer letter for new hires After review,HR will confirm with the Finance Department that the position is vacant, funded, and approved to fill. Once Finance provides verification, HR will submit all documents to the City Manager for approval Once approved by the City Manager, Human Resources and Civil Service will process for MCC approval. N M M 0 Finance CiV Manager _ Q 0 r m E a Packet Pg. 133 75,G7 �•y C4 2 r. � UtiA o` d arc '1 . o o � M r Co O LU 4-0 Q v, a�� Ud Q' GCl F C4 p O ++ ............... > to LLI r M r U) o LLI O O y O v� wi a � W to N .� Z C C O Q V � Y � �•' b Oq � A '� � C P4 W "a O � O O Z d Q E Z W Q v V W IL Cn ~py 0.A. �. i i ................. Packet Pg. 134 CITY OF SAN BERNARDINO TO: Allen Parker City Manager FROM: Mickey Valdivia Director of Parks,Recreation and Community Services SUBJECT: Parks, Recreation and Community Services Justification for Personnel Action COUNCIL AGENDA: September 3,2013 #1306-7 • Recreation Aide P/T: Tineka Ellis,Henry Lee,Mario Flores,Tania Rivas,Rhys y Shearer,Aaron Melendez,Rosemarie Velarde J #1306-8 a • Recreation Leader P/T: Amanda Feenstra,Enrique Cazarez, Devan Burton-Powell #1306-9 R • Senior Recreation Leader P/T: Brandy Jackson, Christopher Sanchez,Ida Buendia-Flores,Anabel Moran, Octavia Smith,Turner Thompson 20 Position/Classification Title N • Recreation Aide P/T • Recreation Leader P/T • Senior Recreation Leader P/T E Classification Number r Q • Recreation Aide P/T: 00222 • Recreation Leader P/T: 00244 • Senior Recreation Leader P/T: 00294 Step#Requested • Recreation Aide P/T: Step 1: Tineka Ellis, Henry Lee, Mario Flores,Tania Rivas,Rhys Shearer,Aaron Melendez, Rosemarie Velarde • Recreation Leader P/T: Step 1: Enrique Cazarez, Devan Burton-Powell • Recreation Leader P/T: Step 3:Amanda Feenstra • Senior Recreation Leader P/T: Step 1:Brandy Jackson,Christopher Sanchez, Ida Buendia-Flores,Anabel Moran,Octavia Smith,Turner Thompson Packet Pg. 135 . 5.G.n Budget Account Number (Timesheets are listed as 00 1-3 80-5 014-OOXX-20XX) • Tineka Ellis 001-380-0074-5014-2011 • Henry Lee 001-380-0074-5014-20XX • Amanda Feenstra 001-380-0071-5014-0000 • Mario Flores 134-380-0000-5014-0001 • Tania Rivas 134-380-0000-5014-0001(ENTERPRISE FUND) • Rhys Shearer 134-380-0000-5014-0001 • Aaron Melendez 123-513-0075-5014-0000 • Rosemarie Velarde 123-513-0075-5014-0000 • Enrique Cazarez 001-380-0074-5014-2010 • Devan Burton-Powell 001-380-0074-5014-2011 • Brandy Jackson 001-380-0074-5014-2012 • Christopher Sanchez 001-380-0074-5014-2010 r • Ida Buendia-Flores 001-380-0075-5014-2014 J • Anabel Moran 001-380-0074-5014-2009 a a • Octavia Smith 001-380-0074-5014-2015 M T • Turner Thompson 001-380-0074-5014-2011 0 to0 v Justification/Reason for Request N M 'c All three positions (Recreation Aide - 00222, Recreation Leader - 00244, Senior F Recreation Leader - 00294) are entry-level part-time positions responsible for routine daily program and activities leadership. The exodus of full-time staff toward early retirement as a result of the City's filing for bankruptcy has initiated the need for upper- level part-time employees to under-fill these vacated responsibilities, especially the expanded role of the 3/4 Recreation Coordinator. The Recreation Aide is the lowest waged position in the department, responsible for a leading recreational activities with children, kitchen helpers for senior meal programs, and routine ball field preparation, as some examples. The Recreation Leader and Senior Recreation Leader each have increasingly more responsibility for the planning and supervision of programs, events, and facility management (open/close and enforce rules of use to the public at community centers, supervise paid private rentals, etc.). Delaying the hiring process will result in the elimination of many community center and recreational outdoor activities (sports programs, classes, special events) provided by the Department as part of routine service delivery, with the resultant loss of user fee revenue. As a part of the Department's mission to improve the quality of life of its residents through physical activity, it is responsible service provision and a duty to hire enough qualified personnel to perform these much-needed community services. Packet Pg. 136 5.G.n INSTRUCTIONS Complete memo and submit to Human Resources for review and approval with: - Personnel Action Form(PAF) - Current organization chart showing where the position fits into the department - Copy of conditional offer letter far new hires After review,HR will confirm with the Finance Department that the position is vacant, funded, and approved to fill. Once Finance provides verification, HR will submit an documents to the City Manager for approval. Once approved by the City Manager, Human Resources and Civil Service will process for MCC approval r APPROVALS Date a a Human Resources O O Finance v v City Manager N f6 C E V cC Q Packet Pg. 137 S S p ti UUav LL M r h i S U5 z ., W a V1 A V] O o ++ Q I U > rn IL uj IL CA � l!1 44 N Ar O W F y N Z t ' m N Q E � z Eao Q0 0 7 c o Q W V W I ,x U �Q Q U al �a O � Vaa .................. GO d Packet Pjj.13$ CITY OF SAN BERNARDINO TO: Allen Parker City Manager FROM: Mickey Valdivia Director of Parks,Recreation and Community Services SUBJECT: Parks,Recreation and Community Services Justification for Personnel Action COUNCIL AGENDA: September 3,2013 N #1306-7 • Recreation Aide P/T: Tineka Ellis, Henry Lee,Mario Flores, Tania Rivas,Rhys a Shearer,Aaron Melendez, Rosemarie Velarde #1306-8 0 • Recreation Leader P/T: Amanda Feenstra,Enrique Cazarez,Devan Burton-Powell o #1306-9 • Senior Recreation Leader P/T:Brandy Jackson, Christopher Sanchez,Ida N Buendia-Flores,Anabel Moran,Octavia Smith,Turner Thompson L Ln s a 0 Position/Classification Title U • Recreation Aide PIT c • Recreation Leader P/T • Senior Recreation Leader P/T in r _ Classification.Number • Recreation Aide P/T: 00222 a • Recreation Leader P/T: 00244 • Senior Recreation Leader P/T: 00294 Step #Requested • Recreation Aide P/T: Step 1: Tineka Ellis,Henry Lee,Mario Flores, Tania Rivas, Rhys Shearer,Aaron Melendez,Rosemarie Velarde • Recreation Leader P/T: Step 1: Enrique Cazarez, Devan Burton-Powell • Recreation Leader P/T: Step 3: Amanda Feenstra • Senior Recreation Leader P/T: Step I: Brandy Jackson, Christopher Sanchez, Ida Buendia-Flores,Anabel Moran,Octavia Smith,Turner Thompson a Packet Pg. 139 5.G.o Budget Account Number (Timesheets are listed as 00 1-3 80-5 014-OOXX-20XX) • Tineka Ellis 001-380-0074-5014-2011 • Henry Lee 001-380-0074-5014-20XX • Amanda Feenstra 001-380-0071-5014-0000 • Mario Flores 134-380-0000-5014-0001 • Tania Rivas 134-380-0000-5014-0001 • Rhys Shearer 134-380-0000-5014-0001 • Aaron Melendez 123-513-0075-5014-0000 • Rosemarie Velarde 123-513-0075-5014-0000 • Enrique Cazarez 001-380-0074-5014-2010 • Devan Burton-Powell 001-380-0074-5014-2011 • Brandy Jackson 001-380-0074-5014-2012 N • Christopher Sanchez001-380-0074-5014-2010 (GENERAL FUND) a • Ida Buendia-Flores 001-380-0075-5014-2014 a M • Anabel Moran 001-380-0074-5014-2009 M • Octavia Smith 001-380-0074-5014-2015 • Turner Thompson 001-380-0074-5014-2011 v N L Justification/Reason for Request o N All three positions (Recreation Aide - 00222, Recreation Leader - 00244, Senior Recreation Leader - 00294) are entry-level part-time positions responsible for routine daily program and activities leadership. The exodus of full-time staff toward early retirement as a result of the City's filing for bankruptcy has initiated the need for upper- level part-time employees to under-fill these vacated responsibilities, especially the expanded role of the%Recreation Coordinator. E The Recreation Aide is the lowest waged position in the department, responsible for leading recreational activities with children, kitchen helpers for senior meal programs, Q and routine ball field preparation, as some examples. The Recreation Leader and Senior Recreation Leader each have increasingly more responsibility for the planning and supervision of programs, events, and facility management (open/close and enforce rules of use to the public at community centers, supervise paid private rentals, etc.). Delaying the hiring process will result in the elimination of many community center and recreational outdoor activities (sports programs, classes, special events) provided by the Department as part of routine service delivery,with the resultant loss of user fee revenue. As a part of the Department's mission to improve the quality of life of its residents through physical activity, it is responsible service provision and a duty to hire enough qualified personnel to perform these much-needed community services. Packet Pg. 140 INSTRUCTIONS Complete memo and submit to Human Resources for review and approval with: - Personnel Action Form(PAF) - Current organization chart showing where the position fits into the department - Copy of conditional offer letterfor new hires After review,HR will confirm with the Finance Department that the position is vacant, funded, and approved to fill, Once Finance provides verification, HR will submit all documents to the City Manager for approval, Once approved by the City Manager, Human Resources and Civil Service will process for MCC approval, J Q APPROVALS � M M O Human Resources v Finance L d City Manager s CL 0 �L w U N V C l4 C E t V �E Q Packet Pg. 141 Ei ojP� F UUp� _° U zzpg0 M C LL y cd y O 3 5 N Q Nod Ud dgQ H Z w m ; N W o w o a. 72 J f+ G U �nV � � Q a � M o O N 01 W o a 3 0 W L Z c D � Z Q a=i 0 ion .°b w k U3 � � ry, U �� U U -W W Qa v U0 �2! U W C s i y V .................. vy d Packet Pg. 142 5.G.p CITY OF SAN BERNARDINO TO: Allen Parker City Manager FROM: Mickey Valdivia Director of Parks,Recreation and Community Services SUBJECT: Parks,Recreation and Community Services Justification for Personnel Action COUNCIL AGENDA: September 3,2013 #1306-7 • Recreation Aide P/T: Tineka Ellis,Henry Lee, Mario Flores,Tania Rivas,Rhvs Shearer, Aaron Melendez, Rosemarie Velarde a #1306-8 M • Recreation Leader P/T: Amanda Feenstra,Enrique Cazarez,Devan Burton-Powell o #1306-9 a) CD • Senior Recreation Leader P/T: Brandy Jackson,Christopher Sanchez,Ida Buendia-Flores,Anabel Moran, Octavia Smith,Turner Thompson to N Position/Classification Title W i d L • Recreation Aide P/T • Recreation Leader P/T (nn • Senior Recreation Leader P/T a� E Classification Number Y Q • Recreation Aide P/T: 00222 • Recreation Leader P/T: 00244 • Senior Recreation Leader P/T: 00294 Step#Requested • Recreation Aide P/T: Step 1: Tineka Ellis,Henry Lee,Mario Flores,Tania Rivas,Rhys Shearer, Aaron Melendez,Rosemarie Velarde • Recreation Leader P/T: Step 1: Enrique Cazarez, Devan Burton-Powell • Recreation Leader P/T: Step 3: Amanda Feenstra • Senior Recreation Leader P/T: Step 1: Brandy Jackson,Christopher Sanchez,Ida Buendia-Flores,Anabel Moran,Octavia Smith,Turner Thompson Packet Pg. 143 5.G.p Budget Account Number (Timesheets are listed as 001-380-5014-OOXX-20XX) • Tineka Ellis 001-380-0074-5014-2011 • Henry Lee 001-380-0074-5014-20XX • Amanda Feenstra 001-380-0071-5014-0000 • Mario Flores 134-380-0000-5014-0001 • Tania Rivas 134-380-0000-5014-0001 • Rhys Shearer 134-380-0000-5014-0001 (ENTERPRISE FUND) • Aaron Melendez 123-513-0075-5014-0000 • Rosemarie Velarde 123-513-0075-5014-0000 • Enrique Cazarez 001-380-0074-5014-2010 • Devan Burton-Powell 001-380-0074-5014-2011 • Brandy Jackson 001-380-0074-5014-2012 • Christopher Sanchez 001-380-0074-5014-2010 N • Ida Buendia Flores 001-380-0075-5014-2014 -' • Anabel Moran 001-380-0074-5014-2009 a • Octavia Smith 001-380-0074-5014-2015 r • Turner Thompson 001-380-0074-5014-2011 CD 0 �r cc Justification/Reason for Request T All three positions (Recreation Aide - 00222, Recreation Leader - 00244, Senior Recreation Leader - 00294) are entry-level part-time positions responsible for routine cc daily program and activities leadership. The exodus of full-time staff toward early � retirement as a result of the City's filing for bankruptcy has initiated the need for upper- C!' level part-time employees to under-fill these vacated responsibilities, especially the expanded role of the%Recreation Coordinator. E CU The Recreation Aide is the lowest waged position in the department, responsible for a leading recreational activities with children, kitchen helpers for senior meal programs, and routine ball field preparation, as some examples. The Recreation Leader and Senior Recreation Leader each have increasingly more responsibility for the planning and supervision of programs, events, and facility management (open/close and enforce rules of use to the public at community centers, supervise paid private rentals, etc.). Delaying the hiring process will result in the elimination of many community center and recreational outdoor activities (sports programs, classes, special events) provided by the Department as part of routine service delivery,with the resultant loss of user fee revenue. As a part of the Department's mission to improve the quality of life of its residents through physical activity, it is responsible service provision and a duty to hire enough COqualified personnel to perform these much-needed community services. Packet Pg. 144 IN STRUCTIONS Complete memo and submit to Human Resources for review and approval with: - Personnel Action Form(PAF) - Current organization chart showing where the position fits into the department - Copy of conditional offer letter for new hires After review, HR will confirm with the Finance Department that the position is vacant, funded, and approved to fill Once Finance provides verification, HR will submit all documents to the City Manager for approval. Once approved by the City Manager, .Human Resources and Civil Service will process for MCC approval y "PROVAILS 'Date Q A M M IHunxan Resources a 0 Finance �r City Manager s L L co .y E V a+ Y a Packet Pg. 145 R --v og :F 0 ° za'aA � v Uwti UU u 2 F PL M T_ c LL o _ a b� z W .c o J2 a v a W CO) M W i cd ° IL n ai v � W N ! N � Z E _ z �' U $ �3 W ° -- d U W C x c ^ _ kny33 s aU v g r i lU � Z. P- C .D U 1:6 pow, Q Packet Pg. 146 5.G.q CITY OF SAN BERNARDINO TO: Allen Parker City Manager FROM: Mickey Valdivia Director of Parks, Recreation and Community Services SUBJECT: Parks,Recreation and Community Services Justification for Personnel Action COUNCIL AGENDA: September 3,2013 #1306-7 y • Recreation Aide P/T: Tineka Ellis,Henry Lee, Mario Flores,Tania Rivas,Rhys Shearer,Aaron Melendez,Rosemarie Velarde a #1306-8 M • Recreation Leader P/T:Amanda Feenstra, Enrique Cazarez, Devan Burton-Powell o #1306-9 0 • Senior Recreation Leader P/T: Brandy Jackson,Christopher Sanchez,Ida Buendia-Flores, Anabel Moran, Octavia Smith,Turner Thompson N Position/Classification Title 0 • Recreation Aide P/T • Recreation Leader P/T Cn • Senior Recreation Leader PIT d E Classification Number U • Recreation Aide P/T: 00222 a • Recreation Leader P/T: 00244 • Senior Recreation Leader P/T: 00294 Step#Requested • Recreation Aide P/T: Step 1:Tineka Ellis, Henry Lee, Mario Flores,Tania Rivas, Rhys Shearer,Aaron Melendez,Rosemarie Velarde • Recreation Leader P/T: Step 1: Enrique Cazarez,Devan Burton-Powell • Recreation Leader P/T: Step 3: Amanda Feenstra • Senior Recreation Leader P/T: Step I: Brandy Jackson, Christopher Sanchez, Ida Buendia-Flores,Anabel Moran, Octavia Smith,Turner Thompson Packet Pg. 147 Budget Account Number (Timesheets are listed as 001-380-5014-OOXX-20XX) • Tineka Ellis 001-380-0074-5014-2011 • Henry Lee 001-380-0074-5014-20XX • Amanda Feenstra 001-380-0071-5014-0000 • Mario Flores 134-380-0000-5014-0001 • Tania Rivas 134-380-0000-5014-0001 • Rhys Shearer 134-380-0000-5014-0001 • Aaron Melendez 123-513-0075-5014-0000 • Rosemarie Velarde 123-513-0075-5014-0000 • Enrique Cazarez 001-380-0074-5014-2010 • Devan Burton-Powell 001-380-0074-5014-2011 • Brandy Jackson 001-380-0074-5014-2012 • Christopher Sanchez 001-380-0074-5014-2010 • Ida Buendia-Flores 001-380-0075-5014-2014 a • Anabel Moran 001-380-0074-5014-2009 a. • Oetavia Smith 001-380-0074-5014-2015 (GENERAL FUND) M • Turner Thompson 001-380-0074-5014-2011 0 v v 0 N_ Justification/Reason for Request All three positions (Recreation Aide - 00222, Recreation Leader - 00244, Senior o Recreation Leader - 00294) are entry-level part-time positions responsible for routine daily program and activities leadership. The exodus of full-time staff toward early retirement as a result of the City's filing for bankruptcy has initiated the need for upper- CO level part-time employees to under-fill these vacated responsibilities, especially the expanded role of the 3/4 Recreation Coordinator. s The Recreation Aide is the lowest waged position in the department, responsible for Q leading recreational activities with children, kitchen helpers for senior meal programs, and routine ball field preparation, as some examples. The Recreation Leader and Senior Recreation Leader each have increasingly more responsibility for the planning and supervision of programs, events, and facility management (open/close and enforce rules of use to the public at community centers, supervise paid private rentals, etc.). Delaying the hiring process will result in the elimination of many community center and recreational outdoor activities (sports programs, classes, special events) provided by the Department as part of routine service delivery, with the resultant loss of user fee revenue. As a part of the Department's mission to improve the quality of life of its residents through physical activity, it is responsible service provision and a duty to hire enough qualified personnel to perform these much-needed community services. Packet Pg. 148 5.G.q INSTRUCTIONS Complete memo and submit to Human Resources for review and approval with: - Personnel Action Form(PAF) - Current organization chart showing where the position fits into the department - Copy of conditional offer letterfor new hires After review,HR will confirm with the Finance Department that the position is vacant, funded, and approved to fill Once Finance provides verification, HR will submit all documents to the City Manager for approval. Once approved by the City Manager, Human Resources and Civil Service will process for MCC approval APPROVALS Zt Q n M �- M Rum=P-tsawrizP-S rn 0 Finance ' N City Manager R w U 0 t .r+ E U) C d E V lQ Q Packet Pg. 149 A x a 0 E , � c caw p°� U a°iv zzoaA M r co LL 3 :� at H � .. w � .. U > , EL a �a v M / O Fa N W W � ca Z c E C U V ¢ * Q N Z a ., p ° w U W ¢ � uO°`3' V W w C o viy � 3- ,5 3 � 's7 c y v v n° aaa a 5b .................. Q Packet Pg. 150 5.G.r CITY OF SAN BBRNARDINO TO: Allen J.Parker City Manager X FROM: y Stewart ting Director SUBJECT: Community Development Department Justification for Personnel Actions COUNCIL AGENDA: August 19,2013 N Name of individual proposed for appointment,promotion *higher acting,etc. a a M Jevee Tagarao 0 a� Position/Classification Title v NPDES Coordinator N Classification Number 0 #20550 rn Step#Requested r c Base Step. U Budizet Account Number Q #001 180 0027 5011 -(General Fund Account) Justification for the Request How long has the position been vacant? On July 10, 2013,Robert Whitlock,NPDES Coordinator,resigned from the City to take a position with the City of Riverside. This is a budgeted position. Why is it critical to fill this position? What options were considered? It is critical to fill this position to ensure that the City, and developments within.the City, comply with the City's NPDES (National Pollution Discharge Elimination Systems) Packet Pg. 151 • 5.G.r Permit. This position inspects development projects for compliance with the NPDES Permit, responds to complaints, represents the City at Countywide meetings regarding new NPDES regulations,reviews plans for compliance with the NPDES Permit, educates staff and the public about NPDES requirements, and performs other related duties as assigned. Since this position has become vacant, these duties have fallen onto the Senior Civil Engineer in the Land Development Division. The Land Development Division is tasked with plan checking and inspecting all development applications' on-site improvements (i.e., grading, utility and infrastructure locations, etc.) as well as processing all subdivisions. However,this Division is short-handed and is only currently staffed by this single person. This engineer formerly was assisted by two additional engineers;however, one of the positions was cut due to the Pendency Plan and the other position will not be re-filled until the newly hired Assistant Planner begins work with the City and the engineer who was bumped to the position of Assistant Planner is able to resume her former duties in the Land Development Division. As a result one Senior Engineer is 2 currently handling all Land Development and NPDES duties and regularly works late a into the evening and on weekends to keep up with the heavy caseload. M M Staff held an open recruitment to fill this position. No in-house candidates applied. o What is the potential impact of keeping the position vacant in terms of City/Community services? 1� CD As noted above, there is one staff member handling all Land Development and NPDES duties. Keeping this position vacant has a great potential to extend the waiting period for o development applications to be processed and for NPDES-related duties to not be completed. This in turn could result more complaints about customer service and could result in a reduction in development in the City, and thus, a loss in revenues, as well as non-compliance with the City's NPDES Permit. Is this the result of Personnel Committee action? a No. Packet Pg. 152 . S.G.r INSTRUCTIONS Complete memo and submit to Human Resources for review and approval with: - Personnel Action Form (PAF) - Current organization chart showing where the position fats into the department - Copy of conditional offer letter for new hires After review,HR will confirm with the Finance Department that the position is vacant, funded, and approved to fill. Once Finance provides verification, HR will submit all documents to the City Manager for approval. Once approved by the City Manager, Human Resources and Civil Service will process for MCC approval. w T J APPROVALS Date a rte_ M Human Resources ,,j o Finance v City Manager v d 0 L W E V i+ a Packet Pg. 153 • 5.G.r s r s,Eif:�:i�S M i6'i iri i U — 'foNE'ffeixE° (- ? 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O Y.i f ?'' tl#lEI'tN '�'q Z Q !F_A ¢ m Q d3 A+ N a Q a W Z is _ ¢x. iiit'.5 0 E•`• p. `E<EIiIp'IM C9 4J i�L:'}��fflfsii'E ?; U3 Packet Pg. 154 5.G.s CITY OF SAN BERNARDINO TO: Allen Parker City Manager FROM: Mickey Valdivia Director of Parks,Recreation and Community Services SUBJECT: Parks,Recreation and Community Services Justification for Personnel Action COUNCIL AGENDA: September 3,2013 #1306-7 y • Recreation Aide P/T: Tineka Ellis,Henry Lee,Mario Flores, Tania Rivas,Rhys Q Shearer, Aaron Melendez,Rosemarie Velarde a M #1306-8 • Recreation Leader P/T: Amanda Feenstra,Enrique Cazarez,Devan Burton-Powell ° #1306-9 ° • Senior Recreation Leader P/T: Brandy Jackson,Christopher Sanchez,Ida Buendia-Flores,Anabel Moran,Octavia Smith,Turner Thompson N L Q� Position/Classification Title c 0 • Recreation Aide P/T a E • Recreation Leader P/T o • Senior Recreation Leader P/T c Classification Number E U tC • Recreation Aide P/T: 00222 a • Recreation Leader P/T: 00244 • Senior Recreation Leader P/T: 00294 Step#Requested • Recreation Aide P/T: Step 1: Tineka Ellis,Henry Lee, Mario Flores,Tania Rivas, Rhys Shearer,Aaron Melendez,Rosemarie Velarde • Recreation Leader P/T: Step 1: Enrique Cazarez, Devan Burton-Powell • Recreation Leader P/T: Step 3: Amanda Feenstra • Senior Recreation Leader P/T: Step 1: Brandy Jackson, Christopher Sanchez, Ida Buendia-Flores,Anabel Moran, Octavia Smith,Turner Thompson Packet Pg. 155 5.G.s Budget Account Number (Timesheets are listed as 001-380-5014-OOXX-20XX) • Tineka Ellis 001-380-0074-5014-2011 • Henry Lee 001-380-0074-5014-20XX • Amanda Feenstra 001-380-0071-5014-0000 • Mario Flores 134-380-0000-5014-0001 • Tapia Rivas 134-380-0000-5014-0001 • Rhys Shearer 134-380-0000-5014-0001 • Aaron Melendez 123-513-0075-5014-0000 • Rosemarie Velarde 123-513-0075-5014-0000 • Enrique Cazarez 001-380-0074-5014-2010 • Devan Burton-Powell 001-380-0074-5014-2011 • Brandy Jackson 001-380-0074-5014-2012 • Christopher Sanchez 001-380-0074-5014-2010 • Ida Buendia-Flores 001-380-0075-5014-2014 a a • Anabel Moran 001-380-0074-5014-2009 • Octavia Smith 001-380-0074-5014-2015 0 • Turner Thompson 001-380-0074-5014-2011 (GENERAL FUND) o N Justification/Reason for Request All three positions (Recreation Aide - 00222, Recreation Leader - 00244, Senior ~ c Recreation Leader - 00294) are entry-level part-time positions responsible for routine daily program and activities leadership. The exodus of full-time staff toward early E retirement as a result of the City's filing for bankruptcy has initiated the need for upper- level part-time employees to under-fill these vacated responsibilities, especially the expanded role of the%Recreation Coordinator. d E The Recreation Aide is the lowest waged position in the department, responsible for w leading recreational activities with children, kitchen helpers for senior meal programs, and routine ball field preparation, as some examples. The Recreation Leader and Senior Recreation Leader each have increasingly more responsibility for the planning and supervision of programs, events, and facility management (open/close and enforce rules of use to the public at community centers, supervise paid private rentals, etc.). Delaying the hiring process will result in the elimination of many community center and recreational outdoor activities (sports programs, classes, special events) provided by the Department as part of routine service delivery, with the resultant loss of user fee revenue. As a part of the Department's mission to improve the quality of life of its residents through physical activity, it is responsible service provision and a duty to hire enough qualified personnel to perform these much-needed community services. Packet Pg. 156 5.G.s INSTRUCTIONS Complete memo and submit to Human Resources for review and approval with: - Personnel Action Form(PAF) - Current organization chart showing where the position fits into the department Copy of conditional offer letter for new hires After review,HR will confirm with the Finance Department that the position is vacant, funded, and approved to fill Once Finance provides verification, HR will submit all documents to the City Manager for approval Once approved by the City Manager, Human Resources and Civil Service will process for MCC approval J APPROVALS a M r Finance N S -2 13 City Manager L c O N Q E O t h d E t U R w i+ a Packet Pg. 157 f I n N a Qw VUP. UV zZMA :' M t Co LL U Q W U u� Q QG4 E+ LU ao oY «, Q a4 � rnA �n o° o J x v > > < a. LLJ .. M W a"i V ° c v c o � O W Pk Co L Z y a�i �' ' ayi O � C7•C ° V � •� N Q- C} " b O U ¢ t Z = Z 00 d ie 0 oo � d n.� a W ¢ � v0 `� V W c x� .o > Y d vv z � AU �d ................... Q Packet Pg. 158 5.G.t CW CITY OF SAN BERNARDINO TO: Allen Parker City Manager FROM: Mickey Valdivia Director of Parks,Recreation and Community Services SUBJECT: Parks,Recreation and Community Services Justification for Personnel Action COUNCIL AGENDA: September 3,2013 #1306-7 • Recreation Aide P/T: Tineka Ellis, Henry Lee,Mario Flores,Tania Rivas,Rhys a Shearer,Aaron Melendez, Rosemarie Velarde M #1306-8 0 • Recreation Leader P/T: Amanda Feenstra,Enrique Cazarez,Devan Burton-Powell o #1306-9 • Senior Recreation Leader P/T: Brandy Jackson,Christopher Sanchez,Ida Buendia-Flores,Anabel Moran,Octavia Smith,Turner Thompson E Position/Classification Title o • Recreation Aide P/T L • Recreation Leader P/T • Senior Recreation Leader P/T > r Classification Number E • Recreation Aide P/T: 00222 Q • Recreation Leader P/T: 00244 • Senior Recreation Leader P/T: 00294 Step#Requested • Recreation Aide P/T: Step 1: Tineka Ellis,Henry Lee,Mario Flores, Tania Rivas,Rhys Shearer,Aaron Melendez,Rosemarie Velarde • Recreation Leader P/T: Step 1:Enrique Cazarez, Devan Burton-Powell • Recreation Leader P/T: Step 3:Amanda Feenstra • Senior Recreation Leader P/T: Step 1: Brandy Jackson,Christopher Sanchez,Ida Buendia-Flores,Anabel Moran, Octavia Smith,Turner Thompson Packet Pg. 159 5.G.t One of the candidates (Amanda Feenstra) is being hired in at Step 3 wage as a part-time Recreation Leader at the Center For Individual Development because she has extensive experience working with physically and mentally challenged individuals and would be a large asset to the employee team. This recruitment group should allow the Department to meet its mission for FY 2013-2014 and the limitations imposed in the new Federal healthcare changes. r N J Q a M r M O CO N d E d N O Q' d L d Y E s R w Q Packet Pg. 160 5.G.t INSTRUCTIONS Complete memo and submit to Human Resources for review and approval with: - Personnel Action Form(PAF) - Current organization chart showing where the position fits into the department - Copy of conditional offer letter for new hires After review,HR will confirm with the Finance Department that the position is vacant, funded, and approved to fall, Once Finance provides verification, HR will submit all documents to the City Manager for approval. Once approved by the City Manager, Human Resources and Civil Service will process for MCC approval. w AVVRONIALS n a /J M / M Human Resources !i ° 0 Finance v Ck Manager m E a 0 W ai L d E V r Q Packet Pg. 161 | . , ,� .• � � az xa � � � ) k . � ^ 5 § qJ 22 /\ 77 § § all 40 ° o » � 2U x4po � 6 CO) R2 0 11 \ § U) , W ^ \ . ^ 2 � � b \ b R ) � .. \ \ o , e W — c d U) b 7 a LLI u V 0 § § 0 § Iq U, . . q � � � � � / � Q0 co� F . ( § o cn iP O .. 2 � Q .. § § § < 2 k\c @oi ¢ � U � W c = _ ..., � ) 22 = & to � \ Q = � :.. cn 2 7� } Packet' 6/ 5.G.0 CITY OF SAN BERNARDINO TO: Allen Parker City Manager FROM: David D. Cain SUBJECT: Justification for Personnel Action Name of individual loroposed for Q12ointment,12romotion, *higher acting. etc. • Linda South d4ichelle Parra Position/Classification Title Y N J • Reclassification from Accounts Payable Technician to Accounting Technician. a M r Classification Number o rn 0 • 10009-Accounting Technician -Range 3410- Step 16 Budizet Account Number/Funding Source v • 001-120-0039-5011 -General Fund Justification/Reason for Request a Upon approval of the reorganization of the Finance Department,the position of Accounts Payable Technician was eliminated and the position of Accounting Technician was created. The revised position eliminates specialized titles;provides for increased flexibility for both staff and management; opportunities for staff to performing a broader a range of accounting duties,along with cross training, growth and promotional opportunities for staff. APPROVALS Date Human Resources Finance -. a City Manager '� o 20 1 Packet Pg. 163 5.G.0 3 � N V � � a m W C C a O o M . ,•:yr: T •�N M c J D p N �I ; , ,o a m 4T uA cn oQ _ o \ M CP era-�3� ao 0 tJ. y o, C 10: C CP 7 2 1 O •N ( 'm 7 TI U L ice!` fL6 0 I N C LL' L .. u 49 t0 > _; C U ' Q i`v'y, L o. Q- c C I m . �; m t/1 m c k• W 0 fC Oc .. ILZ }J N C 00 Y Q C b0 F = N = O p m a "�' aW+ 2r u (U d '+^ O ¢ a c 3 ' ate, RE m v V Q nu a w f0" O R :.:,�...'. W >O CL 0 ° u a I� c c W c o m .. U O c.0 W � c a m a u c n y W ,Y Y 7 W = f0 m 0 0. Packet Pg. 164 , S.G.v CITY OF SAN BERNARDINO TO: Allen Parker City Manager FROM: David D. Cain SUBJECT: Justification for Personnel Action Name- of individual proposed for appointment promotion *higher acting,etc. •V Linda South&Michelle Parra Position/Classification Title N J • Reclassification from Accounts Payable Technician to Accounting Technician. a M Classification Number M 0 rn • 10009—Accounting Technician --Range 3410- Step 16 v Budget Account Number/Funding Source N • 001-120-0039-5011 —General Fund J s Justification/Reason for Request 0 W Upon approval of the reorganization of the Finance Department,the position of Accounts Payable Technician was eliminated and the position of Accounting Technician was created. The revised position eliminates specialized titles;provides for increased flexibility for both staff and management; opportunities for staff to performing a broader range of accounting duties,along with cross training, growth and promotional a opportunities for staff. APPROVALS Date Human Resources Finance City Manager Packet Pg. 165 i 7V �= c ' c J IL D O -0 y N"1 cl ++ " m �? I c �S M IL m 3 O N c _ \ C 'n I,L 3 4.1 et- 0 LU CL O f0 (d - G N CL O O Q Sr to ~ vOi h i° A �> m ++ U T I Q N N > 4+ y C am. a E 4 m r OoM 'D ° c c E3 m t to V a w wI •. N M a s c a _ a a n o 'r- log t u9c " � � c �• a A w a c n 4, w U Y. m l7 ii. O Packet Pg. 166 CITY OF SAN BERNARDINO TO: Allen Parker City Manager FROM: David D. Cain SUBJECT: Justification for Personnel Action Name of individual proposed for appointment promotion *higher acting,etc. • Rina Sanchez Position/Classification Title J • Reclassification from Payroll Technician to Accounting Technician. a M r Classification Number o o� 0 • 10009—Accounting Technician—Range 3410 - Step 6 v Budget Account Number/Funding Source • 001-120-0040-5011 —General Fund N d Justification/Reason for Request Upon approval of the reorganization of the Finance Department,the position of Payroll technician was eliminated and the position of Accounting Technician was created. The s revised position eliminates specialized titles;provides for increased flexibility for both staff and management; opportunities for staff to performing a broader range of a accounting duties, along with cross training, growth and promotional opportunities for staff. APPROVALS Date Human Resources Finance 22 City Manager '7 Packet Pg. 167 5.G.w c� > a �j m 3 a m �{ C rn CL a Q C r C OD �-' N a N — 0 10 O LL c - 5 O O ' - o O V N C C L !4 m L- f9 Zc�a G U w Q z S u, m N.: fl• C to C O u •� u n. r�;.� Y t 3 C U N La C7 G l0 to {J } C C OED -yYN. N L O O fa v ;° W t CL Ou c E LA'c a a $-'- m w v d -- a a 5 i 0- v O ! > > Q. C a oD QJ o f f 'o •o { A a a QH 3 a { a r ---- a o v a u m C C C CO L O V > c a v M c aWi n c u Q) v Y Y N Packet Pg. 168 i CITY OF SAN BERNARDINO TO: Allen Parker City Manager FROM: David D. Cain SUBJECT: Justification for Personnel Action Name of individual proposed for appointment promotion *higher acting, etc. • Vanessa Sanchez Position/Classification Title a • Reclassification from Accounting Assistant I to Accounting Assistant a. T M O Classification Number °. • 10021 —Accounting Assistant —Range 3390 - Step 1 N N . - Budget Account Number/Fundinja Source d 001-120-0040-5011 (50%)—General Fund • 001-120-0042-5011 (50%)—General Fund _ Justification/Reason for Request r d Upon approval of the reorganization of the Finance Department,the positions of E Accounting Assistant I&II was eliminated and the position of Accounting Assistant was created. The revised position eliminates specialized titles;provides for increased a flexibility for both staff and management; opportunities for staff to performing a broader range of accounting duties, along with cross training, growth and promotional opportunities for staff. APPROVALS Date Human Resources Finance .— 2-q(I 6 1-4-1 City Manager Packet Pg. 169 c! ro � c m LL a � c v 6 nqF N c >a co Cn O O ,n � d II M N N I 1 ;y; - fC O p Q1 t G C OO '�j a ro f' tl0 CL Q Nag In CL { 7 C u w CL L r o f9 D y O Wo S L V) Q c c � > d1 �, v a- — •� N ; fn O p Co °o W m Q' G OL Q ma c` o i u � a•' m v Q Q R G 3 ro E Q v. a ..._._. �Y.. au. Q a" w -. W A A '•- Q d 06 0 c � I Y fl' �.f�� 7 � •� 7 I O 'fl 1 c Q II m � = c N � u > C V V c Ql 13 C II W W Y Y 7 L Ip Packet Pg. 170 CITY OF SAN BERNARDINO TO: Allen Parker City Manager FROM: David D. Cain SUBJECT: Justification for Personnel Action Name of individual joroposed for appointment promotion *higher acting, etc. • Georgia Chamberlain y J Q Position/Classification Title a M T M • Reclassification from Senior Finance Specialist to Accountant III rn 0 Classification Number N_ • 10014—Accountant III —Range 3480- Step 21 M o Budget Account Number/Funding Source • 001-120-0040-5011 (75%)—General Fund L • 001-120-0039-5011 (25%)—General Fund Justification/Reason for Request v Upon approval of the reorganization of the Finance Department,the position of Senior Finance Specialist was eliminated and merged with the existing Accountant III position. The revised position eliminates specialized titles;provides for increased flexibility for a both staff and management; opportunities for staff to performing a broader range of accounting duties,along with cross training, growth and promotional opportunities for staff. APPROVALS Date Human Resources Finance City Manager v /� Packet Pg. 171 N � N T OLO v +a CO w C > m c_ 2 d U O V wI F ++ CD Q w N N - O R a 4." y C x C 4 `C O t1 +O +n — >.I o L � � � = � d •` 4 O �i Qr�S d [c - N Co-� N GJ -IT Y > + .r K-its L N W x < f "A w a c_ 4-- .. G vii u-Yw. ULA j u 5q F Q O A 1 '•` �4 H C to d E d > C u 4 m �'OD •� � a u u � O .a ai ul i i a it a u° • a it C r C C C m O m u > c O _d 0 u C n > y d y Y mC7 'aO Packet Pg. 172 5.G.z CITY OF SAN BERNARDINO TO: Allen Parker City Manager FROM: David Cain SUBJECT: Justification for Personnel Action Name of individual proposed for appointment promotion *higher acting, etc. Dixon Mutadzakupa Position/Classification Title a a Flex promotion to Administrative Analyst II M O Classification Number o MT 10510 N Step#Requested: x 0 6 a Budget Account Number/Funding Source • 001-120-0043-5011 (91%)—General Fund • 119-120-0043-5011*2002(9%) -CDBG E Justification/Reason for Request w Since the departure of the Deputy Director/Budget Manager and Financial Analyst last a August,most of the budget duties and responsibilities fell to Dixon. He has been and will continue performing tasks that are normally done by the former Financial Analyst. In addition to routine budget duties,Dixon has been responsible for; • FY 12-13 & 13-14 Preliminary Budget Preparation—Dixon worked with departments to prepare the personnel, discretionary and internal service budgets. • New World Budget Module Setup and Training—Dixon worked with the New World representatives and the city's IT department to setup the budget module. He also conducted New World budget training sessions for departments.He is also responsible for entering the expenditure and revenue budgets in the New World system. Packet Pg. 173 S.G.z • Pre-Pendency and Pendency Plans—Dixon worked with the previous Finance Director in providing and preparing analysis and supporting documents for the Pre-Pendency and Pendency PIans. • Bankruptcy Documents and Analysis—Dixon has been working with the current Finance Director and Urban Future's staff to prepare documents and analysis critical to the City's bankruptcy petition. • Special Reports—Dixon has also conducted surveys and special studies for the Director and City Manager. Recently,he conducted a research project for the City Manager comparing the city's public safety costs to the city of Moreno Valley. • Position Control—Dixon is responsible for maintaining the city's position control and making sure it abides to what they city council adopted. This task also involves calculating savings obtained from vacancies. This report is used by the City Manager,Finance Director and is critical to the bankruptcy petition. • Detailed analysis on budget implications and personal costs associated with the various scenarios that will be required under the bankruptcy"Plan of Adjustment" A2 a a. Since June 1,2013 Dixon has been working in the higher acting capacity of M Administrative Analyst 11, which is a flex position. Under the City's policy a move into 0 the next flex position can only be done at the end of 24 months. Dixon's salary in June o was moved to the Administrative Analyst II step 6 ($5,107)which is closest to the Financial Analyst step I ($5,113). Dixon has reached the 24 month period. This action It will permanently move him into the Administrative Analyst II position. 0 CL N Y C� C it Q� E V a Packet Pg. 174 S.G.z APPROVALS Date �J Human Resources Finance City Manager r q1 J Q a M r M O 6� O d' O N O X_ tlT Q 3 Y t9 N r 7 Q1 E V 3 Adomhk Q Packet Pg. 175 5.G.z PROMOTIONAL (FLEX) STANDARDS FOR PROMOTION FROM ADMINISTRATIVE ANALYST I TO ADMINISTRATIVE ANALYST II (As adopted by the Civil Service Board on June 28,2011) The opportunity for Flex promotion from Administrative Analyst I to Administrative Analyst II was identified in the 2007 Class/Compensation study. Administrative Analyst I is an entry-level position. Administrative Analyst II is the journeyman level and generally has more experience and/or education than the Administrative Analyst I. With the adoption of the Classification and Compensation study,the Flex promotion opportunity was reviewed and approval is requested for the following Flex Promotional Standard. FLEX PROMOTION FROM ADMINISTRATIVE ANALYST I TO y ADMINISTRATIVE ANALYST II MAY BE APPROVED IF ALL THE a FOLLOWING CRITERIA ARE MET: a M T M O ➢ Completion of 20 semester units of college level courses beyond the required bachelor's degree with an emphasis in public administration or related field. Qualifying experience that exceeds two years or other significant, continuing training N in relevant topics by City-authorized private training by employment,education or law firms may be substituted for these semester units; and x Ci 0 ➢ Successful completion of probationary period and all required probationary training with the City of San Bernardino as an Administrative Analyst I; and N ➢ Satisfactory performance as an Administrative Analyst I for a minimum of 24 months depending on an individual's prior experience and progression in performing the full range of Administrative Analyst duties; and E ➢ Demonstrated ability to independently perform the full range of the more difficult analytical and program assignments of the Administrative Analyst classification, a including researching and interpreting data from multiple sources;budget preparation and management; interpretation and report preparation; initiation and execution of department news releases; development of surveys and questionnaires; and administration of department-specific program activities such as Mills Act Historical Preservation Program. Packet Pg. 176 1 43 _ N i N Q7 C1 C 00 LL a > M E c cm Q 0. a •— � c01 � M N N = to -3 @ a a, i L 0. O 1 Q Q Ol i — ? tV U .s.0 R . fC c c O � � i�� tL9 d1 a N. >. a tC�co L pvr o r }GJ U �y N L L co Ot � O 11 Q C C u v 'p YC Qj O = fu p O v ror Ll In A > fOp O L- pp R U N O � V1 _ C C A' L O p l0 H Q U L fJ C bO C Q o u s m _ a a v o 0. 7Q�E, 00 a Q Ln aF Q~ 3 « a # m sx •g c a � a Q n ao C 0 c � o m u 0 u 0 ,. 0. y n c u y d Y Y m l7 a O FPacket Pg. 177 i CITY OF SAN BBRNARDINO TO: Allen Parker City Manager FROM: David D. Cain SUBJECT: Justification for Personnel Action Name of individual_proposed for appointment promotion *higher acting etc. • Lorena Gonzales r Position/Classification Title J Q • Provisional Appointment M T M Classification Number 0 • 10014—Accountant III—Range 3480- Step 21 N Lorena is currently working as a Provisional employee in the finance department where she has started to review the current accounting practices for various City grants, reviewing the accounts payable and purchase processes utilized by the New World � finance software. a R N Lorena brings fifteen years of accounting experience including eight years of government 0 accounting with increasing responsibilities and skills. She has been involved in three successful complex financial accounting software system implementations and a supervised accounting staff: In addition to Lorena's governmental experience, she has E college level courses in governmental and non-profit accounting. She has also received a annual Generally Accepted Accounting Principles(GAAP) training and has a certificate a in computerized accounting. She previously worked for the City of Chino and most recently for Moulton Niguel Water District's as a senior accounting professional. Lorena will bring to San Bernardino much needed hands on experience in government financial accounting, daily banking and cash reconciliations,journal entry,payroll, accounts payable,interest allocations, investment tracking,purchasing, accounts receivable,fiscal agent activity,fixed assets, capital improvement project tracking, complex finance software implementation, audit&year-end processing, and internal audits and controls reviews. With Lorena's years of governmental fund accounting expertise she will be able to"hit the ground running"and help the City complete essential projects including grant accounting,completion of the software conversion of fixed assets,monthly interest Packet Pg. 178 allocations,capital improvement project tracking, and other critical complex accounting analysis and process improvements. She will assist with helping put together written documentation of internal process and procedures. She will also be an important resource for helping complete the implementation of the new finance software implementation, including the yet to be completed New World Payroll module. Budget Account Number/Funding Source ource • 121-960-0999-5014*0098 - SBETA Justification/Reason for Request 1. The Finance Department has been faced with several significant challenges over resulting in the vacant of the last two years. The first is the loss of key finance staff res g y nine positions including the top four positions in the department along with several key N accountants. In April,the MCC authorized the contracting out of the top four positions in the department and the authorization to add two additional accountant positions. Yolanda a will help fill one of the key Accountant positions and bring critical complex government r accounting experience to the City on a go forward basis as a City employee. c o� 0 A recruitment to fill the Accountant I positions was completed by the City several months ago,that resulted in not identifying any qualified applicants that met the direct needs of N the City of San Bernardino. These needs include people who had extensive complex government fund accounting experience. 0 2. The second significant issue that impacted the accounting staff two years ago was J a new complex finance software system that was to be implemented within a very short time period and without the support of additional staff or outside technical support. This c project along with the filing of the bankruptcy has put the staff and the City behind on many essential accounting functions and reports. Lorena has experience successfully implementing three different complex finance software system including the City of Chino and MNWD. Y 3. Third, the City grant accountant will be retiring in August. The City processes a over$12M each year in various federal and state grants. Lorena will be an asset to the City in helping maintain the regular grants report requirements,regular day-to-day accounting and essential draw requests. 4. Fourth,due to the City's current financial situation and staffing challenges the City must bring in experienced accounting personnel that can help follow through on seeking timely reimbursements for various joint public works projects with CalTrans and SANBag. A insuring the timely receipts of cash from all sources and other City revenues and receivables. She will also help support existing finance personnel without those staff members having to help"train"less experienced personnel. Packet Pg.179 5.G.aa APPROVALS Date Human Resources Finance r oe City Manager P N J Q a M r M O O d• d• tC N ® l4 G i O J N d N C O w C 41 L V c0 w Q 5.G.aa ig — H ?' a v c = a m li G Aj , 1 ++ :_ N •O "1, J rn C Cl) U CA C to � _ op c •sc' . .*�*> M G 4� Q v L c ��s�*t, �_ F+ (,•) � Q � IVY (0 C 4�1 i v _.._ ts O F,tn � , U O N O ut? OC N lao +, N "LA M O p m M C m '� •u C S i Q Q ' d V � �o c c � . d. j�` � •w o E io°` ¢ Tj j o O CL CL V Q II m Q � M N � L c O d u v a F u > II c II N ar m s -Y m U a D Packet Pg. 98") CITY OF SAN BERNARDINO TO: Allen Parker City Manager FROM: David D. Cain SUBJECT: Justification for Personnel Action Name of individual roposed for appointment,promotion, *higher acting, etc. • Yolanda Rodriguez Position/Classification Title a a • Provisional Appointment M O .Classification Number o v • 10019—Principal Accountant —Range 4530 - Step 12 N Upon approval of the reorganization of the Finance Department the position of Principal Accountant will be an authorized position. Yolanda Rodriguez has been working with !� the City since August 5, 2013. She has already started work on Housing&Urban >_ Development(HUD)/Community Development Block Grant(CDBG) compliance issues, developed a written policy and procedure guideline for CDBG,evaluated the as current grant programs and made recommendations to improve the tracking over of$12 c million dollars of annual grants. She will be instrumental in working with contract Economic Development Agency (EDA)staff to integrate their finance information into the City's Successor Agency accounting program and is helping with completing the E current audit. t r a Yolanda brings twenty-three years of supervisory, complex professional accounting and office management experience from both the private and public sectors. The last thirteen years with the City of Chino as a senior accounting professional. Yolanda has brought to San Bernardino much needed experience in financial reporting, Comprehensive Annual Financial Report(CAFR)preparation, fixed assets, capital improvement project tracking, bank reconciliations,cash&investment management,redevelopment activity, complex finance software implementation, audit&year-end processing, complex journal entries, debt service, and internal audits and controls. In addition to Yolanda's governmental experience, she has an MPA from CSUN,a BS with an Accounting concentration from CSUSB, and possesses a Governmental Accounting Certificate from CSU Riverside. Packet Pg. 182, With Yolanda's years of governmental fund accounting expertise she has been able to "hit the ground running"and will be helping the City complete essential projects including both the 2011-12 and 2012-13 audits, grant accounting reconciliation, completion of the software conversion of fixed assets,capital improvement project tracking, and other critical complex accounting analysis and implementation. She will also be an important resource for helping complete the implementation of the new finance software implementation,including the yet to be completed New World Payroll module. Budget Account Number/ Funding Source • 001-120-0039-5014-General Fund Justification/Reason for Request r N 1. The Finance Department has been faced with several significant challenges over -' the last two years. The first is the loss of key finance staff resulting in the vacancy of a. nine positions including the top four positions in the department along with several key accountants. In April,the MCC authorized the contracting out of the top four positions in o the department and the authorization to add two additional accountant positions. Yolanda o will help fill one of the key Accountant positions and bring critical complex government accounting experience to the City on a go forward basis as a City employee. N A recruitment to fill the Accountant I positions was completed by the City several months ago,that resulted in not identifying any qualified applicants that met the direct needs of c the City of San Bernardino. These needs included people who had extensive complex >_ government fund accounting experience. 2. The second significant issue that impacted the accounting staff two years ago was 0 a new complex finance software system that was to be implemented within a very short r time period and without the support of additional staff or outside technical support. This project along with the filing of the bankruptcy has put the staff and the City behind on E many essential accounting functions and reports. Yolanda has experience successfully M implementing a complex finance software system in the City of Chino. Q 3. Third,the City is now responsible for the day-to-day accounting for the Redevelopment Successor Agency due to the States elimination of RDA's in California, which in the past has been handled by a separate legal EDA(aka RDA)entity. Yolanda has RDA accounting experience and will be an asset to the City helping complete the semi-annual ROPPS filing and new successor agency related accounting requirements. 4. Due to the City's current financial situation and staffing challenges the City must bring in experienced accounting personnel that can help catch up with completing the annual CAFR and help support existing finance personnel without those staff members having to help"train"inexperienced personnel. Packet Pg.183 5.G.ab APPROVALS Date Human Resources Finance City Manager Q a M r M O O O CD N C t6 O N a1 �L O E V a Packet Pg. 184 y 1 N ho V L Co Q u� c a Q O Q e* St a 0. _Q w 1 a.•� rF' O �L O O +1 a r, u. Lu CL r O ICU N Cj oo c d 'tCl= f0 3 i0 ro �u O V +''1 3 c � ++ 0 ° v� O d m ¢ Q E V Q W >� v a CL a a g F` a 1 Q •a Q Q II �c o` u •o c \ v L c CL u v m v 4= n > II c II N v Y Y c m Packet Pg. 185