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Home My WebLink About09-03-2013 Jt. Reg Mtg Agenda CITY CLERK CITY OF SAN BERNARDINO AGENDA FOR THE JOINT REGULAR MEETING OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO, MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR HOUSING AGENCY TO THE REDEVELOPMENT AGENCY, AND MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE HOUSING AUTHORITY TUESDAY, SEPTEMBER 3, 2013 2:30 PM—CLOSED SESSION 4:00 PM—OPEN SESSION COUNCIL CEIAMBER • 300 NORTI-I"D"STREET • BAN BERNARDINO,CA 92418 • WWW.SBCITY.ORG Virginia Marquez Patrick J. Morris Wendy J. McCammack COUNCIL MEMBER,WARD I sV1AYOR COUNCIL MEMBER,tiVARD Robert D.Jenkins Allen J. Parker COUNCIL MEMBER;WARD 2 John Valdivia �� James F. Penman CO L'-CIL MEMBER,WARD 3 Fred Shorett �E Georgeann "Gigi" Hanna C01`\' TI 1'TEMBER,WARD 4 H %j',. e 1 '7► CITE'CLERTi Chas A. Kelley _ ,�~ David Kennedy CITY TREASURER Rikke Van Johnson COUNCIL MEMBER, YYARD, Welcome to a meeting of the Mayor and City Council of the City of San Bernardino. • The City of San Bernardino recognizes its obligation to provide equal access to those individuals with disabilities. Please contact the City Clerk's Office(384-5002) two working days prior to the meeting for any requests for reasonable accommodation to include interpreters. • All documents for public review are on file with the City Clerk's Office located on the 2nd floor of City Hall,300 North "D"Street,San Bernardino or may be accessed online bygoing to http:11www.sbcity.org. • Anyone who wishes to speak during public comment or on a particular item will be required to fill out a speaker slip.Speaker slips should be turned in to staff seated on the north side of the Council chambers. • Public comments for agenda items that are not public hearings will be limited to three minutes. • Public comments for items that are not on the agenda will be limited to 3 minutes. • All who wish to speak, including Council members and staff, need to be recognized by the Mayor or Mayor Pro T'empore before speaking. • Please turn off or mute your cell phone while the meeting is in session. Joint Regular Meeting Agenda September 3, 2013 Call to Order Mayor Patrick J. Morris ❑ ❑ ❑ Council Member, Ward 1 Virginia Marquez ❑ ❑ ❑ Council Member, Ward 2 Robert D. Jenkins ❑ ❑ ❑ Council Member, Ward 3 John Valdivia ❑ ❑ ❑ Council Member, Ward 4 Fred Shorett ❑ ❑ ❑ Council Member, Ward 5 Chas A. Kelley ❑ ❑ ❑ Council Member, Ward 6 Rikke Van Johnson ❑ ❑ ❑ Council Member, Ward 7 Wendy J. McCammack ❑ ❑ ❑ City Attorney James F. Penman ❑ ❑ ❑ City Manager Allen J. Parker ❑ ❑ ❑ City Clerk Georgeann "Gigi" Hanna ❑ ❑ ❑ 1. CLOSED SESSION PUBLIC COMMENTS ON CLOSED SESSION ITEMS A three-minute limitation shall apply to each member of the public who wishes to address the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency. No member of the public shall be permitted to "share"his/her three minutes with any other member of the public. Pursuant to Government Code Sections(s): A. Conference with legal counsel - existing litigation -pursuant to Government Code Section 54956.9(a): In re: City of San Bernardino, U.S.Bankruptcy Court,Case No. 6:12-bk-28006- MJ; City v. Wells Fargo Bank N.A., et al. - San Bernardino County Superior Court, Case No. CIVDS 1212108; San Bernardino County Transportation Commission v. Mi Casa Property, LLC, et al. - San Bernardino County Superior Court,Case No.CIVDS 1302784; Allison Mechanical v. San Bernardino Economic Development Corporation - San Bernardino County Superior Court, Case No. CIVDS 1211891; Aspen Builders, Inc. v. Regal Cinemas, Inc.; San Bernardino Economic Development Corporation- San Bernardino County Superior Court,Case No. CIVDS 1210338; Los Angeles Engineering, Inc. v. San Bernardino Economic Development Corporation - San Bernardino County Superior Court,Case No.CIVDS 1210197; Braughton Construction, Inc. v. San Bernardino Stampede, Inc.; San Bernardino Economic Development Corporation - San Bernardino County Superior Court, Case No. CIVDS 1210289. Mayor and Common Council of the City of San Bernardino Page 2 Printed 812912013 Joint Regular Meeting Agenda September 3, 2013 B. Conference with legal counsel - anticipated litigation - significant exposure to litigation - pursuant to subdivision (b) (1), (2), (3) (A-F) of Government Code cec fi on 5'1956.°. C. Conference with legal counsel - anticipated litigation - initiation of litigation - pursuant to subdivision(c) of Government Code Section 54956.9: City v. LMC Enterprise dba Chemco Products Company D. Closed Session-personnel-pursuant to Government Code Section 54957. E. Closed session with Chief of Police on matters posing a threat to the security of public buildings or threat to the public's right of access to public services or public facilities -pursuant to Government Code Section 54957. F. Conference with labor negotiator - pursuant to Government Code Section 54957.6. G. Conference with real property negotiator - pursuant to Government Code Section 54956.8. 2. APPOINTMENTS 2A. Mayor's Office Reappointment of Toni Callicott and Lou Fernandez to the Board of Water Commissioners - Mayor Patrick J. Morris (#2658) [Ward(s): All] Motion: Approve the reappointment of Toni Callicott and Lou Fernandez to the Board of Water Commissioners as requested by Mayor Patrick J. Morris. 3. PRESENTATIONS 4. ANNOUNCEMENTS -- CHAMBER OF COMMERCE AND ELECTED OFFICIALS Mayor and Common Council of the City of San Bernardino Page 3 Printed 812912013 Joint Regular Meeting Agenda September 3, 2013 5. CONSENT CALENDAR All Consent Calendar items are considered to be routine by the City Council and will be enacted by one motion. (here will be no separate discussion of these items unless a Council member or other interested persons so request, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Information concerning Consent Calendar items is available for public review. 5A. City Clerk Waive Full Reading of Resolutions and Ordinances (#2634) [Ward(s): All] Motion: Waive full reading of resolutions and ordinances on the agenda dated September 3, 2013. 5B. City Manager Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Finance Director to Amend the FY 2013-14 IEMG Expenditure and Revenue Budgets by Transferring $25,000 from the Other Professional Services Account No. 107-100-0133-5505 to the Part-Time Temporary Labor Account No. 107-100-0133- 5014. (#2656) [Ward(s): All] Motion: Adopt the Resolution. 5C. Fire Resolution of the Mayor and Common Council of the City of San Bernardino Adopting a Standard Agreement to be Used for Gaining the Permission of Parcel Owners to Enter Their Property for the Purpose of Conducting Prescribed And/Or Structural Training Burns. (#2638) [Ward(s): All] Motion: Adopt the Resolution. 5D. Fire Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing The Execution of a Purchase Agreement and Issuance of a Purchase Order to Johnson Power Systems for Extended Service Coverage on Seven (7)Pierce Fire Engines in the Amount of$43,820. (#2641) [Ward(s): All] Motion: Adopt the Resolution; and authorize the Director of Finance or designee to adjust the Fire Department's FY 2013-2014 Adopted Budget to reflect the expenditures as outlined in the staff report. Mayor and Common Council of the City of San Bernardino Page 4 Printed 8/29/2013 Joint Regular Meeting Agenda September 3, 2013 5E. Human Resources Establish the Position of Director of Administrative Services (U) and Approve Job Description (#2673) [Ward(s): All] Motion: Establish one (1) Director of Administrative Services (U) position, Range 4680, $13,189 - $16,031/month; Approve the job description for Director of Administrative Services (U); Reclassify the Director of Finance (U) position, Range 4650, $11,356 - $13,804, to Director of Administrative Services (U), Range 4680, $13,189 - $16,031/month; Delete the Director of Finance (U) position; Authorize the Human Resources Division Manager to update Resolution Nos. 97-244 and 2011-218 to reflect these actions; and Authorize the Director of Administrative Services to amend the FY 2013/14 budget to reflect these actions. Mayor and Common Council of the City of San Bernardino Page 5 Printed 812912013 Joint Regular Meeting Agenda September 3, 2013 5F. Human Resources Finance Department Reorganization(#2663) [Ward(s): All] Motion: Establish Accounting Assistant position, Range 3390, $3105 - $3774/mo. Approve job description for Accounting Assistant. Reclassify Accounting Assistant I to Accounting Assistant. Reclassify Accounting Assistant II to Accounting Assistant. Delete Accounting Assistant I position. Delete Accounting Assistant II position. Establish Accounting Technician position, Range 3410, $3431 - $4170/mo. Approve job description for Accounting Technician. Reclassify Accounts Payable Technician to Accounting Technician. Reclassify Payroll Technician to Accounting Technician. Delete Accounts Payable Technician position. Delete Payroll Technician position. Approve revised job description for Accountant I (Flex). Establish Accountant II position, Range 3460, $4402 - $5351/mo. Approve job description for Accountant II. Approve revised job description for Accountant III. Reclassify Senior Finance Specialist to Accountant III. Delete Senior Finance Specialist position. Approve revised job description for Senior Accountant. Approve salary adjustment for Senior Accountant from Range 4490, $5113 - $6215/mo.to Range 4500, $5374 - $6532/mo. Establish Principal Accountant position, Range 4530, $6242 - $7587/mo. Approve job description for Principal Accountant. Approve revised job description for Accounting Manager(U). Authorize the Human Resources Division Manager to update Resolution Nos. 97-244 and 2011-218 to reflect these actions. Authorize the Director of Administrative Services to amend the FY 2013- 14 budgets to reflect these actions. 5G. Civil Service Personnel Actions - Classified (#2644) [Ward(s): All] Motion: Approve the classified personnel actions, as submitted by the Chief Examiner, in accordance with Civil Service rules and Personnel policies adopted by the Mayor and Common Council of the City of San Bernardino. Mayor and Common Council of the City of San Bernardino Page 6 Printed 812912013 Joint Regular Meeting Agenda September 3, 2013 5H. Human Resources Establish the Position of Background Investigator. Part-Time (#2661) [Ward(s): All] Motion: Establish the Background Investigator, Part-time, position, Range PT, $30.00 - $35.00 per hour; Authorize the Human Resources Division Manager to update Resolution No. 2008-20 to reflect this action; and Authorize the Director of Administrative Services to amend the FY 2013/14 budget to reflect this action. 5I. Human Resources Addition of One (1) Senior Customer Service Representative/Dispatcher, Full-Time, to the Public Works Department(#2662) [Ward(s): All] Motion: Add one (1) Senior Customer Service Representative/Dispatcher, full- time, position to the Public Works Department; Delete one (1) Senior Customer Services Representative/Dispatcher, part- time,position within the Public Works Department; Authorize the Human Resources Division Manager to update Resolution No. 97-244 to reflect these actions; and Authorize the Director of Administrative Services to amend the FY 2013/14 budget to reflect these actions. 5J. Human Resources Personnel Actions - Unclassified (#2211) [Ward(s): All] Motion: Approve the unclassified personnel actions, as submitted by the Human Resources Division Manager, in accordance with City policies and procedures. 5K. Public Works Resolution of the Mayor and Common Council of the City of San Bernardino Approving a Cooperative Agreement No. 08-1565 with the California Department of Transportation (Caltrans) for Oversight of the Development of the Project Initiation Document (PID) for University Parkway/Interstate 215 Freeway Interchange Improvements Project (SS04- 19). (#2633) [Ward(s): 51 Motion: Adopt the Resolution. Mayor and Common Council of the City of San Bernardino Page 7 Printed 812912013 Joint Regular Meeting Agenda September 3, 2013 5L. Public Works Resolution of the Mayor and Common Council of the City of San Bernardino Approving Amendment No. 5 to Agreement for Professional Services with TY Lin International to Provide a Project Study Report/Project Development Support (PSR-PDS) for the University Parkway/Interstate 215 Interchange Southbound Loop Entrance Ramp Project (SSO4-19). (#2637) [Ward(s): 51 Motion: Adopt the Resolution. 6. STAFF REPORTS 6A. City Clerk Resolution of the Mayor and Common Council of the City of San Bernardino Accepting the Certificate of Sufficiency and Providing for and Calling a Recall Election for Ward Three Council Member, Ward Seven Council Member and City Attorney for November 5, 2013 in the Consolidated Election Conducted by the County of San Bernardino and Authorizing the Prepayment of the Invoice for Said Election to the County of San Bernardino. (#2670) [Ward(s): All] Motion: Adopt the Resolution. 613. Council Office Discuss and Take Possible Action on the Petition Gathered by Residents of Genevieve Street who Are Requesting Installation of Sidewalks and Street Lights (#2669) [Ward(s): 7] Motion: Direct the City Manager to research the cost and potential funding source for the installation of sidewalks and street lights on both sides of Genevieve Street between 30th and 31 st Streets. 6C. Human Resources Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Issuance of a Request for Proposal for Liability and Property Claims Administration Services. (#2664) [Ward(s): All] Motion: Adopt the Resolution. Mayor and Common Council of the City of San Bernardino Pagc 8 Printed 812912013 Joint Regular Meeting Agenda September 3, 2013 6D. Public Works Request Direction from the Mayor and Common Council, Pursuant to a Request to Construct Pavement Rehabilitation on Mt. Vernon Avenue Between Grant Avenue and Walnut Street as a Separate, Stand-Alone Project(#2654) [Ward(s): 3,4,5,71 Motion 1: The City Manager is directed to have the Public Works Department continue as planned to construct all of the projects combined into one larger project by soliciting competitive bids in the winter for start of construction as soon as weather conditions allow in the spring of 2014; bringing a proposed budget amendment forward at the time of the award of contract for construction to cover the actual lowest responsive bid amount plus contingencies and construction management costs. OR Motion 2: The City Manager is directed to have the Public Works Department revise the plans and specifications to construct the Mt. Vernon Avenue project as a single, stand-alone project as soon as possible for potential completion before the end of the calendar year, bringing a proposed budget amendment forward at the time of the award of contract for construction to cover the actual lowest responsive bid amount plus contingencies and construction management costs. 7. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA 8. ADJOURNMENT NOTE: The next joint regular meeting of the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency is scheduled for 2:00 p.m., Monday, September 16, 2013, in the Council Chamber of City Hall, 300 North "D" Street, San Bernardino, California. I foyor and Common Council of the City of San Bernardino Page 9 Printed 812912013 Joint Regular Meeting Agenda September 3, 2013 NOTICE: Any member of the public may address this meeting of the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency on any item appearing on the agenda by approaching the microphone in the Council Chamber when the item about which the member desires to speak is called and by asking to be recognized. Any member of the public desiring to speak to the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency concerning any matter not on the agenda but which is within the subject matter jurisdiction of the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency, may address the body at the end of the meeting, during the period reserved for public comments. Said total period for public comments shall not exceed sixty (60) minutes, unless such time limit is extended by the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency. A three minute limitation shall apply to each member of the public, unless such time limit is extended by the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency. No member of the public shall be permitted to "share"his/her three minutes with any other member of the public. Speakers who wish to present documents to the governing body may hand the documents to the staff member responsible for collecting speaker request slips at the time the request to speak is made. The Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency may refer any item raised by the public to staff, or to any commission, board, bureau, or committee for appropriate action or have the item placed on the next agenda of the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency. However, no other action shall be taken nor discussion held by the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency on any item which does not appear on the agenda unless the action is otherwise authorized in accordance with the provisions of subdivision(b)of Section 54954.2 of the Government Code. Public comments will not be received on any item on the agenda when a public hearing has been conducted and closed. Mayor and Common Council of the City of San Bernardino Page 10 Printed 812912013