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RESOLUTION(ID#2618) DOC ID: 2618 B
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Grant
From: Robert Handy NI/CC Meeting Date: 08/05/2013
Prepared by: Susan Stevens,
Dept: Police Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the
Obligation and Expenditure of the Allocated FY 2013/14 Justice Assistance Grant (JAG) Funds
and Execution of a JAG Interlocal Agreement Between the City of San Bernardino and County
of San Bernardino. (#2618)
Current Business Registration Certificate: Not Applicable
Financial Impact:
Account Budgeted Amount: $130,007
Account No. 123-210-0084-5011-0848
Account Description: Police Dispatch Salaries -JAG grant
Balance as of. 7/1/13 $0.00
Balance after approval of this item: $130,007
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred,but not yet processed.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
FY 2013-14 JAG grant funds will be used to offset the personnel costs of three existing and
filled civilian police dispatchers. Grant funds will provide 60% of the total salary and benefits
with the General Fund covering $83,314 or 40% of remaining costs, including any overtime
expenditures.
Background:
At President Bush's request, Congress consolidated the Byrne Grants and LLEBG into a single
program known as the Edward Byrne Memorial Justice Assistance Grant (JAG) in order to
streamline funding and grant administration. Grant funding is allocated based on a formula that
includes population and a three-year average of reported violent crime for each jurisdiction. This
grant does not require matching funds. For 2013, the City of San Bernardino's allocation is
$130,007. This amount is $6,161 less than the 2012 JAG allocation of $136,168. The San
Bernardino Police Department has used the JAG appropriation to pay for four civilian positions
over the past 9 years.
The City of San Bernardino has been designated as a disparate jurisdiction, which is defined as a
city receiving one-and-one-half times the County allocation, and is required to file a single joint
CWapplication with the County of San Bernardino. The County Law & Justice Group has served as
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Updated:7/23/2013 by Linda Sutherland B ____
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2618
the grant administrator and fiscal agent for JAG program funds and charges each recipient a 5%
administrative fee. The 2013 administrative fee of$6,843 was deducted from the total award of
$136,850 reducing the City's funding to $130,007. The County Law & Justice Group has
prepared an Interlocal Agreement between the City of Sari Bernardino and County of San
Bernardino, identifying the County Law & Justice Group as the grant administrator and fiscal
agent and detailing JAG grant administration and billing procedures.
In FY 2012-13, the Police department used JAG funds to cover 64% of the salary and benefit
costs of three Dispatcher IIs'. In previous years the 4t'position was the Property Supervisor but
this position has been vacant since November 2012. In FY 2013-14, the department will utilize
grant funds to pay for 60%of the full salary and benefits of the three Dispatch positions with the
General Fund covering $83,314 or 40% of the full salary and benefits totaling $213,321. These
are the same positions that have been funded in previous years.
City Attorney Review:
Supporting Documents:
reso 2618 (PDF)
2013-141,ine Item Budget- Exhibit A (PDF)
MOU -2013 Justice Assistance Grant-Exhibit B (PDF)
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Updated:7/23/2013 by Linda Sutherland B
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1 RESOLUTION NO.
2 RESOLUTION OF THE?MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
3 BERNARDINO AUTHORIZING THE RECEIPT,OBLIGATION,AND EXPENDITURE
4 OF THE ALLOCATED FY 2013/14 JUSTICE ASSISTANCE GRANT(JAG)FUNDS
5 AND EXECUTION OF A,TAG INTERLOCAL AGREEMENT BETWEEN THE CITY
6 OF SAN BERNARDINO AND COUNTY OF SAN BERNARDINO. 2
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY <
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9 OF SAN BERNARDINO AS FOLLOWS:
10 SECTION 1. The City Manager of the City of San Bernardino is hereby authorized to
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11 obligate and expend the allocated Justice Assistance Grant(JAG) monies in the amount of o
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12 $130,007 from the U.S. Department of Justice, Bureau of Justice Assistance, for law a,
13 enforcement support expenditures as outlined in the attached Expenditure Plan submitted by the
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14 Chief of Police, marked Exhibit"A"and by this reference made a part hereof.
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SECTION 2. The Mayor and Common Council of the City of San Bernardino hereby
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authorize the Mayor to execute the JAG grant Interlocal Agreement between the City of San
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Bernardino and County of San Bernardino and other local entities named therein in the form N
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attached hereto, marked Exhibit"B"and by this reference made a part thereof. Authorize the N
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appropriation of$130,007 in additional grant fund revenues in account number 123-210-0848 `
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21 and an expenditure appropriation in account number 123-210-5011-0848. The Director of E
22 Finance is hereby authorized to incorporate the changes into the FY 2013-14 budget. <
23 SECTION 3. The authorization granted hereunder shall expire and be void and of no
24 further effect if the Memorandum of Understanding is not executed by both parties and returned
25 to the Office of the City Clerk within sixty(60) days following the effective date of the
Resolution.
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1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
2 BERNARDINO AUTHORIZING THE OBLIGATION AND EXPENDITURE OF T�TE
3 ALLOCATED FY 2013/14 JUSTICE ASSISTANCE GRANT(JAG)FUNDS AND
4 EXECUTION OF A JAG INTERLOCAL AGREEMENT BETWEEN THE CITY OF
5 SAN BERNARDINO AND COUNTY OF SAN BERNARDINO.
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and c
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8 Common Council of the City of San Bernardino at a meeting thereof, a
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9 held on the day of ,2013, by the following vote,to wit: a
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COUNCILMEMBERS: AYES NAYS ABSTAIN ABSENT a
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1 MARQUEZ M
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12 JENKINS 2
VALDIVIA
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SHORETTa�
14 KELLEY U-
15 JOHNSON
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16 MC CAMMACK a
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18 Georgeann Hanna, City Clerk a,
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19 The foregoing Resolution is hereby approved this of ,2013. o
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Patrick J. Morris,Mayor E
21 City of San Bernardino v
Approved as to form:
22 Q
JAMES F. PENMAN,
23 City Att rney
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By: i
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Exhibit A
San Bernardino Police Department
FY 13/14 Justice Assistance Grant
Line Item Budget o
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Number Description Total
001-210-0084-5011 (3) Dispatcher II $ 213,322 a
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Less: w
123-210-0084-5011-OXXX FY 12/13 JAG allocation $ 130,007 C
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Net General Fund Needs $ 83,315
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5 M.
INTERLOCAL AGREEMENT
BETWEEN THE TOWN OF APPLE VALLEY, THE CITIES OF ADELANTO, BARSTOW, CHINO,
COLTON, FONTANA, HESPERIA, HIGHLAND, MONTCLAIR, ONTARIO, RANCHO CUC-A mONGa o
REDLANDS, RIALTO, SAN BERNARDINO, UPLAND, VICTORVILLE, N
AND THE COUNTY OF SAN BERNARDINO, CA o
CONCERNING DISTRIBUTION OF THE a
2013 JUSTICE ASSISTANCE GRANT AWARD
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This Agreement is made and entered into this day of 2013, by and between THE
COUNTY OF SAN BERNARDINO, acting by and through its governing body, the Board of Supervisors x
(hereinafter referred to as "COUNTY"), and the aforementioned TOWN (hereinafter referred to as W
"TOWN") and named CITIES (hereinafter referred to as "CITIES"), acting by and through their 0-
respective governing bodies, the Town Council and City Councils, all of whom are situated within the c
County of San Bernardino, State of California, as follows: °—
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WHEREAS, each governing body, in performing governmental functions or in paying for the o
performance of governmental functions hereunder, shall make that performance or those payments -�
from current revenues legally available to that party; and
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WHEREAS, each governing body finds that the performance of this Agreement is in the best o
interests of all parties, that the undertaking will benefit the public, and that the division of costs fairly c�
compensates the performing party for the services or functions under this Agreement; and
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WHEREAS, the COUNTY agrees to release to TOWN and CITIES their respective grant co
allocation from the JAG Award within sixty (60) days upon receipt of funds, less five percent (5%) for
administrative fees, as reflected on Appendix 1 here attached and hereby incorporated by reference as
part of this agreement; and COUNTY agrees to use the five percent (5%) of JAG award funds received m
from TOWN and CITIES under this agreement for administrative fees toward the administration of
TOWN's and CITIES' programs during the entire permissible duration of said programs; and TOWN w
and CITIES agree to deposit their JAG award funds into a separate trust account in accordance with
JAG guidelines; and TOWN and CITIES each agree to the five percent (5%) reduction of their
respective grant allocation from the JAG award, as reflected on Appendix 1 for administrative fees
toward the administration of this program; and additionally the TOWN and CITIES each agree that it is
their responsibility to ensure these funds are expended in accordance with JAG guidelines, and that the
interest generated from such funds shall be solely applied and expended in accordance with these y
same JAG guidelines; and y
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WHEREAS, the TOWN, CITIES and COUNTY believe it to be in their best interests to `'
reallocate the JAG funds,
NOW THEREFORE, the COUNTY and TOWN and CITIES agree as follows: c
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Section 1.
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COUNTY agrees to release to TOWN and CITIES their respective grant allocation from the JAG Award r
within sixty (60) days upon receipt of funds, less five percent (5%) for administrative fees, as reflected E
in Appendix 1 here attached and hereby incorporated by reference as part of this Agreement, and; s
COUNTY agrees to use the five percent (5%) of JAG award funds received from TOWN and CITIES 0
under this agreement for administrative fees toward the administration of the TOWN's and CITIES' Q
programs during the entire permissible duration of said programs.
MOU-2013 Justice Assistance Grant Page 1
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Section 2.
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TOWN and CITIES agree to deposit their JAG award funds into a separate trust account in accordance N
with the JAG guidelines; and TOWN and CITIES agree to the five percent (5%) reduction of their o
respective grant allocation from the JAG award, as reflected in Appendix 1, for administrative fees 3
toward the administration of this program, and, TOWN and CITIES each agree that it is their a
responsibility to ensure these funds are expended in accordance with JAG guidelines and that all
interest generated from such funds shall be solely applied and expended in accordance with these
same JAG guidelines. c
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Section 3. w
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TOWN and CITIES agree to enter into a sub-award grant agreement with the COUNTY in order to c
acknowledge receipt of the federal award Information and applicable compliance requirements, r
including special conditions for each sub-award, before receiving grant funds. a�
Section 4. 0
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TOWN and CITIES agree to provide COUNTY with sufficient timely information as necessary within five c
business days after receiving written request from COUNTY to meet JAG requirements for quarterly r
and annual financial and performance reports.
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Section 5.
Nothing arising from this Agreement shall impose any liability for claims or actions against COUNTY
other than what is authorized by law,
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Section 6.
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Nothing arising from this Agreement shall impose any liability for claims or actions against TOWN
and/or CITIES other than what is authorized by law.
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Section 7.
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Each party to this Agreement will be responsible for its own actions in providing services under this N
Agreement and shall not be liable to any other party to this Agreement for any claim or action arising in
from the services provided under this Agreement.
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Section 8.
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The parties to this Agreement do not intend for any third party to obtain a right by virtue of this `~
Agreement.
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Section 9.
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By entering into this Agreement, the parties do not intend to create any obligations, either express or
implied, other than those set out herein; further, this Agreement shall not create any rights in any party r
not a signatory hereto. a
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WHEREFORE, all parties freely and voluntarily agree to all of the above terms.
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TOWN OF APPLE VALLEY, CA COUNTY OF SAN BERNARDINO, CA o
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City Manager Janice Rutherford d
Chair, County Board of Supervisors
ATTEST:
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APPROVED AS TO FORM: Clerk of the Board of Supervisors
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'Jean-Rene Basle
County Counsel a
by: Phebe W. Chu, Deputy
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*By law, the County Counsel's Office may only advise or approve contracts or legal documents on w
behalf of its clients. It may not advise or approve a contract or legal document on behalf of other
parties. Our view of this document was conducted solely from the legal perspective of our clients. Our a
approval of this document was offered solely for the benefit of our clients. Other parties should not rely
on this approval and should seek review and approval by their own respective attorneys.
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WHEREFORE, all parties freely and voluntarily agree to all of the above terms.
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! 2013 Justice Assistance Grant o
APPENDIX 1 N
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Formula-based S°lo-;Admin, Award '
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Jurisdiction Allocation flee Amount ;v
San Bernardino County $ 84,728 $ (4,2 , } $ 80,490 3
Adelanto
Y $ 15,504 $ { � $ 16,345
Apple Valle { 7 $ 14,729 Q.
Barstow $ 15,809 $ { Ej $ 15,019 w
Chino
$ 17,255 $ ( $ 16,392 °
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Colton $ 14,743 $ {7 ) $ 14,006 `6
Fontana
$ .. 56,362 2
Hesperia $ 2s t3+ -;`$ {1,�Cgj'; $ 21,455
Highland $ (8;727 $ rn
Montclair {� $ 17'791 M
14,413 $ ( X, $ 13,692 O
Ontario $ 47,071 $ {2 $ 44,717
Rancho Cucamonga $ 24,741 $ {'t $ 23,504 LL
Redlands -` 16,225
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-�17 0' $ $ ($ $
Rialto $_ ^38 55 _$ (1 $ 36,618
San Bernardino $ 136,850 ?,— 4iat$,i $ 130,007 a
Upland $ 11,622 $ $ 11,041 -�
Victorville $ YT54,557 $ {2 72$}; $ 51,829 co
Total $ 610,760 $ 580,222 N
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