Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
05.D- Civil Service
....._.... .._.. DOC ID: 2592 A CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION Personnel From: Kelli Bruhl 1VI/CC Meeting Date: 08/05/2013 Prepared by: Leticia O. Briggs, (909) 384- 5248 Dept: Civil Service Ward(s): All Subject: Personnel Actions- Classified(#2592) Current Business Registration Certificate: Not Applicable Financial Impact: Motion: Approve the classified personnel actions, as submitted by the Chief Examiner, in accordance with Civil Service rules and Personnel policies adopted by the Mayor and Common Council of the City of San Bernardino. CERTIFICATION BY CIVIL SERVICE CHIEF EXAMINER: I hereby certify that the CLASSIFIED Personnel Actions listed below and numbered as item 1 through 13 conform with all personnel policies adopted by the Mayor and Common Council and with all administrative regulations of the City of San Bernardino. GENERAL FUND: NAME/DEPARTMENT REQUESTED ACTION CITY MANAGER 1. Olguin,Abda APPOINTMENT: SB Direct Call Taker/Bilingual, Range 1360, Step 1, $2673/mo.,Eff: 8/6/13. Salary: $32,076 Benefits: $13,264 Total: $45,340 CIVIL SERVICE 2. Ortiz, Treasure APPOINTMENT/LIMITED TERM (Part-Time/ Non-Career): Human Resources Technician, Range 1390, Step 1, $17.91/hr., Benefits: Medicare, Unemployment--minimal cost; Eff: 8/6/13. COMMUNITY DEVELOPMENT 3. Madera, Sergio APPOINTMENT: Assistant/Associate Planner (Flex), Range 1460, Step 1, $4402/mo.,Eff: 8/6/13. Salary: $52,824 Benefits: $17,117 Total: $69,941 4. Sanchez, Stephanie APPOINTMENT: Executive Assistant, Range 1410, Step 1, $3431/mo.,Eff: 8/6/13. Salary: $41,172 Benefits: $14,953 Total: $56,125 5. Yacona, Christy PROMOTION: from SB Direct Call Taker,Range 1360, Step 1, $2673/mo.,to Executive Assistant, Updated:7/31/2013 by Kelli Bruhl A 2592 Range 1410, Step 1, $3431/mo.,Eff: 8/6/13. FIRE 6. Azarovitz, Brian PROMOTION: from Fire Prevention Technician, Rangc 14110, Step 21, $4170/nio., to Fire Prevention Officer, Range 1450, Step 6, $4398/mo., Eff: 8/6/13. PUBLIC WORKS 7. Franz,Nathan APPOINTMENT: Extra Relief Heavy Laborer, 8. Guzman,John Range PT,Flat Rate, $11.25/hr.,Benefits: 9. Harris, Cory Medicare, Unemployment—minimal cost; 10. Leach,Jim Eff: 8/6/13. 11. Camacho,Joyce APPOINTMENT: Maintenance Worker I,Range 12. Reyes, Richard 1350, Step 1, $2543/mo.,Eff: 8/6/13. Salary: $30,516 Benefits: $12,974 Total: $43,490 13. Walker, Kevin RE-EMPLOYMENT: Maintenance Worker I, Range 1350, Step 6, $2671/mo.,Eff: 8/6/13. Salary: $32,052 Benefits: $13,260 Total: $45,312 INTEGRATED WASTE FUNDS: NO ACTIONS FEDERAL FUNDS: NO ACTIONS Supporting Documents: Azarovitz,Brian (PDF) Camacho,Joyce (PDF) Franz,Nathan (PDF) Guzman, John(PDF) Harris, Cory (PDF) Leach,Jim (PDF) Madera, Sergio (PDF) 01guin,Abda (PDF) Ortiz, Treasure (PDF) Reyes,Richard (PDF) Sanchez, Stephanie (PDF) Walker,Kevin(PDF) Yacona, Christy (PDF) Updated:7/31/2013 by Kelli Bruhl A CITY OF SAN BERNARDINO TO: Allen,Parker City Manager FROM: George Ave Fire Chie SUBJECT: Justification for Personnel Action Name of individual proposed for appointment,promotion *higher acting, etc. • Brian Azarovitz Position/Classification Title J CnQ a • Fire Prevention Officer LO 0 Classification Number c N 01 • 30053 v Step#Requested (If above step 1, explain why. *Higher acting pay is step 1 of the higher level position or 5% if step 1 is less than a 5% increase.) If you are requesting an 00 advance step for a new employee,please provide as much detail as possible,e.g.,the candidate's salary in his/her current position,unique qualifications or education, etc. 0 N Q • Currently a Fire Prevention Technician within the Fire Department. Current rate of pay monthly is$4170. New step would be $4188(step one),requesting$4398 (step six). Brian Azarovitz has been a Fire Prevention Technician within the City for over 5 %2 years. He has over 30 units within the Fire Prevention field and has been assisting the Fire Prevention Bureau with other advance duties to include Q Disaster Preparedness,egress, sprinkler systems, fire department access, fire hydrant testing, stand by for special events, occupant load calculations at special events, fire watch, wind patrols,writing citations for fire code violations and appeal hearings,He also has knowledge of advance inspections to include high piled storage, and new construction inspections. Budget Account Number • 001-200-5011-0000-0047 t1MOS3�" N Y w f I5 =L kV S 17 rr1 03A1303d Packet 1. 123 Justification/Reason for Request - if position has been vacated through separation;retirement, etc_who held the position previously? When did it become vacant? This position was previously held by Judy Croteau who separated from the City. The position became vacant in February 2013. - Why is it critical to fill this position? What options were considered? This is a revenue generating position assigned to Fire Prevention Bureau. This position generates around$110,000 a year and assists with the annual commercial inspection program along with new construction within the city. - How would holding the vacancy impact City/Community services? J Currently we have one inspector assigned to the commercial inspection program. a If held vacant,we will see a loss in revenue and the inability to inspect all M commercial facilities on an annual basis. o Co - Is this the result of Personnel Committee action? N LO No,this is not the result of Personnel Committee action. c �a •L m N r INSTRUCTIONS c L Complete memo and submit to Human Resources for review and approval with: a r c d - Personnel Action Form(PAF) E - Current organization chart showing where the position fits into the department - Copy of conditional offer letter for new hires a After review, HR will confirm with the Finance Department that the position is vacant, funded, and approved to fill. Once Finance provides verification, HR will submit all documents to the City Manager for approval. Once approved by the City Manager, Human Resources and Civil Service will process for MCC approval. Packet Pg. 124 N J APPROVALS Date n Lo M r Human Resources c o- N Finance City Manager v ML W N Y O L N Q r C L V Y Y Q ` Packet Pg. 125 5.D.a v� Y to Q l7 > 2 LU LU ^ r a R n±. O 1 W n l i 1 1 �-� r .I W ¢0¢ w i- j z 2 Yd W O L6 6-#' y0ap `� N m zm � � Na ¢ goy >} � ¢a W J pZ ZQ 0' da ��� d W U2 CZ V J O Q w > Q4 Z �Vb 2 a � » 0. Q >Z :j a _ S a 2 w u O v w h Q a m 0:5 a u N a H -j m n a �¢ ¢w >�u �m 0 r m� U Z Z j U LU Z'z_uNo N�� Na w z w w z o z z U. � C F to m n O ¢CwJ `_rOCr���Q �7¢¢�uN � N W J Nw N= WC Ow Q�� fY �02r� Z?2 °W? Z CA d �cc UlJ w – U m W u UaWJ �OC a�n xl-z 5u z4Q x¢ aQcr^Gw >°' u M aQ zw z V QNZ Z F J ZY7z YCC ; a vi 2< � N, QNOJ � � ° mQ�QaOGQjO y Q $ G Q > F Q V O Y 'C Co a°z N °u � a L f- @ o ® m N F, LL [- o w T N U w m n sy z 0 Cr O Vp - a� F- F 2 u C O m w � ¢Q n O O a � aw xW W ° 0mm C � p c'idiVa aF LLJ LL Ow UuZ � U Q� � S WFz Wua2 W Wd �G sO�G m zygL'I W ° Y aeZO OCWutm = > Q � O _ U ¢ O 3 ° LL F LL $ 0 4 LL O r W NO ', �nQ fA z ~ � •� O V0 NQr D a ¢m cL0 vNia N LL 4 C7 Q C o W gz W °ao as LA aC C Q 7V°VQzz C Yz� Y— f'+ W N �rV w�w� u aG wW LA an. ui uy1 Y Q 1yQ-Z y LL ry u4 V0. [V a aU. V. m�Y1 �C z M zsssz �.s H Om romm n cp ry utw� ry m J.1�L ry ry m /R Wnm � �m a zLL � w a§ c og zxpZ ��� vFi¢¢a44t4n 0u o z a O Z U l7 Q C a�Q�ZZu F6¢e 15 a F 444E H _ 'J O Z l7 S F lJ cJ"'"' Y1 I'� 4 4 !� V, t�u �a$na h �� Sw 46 H4�LL wQ4 e z m 5�aod V f u u u Y Y Y a Wsga µ <�m Y;LL sE� s waa� w .�. c O W W to Z m V N ma o�mm� N m m Noymm N m m N mmm Z W_ Z w -t N 0.a+-4 u' .`�`4 Z Qi� $nU� LL Zg�d�i z a�7 ` V Osu6zw� psw O�u77a O]w�ae 44yZ- 0 C) u w w 4 ¢ a Cf �a22m4�gzg�ra vric4a hi vwi¢4� hh4 I+F 00 "2 w S�"' aaCU a a FJ 4 F m LL LL Packet Pg. 126 5.D.b CITY OF SAN BERNARDINO TO: Allen Parker City Manager FROM: Tony Frossard Director,Public Works Department SUBJECT: Justification for Personnel Action Name of Individual • Joyce Caniacho Position/Classif cation Title a a M • Maintenance Worker I 0 00 Classification Number N 0) LO « 30486 Sten 4 Requested � 0 • l � 0 Budszet Account Number U • 527-400-5014-0000-0099 Justification/Reason for Request a The Public Works Department is responsible for the maintenance of the right of ways throughout the City. The position of Maintenance Worker I was left vacant when Daniel Silva was promoted to the Sewer Maintenance Crew. It is necessary to have someone in the position of Maintenance Worker I to help supervise inmate crews. Packet Pg. 127 APPROVALS Date Human Resources 70113 Finance City Manager r J Q a M r Ln O Co O N M Ln d V J+ O O t v co E R U C a� E L V f0 Q Packet Pg. 128 a) C ,� m p m � 3 O�m p�0)V O C b U 0) E ., 0 0 m co o�o' >^oo to 0) Cr, m a0+ O M > C > t E- s 0 O m Q ; c m c m C L > c Q m > m > d m c°'CC `-' nmm•°-' C > EYL �d0 IC.00 ! m per ' O y � � .�,r 0 O7 "'' 0 CO m O E O� ?O U 7 V Co y Q, jd) 0 C N = 0> V C r7 x m O Q LU tco ❑ m 2� - 00 ) 0) 0 w d d AO 0 p U G �� ma J N 0 n �w� E N 9 Im N Q N S N N N N O m v C 0 04 O Q N m /4 r C _OO 4.0m CO lCQN0 N OwN d N O N C �O C 0 C O N C �Nj7 �I7�_ w m 0 F- M r ,0 dl O 0- .° �O V m 0= O C to N E c z uj �'Zu7 °'E CL u�> � �oa mN0 m mi°Q o LU"cY E Co>> =' t` DY- >j o C9 CO x d F- R l9 Q TL o ro m O`d k76 L.> .. Co Y N V � 0 J W M 07 Ln o Co y C 67 > C m �' ` O t �� VOID �0 O �. C .fl c00 O CO 00 y0 0p 0 mCOp 0) Co 0670) 000 CL.Lo t N W `O i- x.. COO W O - N - �O O O OO O O OO O O.> (on, CL 0 O O O O QO7 0 ?0 ° 0 C O m 00 07 Q7 0 C y 0 0 0 0 0 O t0 N L D O N U' N 3 E O 3 '�O 3 .� 'E-O O E O E c Q„ m C C CLj y� N 0 0>1 V v m cEo y 'S m e E 3 U S 3 amt y c_ ai t6 W O fD m 0 °�- 0 m- 0� N O 0Z � � La cUa uvZ r cmoVUaz ` o � a g � v Eo � oO � C mx ��� RQU pU m(7 `L- m aU E-H ~ ° E dQQ m�JZ t.7 C t 0 0 E._ •O m U'O y L U cca o £� coQ cyQ amESQ °' E sG c m!� 0m Q °: E "' °a> '�> c m _o °c �> MF° � E=o m TL �� E? ao7 Z 1! m� �l� �� ~� m KaO02' F LO �� 11J E _.O .v+ yQ A ° c m CD m o to N CO C0 Cr07 Co w CO p Cr(Dj O C0 M 1007 C,Oj O CO CD C0 (O O CO 0 0 O C0 (0 V J CC) 000 N OC dOMMO O m ON O 0000 O O dMC+700 m tmt�5 c-, QMOOO A 0 C 0 N N N s Cr l y O 0 #� V m 0 m O G7 C� N (0 d O O N m m 14 O O 0 0 C Co C w y Co C Q C C y m 0 0 m m m 0 ` t 0 > « Ll ° •O C N O E m O IC y"> j E a L OL ° 0 0 y •C N_U Q' m fn y mom y o EJ min � 'a E¢Co Co mUUUh2J m mV�� m(nC70Ni) `o5Q m Y c O �a o c $Q m m mUU m � a`7�6 yv��g m L mQw N>� �> o b Z'0 U O U O m O Lu 7 CO m N C U L MID b N 0 N U •p @ m Ul C.y O O N mm0 mmomo � Umg-.or 'moouJ � -a7,._ <omV, m ❑ mmcc � oQ-go JO UO� � d � g Q �� � � �� � F Q m Co N U C7 CQ J U)0 J Co C C JZ R L O 43 O C V �, 607 C) 'b O C N Rte. ON ip n � r7 Y M C v N0 p d N O C O N N f C Cr 0 7 Qj O U ayi a x U� n 101 ml� I a m Y _ {{�•E rL a7 LL p u °C Packet Pg. 129 CITY OF SAN BERNARDINO TO: Allen Parker City Manager FROM: (Tony Fossard) (Director of Public Works) SUBJECT: Justification for Personnel Action Name of individual proposed for appointment promotion, *higher acting,etc. • Mr.Nathan Franz Position/Classification Title N a a. • Extra Relief Heavy Laborer 0 Classification Number 00 0 N • 00083 U) Step#Requested M r M • Step#1 Z N �a Budget Account Number U- _ Justification/Reason for Request a Examples: - This position actually has 6 vacancies and they have been vacant since October 20,2012. They have been vacant due to not hiring the necessary amount of applicants for the amount of positions and for departures of employees. - It is critical to fill this position to provide extra necessary help to the Integrated Waste Management Division. Other options that were considered were allowing overtime to fulltime and/or ERHL employees due to being short staffed. - By continuing to hold this position vacant, it will continue to leave the Integrated Waste Management Division short staffed and in result, either lack in department performance/service to the citizens of San Bernardino and/or increase the amount of overtime of all other employees. Packet 1. 130 Is this the result of Personnel Committee action?This is the result of last year's hiring freeze and failure to produce,ustificafio*::nen-o(s)for the approval of hiring ERHL positions. INSTRUCTIONS Complete memo and submit to Human Resources for review and approval with: - Personnel Action Form(PAF) - Current organization chart showing where the position fits into the department - Copy of conditional offer letter for new hires After review,HR will confirm with the Finance Department that the position is vacant, r A APPROVALS Date a n M �( �} Human Resources 6 CO 0 Finance Cn City Manager v funded, and approved to fill. Once finance provides verification, HR will submit all r documents to the City Manager for approval. Once approved by the City Manager, z Human Resources and Civil Service will process for MCC approval L LL it E V r Q LPac Pg. 131 _ ) 2§ r � ceQ= a2 @ �f � a 5o ° 0 2a . § f § ; 2 p .�E kS / / 0 C @]S .2© t n 2 � . n eE U- 'o � 0 . 2 � � ) § § § «a § § 9 . [ « U) U- a. @ C �c N n ;L ®� . Io �� I G r / CL a � � - a � & a N » $ k �ƒQ kƒ ! |\ ® § LO 2 2 2Qƒq 2)- -o0> 777 CL■ o � m]_ � ix �� M /jam a Co a ' t `0 ) ` z 0I r_ ° }t & 2 22s @ ' i» s » o � o 0$ �i LL / 1� ) r_m - k \2 - [ ■ ° a2/ 7# f° § .0 ' [ � , o E �§ ? )� •$ / aE� 00 CL 2 cn L)X 2 : D | kk I\7 } � \ . Packet Pg 13 CITY OF SAN BERNARDINO TO: Ailen Parker City Manager FROM: Tony Frossard Director,Public Works Department SUBJECT: Justification for Personnel Action Name of Individual • John Guzman r e Position/Classification Title J a a • Extra Relief Heavy Labor 0 Classification Number o N M • 00083 Step#Requested c c • PT N n Budget Account Number r c d • 527-400-5014-000-0099 E L V (0 Justification/Reason for Request Q The Public Works Department is responsible for the maintenance of the right of ways throughout the City. Due to recent changes regarding the number of work hours for part time employees, it is necessary to hire additional workers. This position will be for 27 work hours per week. Packet P3.133 APPROVALS Date Human Resources 7k ), Finance "f City Manager r J Q a M r O Co O N M O C L O C to E N 7 0 a.+ C d E L V m Q Packet Pg. 134 m Y V O O U C } m my w p m0 W 0 0)OO) 0)�NO U� •C O0 C O '00 0 E aci0.4 c ` 2-0 -0 c ` mc� tP t c8 > V) r •c ° C m C m.-_� LO.- m m z m N Y X m p.o c¢ U�v m w a) CL ~U Q. w m O d c m C g)T U Q> ro N r E Y c 0 N v N� Q o_ A N m O +� co m co c00p •� r C 0) m 00 O L C 0 °� C O ro > w a E �P 3 m dtA C�i Y w -3 °-'j m> L _ u Y c x c C Q W m ?m m O m �. wm =M 0 d w � 09 N � o= d [2 CL m a � o. N c ° m m m CN¢ N C O O Q1 m C W N O J C Q 0th OP � ONj 6N) C4O c.- m 0LN ° � d 0.v�� c c o 0 C 0 0 o ec N CO Y o m rn w N M CL N O N O m ` m ° m c a7 m ? p!m o z r m w N v a�_ �_ o� m m^_.- c 2'in _a E cz r ¢ W e - ,°e ° cam ..� m .y cYi� mN � m m 1°Q °�F-U O Cl) a'a�i x � °5 - � r v � JF- �U m Q U O m w C W C m E m-- m , > U E (D No w c� v LO e3: rn C c c Cd m t c C 02 LOS YO y Q7 C O 0 p NY +� O 0)0)m m 0)C:) m 0))000 W 0)W � co pOj(D� �� C `0)0) O N 'yx„ 000000 L•O .. O m 000000 0000 f0 °) m?> O O }}O O > ?O O p C m C O N rtN' O (9 m E ❑ C) 7')-N ° N 3 N Y } U 3 } T. C °.Q) a m E di C 15 Q L N C ` m Ul N 0) ? W (A O w C m 2 E m m m 6 m m N N > C ° U m.7 3 m — m Z 7 m ro- m !E '9 � N c m E 3 U `y' x ai �; c v mwN cU m c� vU ° Ew ° Lu v ° •- fY o �Q °C9 3=� a0 Ur °rte w a t ¢ u� C Co c ¢ C?Ja.0 F- F. >` E _ m ¢ _w z > � roa°'. x cco CAE cUN c�L °) � om E °7 E 'c yd °-) cn > CCU ° o m m q. m m wE0 mm•- o. C _ tQ w 0o c°� 'a msEc0 ° 4 � } m �v mEENmLJ G) A ca .mCD CD rn y O Q O) m C �Q w to co (OCO n (�J MOfO 0000Ob I- OlOMO 00p0M �MOO PCh(00o 0000 OOOMO t O C N N N N m C V) O O Z+ t A N m O P O N— N O O 0 . @ N N Co M.°O m 0 N LD N N C O. _ C O C m m N O 3 N O_.c,C .� N > N N w O 0) t m m m m�_ m 6 aria° - o E--' rtNU v DQ mm m `mU ° UF- : 1 0 � rot)(Do 05 ° o�Q m C V 2 0 �_ °L w¢ m m Uo U t m `3 m m m 'm �-° Q W m > > ro i m m a) U o m 0) ° O 7 m m C C U L C J? 'co 0 N "O 'C m y c .G N N m J .rn C'° > ._ romp No `ma� C)co °w � '° mmC7m❑ mmcc� o2o w . � 0 UoE m0 g Orn�}a F- a mm to C9 U > J fn N J o N B � � V gyp ; m m 0 C O to . V- 21 ' JC co c m O m O O 6 0 O N e v m C a) m c 1a27X aIU � Iv � � yl� i a V w >-m f Q m O � Packet Pg. 135 Nowim CITY OF SAN BERNARDINO T 0: Alien Parker City Manager FROM: Tony Frossard Director,Public Works Department SUBJECT: Justification for Personnel Action Name of Individual • Cory Harris r Position/Classification Title L a a • Extra Relief Heavy Labor M Classification Number o • 00083 0 LO Step#Requested c U PT L x Budizet Account Number E • 527-400-5014-0000-0096 s v ca Justification/Reason for Request a The Public Works Department is responsible for the maintenance of the right of ways throughout the City. Due to recent changes regarding the number of work hours for part time employees, it is necessary to hire additional workers. This position will be for 27 work hours per week. Packet Pg. 136 5.D.e APPROVALS Date Human Resources Finance v City Manager J Q a M r O 00 O N O In v O U ui �L L r C Cd G L V R a+ a+ Q Packet Pg. 137 � d • � O � V V d V V �C N in a 4Y D) 00 MO Orn OO�7�0 N O VO N N O M •m N m E V A O L > a> > V F^ 0 — •� N� �z CO NOS•-°j ON N-p Q/Z N NY �wQ Co r IV Cu i- 0 14 0 U O 2 00 CO it .N. C ROi d M O C > Q d m O fj Mp E O cc C N L t°-.+ Y C a x m Q IL! m� Co u Q '2 m m N 0 > C J 0. (aa p N Q p (n O > W N CJ H m Q J x N QO a Sc cc •°N N C E O r a a NG (0 N CIA � o _y ° oo NN hC4 u Cm rn° c� J �V coo —No n o0 o cto a o vrn m Qo Q m J ,.O m N L ` N G c >,v, y > 3: � T 3 O N � Q NAHc N mo uoNO bm C NfA �'aECZ oz M LO c - rn u'c= m �g m uY� a ro LQ x 'caS u - > ua� �fAC9 aJH a)0 �'hU u N v - a d Q No aci � ° Nix LLJ aui c7a.a-' v �e= c>j m> o u d 7 F- _se C �p E Y m � L +' N u !� = Co Co Cu x wy� uro O� WF `do d�° ui u' m Edo v� W N In 2 N v S m G r ° ov °crn = - o, — C ° O o o y, ?QOM �`CD�DCrnrn Yrno rn �m�mo°'o - 9x roco �rncornco4°�M V QN O N m i �0) 10C) X00 C) �a — p 'yam QO NO00 CO 00 y O ,2 0) rL N O >O ? > O O O .ti N u N > N 'L 7 � O 3 w C_ °O U N E N E c Q L C C N N N a) > L p v7 c �a E w N Co Q N m N N >. c o ,m N•-'� ° '� c m Z = lC O o m E N d mV u v7 °L N c N E 3 EU a Z ° v3 3.N-zL c " _ S Ln C U a ° c ro W C 6U a ` ° c > �q a a o 7 0 a.C x �a R mQ ro CC L) mC9Q- a w'2 hh h E yQ wOC7 >'-'Z m C c a C $ C t N a E .- a.v T EE V L n � _� oa' coE i m N amNOm amiE cc d a�'iE � N Q N�_ m E'k u 0 �' 'ci + m L E c ° E h CO •° vroi = °= d C' n �Q • AFL- 'm.°�� iv 0- �(�� hF- h � f] Q(j� �U•°+a-•� a L CL T O LL F... Lu R U o Q m °> N_ Q O � C la �J MCe, p MMC0706 h M OMMMOOM(OMOMMMO OMMOO 28800 O C OM 000 N C Q•°fM')MO p N NOMO00OOpM C-I) p 0 N l4M(O O m 0 C N N N tF N O O t.' m N m O N N N O N N� N O M S co m N C m C A W C O m O C m d N p p 'C a t C N@ N 0>1 fa m m m 0 C m d O a ao o c a'� E m _ �aL > ° EEL O F°- �� ai�� -Co Utn ° m0'D 00, E 'c m N o � .. O.E gCOCO 'G EQmm m C-) 00 x m m u� min N-- o � Q m Co C U T cCa 0'r O w Q.� N m D U �L N N Cu N /�6 m (Ln,m Q W D N >F- '^ m > C aZN U� va �mo `a � c 'utVa - �`myc'coo �JNm �> w .y JC7 � UO0 � aL°�a Um� -a crnm o �W� OmpHd m m � N ¢0 �C? O .� J fn in J C d Q t V � d t d) 0 Y d N ti O M C O ` V •p y c c o m co C ` 'iSf r� �� ycr- i �M C N Jo O O G �' •L O +' C N ol Cr C4 CD w u z v u L1l , M um. LLI wI 6 0 Packet Pg. 138 CITY OF SAN BERNARDINO TO: 'Allen Parker City Manager FROM: Tony Frossard Director,Public Works Department SUBJECT: Justification for Personnel Action Name of Individual • Jim Leach Position/Classification Title J Q • Extra Relief Heavy Labor M f Classification Number o 0 N • 00083 aO LO Steg#Re guested E r • PT d J Budget Account Number - d E • 527-400-5014-0000-0099 Justification/Reason for Request Q The Public Works Department is responsible for the maintenance of the right of ways throughout the City. Due to recent changes regarding the number of work hours for part time employees, it is necessary to hire additional workers. This position will be for 27 work hours per week. Q Packet Pg. 139 APPROVALS Date Human Resources Finance W -' City Manager w J Q a M T- O Co O N O N E t V t0 d J r C d E t V t0 Q Packet Pg. 140 O GOi m O V 00 V� R s 00 m N 0 m� o m ° m°�o moo o vaai coo O M m -0 al G E Y N O L j L C O OIT QL) N C�� ro NQ �IlJ C m a 3�� 2 ° F�.c= a >'c�> 10¢ ° > 3y m g y°7� E ro m-�m > N> cc CO Lri L.� ro O N S Q+ d) W L W .y D t 00 a7 WO C d Q� m E ` ° E V Co G Q O 7 m N � CD C aXO.�? 7 •r+ NL (J> M cu v ) cam_ x m oQ 0 -0 m cta� a 2 v c m ° 3a Oa->� mJ r >� ¢ z `� w o° o co +' a a N N _C _G J £ O Qr O O N N O ql Q N C da) N t pp N O ° .0,a O p �N I-- NNO v 00 O GQ7 J s - �+= cN —oo 0 ooc scam ° aa) °3m � nED Q ro J p G h a R C N t G T y c m x >. d N W Vi p to,-t m ° m ro Q d U d N c Z w O Z M y ai x u u u m �, > .— �N a o F- a,U m E¢ 1A Oti W GY m V y= C>> ltl > O c� N `°li U � W� U `�° J oa W le' > E a: NO U� w = r >m ` LO aj m m O fa N O _ L C C m C G,0 � Otl .OYO c _ rn _ c O ° o NN p ° drnrn Arno d rnC)rnrnrn _ :° NmcDrnmrn°� g" 7 X X O a0 a7 W ° O O W �W 'L � p LO d �' p°000 ya o N m 00OO�d0 p0 L 0.5 m C ^ y O O C o > O C a7 a N N Cd-' ° 5 f.i N 3 N � O ° N 'm0 d O N C ° O G 0 0 m m Q V- N .^ ._ C $ E Q L m C a) N Q7w0w a Em m � yam•- maa� >, c o LN a .-•gym:,._ ..- cmZ._ m vm N mE° ro aimV v N v!t ° � NCa� E3 U y '- Z � v3�.dcaLC . Lo J � ,n tUa �a N C ww m tT Jao! s o T E2 � ZZ-,z, �_� SO c a1x �aa mQ m mU mO < o-2 F-F 1 m m d W O T Z >,� i+ m c G a c $ L a� N m m E.- v.� T C od aoE y aLm �� �' o °'� tro ark mEc� v� m • n a� Qd �. Ew � t `mo � mV �� � p � � EENa�L� Et ¢ �F- -'Ii � g ��w F K a0 �'U�V co u cc; Ul f4 o= J Q N Q v G f0 O (D CO (D co �J MM pMMM°O F- M ED V7�`07MOp M (pOOMM MO (fl M �dO O MOM U OM NN 000LN 0.. °MCA° O N Of`-1pOMp OO dO D�'1Mp° LO tN6Mt0 �M ° MO C ON ft6 N (V aa! t� f�,C 1 N m N y C O C O t C l6 N > N N t9 O N N. C al O O.O .° N 00.'- G O m O_ ` C 'm6 L O 2 O N p N t N m cq m a m � m m Y 6 o G J E Co a > 5 o U F- °,� 'G m o W m (!3 fn '-a.° E N �o y o E_ mN o EQmm caUU - m m o� 0Co00 U`)@ `o�Q m °Z G 3U ra °L Q.!a y m'UU m , a`�.... N -2 .m m a mQ W Ni ~ N >cu O m m D U $o `m U m e,o c o W v c4 m p m o o .Q ¢ a �j 0�� � Cu g o, m � a � � fz��0 F- a m m cn 0 0 O C > rn to J C W � � � V C c � o C L M V V C N y 'Cc r C V M �M C 01 C N U 7 JNI 1 Cu G p O G Q O U F C O N m G 7 a) S2 O Q � a UQ R � N co ED CL k 12 D s5 G 0 lu Packet Pg. 141 5.D.g CITY OF SAN BERNARDINO TO: Allen J.Parker City Manager FROM: j�ny Stewart hng Director � �. SUBJECT: Community Development Department -J=#$*tion for Personnel Actions COUNCIL AGENDA: August S,2013 Name of individual pro posed for anointment promotion *higher actin, etc. a a. M Sergio Madera 0 00 Position/Classification Title ° N Assistant=Planner Ln Classification Number #3-0168 L Step#Requested r Base step r Budget Account Number a #001-1.80-0029-5011 Justification/Reason for Request How long has the position been vacant? On May 28, 2013, Delisa Bryant, Engineering Assistant III for the Community Development Department left service with the City for a position with the City of Claremont. As a result, on June 4,2013,the Council approved filling Ms. Bryant's former.position with Laura Weidemann, who had previously held this position but was then bumped to the position of Assistant Planner due to the Pendency Plan. As a result of Ms. Weidemann resuming responsibility as Engineering Assistant III, the Assistant Planner position she formerly held is now vacant. This is a budgeted -position. Packet Pg. 142 Why is it critical to fill this position? What options were considered? Tlie Department hay one Senior Planner, one. Assistant Planner anti one Deputy Director/City Planner. Prior to the Pendency Plan, the Department had these positions plus a part-time Principal Planner, two part-time Planning Aides and an Executive Assistant to the City Planner. Currently, the City Planner is acting as the Director of Community Development and there is only the Senior Planner to handle all planning-related matters. The Assistant and Senior Planners perform all planning-related matters Citywide, including assisting the public at the counter and via phone/internet, working with developers and processing development applications through the entitlement processes (staff level, D/ERC, Planning Commission and Mayor and Common Council), assist other agencies as needed, performing site inspections, responding to CRMs and Council inquiries, etc. In addition, the Planning staff is currently responsible for coordinating the Housing Element Update, the long- range transit projects with SANBAG and Omnitrans, and a multitude of other miscellaneous tasks. The Assistant Planner differs from the Senior Planner, in that the Assistant Planner processes the less complex development applications and provides more backup to the public J counter and public inquiries. a CL It is critical that this position be filled, as the Planning Division is severely short-staff as it is. Building activity has not slowed dawn in the City. In fact, currently,the City is experiencing a o LO large amount of building activity, ranging from room additions at single-family residences, to CO tenant improvements for new businesses to occupy vacant spaces in existing buildings,to several N new retail stores, a new VW auto dealership and several large industrial buildings (including N Amazon's second facility in the City), with more activity on the way. Staff is currently -- experiencing a hardship with accommodating the existing workload and the Senior Planner alone g will not be able to physically handle the current amount of activity, let alone additional activity Cn when the economy picks up. L Staff contacted the former staff member who had held this position before being bumped by Ms. V Weidemann;however,that person is currently employed by the City of Redlands as an Associate Planner (a step above Assistant Planner) and opted not to return to the City. Therefore, staff initiated an open recruitment to fill this vacancy. E What is the potential impact of keeping the position vacant in terms of City/Community a services? As noted above, there is a potential for a serious negative impact if the position is left vacant in that staff will not be able to either: assist the public in a reasonable amount of time at the counter/over the phone/via email; or assist applicants with development applications and work on long-range Planning projects. Most likely, the impact would be felt more by the customers assisted at the counter/over the phone/via internet, since the state's Permit Streamlining Act requires that development applications be processed in a certain amount of time. However, in either instance, unnecessary delays would result in more complaints about customer service and could result in a reduction in development in the City,and thus,a loss in revenues. Is this the result of Personnel Committee action? No. Packet Pg. 143 INSTRUCTIONS Complete memo and submit to Human Resources for review and approval with: - Personnel Action Form(PAP) Current organization chart showing where the position fits into the department - Copy of conditional offer letter for new hires After review,HR will confirm with the Finance Department that the position is vacant, funded, and approved to fdl Once Finance provides verification, HR wiU submit all documents to the City Manager for approval. Once approved by the City Manager, Human Resources and Civil Service will process for MCC approval r je J II APPROVA&S etc a Run=PIP-%olucts 00 M N Finance N L O City Manager cn L d CC� L r C C�C G L V t6 Q Packet Pg. 144 -i Z W Ln fft.�?4{i`ji.X [s3?i i:;j��ifi W u-1 T•I:k.t.:'.. . i»iiy:2yis�L's tli ..ye�st'.... F.. Z Ix il!t R �;;",Z U) a r uta:ra:=:: ¢ O :h:;,; , a�- o a. ,iiE50`ij0C> a w < > _ ";;ALL,sis ° 0 Z w r :L•y EY /n a 55d• !ifY: :�:: V 4 yasie 5: ip:ttty t w G Co uji'r::•��. gyp!!-� N T :j6'• y 1n gi i _ (r w 0.O Z W Z Z Z w m ' !,; �E, z o z o W o a s a W rE m �- o H o w U Q U o U o m 0=!: E U o w U U to 3 x a Z i!:. : t, N^¢ Q^ a ° ^ a^ z az > w o =- z z� v .._;: a. QQ r zn L L E N W a 'M:U U!: U U?— O UlEtw N U" U" w U" ::: j! ¢ ¢ Z w Z w Z Z W Z Z w w w Z W - . ;, c� W U) o 0 0 0 lj _:€5::, X Z U r t si;a w s i�t:eY4'iF•'tSCf a'! m a :.Ei uhiii.9 flii"s 1 E :Bt- U cdc ,:;%Ni rkii'e Ft:k�t Div�: 4---i G V R Q ti ir..','rlY.�' i3q"+�ia;p ji"°° ic53i=j iliiii :s's�s•r: =Oeeii I Z Z J F' ,� .;. ¢ ¢^¢ rii? Ld ie:i6°:•S Z a b W Ld i:'u-iii'�f;i��-16Ei='" ;{{�E?a'•'.2 qa-St.�ti: fflR Packet Pg. 145 CITY OF SAN BERNARDINO TO: Allen Pdker City Manager FROM: Rebekah Kramer Community Relations Supervisor SUBJECT: Justification for Personnel Action Name of individual proposed for appointment,promotion, *higher acting, etc. • Abda Olguin r Position/Classification Title J Q • Bilingual SB Direct Call Taker M Ln Classification Number o 0 N • 30722 LO v • Step 1 Q Budget Account Number • 119-100-0013 CD Justification/Reason for Request E We are requesting to fill a bilingual SB Direct Call Taker vacancy`. This is a replacement a and not a new position. The selected candidate is a highly qualified individual with extensive customer service experience. Since opening in mid-June 2011,the Call Center has continued to experience increased call volume. While fluctuations occur from month to month depending upon the number of service days,the overall trend is up. During the fourth quarter of FY2012-13 (April 1, 2013 through June 30,2013)the Call Center Handled 37,685 calls and submitted 2,770 community service requests through the City's Customer Relationship Management (CRM)system. During this period 49%of calls were in-bound and 51%were out-bound (return/follow-up). The following table shows the total number of calls handled by month between July 1,2012 and June 30,2013. Packet Pg. 146 58 Direct Y'i'D Ca!!Volume FY2012-13 somin Inbound Calls a!Outbound Calk —Total calls Average Calls per operating Day 4,089 2.952 3'472 2,460 , 1,1 1,338 ,4 1,589 ,73 ,97 r � _ 79 N T J Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun a o- The transfer of one staff member to a position in Community Development leaves 1 Call Taker vacancy in the department. This leaves 3 SB Direct Call Takers, 1 Lead and a CD Supervisor. In order to have the Call Center open 5 days a week,7 a.m.to 6 p.m. c Monday-Thursday and 7:30 a.m. to 4:30 p.m. on Friday the Call Center operates on a a 9/80 schedule. This schedule maximizes the number of Call Takers available during peak call volume periods. The chart below identifies the average daily call volume for each Call Taker". a Schedule Average Call Average Call Average Call Average Call Takers/Day Volume/Call Takers/Day if Volume/Call w/Current Taker/Day Fully Staffed Taker/Day if 0 Staffing w/Current Fully Staffed Staffing r Mondays 4.0 165 5.0 132 Tuesday- 4.5 139 5.5 113 a Thursday Friday 12.5 174 13.0 1145 The core function of the Call Center is to assist residents by providing personalized service,helping callers to navigate the City and avoid having to utilize confusing phone trees and unnecessary transfers between departments. The Call Center is also responsible for initiating Code Enforcement cases and scheduling inspections by phone for both Public Works and Community Development. The Call Center processes Animal Control"'requests for barking dogs and files lost and found dog reports in addition to taking cable service access complaints. The Call Center continues to provide support to all departments when phone service is interrupted or there are staffing shortages. During the fourth quarter of FY2012-13 (April-June 2013), 5,170 community services requests were submitted (excluding internal operations requests such as facilities and Packet Pg. 147 information technology). Of these requests, 2,153 (42%) were entered by residents through the web or a mobile device and 2,770 (54%) were entered by SB Direct. The rPmairLing 247 (Qa/al raq,,i�stS �trarP �c�cl,�L� �`j staff f2t e'_ �3t`y depart eats. in addition to handling in-bound calls,Call Center staff monitors requests submitted through the web or mobile devises to ensure that they are directed to the correct stafVdepartment. In order to maximize resource utilization, we have combined community relations and neighborhood services with the SB Direct Supervisor position. These job responsibilities make it impossible for the Supervisor to also function as a full-time Call Taker. If the Call Taker vacancy goes unfilled,we will have to consider reducing service days. It is for these reasons that I have asked that the candidate for the open SB Direct Call Taker vacancy be brought forward for your consideration. Please feel free to contact me at 909-384-7272 x3979 or Kramer re@sbeity.or g should you have any questions regarding this position. r A J 'In order to assist our City's Spanish speaking population during all operating hours 4 of the 6 existing Call Q LL Center staff members are bilingual in English and Spanish. M "Based upon total call volume for the identified day(s)of the week in the a Quarter of Fiscal Year 2012- T_ 13(April 1,2013 to June 30,2013).Figure comprises all of the Call Takers including the Lead and 50%of c the Supervisor's time.The actual daily tali volume per Call Taker is often higher as vacations and sick time o are utilized. N W Beginning in August 2013 the Call Center will become the first point of entry for all Animal Shelter ,an' inquiries. Q s= a� APPROVALS Date d —7 L Human Resources Finance c City Manager Packet Pg. 148 .ja .D.h � 1 tye. f'' j W � �(Fr > w u ,F N Q p ' �t t� Q W < ¢ pZ � , �- r Q d w� ¢ 4 ``' � F- z ° a � E� > z z_ zQU ar a w 4� Q x Y W Q N IL a 3 't s ti b d l7. El, O ate- Ln co Ld cn �— r Q O Q � � to ZQ Ia dQ :5� O � V) Z � Q a m e t� �� ° ° o 115.1 a Qd a i .:4 _ ..a:• _tm r k LU w uj:, rh 3 J `l ' d *l Y � �*r, rt 1 .� d d 4 W Z v U z v U _... U ;Z U ^— t�� � a J U U U J U If O may`_ a �R ; W cn LLI N 4 � r y�� 1 �? 2 � •�� t3 s �W Packet Pg. 149 w ka f. V, „a {pr! {F it r;��r�� d co V a x � d a 4—J ry~; co o L ' y A Packet Pg. 150 CITY OF SAN BERNARDINO TO: Ailed Parkcr City Manager FROM: 1VXelli Bruhl, Chief Examiner Robert Handy,Police Chie1 SUBJECT: Justification for Personnel Action Name of individual proposed for appointment: • Treasure Ortiz w Position/Classification Title: Q a • Human Resources Technician—Limited Term 0 Classification Number: o N • 30207 N Step#Requested: 3 _ N M d • $17.913 5—Step 1 N Budizet Account Number p r c • 001-210-0086-5014-0000 E s Justification/Reason for Request a Due to a significant increase in employee retirements and resignations,hiring needs throughout the City have significantly increased. In the Police Department,there are numerous vacancies in non-sworn and sworn positions,including the classifications of Police Officer and Police Dispatcher. In order to fill these and other key positions with high-quality employees, it is necessary to recruit on a continuous basis. Civil Service staffing constraints do not allow for processing the volume of applications generated by unlimited, continuous recruitment efforts for multiple positions. The need to limit the number of applications has the unintended consequence of diminishing the quality of applicants, as individuals who do not meet or just barely meet the minimum position requirements take up slots that could have been filled by more qualified candidates. For example, a recent recruitment for Police Officer was limited to ninety applicants. After the screening process, it appeared that fifty-eight met the minimum Packet Pg. 151 requirements;however, after further review,only ten qualified for an interview, and it is quite possible that none will ultimately pass all of the steps required for employment by the Police Departr!?ent. Civil Service and Police propose a partnership where a limited term appointee,who has experience with the City's Civil Service screening and testing processes, will be dedicated to Police Department recruitment efforts. The individual will report to the Chief Examiner and be housed in the Civil Service Department;however,the time spent on Police recruitment activities will be charged to the Police Department's part-time salary budget. It is expected that this assistance will allow Civil Service to handle the additional workload generated by continuous recruiting for critical positions within the Police Department, with the expected benefit of expediting the screening and testing processes and increasing the number and the quality of candidates presented for appointment. y J APPROVALS Date Q n M Human Resources 0 Finance o LO e � City Manager N !C d L N_ 0 a.+ C E t V cc Q Packet Pg.152 U w u � a Co x N N s �°x^r e1inns L nti iaiy;sm W a'aS6 i�H�w' ,•fie'° � (� ' ��_nu�'� ' •�' Vin° � 01 �^ neswu l n .� N �° ; rn 0 W >�Y b t bo U cc Q V Cn `T J` m d N m N Packet Pg. 153 M rr O N TJ b C p a caa ddNOy Zaa Y� = c rn a m c C7 N_ J O. M CTS � O n� •En N O CD LL m F O acv t- N In _'ca aaa Zaaarn�CL a $a" 0Q U.IL o .ti �C7 $ V U m m to y Z d H N o G4 e CD E m LM _ M t M mQ �1 yyin a2:-0p U. H CL GG u LL7 d ,Wa C/l yV)0 yo w2 �uu x a� LL N 0 'bp uCIO o pa}qa W W°arrP t U i I I H aaaaa Packet Pg. 154 CITY OF SAN BERNARDINO TO: Allen Parker City Manager FROM: Tony Frossard Director, Public Works Department SUBJECT: Justification for Personnel Action Name of Individual • Richard Reyes Position/Classification Title Q a. • Maintenance Worker I 0 Classification Number c N • 30486 N Step#Requested cc • 1 u; a� Budget Account Number a� a! r c • 001-400-5011-0000-0089 Justification/Reason for Request r r The Public Works Department is responsible for the maintenance of the right of ways throughout the City. The position of Maintenance Worker I was left vacant when Jacob Adams was promoted to the Maintenance Worker II. It is necessary to have someone in the position of Maintenance Worker I to help supervise inmate crews. Packet Pg. 155 APPROVALS Date Human Resources Finance City Manager A J Q a M r on O O N 0 In R L V ql d r C d E L V R Q Packet Pg. 156 a, d C) u ro o m e ro C 7 rn O rn a a)� @OOO rn NO O�iO € C C tl N 43 O C O 0 a) C C O O C ` M marl OE' -0 L `n } c> t Lco roc ° •t s o m •• v�_ p 1` - a) p w F v a n 2 E � `y ° Q(j00 m c�W ro W e x 3 y j d 3 m ro c � a� ccu•°- �iij EYt 'Iy:f) b =Ra0'0mz�Guo� � SI U �! �I U 0 N v w CD y � 00 d ro 0 co C O a) E N 0 a)> 0 d X v U •iQ OI Q W t � cox ro❑ o cr �o ro0 wC) C) 0 a CL fa O aJ U) o w �, ❑ c z ) Q ❑ � roa J E rn V co IM N J Q O NO CD W Np NN N O W t0.) Oco 00 Q A — C N — 0q G.O � OCO RHO N o.t-.N Q. N O ° C f2.0 C N C O O N fn N ? ` T 0 Cl) W e � O uL ro °� �? v a_)D c C3 �a E =z C �a) N u Gp - «� ro �� or mNU m rolro�6Q x E:a �> a°i m> « � 'C3Qs 2 .. � .JF mU O d w O' a) ?� W 'c Y d ' N U Q1 a ,> ¢ O a,� FF CY3 f6 Lu ro a y 0, > ❑ F ro m x m � �;❑ J UJI LL e N E o U y �' Im o a3g a`) m > p ro y y L L c . 0 ;; Y rn 0 CM w .2 Z T O-0 YO Y° Y arnooarno a0 =a — I)_)Y J 00000 Corner rn y ro rn morn '-iurn c oorn c o w v Qo corn°p O,> d�� 61 tgO O O N rn ° 9 rn O p C Y ro CO a) a) C N O O O O p O ro N N ❑ '� N C E O o'O 'C c l6 N O E C O a U07 C'C V I N v� ° � ro as roF d ,nF arfG O iu- cH E E y ca mz v rosC4 U o c,az 0 Z v ro acU._z o U a)� = 6�E o � c m � v �, Q cQQ c Q c QU yaQ > Q �O� x a o ro U ro U roC7 ro wU FF F- a) E� mQ ro-, �z � c� Gov coQ c $Q y nc°)oEaQ yE m E.� IVaa�UvoNi.Nro +- Q y= a: E U .3 0> �'u> � c o c > � p �� Fro a c �'s E � o� c E Q _c' c c z ro F � F ❑ ro ro.d E_._ d F � L° ro m �)i cu cc � F� m 12 «Q �� � -' F- � E d 0 U ❑ F w R to m � Q ur Q o •° (N1J MM(O OMC07 M00 FM OM ) OOMtD OCD "0'M CO [OMMOO O MOM t0a y O N N O L w d O 0 0 L N N nro 0 6 0 0 0 0 Q CO 0 N � N N O Q A 0 0 0 0 NAS fN/l 'O N C O. CU @ C O �p E a) m G O O a) Q N C �L O R ro ro'p ro G N ro a) O ° ao o c E o E ro ro ram > � E -aZ o r '-'ai o � v�Vi - a cD EY o y % � o E o m(nv3 ""' 'v EQmmU mUCjU� s� `m a) g roNUpNN m `o � Q m C o S c a U o a) .o.,Q .m N ro U cv C a`>- y o��g � (a N m Q W � N 7 F fn � >cc cv Q U °to o `m n (j .o m o W ❑ aNi 2 -0 -C cu m p .c- o o' Qc @> o r.r '� JCS �j0of api°� ❑ rn a QQ gnE 20 Fd m m v) 0 o C C ) U)U) J b U C Q (0 � .0 M O h V h C O J Cl) CO �j►. M Cv U) O .0 O G N N a) C U CU Zg �i° ME n1 p � v�o wZ CQ. N m x U d =a x L� CL LL �LL Packet Pg. 157 • S.D.k CITY OF SAN BERNARDINO TO: Allen J. Parker City Manager FROM: Stewart g Director SUBJECT: Community Development Department Justification for Personnel Actions COUNCIL AGENDA: August 5,2013 2 Name of individual proposed for appointment,promotion, *higher acting,etc. a n Stephanie Sanchez r 0 Position/Classification Title o Executive Assistant to C Classification Number 2 #30721 Step#Requested Base Step Cn Budget Account Number E #001 180 0001 5011 R Justification/Reason for Request a How long has the position been vacant? On October 4, 2012, Melissa Thurman, who formerly held the position of Executive Assistant resigned from service from the City for a new position with SANBAG, leaving the subject position vacant. This is a budgeted position. Why is it critical to fill this position? What options were considered? The Department is currently only being served by the following Administrative staff an Executive Assistant to the Director and a part-time volunteer receptionist. Prior to the Pendency Plan, the Department had the following Administrative staff: The Executive Assistant to the Packet Pg. 1 58 Director, two Executive Assistants (one each for the City Planner and the Building Official), an Account Technician. and an Administrative Assistant. The Executive Assistant is a critical position, in that this position provides direct clerical support to the Deputy Director/City Planner and Building Official, acts as Recording Secretary for the Planning Commission and Board of Building Commissioners, coordinates building inspections, provides back-up assistance at the receptionist's desk, and other matters, which relieve the City Planner, Building Official and Executive Assistant to the Director of certain administrative dutiee No other options were considered. What is the potential impact of keeping the position vacant in terms of City/Community services? r N The impact of this position being kept vacant will result in one full-time Administrative employee essentially functioning as the Community Development Department's receptionist, a back-up Recording Secretary for the Planning Commission and Board of Building Commissioners, coordinator of the Department's MCC agenda items,personnel matters,building o inspections, etc., and as the Director's Executive Assistant. Since it will not be physically o possible for this one person to successfully manage all of these tasks due to the sheer size of the N workload, along with physical constraints (i.e.,the receptionist's desk is far removed from many LO of the other Department areas), many of the current tasks that were handled by the Executive Assistant to the Director will need to be handled by other staff. This in turn will require training, impact their existing workload, which is already heavy due to the shortage of staffing a Department-wide. There is also the possibility that some of the duties may not be completed Cn correctly, or at all, which would result in additional impacts on the Department and City as an N entire organization. s _ Is this the result of Personnel Committee action? in No. E cc r cc a I It a Packet Pg. 159 INSTRUCTIONS Complete memo and submit to Human Resources for review and approval with: - Personnel Action Form(PA O - Current organization chart showing where the position fits into the department - Copy of conditional offer letter for new hires After review,HR will confirm with the Finance Department that the position is vacant, funded, and approved to fall, Once Finance provides verification, HR will submit all documents to the City Manager for approval, Once approved by the City Manager, Human Resources and Civil Service will process for MCC approval, M J APPROVALS a CO —= M r x�Pe�UVCe.s l 1 711 N 07 Finance N D City Mana q E r a a� w N d t V C cC C d E t V v a ......... __.__ ... ..__. . Packet Pg. 160 • 5.D.k O U - � N x try U Q Q a ,OvQ avLLJ � � g N Q m p U a W X w F z U) ¢ N r a LA W Q o z,. z r-- C�-,a a J U Z § W > T- (L C N z z o LU N � m El: W z z Z m O U) ;. ¢ 00 UO N O O LLI OaU1 W U ¢ U o U 3 d CL Ld cn�¢ CL� a Nv � a� Z az > w� N z� z z� v =� .°, v� av> ZVZ Z zv2 Z�z zvw Ld W Z w— Z aNi w . ; o c� k c� g a p o Q g o c w p m 0 mm y U v U N r c d E t V m Q w w z ¢ z g N g� � ^a a� a Z Z=U y�-Q zv " N Q w w Packet Pg. 161 CITY OF SAN BERNARDINO TO: Allen Parker City Manager FROM: Tony Frossard,Director Public Works SUBJECT: Justification for Personnel Action Name of individual proposed for re-employment/appointment• • Kevin Walker Position/Classification Title: J a • Maintenance Worker I a M Classification Number: co 0 • 30486 N LO Step#Requested: _ Y • Step 6/$2671.00 per month—employees re-employed from lay-off are entitled to previous salary step/amount. 3 Budget Account Number d E • #001-400-5011-0000-0089 �o Justification/Reason for Request a This employee was laid-off by the Parks Department as a Maintenance Worker I effective November 1, 2012 and is being re-employed to fill a vacancy in the same classification in the Public Works Department. Packet Pg. 162 a APPROVALS Date Q a Human Resources - o � Finance LO City Manager � a� Y m Y t0 r C d t V l� Q Packet Pg. 163 v z v a_ _�_ m vrn c W N C W 7 OOOO� OO�j 04 W V V 01 CO cv "'' p m 0 @ CO Qt TO V In C O j c L O L Q O 2to � x y °T +'QU �Umc � 3c`aa a gW Ma c m N> E x L oOm �N Q o s al` U U w � � U o _ N OD 2 U T C O CO m CO m O m M O C r F o¢ W � a a O m rnZ cm CD J.-9 ° n W o 0 w o w ° . m A Q W +' 7 a m N 5 E L a+ U) too a Q 0- -. _ CJ NN N O) V COD NO -1 0' J mL V O CD a) � O1N ° C •- O W C', °O(D CO CO(00) Q C N -O d O) N y 0 m O�•NN mO (O0 F0')O)0,m d W ip c R °n W` Q C O c0 C r W y ° G7000)0 W m >• 000000 o c TN >_ > 3 m N o m ° m c .a, m- v W O Z-I- F 1-F HF M W e EO c m £ ° ro m m` Q c �� a�lE cHl- XbozZzzZz u� v c _ „� W c> Y� `` W ZZ .. QQQQQQ m w2 Lam - v-> ° o w U d W W QQ m > � c� m X v v > _ m � a � nUUUUUU p mo CM O' mix c ) aUi > m m ° W x>¢¢ m o�QQQQQQ c r E m(n t- ~u m W W - E W r m = c » E c»»» ao m c� v '°tL °� w~ � °� � '> `tea o E c U y ' 3 x N > = � Sa m` M °o c c c =Cu c.4 ov Yo o - - a>i O. 0) 0) W 7 'd Y 0)Q) O �C CO OD - - N Y .J O) m O O O O O 0)10 U '} OO Q'^y+ OOd 000 OLOj Q °000 N° mm mC N'0 00 ° �OdOOic(0 d Q 7 ,� U N ?� y ?j V O W N O O.O c m c 0 0 0 Y Lm in O to C M `) E W W Cr C Y E r E o Q L W e m CO•y ` y N W m W m m W L N m'j W c t y v mr� cU m vaU v Eij v EU E W v c mX +; vim �Q W � �¢Uda?� hH F= aTi E� mataLlO ' 3=T� �� _ C c o m e ° E c U c c m a W c m E m E v m y T O a E 4) .t3 E"- o w (a� .� m -° cr > � o � m c c d - m E � c m 0 C r2 TQ CWL CTC C W _UW Vm H F "' ~ WE _E (nL mot - E Q Lb L° J f' W U ° W a) N Q Q � C a is c° M(o m co(o (O M CO U � MOO ° OOM °NO HpCO COMC' OpM(pMOCrCOj M MO CO.0 ° MIOM to C M 0 m C d ._MM0 0 y NOMOnOOODMMOO W W Mf0 OMOM O N m° 1p ('D y v N L V= N O O V W m W 0 N- N O_O y � N N O M L 0 W O N 'O w N N c 0_ c G O C w m W 0 7 - 'C a r C N W m > �N0 W W W ° c y W m O 0 CL ° c m J E W m � a > `W E10 $ ° m o L2 - -`a� cc) � -N(n av m 0 E ¢ 7 ° � �' o �of C EQmroU WUUU m2J W Cu c�i�g WwC90�N� o� m = U Z W U N m.o° h¢ c c ° W C m y c�O m (O W t� .T Q UJ 7 N >H y > c O - CO to 'Q •t: V W to = L IV d = v a = Y (II NM W v� o °= 0 p m L O 0 N m U N O t O N m V R =C O' c W H G 5 0 m r- < U N Z Z off II O 2r C S O _ µ = p/ � �! L � ro U Q UIY 0� .O T w � U N � I U m� d W CD U +� � r>=U? � •� f > � _ I`m Qom` CL LL �I % O Packet Pg. 164 S.D.m CITY OF SAN BERNARDINO TO: Allen J. Parker City Manager FROM: y Stewart ting Director IXAI�SUBJECT: � ommunity Development Department Justification for Personnel Actions COUNCIL AGENDA: August 5,2013 Name of individual proposed for appointment promotion *higber acting etc a Christy Yacona a M r Position/Classification Title o 00 0 Executive Assistant N 0) In Classification Number N r #30721 r U Step#Requested 0 Base Step i :.c c Budget Account Number E #001 180 0001 5011 a Justification/Reason for Request How long has the position been vacant? On May 20, 2013, Brenda Leggitt, who formerly held the position of Executive Assistant was promoted to the position of Executive Assistant to the Director, leaving the subject position vacant. This is a budgeted position. Why is it critical to fill this position? What options were considered? The Department is currently only being served by the following Administrative staff: an Executive Assistant to the Director and a part-time volunteer receptionist. Prior to the Pendency Plan, the Department had the following Administrative staff: The Executive Assistant to the Packet Pg. 165 . .D.m Director, two Executive Assistants (one each for the City Planner and the Building Official), an Account Technician,and an Administrative Assistant. The Executive Assistant is a critical position, in that this position provides direct clerical support to the Deputy Director/City Planner and Building Official, acts as Recording Secretary for the Planning Commission and Board of Building Commissioners, coordinates building inspections, provides back-up assistance at the receptionist's desk, and other matters, which relieve the City Planner, Building Official and Executive Assistant to the Director of certain administrative duties. No other options were considered; however, this is an in-house promotional opportunity for an existing staff member within the organization. What is the potential impact of keeping the position vacant in terms of City/Community services? r J The impact of this position being kept vacant will result in one full-time Administrative a employee essentially functioning; as the Community Development Department's receptionist, M back-up Recording Secretary for the Planning Commission and Board of Building LO Commissioners,coordinator of the Department's MCC agenda items,personnel matters,building co inspections, etc., and as the Director's Executive Assistant. Since it will not be physically possible for this one person to successfully manage all of these tasks due to the sheer size of the o tn workload, along with physical constraints(Le_,the receptionist's desk is far removed from many of the other Department areas), many of the current tasks that were handled by the Executive Y Assistant to the Director will need to be handled by other staff. This in turn will require training, impact their existing workload, which is already heavy due to the shortage of staffing U Department-wide. There is also the possibility that some of the duties may not be completed correctly, or at all, which would result in additional impacts on the Department and City as an 0 entire organization. i c Is this the result of Personnel Committee action? L V No. f° a 2 Packet Pg. 166 INSTRUCTIONS Complete memo and submit to Human Resources for review and approval with: - Personnel Action Form(PAF) - Current organization chart showing where the position fits into the department - Copy of conditional offer letter for new hires After review,HR will confirm with the Finance Department that the position is vacant, funded, and approved to filL Once Finance provides verification, HR will submit all documents to the City Manager for approval. Once approved by the City Manager, Human Resources and Civil Service will process for MCC approval. r J APPROVALS %it a M LO c Human Re�auces X11! )) N Finance aO N Ci Manager ` N U ca C O v R r C E t V co r Q Packet Pg. 167 5.D.m w N U StY..Y.t•,..••M: li�e5j'ryy .c i�' Z Z (n W W lig ix� �t3 0 7 etc; Mitt=Tat':a w N ¢ Q Z r Z ¢ Z-• ^Q J U ` I` i i Via:J v a w.. ° ¢ na. in M iiTE, a W ¢11 .:.: ...,.rq.. i::. w Rill �SLot"^ . i tt 'e6;'!••i79;;•'e -.7.............. N ot LO a .lia3's'�!F a w Z Z Z Z a �•: 0 z O g 0 a ¢ ¢ w < w C uYi O }— 0 w U ¢ U o U s p ':' ¢z '.• N b y o w - U o UzN 3 s - a - o v !• !,9'-•_ z w 2 w F w a ¢ z z z a. 3 w.. O z CN^¢ CL N� n� arz dZ > m =^ w z� C7 I� J N U N= U N O N LY w N - a c riai w _ Z a z w Z w W w z w C Z QJ h a h F a C) V O O tZ p ° p g p U 0 CO Cl! Nil OF V R a ter:a'�• cis ii l�,i c His 3{i :•l�pi:ta»�' -�����:I� w z t! s ? Z z g h ^, ¢ Z =:i. •• KK..IN ? w to ''' 'it•zi. i'Ss� ,. Packet Pg. 168