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HomeMy WebLinkAbout05.K- Public Works 5.K RESOLUTION (ID# 2557) DOC ID: 2557 A CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION Agreement/Contract Amendment From: Tony Frossard M/CC Meeting Date: 07/01/2013 Prepared by: Leon E. Schrader, (909) 384- 5140 Dept: Public Works Ward(s): All Subject: Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution of an Amendment to the Contract and Extension to Contract Purchase Order No. 2013-00000106 for Four Months in the Amount of $15,000 to Hrem, Inc., Pursuant to Section 3.04.010 B-3 of the Municipal Code for the Fabrication and Repair of Refuse Truck Bodies, Floors and Street Sweepers in Fy 2013/14. (#2557) Current Business Registration Certificate: No Financial Impact: This 4-month extension will allow time for the formal bid process through the Purchasing Division. Requested 4-month extension budget for FY 2013/14 for HREM, INC.: $15,000 Account Budgeted Amount: $1,182,300.; $479,900.Account Nos. 635-400-0100-5113; 635-400- 0100-5173 Account Description: Materials and Supplies; Outside Vehicle Maintenance Balance as of: June 19, 2013 Balance after approval of this item: $59,293.85; $242,701.51 Please note this balance does not indicate available funding. It does not include non-encumbered reccurring expenses or expenses incurred,but not yet processed. Motion: Adopt the Resolution. Synopsis of Previous Council Action: 09/07/10 The Mayor and Common Council authorized Resolution No. 2010-299 and the issuance of Purchase Order not to exceed $40,000 to HREM, INC., for refuse truck body/street sweeper repairs. Backp-round: The Fleet Division is requesting to extend the terms and conditions of Purchase Order 2013- 00000240 with HREM, INC. for a period of four months for FY 2013/14. This extension from July 1, 2013 through October 31, 2013 is needed so the City may continue with fabrication and repair of refuse truck bodies, floors and street sweepers while the comprehensive bid specifications can be developed. This four month extension will also allow time for the formal bid process through the Purchasing Division. The Fleet Division is requesting to exercise a four month extension in the amount of$15,000.00 Updated: 6/24/2013 by Linda Sutherland A I Packet Pg. 201 5.K 2557 for FY 2013/14. The City is currently in its last renewal year option with HREM, INC. City Attorney Review: Supportinp-Documents: reso 2557 (PDF) agrmt 2557 (PDF) Attachment 1 -VSA No. 2010-299 (PDF) OWN 0 Updated: 6/24/2013 by Linda Sutherland A Packet Pg. 202 co 1 RESOLUTION NO. 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AMENDMENT 3 TO THE CONTRACT AND EXTENSION TO CONTRACT PURCHASE ORDER NO. 4 2013-00000106 FOR FOUR MONTHS IN THE AMOUNT OF $15,000 TO HREM, INC., PURSUANT TO SECTION 3.04.010 B-3 OF THE MUNICIPAL CODE FOR 5 THE FABRICATION AND REPAIR OF REFUSE TRUCK BODIES, FLOORS AND STREET SWEEPERS IN FY 2013/14. 6 WHEREAS, the Fleet Division is requesting an execution of an amendment and 8 extension for four(4)months in the amount of$15,000 to Contract Purchase Order No. 2013- z 9 00000106 to HREM, INC. for the fabrication and repair of refuse bodies, floors and street w 10 sweepers in FY 2013/14; o r 11 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE 12 CITY OF SAN BERNARDINO AS FOLLOWS: a� 13 SECTION 1. The City Manager of the City of San Bernardino is hereby authorized to 14 execute on behalf of said City an Amendment to the Vendor Service Agreement between the X 15 City of San Bernardino and HREM, INC. amending and extending the contract for a period of n 16 N 17 four months, a copy of which is attached hereto, marked Exhibit "A" and incorporated herein LO N 18 by reference as fully as though set forth at length. �°�, L 19 SECTION 2. The Mayor and Common Council hereby authorize the Director of E 20 Finance or his/her designee to extend Contract Purchase Order No. 2013-00000106 from July w 21 a 1, 2013, until October 31, 2013, for a total not-to-exceed amount of $15,000 for the 22 23 fabrication and repair of refuse bodies, floors and street sweepers. 24 SECTION 3. This purchase is exempt from the formal contract procedures of Section 25 3.04.010 of the Municipal Code, pursuant to Section 3.04.010. B.3 of said Code "Purchases 26 approved by the Mayor and Common Council." 27 28 Packet Pg.203 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AMENDMENT 2 TO THE CONTRACT AND EXTENSION TO CONTRACT PURCHASE ORDER NO. 2013-00000106 FOR FOUR MONTHS IN THE AMOUNT OF $15,000 TO HREM, 3 INC., PURSUANT TO SECTION 3.04.010 B-3 OF THE MUNICIPAL CODE FOR 4 THE FABRICATION AND REPAIR OF REFUSE TRUCK BODIES, FLOORS AND STREET SWEEPERS IN FY 2013114. 5 SECTION 4. The Contract Purchase Order shall reference this Resolution and shall 6 7 read, "HREM, INC. for the fabrication and repair of refuse bodies, floors and street sweepers" 8 and shall incorporate the terms and conditions of the Agreement. z 9 SECTION 5. The authorization to execute the above- referenced Contract Purchase W Ix 10 = Order and Agreement is rescinded if not issued within sixty (60) days of the passage of this o c 11 resolution. E 12 13 14 x w 15 16 LO ti 17 LO N O 18 19 d 20 U w 21 a 22 23 24 25 26 27 28 Packet Pg.204 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AMENDMENT 2 TO THE CONTRACT AND EXTENSION TO CONTRACT PURCHASE ORDER NO. 2013-00000106 FOR FOUR MONTHS IN THE AMOUNT OF $15,000 TO HREM, 3 INC., PURSUANT TO SECTION 3.04.010 B-3 OF THE MUNICIPAL CODE FOR 4 THE FABRICATION AND REPAIR OF REFUSE TRUCK BODIES, FLOORS AND STREET SWEEPERS IN FY 2013/14. 5 6 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor 7 and Common Council of the City of San Bernardino at a meeting thereof,held 8 on the day of , 2013, by the following vote,to wit: z_ 9 Council Members: AYES NAYS ABSTAIN ABSENT W 10 _ MARQUEZ ° 11 d 12 JENKINS E L 13 VALDIVIA a a� 14 SHORETT d k W 15 KELLEY Ln 0 16 JOHNSON 17 LO LO MCCAMMACK o 18 19 E 20 Georgeann Hanna, City Clerk w a 21 The foregoing resolution is hereby approved this day of ,2013. 22 23 Patrick J. Morris,Mayor 24 City of San Bernardino 25 26 Approv; d as to Form: 27 By 28 a es F. Penman, City Attorney r Packet 5.K.b EXHIBIT"A" AMENDMENT NO. 1 TO VENDOR SERVICE AGREEMENT This AMENDMENT is made and entered into this day of , 2013, by and between the CITY OF SAN BERNARDINO, California, a municipal corporation, hereinafter referred to as the "City" and HREM, INC., hereinafter referred to as "Vendor." WITNESSETH: U Z_ A. WHEREAS, on September 7, 2010, the Mayor and Common Council 2 adopted Resolution No. 2010-299, approving Vendor Service Agreement in the amount W of$40,000.00 for refuse truck body/street sweeper repairs; and = 0 r B. WHEREAS,the current expiration date is June 30 2013; and d C. WHEREAS, the City and Vendor wish to extend the Vendor Service Agreement for an additional four(4)months; NOW THEREFORE,the parties hereto agree as follows: w 1. Section 2 "Compensation and Expenses" of said Vendor Service Agreement is LO N amended to add the following: 0 A. The compensation to Vendor is hereby increased by$15,000. A a� B. The total not-to-exceed compensation to date for this Vendor Service Agreement is LO Ln as follows: L Descri tion Amount Original Agreement $ 40,000.00 Amendment No. 1 $ 15,000.00 Total $ 55,000.00 w Q 2. Section 3 "Term; Termination"of said Vendor Service Agreement is amended to add the following: "The term of this Agreement is hereby extended to October 31,2013, unless terminated earlier as provided in the original Agreement." Packet{fig.206 Amendment No. 1 to Vendor Service Agreement with HREM,INC. 3. All other terms and conditions of said Vendor Service Agreement as amended approved by Resolution No. 2010-299 shall remain unchanged. U Z 2 W d' O C d E O d L Q O 7 V d X W to LO to r C O 2 d Ln LO N rr E L d E V .F+ W Q -2- S.K.b Amendment No. l to Vendor Service Agreement with HREM,INC. AMENDMENT NO. I TO VENDOR SERVICE AGREEMENT IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date first shown above. CITY OF SAN BERNARDINO HREM, INC. U Z by: by: 2 Allen Parker, City Manager Signature O c d E Print Name/Title L a� ATTEST: a a� X w Georgeann Hanna, City Clerk Ln N r C O Approved as to form: N a� James F. Penman ti City Attorney N w E L .V By: E U c� .r a -3- Packet 208 ATTACHMENT 2010-299 1 VENDOR SERVICE AGREEMENT 2 This Vendor Service Agreement is entered into this 7a'day of September 2010,by and 3 between HREM, Inc. ("VENDOR") and the City of San Bernardino ,("CITY" or "San 4 Bernardino"). U 5 WITNESSETH: w 6 W WHEREAS, the Mayor and Common Council has determined that it is advantageous = 7 and in the best interest of the CITY to contract for refuse truck body/street sweeper repairs;and CD 8 0) 9 WHEREAS, the City of San Bernardino did solicit and accept bids from available CD a 10 vendors for refuse truck body/street sweeper repairs per RFQ-F-11-03;and U 11 NOW,THEREFORE,the parties hereto agree as follows: w 12 1. SCOPE OF SERVICES. LO 13 For the remuneration stipulated, San Bernardino hereby engages the services of 14 VENDOR to provide those products and services as set forth in RFQ-F-11-03 refuse truck c 15 N 16 body/street sweeper repairs, dated July 26, 2010, attached hereto as Attachment "I" and Q 17 incorporated herein by this reference. P i8 2. COMPENSATION AND EXPENSES. E 19 a. For the services delineated above, the CITY, upon presentation of an invoice, shall U Y 20 pay the VENDOR up to the amount of$40,000 for refuse truck body/street sweeper `.t c 21 repairs at the rate per the price form set forth in Attachment N." 22 U b. No other expenditures made by VENDOR shall be reimbursed by CITY. Q 23 24 3. TERM;TERMINATION. 25 The term of this agreement shall be from September 7, 2010 through June 30, 2011, 26 with two (2) one-year extensions at the City's option. Option year one, if exercised, shall be 2? 28 t Packet Pg. 209 2010-299 1 effective July 1, 2011 through June 30, 2012. Option year two, if exercised, shall be effective 2 July 1,2012 through June 30,2013. 3 This Agreement may be terminated at any time by thirty (30) days' written notice by 4 either party. The terms of this Agreement shall remain in force unless amended by written 5 agreement of the parties executed on or before the date of expiration of current term of the z 6 2 agreement. 7 0 4. INDEMNITY. w 8 Vendor agrees to and shall indemnify and hold the City, its elected officials, employees, d 9 L 10 agents or representatives, free and harmless from all claims, actions, damages and liabilities of 11 any kind and nature arising from bodily injury, including death, or property damage, based or X w 12 asserted upon any or alleged act or omission of Vendor, its employees, agents, or LO LO 13 subcontractors, relating to or in any way connected with the accomplishment of the work or 14 N 15 performance of service under this Agreement, unless the bodily injury or property damage was N 0 actually caused by the sole negligence of the City, its elected officials, employees, agents or 6 16 Z a 17 representatives. As part of the foregoing indemnity, Vendor agrees to protect and defend at its > 18 own expense, including attorney's fees the City, its elected officials, employees, agents or = a� E 19 representatives from any and all legal actions based upon such actual or alleged acts or 20 omissions. Vendor hereby waives any and all rights to any types of express or implied a 21 indemnity against the City, its elected officials, employees, agents or representatives, with _ 22 23 respect to third party claims against the Vendor relating to or in any way connected with the a 24 accomplishment of the work or performance of services under this Agreement. 25 26 27 28 2 Packet'Pg.210 2010.299 1 5. INSURANCE. 2 While not restricting or limiting the foregoing, during the term of this Agreement, 3 VENDOR shall maintain in effect policies of comprehensive public, general and automobile 4 liability insurance, in the amount of $1,000,000.00 combined single limit, and statutory 5 worker's compensation coverage, and shall file copies of said policies with the CITY's Risk z 6 2 Manager prior to undertaking any work under this Agreement. CITY shall be set forth as an w 7 = g additional named insured in each policy of insurance provided hereunder. The Certificate of a� 9 Insurance furnished to the CITY shall require the insurer to notify CITY of any change or E L 10 termination in the policy. Insurer shall give CITY 30 days notice prior to enactment and any a 11 change or termination of policy. x W 12 6. NON-DISCRIMINATION. Ln LO 13 In the performance of this Agreement and in the hiring and recruitment of employees, a) 14 N VENDOR shall not engage in, nor permit its officers, employees or agents to engage in, o 15 N 16 discrimination in employment of persons because of their race, religion, color, national origin, z° a 17 ancestry, age, mental or physical disability, medical conditions, marital status, sexual gender or > 18 sexual orientation, or any other status protected by law. _ a� 0 19 ?. INDEPENDENT CONTRACTOR. 0 S 20 VENDOR shall perform work tasks provided by this Agreement, but for all intents and Q 21 d purposes VENDOR shall be an independent contractor and not an agent or employee of the E 22 U CITY. VENDOR shall secure, at its expense, and be responsible for any and all payment of w 23 a 24 Income Tax, Social Security, State Disability Insurance Compensation, Unemployment 25 Compensation, and other payroll deductions for VENDOR and its officers, agents, and 26 employees, and all business licenses, if any are required, in connection with the services to be 27 performed hereunder. 28 3 Packet Pg. 217 2010-299 1 8. BUSINESS REGISTRATION CERTIFICATE AND OTHER REQUIREMENTS. 2 VENDOR warrants that it possesses or shall obtain,and maintain a business registration 3 certificate pursuant to Chapter 5 of the Municipal Code, and any other licenses, permits, 4 qualifications, insurance and approval of whatever nature that are legally required of VENDOR 5 to practice its business or profession. z 6 NOTICES. 7 _ Any notices to be given pursuant to this Agreement shall be deposited with the United 0 8 d 9 States Postal Service,postage prepaid and addressed as follows: 10 TO THE CITY: Public Works Director a 300 North"D" Street 11 San Bernardino, CA 92418 Telephone: (909)384-5140 w 12 ti 13 TO THE VENDOR: HREM,Inc. N 1465 Miller Drive a, 14 Colton,CA. 92324 Telephone: (909)872-1195 ° 15 Contact: Antonio Cuevas N 6 16 9. ATTORNEYS' FEES. 17 > In the event that litigation is brought by any party in connection with this Agreement, 18 = the prevailing party shall be entitled to recover from the opposing party all costs and expenses, E 19 including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of M 20 a 21 its rights or remedies hereunder or the enforcement of any of the terms, conditions or d 22 provisions hereof. The costs, salary and expenses of the City Attorney and members of his 23 a office in enforcing this Agreement on behalf of the CITY shall be considered as "attorneys' 24 fees"for the purposes of this paragraph. 25 Ill 26 27 28 4 Packet Pg. 212 2010-299 1 10. ASSIGNMENT. 2 VENDOR shall not voluntarily or by operation of law assign, transfer, sublet or 3 encumber all or any part of the VENDOR's interest in this Agreement without CITY'S prior 4 written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void 5 and shall constitute a breach of this Agreement and cause for the termination of this z_ 6 2 Agreement. Regardless of CITY's consent,no subletting or assignment shall release VENDOR W 7 = 0 8 of VENDOR's obligation to perform all other obligations to be performed by VENDOR d 9 hereunder for the term of this Agreement. L CD Q 10 11. VENUE. 11 The parties hereto agree that all actions or proceedings arising in connection with this X w 12 Agreement shall be tried and litigated either in the State courts located in the County of San Ln LO 13 Bernardino, State of California or the U.S. District Court for the Central District of California, 14 N Riverside Division. The aforementioned choice of venue is intended by the parties to be c 15 N mandatory and not permissive in nature. z° 16 a 17 12. GOVERNING LAW. > 18 This Agreement shall be governed by the laws of the State of California. 19 � 13. SUCCESSORS AND ASSIGNS. 20 This Agreement shall be binding on and inure to the benefit of the parties to this Agreement Q 21 and their respective heirs,representatives, successors, and assigns. _ 22 2 14. HEADINGS. a 24 The subject headings of the sections of this Agreement are included for the purposes of 25 convenience only and shall not affect the construction or the interpretation of any of its 26 provisions. 27 28 s Packet Pg.213 2010-299 1 15. SEVERABILITY. 2 If any provision of this Agreement is determined by a court of competent jurisdiction to 3 be invalid or unenforceable for any reason, such determination shall not affect the validity or 4 enforceability of the remaining terms and provisions hereof or of the offending provision in any 5 other circumstance, and the remaining provisions of this Agreement shall remain in full force z 6 2 W and effect. a: 7 = 16. ENTIRE AGREEMENT; MODIFICATION. 8 a� 9 This Agreement constitutes the entire agreement and the understanding between the E L 10 parties, and supersedes any prior agreements and understandings relating to the subject manner a d 11 of this Agreement. This Agreement may be modified or amended only by a written instrument X W 12 executed by all parties to this Agreement. LO LO 13 //! 14 N 15 N z° 16 a 17 111 > 18 19 20 21 a)E 22 23 HI a 24 28 .. 27 28 6 Packet Pg.214 2010-299 VENDOR SERVICE AGREEMENT 1 HREM,INC. 2 3 IN WITNESS THEREOF, the parties hereto have executed this Agreement on the day and 4 date set forth below. 5 a Z 6 Dated: . ,2010 HREM, Inc. 2 _ w 7 By � o w 8 d E 9 dated /'� ,2010 CITY OF SAN BERNARDIN d 10 By , - _' 11 le E.McNeely,City Manager Approved as to Form: x w 12 ti LO 13 By: Yr^— J s Penman, City Attorney 14 N O O 15 N 6 16 z a 17 > 18 19 _ w 20 a 21 d E 22 r 23 a 24 25 . 26 27 28 7 Packet Pg.215 5.K.c 11-D3 BID SUMMARY SHEET �I r RFQ.F-W 7 rQ 3:00 PM,PST Z LU DESCRIPTION CD 1�'�l`vISJ.GA�'��ORY. 7 �f ' �'•'" �s�., � _,:� �s° s=.��,� . ter? CD v v Q _ O W y ti LO - - LO fl7 N 7 O <p N r 3 0 � CD T ? N Aytm 4t- O Z Q Cn r r C v E V R Q a+ C G1 Opened and announced by `�0 Recorded by v Q Q Packet Pg. 216 5.K.c 2010-299 R1120 V-1 i-r,; fteii�se tiuui��r f:ci'air City of San Bemardino p TECHNICAL SPECIFICATIONS RFQ F-11-03 REFUSE TRUCK BODY/STREET SWEEPER REPAIR U Z NOTICE : "SPECIAL INSTRUCTIONS TO THE BIDDER" w Services: _ Bidder shall complete right-hand column indicating brief reasoning for exceptions to requirements when not acceptable. State "Acceptable" if requirements are agreeable as set forth in left-hand column. E a� L Equipment: Q Bidder shall complete right-hand column indicating specific size and or a? make and model of all components when not exactly as specified. State U "As Specified" if item is exactly as set forth in the left-hand column. w FAILURE TO COMPLETE RIGHT HAND COLUMN WILL INVALIDATE BID LO LO N REQUIREMENTS ACCEPTABLE I AS SPECIFIED The contractor shall be able to repair all N refuse truck bodies including but not limited o to automated, frontloader, roil off and bin �� �� N buggy style. The contractor shall be able to repair street Z° sweeper bodies_ and rebuild elevator CLe, -�GAb a assemblies. > The contractor shall have full machine shop capabilities for bending, forming and shearing steel. E The contractor shall be able to remove and replace abrasive flooring (AR Plate or T-1 c.c.,-- 4o.L Le Plate)with a hardness of Rockwell AR-400. Q The contractor shall be able to remove, replace and repair packer blades, floorCGe E channels, follower plates and guides. 7u W The contractor shall pickup/deliver at no �� cost to the City. All repairs shall be completed within a seven (7) day time frame. Longer tune frames shall be agreed to prior to initiation of re air. s Packet Pg. 217 2010-299 (iCtosir."i�CCL'�tk{"tsCtlri�s The contractor shall be located within a seven (7)mile radius from the City Yard to ������ facilitate transportation to and from the shop. U Z_ 2 W 2 O a-. w C O E O O L a Q� U d X W LO Ln O O N O O N O Z C E a Q� E U f6 a 9 Packet Pg.218 2010-299 la'tJ(-11-i l i�u uay. ++t�4ii KC�rin NON - COLLUSION AFFIDAVIT U TO: THE COMMON COUNCIL, CITY OF SAN BERNARDINO z_ g In accordance with Title 23, United States Code, Section 112, the undersigned Uj hereby states, under penalty of perjury: _ 0 That he/she has not either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken action in restraint of free E competitive bidding in connection with RFQ F-11-03. a m Business Name_, _ X, w Business Address j4(v� M+���?Y Qr t LS D I D Vt. CIA, q-)_32q LO LO Signature of bidder X - - � rn N r O Place of Residence N 0 z Subscribed and sworn before me this c day of 4 , 201P. j Notary Public in and for the County of b Ko State of California. E R r c� CU My commission expires as- CU w a c d E a � w�,►rwn�c-caNlorMo � �,.Mma►a�no ca�r�Ny �, 17 �II �iiie+t Packet Pg. 219 S.K.c 2010-299 RI:Q F-1 1-1? (Muse/svveu per Rrpcir PRICE FORM REQUEST FOR QUOTES: RFQ F-11-03 DESCRIPTION OF RFQ: Refuse Truck Body/Sweeper Repair 1 QU. Wc . z BIDDER'S NAME/ADDRESS: _ 2 l 4 Cos Hour Dr E L NAME OF AUTHORIZED a a� REPRESENTATIVE U PRINT NAME �-�D 0 O CLj e-V w Pry I c v\&- LO TITLE LO f rig TELEPHONE NO. Occl) e6-1 — 6( 5-S N 0 FAX NO. Cg�� 11 0 O o N O Z 4 ANNUAL PURCHASE ORDER > Effective on or about September 1, 2010 through June 30, 2011 plus two (2) single year renewal options, for City's partial requirements, on an as-needed basis, with no guaranteed usage for Refuse Truck Body/Sweeper Repair. E U t6 Option year one, if exercised, shall be effective July 1, 2011 through June 30, 2012. a Option year two, if exercised, shall be effective July 1, 2012 through June 30, 2013- Actual option year pricing shall be negotiated with the successful Bidders) prior to exercising E of any given option year. Option years shall become effective only upon issuance by the City CZ of a duly authorized Purchase Order. 1 ►a Packet Pg. 220 2010-299 it.'c t F-i 141" 1�Ctlttid�it'CCDCi'iC17f'.i,. PRICE FORM (continued) DESCRIPTION UNIT PRICE 1. Refuse Truck Body/Sweeper Repair, Hourly Labor Rate $ `- .00 Z U 2. Percentage Mark Up on Materials Used $ 0 Are there any other additional or incidental costs, which will be required by your jflW in order to meet the requirements of the Technical Specifications? Yes / (circle one). If you answered "Yes", please provide detail of said additional L COStS. 07 a F. U X W ti LO Please indicate any elements of the Technical Specifications that cannot be met N by your firm. N O r O N O Z a Have you included in your bid all informational items and forms as requested. Ye / No (circle one). If you answered"No", please explain: c 0 a This offer shall remain firm for 90 days from RFQ close date. E s Terms and conditions as set forth in this RFQ apply to this bid. r a Cash discount allowable % days; unless otherwise stated, payment terms are: Net thirty (30)days. 15 Packet Pg. 221 2010-299 Itt- )F- RcCus�%ti •rciur itt:irtir PRICE FORM (continued) In signing this bid, Bidder warrants that all certifications and documents requested herein are attached and property completed and signed. From time to time, the City may issue one or more addenda to this RFQ. Below, z_ please indicate all Addenda to this RFQ received by your firm, and the date said g Addenda was/were received. w D: x Verification of Addenda Received ° c a� Addenda No: Received on: E CD Addenda No: Received on: Addenda No: Received on: Q a� n U AUTHORIZED SIGNATURE: -`� �.r X w PRINT SIGNER'S NAME AND TITLE: n A ti LO Ql,7 � LO N O DATE SIGNED: D-7 N COMPANY NAME &ADDRESS: NIPS- Mi{L%1- pr. PoODN 6 PHONE: gGq``6 }'J- VS FAX:_ 9Q`3- q1 l OD c as E IF SUBMITTING A"NO BID", PLEASE STATE REASON(S) BELOW: Q c a E L V (C Q L6 Packet Pg. 222 2010-299 Rcills':Sk epel,RCpuir City of San Bernardino, Finance Department Purchasing Division Bid Documents to Be Returned by Prospective Vendor RFQ F-11-03 REFUSE TRUCK!SWEEPER REPAIR U Z_ 2 w III Bid Content and Forms,General speafication*35, � [✓j Co of Contractor License if applicable) _ Instriaons to Offeror(s) /Bidders p Q' Bidder Exrience, Competency, Qualification and Profile (Vendor Document) °1 E Proposal!Bid Content Forms o) N L t nsrtrciians to offeror(s)t Bidders � [' Non-Collusion Affidavit(City Form) I a III Proposal!Bid Content and Forms V © Listing of Proposed Subcontractor(City Form) x Instructions to Bidders,III Btd Content and Forms W Price Form (City Form) LO LO tions to Wdders Instruc Authorized Signatures v III Bid content and Forms [ Bidder Identification "' 0 T Addendum Received (City Form)1°Bid Cont"and Forms o N O [� 90 Day Bid Validity Statement III$Id Content and Forms z a (� Authorized Signatures Ill aid c°Wren'and Forms > [►� References in&d content and Forms c E Proper Identification and Submittal of Proposal/Bid Package, and Price Form 0 Instructions to Bidders a C Bidders are requested to submit this checkiis#completed with all bid documents. E a 3 Packet Pg. 223 2010-299 BUSINESS LICENSE TAX CERTIFICATE CITY OF CiOLTON on named below is granted this certifi-to Pursuant to Civic Center v me person.6rin'or ' a in.carry°n 650 Noffh l a Cadena.Drive the provisions of the City Business license Tax ion,eexhlbition or 0 ufmtion described Cotton, Celtfomla 92324 or co»duct the business.trade,calling,P 909 370 5079 below. issuance at certificate,is not an endorsement,nor certification of compliance Willi other ordinances or laws_ This certificate is'issued without verification that t ''• •»^, the taxpayer to subjcd to or enemPt from licensing by the State of California. BUSINESS NAME: H R E M BUSINESS TYPE: 060 BUSINESS LOCATION:. 1485 Miller Dr DESCRIPT1oN: MANUFACTURING U Z BUSINESS OWNER_ Javier Soto 2 Tony Cuevas _ —� w bE:ffective ess License Number; 44583 _ H R E M pate- February 24,2010 1465 MILLER DR Uon,t]ata COLTON,CA 923242456 December 31,-2010 -- E -- et1RINESS FOR WHIGti i$SLEp � C NSPIC d Y � ' Q N rr 7 U X W ti LO _ v O O N O r O N O Z a rn E w a r d E t a Packet Pg. 224 5.K.c ait 20.,Lot s i0: 0101doI IZ34 JHLt.MINU NA(it 01/01 2010-299 aA a . CERTIFICATE OF LIABILITY INSURANCE I1ATvIw ° °' pJrons (dsllzab 88ti6 THIS CERTIFICATE iS ISSUER AS A MATTER OF INF RMATION 07 0/201 John H.Leming a Sons ONLY AND CONFERS NO RICiHTB UPON THE CIcRTiflCATE P.C.g07C 1699 HOLDuR. T1{{S CERTIFICATE DOTS NOT AMENU. EMND OR Canyon Country,CA 91366.1699 ALTER THE COVERAGE AFF__ J3Y E PtrLJCIES BELOW, License 111:0239959 INSURERS AFFORDING COVERAGE NAIC k HREM INC INSUAenA C44t]X1J1Oce Com Tony Cuevez _ tnsuranC omny 1465 MILLER OR INSURaRC: ACS fQRmk CaSualf t tns Co COLTON,CA 9232,4 +ASURERA:_Am�dcan tate In u nr Companyi V CO GES INSURaA z THE POLICIES OP INSuRANCE LIMO 9EL DW ANY ReQUREMENT,TERM OR EOfaTTO OHAVE NY CONTRACT D OTHER 9DOCUMENT$WITH e R SPECT 70PWHfCH THIS E+RT1f{CATE MNAD T1S T 0IN Q' MAY PH S.AG THE T U mrTa "OVM A 6Y TWH F'DLPCiE$OE3CRiBEQ NBREtN f$SLJBJEC7 TO ALL T T TERMS,ETHIS C RTI AND COWDI71ON5{yp SiJCH = POLICIES ACiOREt?ATE lIMt78 9F10WH MAY HAVE 8EEN REDUCED BY PALO CLAIMS. Pt)<lCY NUa7fiCR f! N --- _ O A o6NERAL f�A�lf1Y GL15D21B I"12/1912009 12/19/2010 EACNO©CUnACNCE c X COLLmCGL G€NER4 tPABH.TfY r111E1S_ 't0.�"0 y CLAM UAae y—]OCCUR "�I}(ia0 ..,.. E PER 6W1r LA Aov 1ruLraY fs iJAM, � trL AGGRtiLlATE UNIT APPLiF$PEA' QI!NENAL AOORGOATE ."....aa�.QQ,OIID Q PAO toC 1snODUCTS,COMPJOPAG1- f f 000,Qa0 B ALJit7J40RRELPAB1LiTY 01 "829370 12/03/2009 1?/0312010 U ANY AUTO MFlN NGLEUMR f X ALLOwNCDAUTOS .. (.t}DOQO LU X SCHP;DULEDAIJTM RA p RY f ti X FvRwAuros L17 i NONOVNEDAUTOS _ P Y URY (PV " t V PROPEJi1Y0AMADE GARAGE UAQRM (PM attltlhHl F cV . AMY AU TO AUTD ONLY..EA AC49L3F,NT f OTMEA THAN EA ACC S O E7LC#e" LIAM ITY MJfOONtr. A� f N EACNaCCt'_�}RRFNCq_ �, 6 OC 1JR MAIMS VADE _ Z AOGREGATfi -� s a DEDUCT m nnTCm+aN f s > C gpGOMPBNSATIDNAND 045763492 f eawfoYEAa-TOft-m 06/0112O1D 06/0112011 x 4 _ AMY P+ROP7pETO1bAARTTiF,11YDLF.W1'NE b.l.EHCFI iCfiSDENt OT OF79C(?RAIAEM861 IACLUOK07 6 y�8n {wQ If ea.e�txld& OQ Q00 SP><CK PRp S EL.DISEASE.OA EWtOYE ! arNeR aL oLSeAae.vol�rltim D Inland Marine T 40 000 - OICG46929370 12/0312009 12M312D10 B21leeS.AJIOthem 10,000 Q arscAn-mTN or OWIVA'40W I LOCATIOOS I VOCMaaI"CLUB OMAVMVaY efAtrtr J aPLCW,PROVtfllottt C m E U R a CH FJCA E HOLM CANCELE.AT1Opt sKOfAD ANY pp ra$MOW DeSMlZO POLI M It Cll GAT!TFIF.AEOF:THE WS IJM"SUM MILL VOUVOR yo W, TFLE EJ(pIAA { For tMormation purposes only NOTRZTOTM0tRVRf'AMUMAMNAVWToTVZ LMT,aff OR IM T10 DO io*K&MYS" —0&4 No O MT'W 6ARiJT1 OF APY AHO OO1ER,,}S ApyN OR *fPRMWTATNEfP DRBPR6tE7tTATNE ACOR1)26120011UG) jj 0 ACORD CORPORATION 1998 pf 144 by MRL on July 20.2010 at I i:37AM Packet Pg. 225 5.K.c 2010-299 DISPLAYCONSPICUOUSLY AT PLACE OF BUSINESS FOR WHICH ISSUED CALIFORNIA STATE BOARD OF EQUALIZATION `tea or i� SELLER'S PERMIT �4 ? OF CL�lt00 gt C UNIT NUMBER S _ 1 4/8/2003 SR EH 100-210275 MIS PERMT DOES NOT U HREM AUTHORIZE THE HOLDER ? 1465 MILLER OR TO ENGAGEIN ANY COLTON, CA 92324-2456 BUISINESSCON7RARYTO W LAWS REGULATING THAT � L BUSINESS OR TO = POSSESS OR OPERM ANY ILLEGAL DEVICE. O IS HEREBY AUTHORIZED PuRSUNrr TO SALES AND USE TAX LAW TO ENGAGE IN THE C BUSrN'ESSOFSa-UNGTANG10aPERSONAI_PROPSMAT THE ABOVE LOCATION - ty TM PER,4ff iS VAM UM ReX)KED OR CAriCEI ED Burr IS NOT TRAtB�ABLE IF YOU sBl Y[wR BUSR4ESS. Not v�d ar�Y other addfess E On DROP OUT OFA PARTNERSHIP'NUTIFY Us OR YOu COULD BE RESPONSIBLE FOR SNF AND USE TAXES y OWED BYTHE NEW OP6tATOR OF THE BUSINESS. >_ t� Q FOR GENERALTAX QUESTIONS,PLEASE TELEPHONE OUR INFORMATION CENTER AT 1-800=400-7115. t� m BOE-442-R REV.13(6-00 X NOTICE TO INDMDUALS REGARDING "' INFORMATION FURNISHED TO THE BOARD OF EQUALIZATION Ft, The infonation Practices Act of 1977 and the Federad Pmracy Act requires this agency to provide the following notice to individuals who are asked by CM the State Board of Equalization(Board)to supply information,Including the disclosure of the individual's social security account number. N Individuals ap 4*9 for Permits,certificates,or licenses,or filing tax returns,statements,or other Rooms prescribed by this agency,are required to c include their social security numbers for proper identification.(See Titre 42 United States Cafe Section 405(cX(2j(C)(i))-It is mandatory to fumistt all the o appropriate information requested by applications for registration,applications for perrrits or licenses,tax returns and other related data.Failure to N provide at of the required Information requested by an application for a permit or license could result In your not being issued a permit or license-In 6 addition,the law provides penalties for failure to file a return,failure to furnish specific infatuation required,failure to supply information required by law Q or regulations,or for furnishing fraudulent information. N Provisions contained in the folowing laws require persons meeting certain requirements to file applications for registration,applications for Permits or y licenses,and tare returns or reports in such form as prescribed by the State Board of Equatiizatiorn:Aicohdic Beverage Tax,Sections*32001-32556; , Childhood Lead Poisoning Preventfon Fee.Sections 43001-43651,Health&Safety Code,Sections 105275-105310:Cigarette and Tobacco Products Tax, Sections 30001-30481; Diesel Fuel Tare, Sections 60001-60709. EmergenW Telephone Users Surcharge, Sections 41001-41176- Energy � Resources Surcharge,Sections 40001-40216; Hazardous Substances Tax,Sections 43001-43651; integrated Waste Managamnent Fee,Sections 45001-45984; Intematianai Fuel Tax Agreement, Sections 9401-9433; Motor Vehicle Fuel License Tax. Sections 7301 4A05; Occupational Lead Poisoning Prevention Fee,Sections 43001-43651,Hea th&Safety Code,Sections 105175-105197.Oil SPIR Response.Prevention,and Admtndstration Fees, Sections 46001-46751, Government Code, Sections 8670.1-8670.53; Pubiicty C1uGmrxi Prarxtrty,Sections 184r)1841: sates and Use Taro CU CU Sections 6001-7279.6 State Assessed Property,Sections 721 868,4876-4880.5011-5014;Tax on insurers Sections 12001-13170;Timber Yield Tank Q Sections 38101-38908: Tire Recycling Fee, Sections 55001-55381, Pubtic Resources Code, Sections 428$0-42895: Underground St Maintenance Fee,SOCtions 54101-60161,Health&Safety Code.Sections 25280-25299.96;Use Fuel Tax Sections 8601--9355. The principal purpose for which the requested information will be used is to administer the laws identified In the preuding paragraph.This includes the aa) cletermi[tation and collection of the correct amount of tax. Information you furnish to the Board may be used for the purpose of collecting any E outstanding tax liability. As authorized by law,information requested by an applocatlon for a pearrdt or license could be disclosed to other agencies,inducting,but not firnited to, Q the proper officials of the following:l}United States governmental agencies:U.S.Altnmey s Office;Bureau of Alcohol,Tobacco and Roe arras Depts,of Agriculture, Defenseu, Justice; Federal Bureau of Investigation: General Accounting Office; Internal Revenue Service; the Interstate Commerce Commission; 2) State of t;aliforrtia govermmerid agencies and officials: Air Resources Berard, Dept. of Alcoholic Beverage Control; Auctioneer Commission;Employment Development Department.Energy commission;Exposition and Fairs;Food&Agriculture•Board of Forestry,Forest Products Cortvnission;Franchise Tax Board:Dept.of Health Services;Highway Patrol;Dept.of Housing&Community DevetOPment;CaMfomrtia Parent Locator Service;3)State agencies outside of Califart'lia for tax enforcement purposes;and 4)city attomayrs and city prosecutors;county district attorneys, sheriff departments. As an individual,you have the right to access personal information about you in records maintained by the State Board of Equalization.Please contact your local Board office listed in the white pages of your telephone directory for assistance.it the tocai Board office is unable to provide the information sought,you may also contact the Disclosure Office in Sacramento by telephone at(916)445-2918.The Bawd officials responsible for maintaining this inforrnatiOn,who can be Contacted by telephone at(916)445-6464,are:Salsa and Use Tax,Deputy Director,Sales and Use Taxes pepa<brtBnt,4 4 N Street, MIC:43,Sacramento,CA 95814;Exclss Taxes, Fuel Taxes and EnWonmaa nttal Fees,� 0 fJNStreet Meciiial axes De Sacramento,CA95850. Street,MIC:31.Sacramento,CA 95814;Property Taxes,Deputy Director,Property •A1 reference's are to tho California Revwm and Taxation Code unless otherwise indicated. BM,V4-A REV.9(8-97) Packet Pg. 226 U Z_ W tY 2 O r+ O d SA CAtfFp UT,' E 1 Gti ,•, � + ' �$1 tp r W R TIM ti °' C R.TI CL ikA, N '�In N �l< TKiB Ce�{�o�te ackiGO�ted�as`tl?a�> ���{ N � Nc �� IC[la C��ibGst2C#l�y ,, � quat�t}e� as a mui X} j; � v614',mo�nh Co nncit;an avprovQ,' L � Z f;LSnutK�mr �Sn4is, bury us�n ,a,Devdlopmcnt CAUAaoard of t�ftl4oz 'ROW2 ls4jr' nu ". 1, �; /CFitfcq+grN�rr+ber 6rritir7Iva Otrectw Stnot E V - A'nn[7�tatd q({'nii4n71(�+✓+?riQ'�tQ+j1�lM'lA+r7apxen�Cau»cff GVMSDC) IC Q C E 0 m a+ a Packet Pg. 227 2010-299 0 Inc Bidder Identification U Z_ HREM INC. g 1465 Miller Drive w Colton,CA 92324 = office:(909)872-1195 Fax:(909)872-1100 ° Cell: (909)821-3199 E tit Web: www.hremine.com P Email:hreminc @yahoo.com q d U U X w Antonio Cuevas is the authorized decision maker and main contact during the bid evaluation LO LO period and throughout the contract. rn M N O r O N 6 a Antonio Cuevas _ > President, HREM INC. c a� E U fC a-. Q r+ C d E U f6 r-. a 1465 Miller Drive-Colton, CA 92324 Office(909)872-1195-(909)872-1112 -Fax(909)872-1100 - Packet Pg. 228 2010-299 JJRFM Inc. Terms and Conditions Valid for a Period of 90 Days U Z_ HREM INC. � U.] 1465 Miller Drive Colton,CA 92324 0 Office: (909)872-1195 Fax:(909) 872-1100 Cell:(909)821-3199 a� a� Web:www.hreininc.com rn Email:hreminc @yahoo.com Q a� 0 a� X w ti All terms and conditions presented in this bid shall remain valid for 90 days from the day of N submission. o, rn N O O N 6 Z Antonio Cuevas President, .� HREM INC. E Y Q I_ v r r Q 1465 Miller Drive-Colton,CA 92324 Oliice(909)872-1195 0 (909)872-1112-Fax(909)872-1100 Packet Pg. 229 2010-299 IH EH Inc. Authorized Person to Bind Bidder to the Terms of the Bid U Z_ 11REM INC. 2 1455 Miller Drive w Colton,CA 92324 = Office:(909)872-1195 Fax:(909)872-1100 ° Cell: (909)821-3199 a� E Web: www.hreminc.com Email:hreminc@yahoo.com a U X w Antonio Cuevas binds HREM INC.to the terms of this bid and all of the information submitted. LO N N O O N .� ° Z Antonio Cuevas < rn President, > HREM INC. c E U fII w+ r Q C d E U r-. a.i Q 1465 Miller Drive• Calton, CA 92324 Office (909)872-1195•(909)872-1112 -Fax(909)872-1100 Packet Pg. 230 2010-299 O Bidder Profile U Z_ a fIREM INC.,was founded in 2003 with one mission in mind;to design and build the best w possible equipment while keeping the lowest prices in the business. 0 c CD E a� L Q Our facility is located in the heart of the Inland Empire at 1465 Miller Drive in Calton,CA v X W ul to N Our company operates in a 26,000 square foot state of the art facility with all the proper equipment and technology to be able to design and manufacture and repair Refuse Trucks,Roll- N Trucks and Hydraulic Cylinders. ° 0 N 6 Z a Our corporation employees 17 qualified personnel with over 30 years of experience in Refuse Truck design,manufacture and repair. U f4 a., Q C d We are members of Southern California Minority Business Development Council,Inc. v c� .r Q We specialize in Design,Manufacture and repair of Refuse Trucks,Roll-Off Trucks and Hydraulic Cylinders. 1465 Miller Drive-Colton,CA 92324 Office(909)872-1195- (909)872-1112•Fax(909)872-1100 Packet Pg. 231 5.K.c 2010-299 Main Office P-O. BOX 620/6413 32nd Street/North Highlands/CA 95660 (916)334-1221 Estimating/ Accounting FAX (916)334-8355 Southern California Regional Office P.O. BOX 867/19010 Stover Ave./Bloomington/CA 92316 MCM CONSTRUCTION, INC. (909) 875-0533 Engineering/Accounting FAX(909) 875-2243 GENERAL ENGINEERING CONTRACTORS SACRAMENTO.CA U Z_ 5; W S O C To Whom It May Concern: E E m rn a HREM Inc.has done a fantastic job of repairing or manufacturing hydraulic cylinders for our fleet of equipment. They do quality work in a timely manner,at a reasonable price. You will be happy with their work. x w ti David Montoya `n Ln Equipment Superintendent a� rn N O 0 N O Z a Y C d> E U f4 a+ a C 4) E U f0 r a AN EQUAL OPPORTUNITY EMPLOYER / STATE CONTRACTORS LIC. NO. 206430 Packet Pg. 232 2010-299 ;cl Jeil x Service Support Manager v Western Region ? Telephone:(909)370-2100 2 sschimek@mcneilusco.com W www.meneiltLseompanies.com = 888-MTM-PART(Mixer Part) o c a� 401 N Pepper Avenue*Colton,CA*92324 E d a� L a July 22,2010 U d X W ti LO LO TIREM INC.has serviced our Refuse Trucks and Ready Mix Trucks for over 6 years now. They .� are an excellent company with exceptional service and reliability.I would highly recommend N them.If you have any questions please contact me. 0 _ N Thank you, 1 �.6 �-�.2�� z a Steve Schimek N a� E U R r Q a+ C d E U td Q Packet Pg.233 5.K.c ' 2010-299 TMe CITY or SAN Dleco U Fleet Services Division/General Services z 8323 Miramar Place,MS 1201-A 15 San Diego,CA 92121 w 0 CD E w July 21,2010 a HREM INC.has repaired and manufactured Hydraulic Cylinders for the City of San Diego for � the Bast 5 years.our experience with them has always been very positive. HREM is a reliable U company who does quality work.Please do not hesitate to contact me with any questions at W 858-526-2005. LO LO N L) Thank you, a� rn N Sincerely, o Jim ` hoj� 6 Ji mDefiler o Parts Manager. z a U) c E a _ E a Packet Pg. 234