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RESOLUTION (ID #2553) DOC ID: 2553
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Agreement/Contract Amendment
From: Robert Handy M/CC Meeting Date: 07/01/2013
Prepared by: Susan Stevens,
Dept: Police Ward(s): 4
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the
Execution of a First Amendment to San Manuel Policing District Services Agreement Between
the City of San Bernardino and the San Manuel Band of Mission Indians. (#2553)
Current Business Registration Certificate: Not Applicable
Financial Impact:
Account Budgeted Amount: «FY 2013/2014 - $937,592.88, FY 2014/2015 - $900,837.27, FY
2015/2016 - $918,395.05»
Account No. «123-0776»
Account Description: <<Insert Account Description
Balance as of. <<Insert Date>>
Balance after approval of this item: <<Insert Amount>>
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred,but not yet processed.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
August 16, 2010 -Approval of Resolution#2010-278
Background:
On August 16, 2010 the Mayor and Common Council approved the Police Services Agreement
with the San Manuel Band of Mission Indians (SMBMI) (Attachment 1). SMBMI agreed to fund
San Bernardino Police Department for police services,traffic enforcement of special events, and
crossing guard services in the residential areas surrounding SMBMI Casino for fiscal years
2010/2011 through 2012/2013.
The SMBMI and the San Bernardino Police Dept have negotiated Agreement Amendment No. 1
(Exhibit A)removing the crossing guard services and associated funding. The Amended
Agreement includes a new proposed budget(Attachment 2)to reflect the current personnel costs
and elimination of the crossing guard services funding. The Amended Agreement extends the
term of the agreement for three (3) fiscal years; FY 2013/2014 through FY 2015/2016.
City Attorney Review:
Supporting Documents:
Resolution Authorizing the Execution of a First Amendment with SMBMI(PDF)
2010 SanManuel Police District Services Agreement (PDF)
FY13-14ProposedBudget-Attachment 2 to Exhibit A (PDF)
Updated:6/11/2013 by Linda Sutherland Packet Pg. 191
5.J
2553
First Amendment to San Manuel Policing District Services Agreement(Exhibit A) (PDF)
Updated:6/11/2013 by Linda Sutherland Packet Pg. 192
1 RESOLUTION NO.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN rn
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BERNARDINO AUTHORIZING THE EXECUTION OF A FIRST AMENDMENT TO
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4 SAN MANUEL POLICING DISTRICT SERVICES AGREEMENT BETWEEN THE 2
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5 CITY OF SAN BERNARDINO AND THE SAN MANUEL BAND OF MISSION INDIANScn
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY E
OF SAN BERNARDINO AS FOLLOWS:
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9 SECTION 1. The City Manager of the City of San Bernardino is hereby authorized and
10 directed to execute on behalf of said City a First Amendment to San Manuel Policing District N
i 1 Services Agreement, a copy of which is attached hereto marked Exhibit"A"and incorporated M
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herein by reference as fully as though set forth at length.
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VW SECTION 2. The authorization granted hereunder shall expire and be void and of no
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further effect if the agreement is not executed by both parties and returned to the Office of the
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City Clerk within sixty(60)days following the effective date of the Resolution. n
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
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2 BERNARDINO AUTHORIZING THE EXECUTION OF A FIRST AMENDMENT TO o
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3 SAN MANUEL POLICING DISTRICT SERVICES AGREEMENT BETWEEN THE
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4 CITY OF SAN BERNARDINO AND THE SAN MANUEL BAND OF MISSION INDIANS a
5 1 HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and N
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6 Common Council of the City of San Bernardino at a meeting thereof,
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7 held on the day of , 2013, by the following vote,to wit:
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8 COUNCILMEMBERS: AYES NAYS ABSTAIN ABSENT a
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16 Georgeann Hanna, City Clerk U-
17 The foregoing Resolution is hereby approved this of , 2013. 0
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Patrick J. Morris, Mayor w
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20 Approved as to form:
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21 JAMES F. PENMAN, o
City Attorney
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I FIRST AMENDMENT TO SAN MANUEL POLICING DISTRICT SERVICES
AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND THE SAN
2 MANUEL BAND OF MISSION INDIANS a
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3 THIS FIRST AMENDMENT is made and entered into as of July 1, 2013 by and between
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the CITY OF SAN BERNARDINO, a charter city ("CITY") and SAKI MANUEL BAND OF
5 MISSION INDIANS ("SMBMI"). In consideration of the mutual covenants and conditions set �+
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6 forth herein,the parties agree as follows: _
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1. This Amendment is made with respect to the following facts and purposes: a°
8 a. On September 30, 2010, CITY and SMBMI entered into that certain
agreement entitled "San Manuel Policing District Services Agreement" o
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11 2. Section I of the Agreement is hereby amended to omit the words "and crossing guard
services for Belvedere Elementary School and Serrano Middle School." a
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13 3. Section 2 of the Agreement is hereby amended to omit the sentence "Crossing guard ``
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14 services are to be provided at the intersections of Lynwood Drive and Victoria N
15 Avenue and Lynwood Drive and Belvedere Avenue."
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16 4. Section 3 of the Agreement is hereby amended to extend the term of the agreement
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17 for three(3) years: Fiscal years 2013/2014, 2014/2015, and 2015/2016, concluding on N
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18 June 30, 2016.
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19 5. Section 4 of the agreement is hereby amended to omit Section 4E in its entirety.
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20 6. Section 5 of the Agreement is hereby amended with a new Attachment 2, attached o
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21 hereto this First Amendment and incorporated herein in the following amounts: o
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22 For fiscal year 2013/2014 $937,592.88 3
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23 For fiscal year 2014/2015 $900,837.27
For fiscal year 2015/2016 $918,395.05.
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25 7. Except for the changes specifically set forth herein, all other terms and conditions of N
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26 the Agreement shall remain in full force and effect. E
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I FIRST AMENDMENT TO SAN MANUEL POLICING DISTRICT SERVICES
AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND THE SAN
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4 IN WITNESS THEREOF, the parties hereto have caused this First Amendment to be
5 executed by and through their respective authorized officers, as of the date first above written. N
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CITY OF SAN BERNARDINO, SAN MANUEL BAND OF MISSION INDIANS .2
7 A Municipal Corporation a.
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9 Allen Parker,City Manager Carla Rodriguez, Tribal Chairperson w
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11 APPROVED AS TO FORM:
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13 s F. Penman, City Attorney
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Packet Pg. 196
FY 2013-2014
PROPOSED INDIAN GAMING
POLICE SERVICES BUDGET
(INCLUDES CIVILIAN PERSONNEL)
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FY 13-14 FY 14-15 FY 15-16 Q
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A. Personnel (existing)
(1) sergeant @ $115,771 $ 115,771.00 $ 119,244.13 $ 122,821.4E cn
(6) police officers @ $87,030 $ 522,180.00 $ 537,845.40 $ 553,980.7E 2
(1) .25 FTE police detective $ 25,344.00 $ 26,104.32 $ 26,887.4E N
(1) .25 FTE police dispatcher II $ 13,149.00 $ 13,543.47 $ 13,949.77 l
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B. Fringe Benefits a
(1) sergeant @ $46,965 $ 46,965.00 $ 46,965.00 $ 46,965.00 m
(6) police officers @ $38,235 $ 229,410.00 $ 229,410.00 $ 229,410.00
(1) .25 FTE police detective $ 10,648.00 $ 10,648.00 $ 10,648.00 o
(1) .25 FTE police dispatcher II $ 4,565.00 $ 4,565.00 $ 4,565.00 c
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Personnel Total $ 968,032.00 $ 988,325.32 $ 1,009,227.44 2
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C. Traff ice Enforcement for special events $ 10,000.00 $ 10,000.00 $ 10,000.0C u
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D. Vehicle Lease
3-year lease purchase: Q
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(1) Chevy Tahoe - Supervisor Vehicle $ 15,000.00 $ 15,000.00 $ 15,000.00
(2) Ford Crown Victoria Marked Unit $ 18,000.00 $ 18,000.00 $ 18,000.00 w
$ 33,000.00 $ 33,000.00 $ 33,000.00 o
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Vehicle Maintenance & Fuel °
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(3) vehicles @ $600 per month $ 21,600.00 $ 21,600.00 $ 21,600.00 s
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Vehicle Equipment - Q
MDC wNRM (3) @ $9250 $ 27,750.00 $ - $
EVDO airtime and start-up (3) @$2000 $ 6,000.00 $ - $ -
Motorola XTL 2500 Radio (3) @ $3650 $ 10,950.00 $ - $ - m
Light bars, sirens etc (3) @ $4000 $ 12,000.00 $ - $ _ N
Cage (3) @ $1250 $ 3,750.00 $ - $ - °o,
Remington 870P shotguns (3) @ $500 $ 1,500.00 $ - $ - °
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Push Bumper(3) @ $250 $ 750.00 $ - $ -
Vehicle Graphics (3) @ $300 $ 900.00 $ - $ _
Window Tine (3) @ $150 $ 450.00 $ - $ - >-
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Total Vehicle Cost $ 118,650.00 $ 54,600.00 $ 54,600.00
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FY 2013-2014
PROPOSED INDIAN GAMING
POLICE SERVICES BUDGET
(INCLUDES CIVILIAN PERSONNEL)
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FY 13-14 FY 14-15 FY 15-16 Q
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E. Police Equipment
Handi Talkie (7) amortized over 3 years $ 7,000.00 $ 7,000.00 $ 7,000.00
TASER X26P (7) amortized over 3 years $ 2,500.00 $ 2,500.00 $ 2,500.00
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Equipment Total $ 9,500.00 $ 9,500.00 $ 9,500.00 =
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F. Other Costs 2
IT Automation $ 10,000.00 $ 10,000.00 $ 10,000.0C
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Proposal Totals $ 1,116,182.00 $ 1,072,425.32 $ 1,093,327.44 E
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80% of Proposed Total $ 892,945.60 $ 857,940.26 $ 874,661.9E Q
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Administrative Costs LL
Administrative Overhead (5%) $ 44,647.28 $ 42,897.01 $ 43,733.1 C
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TOTAL GRANT BUDGET
FY13/14 THROUGH FY 15/16 $ 937,592.88 $ 900,837.27 $ 918,395.05 x
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1 FIRST AMENDMENT TO SAN MANUEL POLICING DISTRICT SERVICES a°
2 AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND THE SAN co
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3 MANUEL BAND OF MISSION INDIANS o
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4 THIS FIRST AMENDMENT is made and entered into as of July 1, 2013 by and between
5 the CITY OF SAN BERNARDINO, a charter city ("CITY") and SAN MANUEL BAND OF
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6 MISSION INDIANS ("SMBMI"). In consideration of the mutual covenants and conditions set N
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7 forth herein,the parties agree as follows: ``
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8 1. This Amendment is made with respect to the following facts and purposes:
9 a. On September 30, 2010, CITY and SMBMI entered into that certain a
10 agreement entitled "San Manuel Policing District Services Agreement" x
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11 ("Agreement"). c
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12 2. Section 1 of the Agreement is hereby amended to omit the words "and crossing guard
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13 services for Belvedere Elementary School and Serrano Middle School." N
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14 3. Section 2 of the Agreement is hereby amended to omit the sentence "Crossing guard
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15 services are to be provided at the intersections of Lynwood Drive and Victoria
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16 Avenue and Lynwood Drive and Belvedere Avenue." o
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17 4. Section 3 of the Agreement is hereby amended to extend the term of the agreement
18 for three (3) years: Fiscal years 2013/2014, 2014/2015, and 2015/2016, concluding on a°
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19 June 30, 2016.
20 5. Section 4 of the agreement is hereby amended to omit Section 4E in its entirety.
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21 6. Section 5 of the Agreement is hereby amended with a new Attachment 2, attached °
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22 hereto this First Amendment and incorporated herein in the following amounts: E
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23 For fiscal year 2013/2014 $937,592.88 E
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24 For fiscal year 2014/2015 $900,837.27 L
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25 For fiscal year 2015/2016 $918,395.05.
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26 7. Except for the changes specifically set forth herein, all other terms and conditions of
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1 the Agreement shall remain in full force and effect. a°
2 FIRST AMENDMENT TO SAN MANUEL POLICING DISTRICT SERVICES m
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3 AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND THE SAN o
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4 MANUEL BAND OF MISSION INDIANS
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6 IN WITNESS THEREOF, the parties hereto have caused this First Amendment to be N
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7 executed by and through their respective authorized officers, as of the date first above written.
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9 CITY OF SAN BERNARDINO, SAN MANUEL BAND OF MISSION INDIANS a
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Allen Parker, City Manager Carla Rodriguez, Tribal Chairperson
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13 APPROVED AS TO FORM:
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James F. Penman, City Attorney w
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