HomeMy WebLinkAbout05.I- Public Works RESOLUTION (ID #2576) DOC ID: 2576 SL
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Agreement/Contract
From: Robert Eisenbeisz M/CC Meeting Date: 07/15/2013
Prepared by: Michael Grubbs, (909) 384-
5140
Dept: Public Works Ward(s): 4
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Awarding a
Contract to Sean Malek Engineering and Constructio for Old Waterman Canyon Bridge Repairs
(SS07-014), Per Plan No. 11304. (#2576)
Current Business Registration Certificate: No
Financial Impact:
Account Budget Balance: $321,861.00
Account No. 129-160-5504-7671-0025
Account Description: Old Waterman Canyon Bridge Repairs
Balance as of: 04/15/13 $321,861.00
Balance after approval of this item: $3,861.00
Please note this balance does not indicate available funding. It does not include non-encumbered
reccurring expenses or expenses incurred,but not yet processed.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
05/15/06 Adopted Resolution No. 2006-145 approv ng Agreement for Professional Services in
the amount of $224,621.00 with L Engineering Corporation to provide
Engineering Services for the Design of Old Waterman Canyon Bridge Replacement
(SS07-14).
11/06/06 Adopted Resolution No. 2006-376 appro ing Amendment No. 1 to Agreement with
LAN Engineering for Services in th amount of $25,916.94 for additional
environmental services for the Design of Id Waterman Canyon Bridge Replacement
(SS07-14).
05/07/07 Adopted Resolution No. 2007-135 appro ing Amendment No. 2 to Agreement for
Services in the amount of$8,000.00 for Initial Site Assessment (ISA) for the Design
of Old Waterman Canyon Bridge Replacement(SS07-14).
08/06/07 Adopted Resolution No. 2007-316 approv ng Amendment No. 3 to Agreement in the
amount of$3,650.00 for the Design of O d Waterman Canyon Bridge Replacement
(SS07-14).
04/04/11 Adopted Resolution No. 2011-079 approving Amendment No. 4 to Agreement in the
Updated: 7/10/2013 by Georgeann"Gigi"Hanna Packet Pg. 313
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2576
amount of$160,793.44 for the Design of Old Waterman Canyon Bridge Replacement
Q (SS07-14).
04/16/12 Adopted Resolution No. 2012-135 approving Amendment No. 5 to Agreement in the
amount of$4,754.50 for the Design of Old Waterman Canyon Bridge Replacement
(SS07-14).
10/15/12 Adopted Resolution No. 2012-252 approving Amendment No. 6 to Agreement in the
amount of$75,195.06 for the Design of Old Waterman Canyon Bridge Replacement
(SS07-14).
04/22/13 Adopted Resolution 2013-076 approving FY 2012-13 and FY2013-14 Budget
allocating $321,861.00 from Fund 129 for CIP Project No. SS07-014 "Old Waterman
Canyon Bridge Repairs."
Background:
The City is obligated to move forward with comp etion of this project to avoid the loss of
allocated Federal Emergency Management Agency (FEMA) and the California Emergency
Management Agency(Cal EMA) funding for the repair of Old Waterman Canyon Bridge.
This bridge is located on Old Waterman Canyon Road, approximately one mile north of
Waterman Avenue (State Route 18). The project consists of repairing a damaged girder,
refinishing the bridge deck, installation of rock slope protection and installation of new bridge
railing and approach guard railing.
The subject bridge was severely damaged in a flood that occurred on December 25, 2003.
Funding for repair of the bridge was approved by FEMA under disaster declaration FEMA-1498-
DR; however, before repairs could be started, a second flood event occurred on January 10,
2005, and further damaged the structure.
A second federal disaster declaration (FEMA-1577- R) was made for the San Bernardino area
subsequent to the January 10, 2005, storm. FEMA allocated a total of$500,001 toward repairing
the bridge for both disasters. The reimbursement percentages between FEMA and Cal EMA is
75% and 25%, respectively. The Cal EMA/FEMA funding approval expires on October 15,
2013.
The plans and specifications for this project have bee completed and the project was advertised
for public bidding on May 20, 2013. The project was advertised locally in the San Bernardino
County Sun Newspaper, F. W. Dodge, Construction Bid Board, High Desert Plan Room, San
Diego Daily Transcript, Sub-Hub Online Plan Room, Reed Construction Data, Bid America
Online, Construction Bid Source, Bid Ocean, the City's websites, and with the San Bernardino
Area Chamber of Commerce.
Sealed bids were received and opened on June 18, 20 3, and the results are tabulated below:
Name of Bidder C ty Amount of Basic Bid
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2576
Q Sean Malek Engineering and Construction Temecula $ 244,432.00
DRP Construction Company Encinitas $ 251,495.00
The Richards Group Escondido $ 347,000.00
Engineer's Estimate $ 250,000.00
Based on review of the sealed competitive bids r ceived, staff has determined Sean Malek
Engineering and Construction of Temecula, the apparent low bidder, has met the minimum
requirements of the specifications and bid guidelines; and, therefore, recommends that the Mayor
and Common Council award the referenced contract to Sean Malek Engineering and
Construction.
The estimated project costs are as follows:
Construction Cost(Basic Bid) $ 244,432.00
Contract Management and Inspection( pprox. 15%) +/- $ 36,600.00
Contingencies (Approx. 15%) $ 36,968.00
Estimated Total Project Cost $318,000.00
A portion of the cost of this Project will be reimbursed by FEMA and Cal EMA under federal
disaster declaration FEMA-1498-DR and FEMA-1577-DR up to a maximum reimbursable
amount of $500,001. The allotted disaster funs have been expended on design and
Q environmental permits. Although FEMA and Cal ENIA are reimbursing most of the total project
cost, the remaining project costs will be funded by tie City's Measure I (1/2-cent sales & road
tax) funds. The work must be completed by October 15, 2013, to avoid returning the FEMA
funds received to date.
If approved, this project is expected to begin construction in August of 2013 and be completed
by October of 2013.
City Attorney Review:
Supporting Documents:
Resolution (PDF)
LOCATION MAP (PDF)
Updated: 7/10/2013 by Georgeann"Gig?Hanna
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1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AWARDING A CONTRACT TO SEAN MALEK L
3 ENGINEERING AND CONSTRUCTION FOR OLD WATERMAN CANYON ROAD a
4 BRIDGE REPAIRS (SS07-014), PER PLAN NO. 11304.
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5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
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SECTION 1. Sean Malck Engineering and Construction, 43905 Margarita Road,
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8 Temecula, CA 92592, is the lowest responsible bidder for Old Waterman Canyon Road E
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9 Bridge Repairs per Plan No. 11304. A contract is awarded accordingly to said bidder in a
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10 total amount of$244,432.00, with a contingency amount of$36,968.00, but such award shall
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be effective only upon being fully executed by both parties. All other bids, therefore, are
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hereby rejected. The City Manager is hereby authorized and directed to execute said contract
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on behalf of the City; a copy of the contract is on file in the office of the City Clerk and 0
15 incorporated herein by reference. c
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16 SECTION 2. This contract and any amendment or modifications thereto shall not °a
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take effect or become operative until fully signed and executed by the parties and no party a
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shall be obligated hereunder until the time of such full execution. No oral agreements, N
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20 amendments, modifications or waivers are intended or authorized and shall not be implied
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21 from any act or course of conduct of any party.
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22 SECTION 3. The authorization to execute the contract is rescinded if the parties fail c
23 to execute it within sixty(60) days of passage of this Resolution. c
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24 111
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
1 OF SAN BERNARDINO AWARDING A CONTRACT TO SEAN MALEK
2 ENGINEERING AND CONSTRUCTION FOR OLD WATERMAN CANYON ROAD
BRIDGE REPAIRS (SS07-014)PER PLAN NO. 11304. L
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4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor W
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and Common Council of the City of San Bernardino at a
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6 thereof, held on the day of , 2013,by the following vote, to wit:
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Council Members: AYES NAYS ABSTAIN ABSENT
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10 JENKINS p
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11 VALDIVIA
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18 Georgeann Hanna, City Clerk
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The foregoing resolution is hereby approved this day of ,2013.
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22 Patrick J. Morris, Mayor =
City of San Bernardino 0
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Approved as to form:
24 JAMES F. PENMAN,
25 City A orney
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26 By:
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LOCATION MAP a
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Old Waterman Canyon Road Bridge Repairs (SS07-014) per Plan No. 11304.
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