HomeMy WebLinkAbout05.D- Finance E
RESOLUTION (ID#2647) DOC ID: 2647 !
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Agreement/Contract Amendment
From: David Cain M/CC Meeting Date: 08/19/2013
Prepared by: Veronica Martinez, (909) 384-
5242
Dept: Finance Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the
Execution of a Second Amendment to the Consultant Services Agreement Between Intellibridge
Partners and the City of San Bernardino. (#2647)
Current Business Registration Certificate: Yes
Financial Impact:
Account Budgeted Amount: $46,080.00 Account No. 710-060-0001*5502
Account Description: <<Insert Account Description
Balance as of: <<Insert Date>>
Balance after approval of this item: <<Insert Amount>>
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred,but not yet processed.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
January 7, 2013 - Resolution 2013-26 was approved authorizing an agreement for$60,000.00
with Intellibridge Partners for accounting services.
June 17, 2013 -Resolution 2013-185 was approved authorizing an agreement increase of
$15,000.00 with Intellibridge Partners for accounting services.
Background:
Intellibridge Partners is a consulting firm serving public agencies throughout California.
Intellibridge Partners has proposed to provide the City with additional accounting services with a
focused effort on the complex accounting issues of the EDA and Successor Agency and the
transition of the financial information and data into the City's accounting system,New World
System.
Specifically, Intellibridge Partner's effort has been focused on the financial transitions for the
following EDA Projects:
1. Finalize Accounting Crosswalk-Ensure Knowledge transfer to City Staff.
2. Programs for financial organization include:
a. RDA-Redevelopment- Outstanding Debt Obligation of$297M -Asset listed
at$412M.
Updated: 8/14/2013 by David Cain ' cet °���1
2647
b. Federal Programs - Homeless Prevention, Community Development Block
Grant, Section 108 Funding,Neighborhood Rehabilitation Program, HUD
Outstanding Debt of$27M -Assets of$38M.
c. Low and Moderate Income Housing and Affordable Housing - Outstanding Debt
Obligation of$21M (part of which is paid with tax increment) Assets listed at
$98M
d. San Bernardino Regional Water Resources Debt$1.5 Assets $1.5
In summary the below items will be accomplished within the amen ell term of this agreement:
1. Finish bringing in the financial information from the old EDA financial system into the
City's New World Systems (NWS) to ensure full visibility and accessibility of essential
financial and managerial information.
2. Re-code expense and revenue transactions already input to NWS to match the new
crosswalk for consistent financials reports.
3. Create full set of financials that reconciles to EDA ICCS system and their audited
financials.
4. Assist with the recognized obligation payment schedule filing and financial
documentation review for City required reporting.
City Attorney Review:
Supporting Documents:
reso 2647 (PDF)
agrmt 2647 (PDF)
INTELLIBRIDGE VSA original agreement (PDF)
INTELLIBRIDGE 2013-26 Resolution (PDF)
INTELLIBRIDGE 2013-185 1st Amendment Reso (PDF)
INTELLIBRIDGE 2013-185 1st Amendment Agreement (BMP)
Updated: 8/14/2013 by David Cain
RESOLUTION NO.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF T
2 SAN BERNARDINO AUTHORIZING THE EXECUTION OF A SECOND
3 AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT BETWEEN m
INTELLIBRIDGE PARTNERS AND THE CITY OF SAN BERNARDINO. a
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5 NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
6 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: c
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7 SECTION 1. The City Manager is hereby authorized and directed to execute this
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8 Second Amendment to the Consultant Service Agreement between Intellibridge Partners
9 and the City of San Bernardino for accounting services.
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SECTION 2. The Purchasing Manager is hereby authorized to issue an amended m
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12 Purchase Order to Intellibridge Partners for accounting services for a total amount not to E
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13_ exceed $121,080.00. a
14 SECTION 3. The authorization granted hereunder shall expire and be void and of no
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further effect if the Agreement is not executed by both parties and returned to the Office of the r-
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City Clerk within sixty(60) days following the effective date of this Resolution. c
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I RESOLUTION OF THE MAYOR AND COMMON CO °
UNCIL OF THE CITY OF _
SAN BERNARDINO AUTHORIZING THE EXECUTION OF A SECOND M
2 AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT BETWEEN F-
3 INTELLIBRIDGE PARTNERS AND THE CITY OF SAN BERNARDINO. 0°
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4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor o
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and Common Council of the City of San Bernardino at a meeting U
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6 thereof,held on the day of ,2013,by the following vote,to wit: �
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8 Council Members: AYES NAYS ABSTAIN ABSENT
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9 MARQUEZ
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10 JENKINS
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11 VALDIVIA
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SHORETT rn
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14 KELLEY
15 JOHNSON
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16 MCCAMMACK
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Georgeann Hanna, City Clerk 6
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The foregoing Resolution is hereby approved this day of ,2013.
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23 Patrick J. Morris, Mayor N
City of San Bernardino
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Approved as to form: o
25 JAMES F. PENMAN,
26 City torney
27 By:
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SECOND AMENDMENT TO CONSULTANT SERVICES AGREEMENT
BETWEEN THE CITY OF SAN BERNARDINO AND
INTELLIBRIDGE PARTNERS
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THIS SECOND AMENDMENT is made and entered into as of August 19, 2013 by and m
between the CITY OF SAN BERNARDINO, a charter city ("City"), and INTELLIBRIDGE
PARTNERS ("CONSULTANT'). In consideration of the mutual covenants and conditions set
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forth herein, the parties agree as follows: 0
1. This Amendment is made with respect to the following facts and purposes:
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a. On February 4, 2013, the City and Consultant entered into an agreement entitled a�
"Consultant Services Agreement Between The City Of San Bernardino and Intellibridge :_
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Partners, for a total amount of sixty thousand dollars and no cents ($60,000.00).
b. On June 17, 2013, the City and Consultant amended the agreement entitled "Consultant
Services Agreement Between The City Of San Bernardino and Intellibridge Partners, for
an increased amount of $15,000 and not to exceed a total amount of seventy five a
thousand dollars and no cents ($75,000.00).
c. The parties now desire to extend the agreement to November 30, 2013 for an additional m
Forty Six Thousand and Eighty Dollars ($46,080.00) to a total amount not-to-exceed
One Hundred Twenty-one Thousand and Eighty Dollars ($121,080.00) and amend the E
Agreement as set forth in this Amendment.
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2. Section 2. Compensation of the Agreement is hereby amended to increase the amount <
that the City agrees to pay the Consultant a not-to-exceed total amount of One Hundred
Twenty-one Thousand and Eighty Dollars ($121,080.00). City shall pay Consultant for
services rendered pursuant to this Agreement at the time and in the manner set forth herein. in
The second amendment amount shall not exceed Forty Six Thousand and Eighty Dollars
($46,080.00) for additional Consultant services.
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3. Section 3.1. Term of the Agreement is hereby amended to extend the term of the 0
Agreement to November 30, 2013, unless the Agreement is previously terminated as o
provided for herein. N
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4. Except for the changes specifically set forth herein, all other terms and conditions of the Z
Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by
and through their respective authorized officers, as of the date first above written. E
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CITY OF SAN BERNARDINO INTELLIBRIDGE PARTNERS, ItT
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Allen Parker, City Manager Denise Callahan, Partner
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ATTEST: APP OVED AS TO FORM:
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Georgeann Hanna, City Clerk es F. Penman, City Attorney Q
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CONSULTANT SERVICES AGREEMENT
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THIS AGREEMENT is made and entered into this 41h day of February, 2013 ("Effective
Date"), by and between the CITY OF SAN BERNARDINO, a charter city ("CITY"), and
IntelliBridge Partners. ("CONSULTANT"). c
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WITNESSETH : 3
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A. WHEREAS, CITY proposes to have CONSULTANT perform the services
described herein below; and E
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B. WHEREAS, CONSULTANT represents that it has that degree of specialized Q
expertise contemplated within California Government Code, Section 37103, and holds all
necessary licenses to practice and perform the services herein contemplated; and
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C. WHEREAS, CITY and CONSULTANT desire to contract for accounting services =
with a focus on grant funding as described in the Scope of Services,attached hereto as Attachment
"A"• and
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D. WHEREAS, no official or employee of CITY has a financial interest, within the w
provisions of California Government Code, Sections 1090-1092, in the subject matter of this N
Agreement. - Z
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions E
contained herein,the parties hereby agree as follows:
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1.0. SERVICES PROVIDED BY CONSULTANT a
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1.1. Scope of Services. For the remuneration stipulated, CONSULTANT shall N.
provide the professional services described in the Scope of Services attached and incorporated
herein as Attachment "A". If a conflict arises between the Scope of Services and this Consultant E
Services Agreement(hereinafter "Agreement"),the terms of the Agreement shall govern.
1.2. Professional Practices. All--prefess' y
CONSULTANT pursuant to this Agreement shall be provided by skilled personnel and in a
manner consistent with the standards of care, diligence and skill ordinarily exercised by
professional consultants in similar fields and circumstances in accordance with sound professional co
practices. CONSULTANT also warrants that it is familiar with all laws that may affect its w
performance of this Agreement and shall advise CITY of any changes in any laws that may affect o
CONSULTANT's performance of this Agreement. CONSULTANT further represents that no m
CITY employee will provide any services under this Agreement.
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1.3. Warranty. CONSULTANT warrants that it shall perform the services required by z
this Agreement in compliance with all applicable Federal and California employment laws
including,but not limited to, those laws related to minimum hours and wages;occupational health E
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and safety; fair employment and employment practices; workers' compensation insurance and
safety in employment; and all other Federal, State and local laws and ordinances applicable to the
services required under this Agreement. CONSULTANT shall indemnify and hold harmless
CITY from and against all claims,demands,payments, suits,actions,proceedings,and judgments
of every nature and description including reasonable attorneys' fees and costs,presented,brought,
or recovered against CITY for, or on account of any liability under any of the above-mentioned
laws, arising from or related to CONSULTANT's performance under this Agreement. 3
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1.4. Non-discrimination. In performing this Agreement, CONSULTANT shall not =
engage in,nor permit its officers,employees or agents to engage in,discrimination in employment E
of persons because of their race, religion, color, national origin, ancestry, age, mental or physical L
disability, medical condition, marital status, sexual gender or sexual orientation, except as a
permitted pursuant to Section 12940 of the Government Code. Violation of this provision may
result in the imposition of penalties referred to in Labor Code, Section 1735.
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1.5 Non-Exclusive Agreement. CONSULTANT acknowledges that CITY may enter
into agreements with other consultants for services similar to the services that are subject to this
Agreement or may have its own employees perform services similar to those services
contemplated by this Agreement. U
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1.6. Delegation and Assignment. This is a personal services contract,and the duties set N
forth herein shall not be delegated or assigned to any person or entity without the prior written z
3 consent of CITY. CONSULTANT may engage a subcontractor(s) as permitted by law and may
employ other personnel to perform services contemplated by this Agreement at CONSULTANT's E
sole cost and expense.
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1.7 Conflicts of Interest. During the term of this Agreement,CONSULTANT shall at
all times maintain a duty of loyalty and a fiduciary duty as to the CITY and shall not accept
payment from or employment with any person or entity which will constitute a conflict of interest v
with the CITY.
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1.8 CITY Business Certificate. CONSULTANT shall obtain and maintain during the L
term of this Agreement, a valid CITY Business Registration Certificate pursuant to Title 5 of the
City of San Bernardino Municipal Code and any and all other licenses, permits, qualifications,
insurance and approvals of whatever nature that are legally required of CONSULTANT to practice .m
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its profession, skill or business. °
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2.0. COMPENSATION AND BILLING
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2.1. Compensation. Consulting Accountant Services shall be compensated at $90 per
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hour and billed once per month. Consulting Accountant Services shall be on an as needed basis. J
In no event shall the total amount paid to CONSULTANT exceed$60,000. F
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2.2. Additional Services. CONSULTANT shall not receive compensation for any
1 services provided outside the Scope of Services unless the CITY, prior to CONSULTANT E
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performing the additional services,approves such additional services in writing. It is specifically
understood that oral requests and/or approvals of such additional services or additional
compensation shall be barred and are unenforceable.
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2.3. Method of Billing. CONSULTANT may submit invoices to CITY for approval.
Said invoice shall be based on the total of all CONSULTANT's services which have been
completed to CITY's sole satisfaction. CITY shall pay CONSULTANT's invoice within forty-five 3
(45) days from the date CITY receives said invoice. The invoice shall describe in detail, the m
services performed and the associated time for completion. Any additional services approved and
performed pursuant to this Agreement shall be designated as "Additional Services" and shall d
identify the number of the authorized change order, where applicable, on all invoices. L
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2.4. Records and Audits. Records of CONSULTANT's services relating to this
Agreement shall be maintained in accordance with generally recognized accounting principles and
shall be made available to CITY for inspection and/or audit at mutually convenient times for a in
period of three (3) years from the Effective Date.
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3.0. TERM AND NOTIFICATION. N
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3.1. Term. This Agreement shall commence on the Effective Date and continue o
through June 30, 2013, unless the Agreement is previously terminated as provided for herein. N
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3.2 Termination. CITY or CONSULTANT may terminate the services provided
under Section 1.1 of this Agreement upon thirty(30)days written notice to the other party. In the -Ea
event of termination, CONSULTANT shall be paid the reasonable value of services rendered to
the date of termination. E
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3.3 Documents. In the event of termination of this Agreement, all documents
prepared by CONSULTANT in its performance of this Agreement shall be delivered to the CITY
within ten (10) days of delivery of termination notice to CONSULTANT, at no cost to CITY.
Any use of uncompleted documents without specific written authorization from CONSULTANT E
shall be at CITY's sole risk and without liability or legal expense to CONSULTANT. L
4.0. INSURANCE c
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4.1. Minimum Scope and Limits of Insurance. CONSULTANT shall obtain and 0
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maintain during the term of this Agreement all of the following insurance coverages: N
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(a) Commercial general liability, including premises-operations, o
products/completed operations, broad form property damage, blanket
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contractual liability, independent contractors, personal injury with a policy J
limit of not less than One Million Dollars($1,000,000.00),combined single w
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limits,per occurrence and aggregate. ?
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(b) Automobile liability for owned vehicles, hired, and non-owned vehicles, E
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2013-26 �
with a policy limit of not less than One Million Dollars ($1,000,000.00),
combined single limits,per occurrence and aggregate.
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(c) Workers' compensation insurance as required by the State of California.
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4.2. Endorsements. The commercial general liability insurance policy shall contain or
be endorsed to contain the following provisions: 3
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(a) Additional insureds: "The City of San Bernardino and its elected and
appointed boards, officers, agents, and employees are additional insureds E
with respect to this subject project and contract with City." L
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(b) Notice: "Said policy shall not terminate,nor shall it be materially changed
or cancelled, nor the coverage reduced, until thirty (30) days after written
notice is given to City." in
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(c) Other insurance: "Any other insurance maintained by the City of San
Bernardino shall be excess and not contributing with the insurance provided U)
by this policy." 0
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4.3. Certificates of Insurance. CONSULTANT shall provide to CITY certificates of N
insurance showing the insurance coverages and required endorsements described above,in a form z°
and content approved by CITY, prior to performing any services under this Agreement.
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4.4. Non-limiting. Nothing in this Section shall be construed as limiting in any way, r_
the indemnification provision contained in this Agreement,or the extent to which CONSULTANT E
may be held responsible for payments of damages to persons or property.
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5.0. GENERAL PROVISIONS
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5.1, Entire Agreement: This Agreement constitutes the entire Agreement between the E
parties with respect to any matter referenced herein and supersedes any and all other prior writings
and oral negotiations. This Agreement may be modified only in writing,and signed by the parties
in interest at the time of such modification. The terms of this Agreement shall prevail over any
inconsistent provision in any other contract document appurtenant hereto, including exhibits to
this Agreement. 0
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5.2. Notices. Any notices, documents, correspondence or other communications W
concerning this Agreement or the work hereunder may be provided by personal delivery,facsimile o
or mail and shall be addressed as set forth below. Such communication shall be deemed served or 2
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delivered: a) at the time of delivery if such communication is sent by personal delivery; b) at the J
time of transmission if such communication is sent by facsimile; and c)48 hours after deposit in W
the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through z
regular United States mail.
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IF TO CONSULTANT: IF TO CITY:
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IntelliBridge Partners City Manager
225 Broadway, Ste 1750 300 North"D" Street d
San Diego, CA 92101 San Bernardino, CA 92418
Telephone: (619) 573-1113 Telephone: (909) 384-5122
Facsimile: (619) 573-8963 Facsimile: (909) 384-5138 3
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5.3. Attorneys' Fees: In the event that litigation is brought by any party in connection E
with this Agreement, the prevailing party shall be entitled to recover from the opposing party all L
costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the a
exercise of any of its rights or remedies hereunder or the enforcement of any of the terms,
conditions, or provisions hereof. The costs, salary and expenses of the City Attorney and
members of his office in enforcing this contract on behalf of the CITY shall be considered as
"attorneys'fees" for the purposes of this Agreement.
5.4. Governing Law. This Agreement shall be governed by and construed under the
laws of the State of California without giving effect to that body of laws pertaining to conflict of 0
laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto c
agree that the sole and exclusive venue shall be a court of competent jurisdiction located in San N
Bernardino County, California. z
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5.5. Assignment: CONSULTANT shall not voluntarily or by operation of law assign, E
transfer,sublet or encumber all or any part of CONSULTANT's interest in this Agreement without
CITY's prior written consent. Any attempted assignment, transfer, subletting or encumbrance E
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shall be void and shall constitute a breach of this Agreement and cause for termination of this
Agreement. Regardless of CITY's consent, no subletting or assignment shall release
CONSULTANT of CONSULTANT's obligation to perform all other obligations to be performed
by CONSULTANT hereunder for the term of this Agreement.
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5.6. Indemnification and Hold Harmless. CONSULTANT shall protect, defend,
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indemnify and hold harmless CITY and its elected and appointed officials, boards, commissions, R
officers, attorneys, agents and employees from any and all claims, losses, demands, suits,
administrative actions, penalties, liabilities and expenses, including reasonable attorney fees,
damage to property or injuries to or death of any person or persons or damages of any nature °
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including, but not limited to, all civil claims or workers' compensation claims arising from or in >
any way related to CONSULTANT's performance under this Agreement, except when caused
solely by the CITY's negligence. a
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5.7. Independent Contractor. CONSULTANT, at all times while performing under J
this Agreement, is and shall be acting at all times as an independent contractor and not as an agent w
or employee of CITY. CONSULTANT shall secure, at its expense, and be responsible for any ?
and all payment of wages, benefits and taxes including, but not limited to, Income Tax, Social
Security, State Disability Insurance Compensation, Unemployment Compensation, and other E
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payroll deductions for CONSULTANT and its officers, agents, and employees, and all business
licenses,if any are required, in connection with the services to be performed hereunder. Neither .�
CONSULTANT nor its officers, agents and employees shall be entitled to receive any benefits
which employees of CITY are entitled to receive and shall not be entitled to workers'
compensation insurance, unemployment compensation, medical insurance, life insurance, paid
vacations,paid holidays, pension,profit sharing or social security on account of CONSULTANT
and its officers', agents' and employees' work for the CITY. This Agreement does not create the 3
relationship of agent, servant, employee partnership or joint venture between the CITY and m
CONSULTANT.
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5.8 Conflict of Interest Disclosure: CONSULTANT or its employees may be subject to L
the provisions of the California Political Reform Act of 1974 (the "Act"), which(1) requires such a
persons to disclose financial interests that may be materially affected by the work performed under
this Agreement, and (2) prohibits such persons from making or participating in making decisions
that will have a foreseeable financial affect on such interest.
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CONSULTANT shall conform to all requirements of the Act. Failure to do so
constitutes a material breach and is grounds for termination of the Agreement by CITY.
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5.9. Responsibility for Errors. CONSULTANT shall be responsible for its work and 0
results under this Agreement. CONSULTANT,when requested,shall furnish clarification and/or N
explanation as may be required by the CITY's representative, regarding any services rendered z0
under this Agreement at no additional cost to CITY. In the event that an error or omission
attributable to CONSULTANT occurs,then CONSULTANT shall, at no cost to CITY,provide all E
other CONSULTANT professional services necessary to rectify and correct the matter to the sole
satisfaction of CITY and to participate in any meeting required with regard to the correction. E
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5.10. Prohibited Employment. CONSULTANT shall not employ any current employee
of CITY to perform the work under this Agreement while this Agreement is in effect. FSL
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5.11. Costs. Each party shall bear its own costs and fees incurred in the preparation and E
negotiation of this Agreement and in the performance of its obligations hereunder except as
expressly provided herein.
5.12. No Third Party Beneficiary Rights, This Agreement is entered into for the sole °1
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benefit of CITY and CONSULTANT and no other parties are intended to be direct or incidental 0
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beneficiaries of this Agreement and no third party shall have any right in, under or to this m
Agreement.
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5.13. Headings Paragraphs and subparagraph headings contained in this Agreement are
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included solely for convenience and are not intended to modify, explain or to be a full or accurate J
description of the content thereof and shall not in any way affect the meaning or interpretation of W
this Agreement. z
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5.14. Amendments. Only a writing executed by all of the parties hereto or their
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respective successors and assigns may amend this Agreement. -�
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5.15. Waiver. The delay or failure of either party at any time to require performance or
compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver
of those rights to require such performance or compliance. No waiver of any provision of this
Agreement shall be effective unless in writing and signed by a duly authorized representative of 3
the party against whom enforcement of a waiver is sought. The waiver of any right or remedy m
with respect to any occurrence or event shall not be deemed a waiver of any right or remedy with a
respect to any other occurrence or event,nor shall any waiver constitute a continuing waiver. d
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5.16. Severability. If any provision of this Agreement is determined by a court of a
competent jurisdiction to be invalid or unenforceable for any reason, such determination shall not
affect the validity or enforceability of the remaining terms and provisions hereof or of the
offending provision in any other circumstance, and the remaining provisions of this Agreement Co
shall remain in full force and effect. C
5.17. Counterparts: This Agreement may be executed in one or more counterparts,each
of which shall be deemed an original. All counterparts shall be construed together and shall 0
constitute one agreement. o
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5:18. Corporate Authority.The persons executing this Agreement on behalf of the parties Z°
hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and C
that by doing so,the parties hereto are formally bound to the provisions of this Agreement. E
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and
through their respective authorized officers,as of the date first above written. -�
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CITY OF SAN BERNARDINO, CONSULTANT r
Intellibridge Partners
A Municipal Corporation
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Andrea Travis-Miller,Acting City Manager Denise Callahan, Partner E
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ATTEST: d
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Georgeann Hann V, City Clerk
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APPROVED AS TO FORM: Zo
JAMES F. PENMAN, E
City Attorney
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Attachment A
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Scope of Services
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-Performing bank reconciliations for different Grant funding Streams 3
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-Develop and prepare Grant award account audit schedules m
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- Capital project budget Grant accounting processes
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-Develop workable accounting check points and accurate reporting for Grant awards
-Develop utilization of the accounting fixed asset module N
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-General Fund Budget review for Grant
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-FY 13 and FY 14 budget Grant coordination N
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RESOLUTION NO. 2013-26
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF A CONSULTANT
3 SERVICES AGREEMENT WITH INTELLIBRIDGE PARTNERS FOR =
ACCOUNTING SERVICES.
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5 NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON m
6 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS;
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7 SECTION 1. The City Manager is hereby authorized and directed to execute the
8 Consultant Services Agreement with Intellibridge Partners, a copy of which is attached and y
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9 incorporated herein as Exhibit"A".
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SECTION 2. The Purchasing Manager is hereby authorized to issue a Purchase Order
11
12 to Intellibridge Partners for consultant services for a total amount not to exceed$60,000.00. c
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13 SECTION 3. The authorization granted hereunder shall expire and be void and of no 0
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14 further effect if the Agreement is not executed by both parties and returned to the Office of the Z
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15 City Clerk within sixty(60)days following the effective date of this Resolution. E
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2013-26
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF =
1 SAN BERNARDINO AUTHORIZING THE EXECUTION OF A CONSULTANT
2 SERVICES AGREEMENT WITH INTELLIBRIDGE PARTNERS FOR
ACCOUNTING SERVICES.
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4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
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5 and Common Council of the City of San Bernardino at a joint regular meeting m
6 thereof,held on the 4th day of February ,2013,by the following vote,to wit:
7
8
Council Members: AYES NAYS ABSTAIN ABSENT
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9 MARQUEZ x
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10 JENKINS x c
11 VALDIVIA
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13 SHORETT X N
KELLEY x o
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15 JOHNSON x E
16 MCCAMMACK x
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18 �`� N
George nn Hanna,tity Clerk
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The foregoing Resolution is hereby approved this day of February ,2013. 3
20 N
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22 tri J. Morris,Ma � c
Cho San Bernardino N
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24 Approved as to farm: °
JAMES F. PENMAN, °0
25 City Attorney j
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2013-26
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Attachment A =
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Scope of Services
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Performing bank reconciliations for different Grant funding Streams
-Develop and prepare Grant award account audit schedules 3
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-Capital project budget Grant accounting processes
-Develop workable accounting check points and accurate reporting for Grant awards E
-Develop utilization of the accounting fixed asset module a,
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-General Fund Budget review for Grant
-FY 13 and FY 14 budget Grant coordination
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RESOLUTION NO. 2013-185
1 �
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
2 SAN BERNARDINO AUTHORIZING THE EXECUTION OF A FIRST =
3 AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT BETWEEN 3
INTELLIBRIDGE PARTNERS AND THE CITY OF SAN BERNARDINO. m
4
5 NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
6 _ COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: a
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7 SECTION 1. The City Manager is hereby authorized an directed to execute this First 2
8 Amendment to the Consultant Service Agreement between Intellibridge Partners and the
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9 City of San Bernardino for accounting services. 3
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SECTION 2. The Purchasing Manager is hereby authorized to issue an amended c
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12 Purchase Order to Intellibridge Partners for accounting services for a total amount not to z°
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13 exceed $75,000.00.
.14 SECTION 3. The authorization granted hereunder shall expire and be void and of no
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15 further effect if the Agreement is not executed by.both parties and I returned to the Office of the
16 V
City Clerk within sixty(60) days following the effective date of this Resolution. c
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2013-185R°
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1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF A FIRST
2 AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT BETWEEN
3 INTELLIBRIDGE PARTNERS AND THE CITY OF SAN BERNARDINO.
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4 I HEREBY CERTIFY that the fore Ding Resolution was duly adopted by the Mayor m
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5 and Common Council of the City of San Bernardino at a joint regular meeting E
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6 2013, by the following vote,to wit: Q
thereof,held on the 17 thday of rune
7
8
Council Members: AYES NAYS ABSTAIN ABSENT
9 MARQUEZ x -
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14 " JENKINS x -
0
11 VALDIVIA x N
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SHORETT x — _
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14 KELLEY x_ C
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15 JOHNSON x -
1.6 MCCAMMACK x _
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18 (City Clerk E
George Hanna, y �
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20 The foregoing Resolution is hereby approved this
day of June ,2013• a
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atri c J. Morris, Fagor N
23 Ci y of San Bernardino W
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Approved as to form: m
25 JAMES F. PENMAN, w
City Attorney z
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By: d
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Packet hg, 44
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2013-185 5 D e
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FIRST AMENDMENT TO CONSULTANT SERVICES AGREEMENT
BETWEEN THE CITY OF SAN BERNARDINO AND
INTELLIBRIDGE PARTNERS
THIS FIRST AMENDMENT is made and entered into as of June 17, 2013 by and between the a
CITY OF SAN BERNARDINO, a charter city ("City"), and INTELLIBRIDGE PARTNERS 3
("CONSULTANT"). In consideration of the mutual covenants and conditions set forth herein, the m
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parties agree as follows: -
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1. This Amendment is made with respect to the following facts and purposes:
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a. On February 4, 2013, the City and Consultant entered into an agreement entitled N
"Consultant Services Agreement Between The City Of San Bernardino and Intellibridge
Partners, for a total amount of sixty thousand dollars and no cents ($60,000.00).
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b. The parties now desire to extend the agreement to August 31, 2013 for an additional R
Fifteen Thousand Dollars ($15,000.00) to a total amount not to exceed Seventy Five .
Thousand Dollars ($75,000.00) and amend the Agreement as set forth in this c
Amendment. U
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2. Section 2.1 Compensation of the Agreement is hereby amended to increase the amount N
that the City agrees to pay the Consultant by fifteen thousand dollars ($15,000.00)for a total z6
amount, not to exceed Seventy Five Thousand Dollars ($75,000.00).
3. Section 3.1. Term of the Agreement is hereby amended to extend the term of the
Agreement to August 31, 2013, unless the Agreement is previously terminated as provided
for herein. Q
4. Except for the changes specifically set forth herein, all other terms and conditions of the
Agreement shall remain in full force and effect.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by
and through their respective authorized officers, as of the date first above written.
CITY OF SAN BERNARDINO INTELLIBRIDGE PARTNERS,
Or
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Allen rker, City Manager
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ATTEST- APPROVED AS TO FORM: o
Georgean anna, Ci Clerk
?esTnPenman,. City Attorney F
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Packet Pg. 145
2013-185
FIRST AMENDMENT TO CONSULTANT SERVICES AGRE EMENT
BETWEEN THE CITY OF SAN BERNARDINO AND
INTELLIBRIDGE PARTNERS
d into as of June 17, 2013 by and between the 0
THIS FIRST AMENDMENT is made and entered 4)
CITY OF SAN BERNARDINO, a charter city ("City"), and INTELLIBRIDGE PARTNERS 3:
("CONSULTANT"). In consideration of the mutual covenants and conditions set forth herein, the
parties agree as follows:
E
I This Amendment is made with respect to the following facts and purposes:
a. On February 4, 2013, the City and Consultant entered into an agreement entitled
"Consultant Services Agreement Between The City Of San Bernardino and Intellibridge
Partners, for a total amount of sixty thou sand dollars and no cents ($60,000,00).
U)
b. The parties now desire to extend the agreement to August 31, 2013 for an additional
) to a total amount not to exceed Seventy Five E
Fifteen Thousand Dollars ($15,000-00
Thousand Dollars ($75,000.00) and amend the Agreement as set forth in this
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Amendment. 0
2, Section 2.1 coMRgnsafion of the Agreement is hereby amended to increase the amount N
ant by fifteen thousand dollars ($15,000-00) for a total 6
that the City agrees to pay the UQUlbUIL Z
amount, not to exceed Seventy Five Thousand Dollars ($75,000-00),
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3. Section 3.1. Term of the Agreement is hereby amended to extend the term o
Agreement to August 31, 2013, unless the Ag reement is previously terminated as pro vided
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for herein.
4. Exce t for the c hanges specifically set forth herein, all other terms and conditions of the
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Agreement shall remain in full force and effect. 0
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by
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a.nd through their respective authorized officers, as of the date first above written. E
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TELLIBRIDGE PARTNERS, CD
CITY OF SAN BERNARDINO
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Denise Callahan, Partner
Allen Parker, City Manager A
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ATTEST:
APPROVED AS TO FORK 0 a
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?es F. Penman, City Attorney w eorgeann Hanna, City Clerk
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Packet Pg. 146
i
2013-185
FIRST AMENDMENT TO CONSULTANT SERVICES AGREEMENT
BETWEEN THE CITY OF SAN BERNARDINO AND
INTELLIBRIDGE PARTNERS
THIS FIRST AMENDMENT is made and entered into as of June 17, 2013 by and between the
CITY OF SAN BERNARDINO, a charter city ("City"), and INTELLIBRIDGE PARTNERS
("CONSULTANT"). In consideration of the mutual covenants and conditions set forth herein, the
parties agree as follows:
1. This Amendment is made with respect to the following facts and purposes:
a. On February 4, 2013, the City and Consultant entered into an agreement entitled
"Consultant Services Agreement Between The City Of San Bernardino and Intellibridge y
Partners, for a total amount of sixty thousand dollars and no cents ($60,000.00).
b. The parties now desire to extend the agreement August
1, 2013 o Seventy additional
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Fifteen Thousand Dollars ($15,000.00) to a total amount n
Thousand Dollars ($75,000.00) and amend the Agreement as set forth in this
m
Amendment.
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2. ' Section 21 Compensation of the Agreement is hereby amended to increase the amount ,
that the City'agrees to pay the Consultant by fifteen thousand.dollars ($15,000.00)for a total z
amount, not to exceed Seventy Five Thousand Dollars ($75,000.00).
3. Section 3.1. Term of the Agreement is hereby amended to extend the term of the
' Agreement to August 31, 2013, unless the Agreement is previously terminated as provided
for herein. E
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4. Except for the changes specifically set forth herein, all other terms and conditions of the
Agreement shall remain in full force and effect.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by c
and through their respective authorized officers, as of the date first above written.
CITY OF SAN BERNARDINO INTELLIBRIDGE PARTNERS,
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Allen rker, City Manager hy�`„' K�U� 1) ;
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ATTEST- APPROVED AS TO FORM:
Georgean anna, Ci Clerk
?es F. Penman, City Attorney
Packet Pg.147