HomeMy WebLinkAbout2013-356 1 RESOLUTION NO. 2013-356
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO
3 ISSUE A NOTICE OF INVITING BIDS FOR CARPET AND CARPET
4 INSTALLATION. RFP F-14-23
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
6
7 SECTION 1. The Director of Public Works is authorized to issue a "Notice of
8 Inviting Bids for Carpet and Carpet Installation" RFP F-14-23, attached and incorporated
9 herein as Exhibit"A."
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2013-356
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
1
OF SAN BERNARDINO AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO
2 ISSUE A NOTICE OF INVITING BIDS FOR CARPET AND CARPET
INSTALLATION. RFP F-14-23
3
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
4 and Common Council of the City of San Bernardino at a joint regular meeting
5 thereof, held on the 16th day of December , 2013, by the following vote,to wit:
6
7 Council Members: AYES NAYS ABSTAIN ABSENT
8 MARQUEZ x
9 JENKINS X
10 VALDIVIA x
11
SHORETT x
12
13 VACANT
14 JOHNSON x
15 MULVIHILL x
16
17
Georgea Hanna, Ci Clerk
18 The foregoing resolution is hereby approved this I � day of December , 2013.
19
20
21 P:trick . Morris, . •r
City . an Bernardino
22
23 Approved as to form:
GARY D. SAENZ,
24 City Attorney
25 By: — A .. ‘c.,_
26 46
27
28
2013-356
RFP F-14-23
EXHIBIT "A" Page 1 of 6
City of San Bernardino
TECHNICAL SPECIFICATIONS
RFP F-14-23
CARPET AND CARPET INSTALLATION
NOTICE: "SPECIAL INSTRUCTIONS TO THE BIDDER"
The Public Works Department, Operation & Maintenance Division, is responsible
for maintaining the Feldheym Library located at 555 West 6th Street. The intent
of this document is to solicit proposals from qualified CONTRACTOR'S with
experience in providing carpet and carpet installation on the second floor of the
library. The City is looking for the most responsive and responsible
CONTRACTOR that will be committed to provide the City of San Bernardino with
carpet and carpet installation. Through a competitive qualification and bid based
procurement process, the City of San Bernardino intends to enter into an
agreement with a qualified CONTRACTOR for video inspection of the sewer
system.
Services: Bidder shall complete right-hand column indicating brief reasoning
for exemptions to requirements when not applicable. State
"Acceptable" if requirements are agreeable as set forth in left-hand
column.
FAILURE TO COMPLETE RIGHT HAND COLUMN WILL INVALIDATE BID
ACCEPTABLE /
CATEGORY I AS SPECIFIED
1. SCOPE OF WORK
Furnish all labor, materials, equipment, tools and incidentals
necessary to provide carpet and carpet installation at the
Feldheym Library.
• The carpet will be of a commercial grade and type with the
carpet specification provided at the job walk and the color will
be chosen by the Public Works Director or his designee from
samples provided by the selected contractor.
• Top set base will be removed and replaced at existing
locations with the color to be chosen by the Public Works
Director or his designee.
2013-356
RFP F-14-23
Page 2 of 6
• The CONTRACTOR will be responsible for field
measurements to verify the square footage of carpet to be
replaced.
• All furniture, book racks, cabinets, and objects on the floor will
be removed and relocated by the CONTRACTOR.
• The CONTRACTOR is responsible for debris removal from
the site and will place debris in a container for haul away.
• Work must take place between the hours of 7:00 a.m. and
4:00 p.m. Monday thru Friday. The Library is closed on
Fridays and work that will impact the public will be scheduled
on Fridays.
2. REFERENCE LIST
Provide three (3) local government agencies and/or company's
previous or current contact references that support your ability to
provide cleaning and video inspection of sewer main lines.
3. CONTRACT LENGTH
The length of this contract shall be approximately on or about
February 1, 2014 to June 30, 2014.
4. LICENSES
The CONTRACTOR represents that it has all licenses, permits,
qualifications and approvals of whatever nature that are legally
required to provide carpet and carpet installation, including a City
Business License, and that such licenses and approvals shall be
maintained throughout the term of this Contract.
5. CONTRACTOR NON-COMPLIANCE
A. If the Public Works Department Director, or his designee,
determines that there are deficiencies in the performance of
this Agreement, the Public Works Director, or his designee,
will provide a written notice to the CONTRACTOR stating the
deficiencies and specifying a time frame to correct the
specified deficiencies. This time frame shall be reasonable,
as determined by the Public Works Director, or his designee,
to correct the specified deficiencies.
B. Should the CONTRACTOR fail to correct any deficiencies
within the stated time frame, the Public Works Director, or his
designee, may exercise the following measures:
2013-356
RFP F-14-23
Page 3 of 6
1. Deduct from the CONTRACTOR'S payment the amount
necessary to correct the deficiency, including City
overhead costs and impose a deficiency deduction.
2. Withhold the entire or partial payment.
3. Terminate the contract and award to second bidder.
2013-356
RFP F-14-23
Page 4 of 6
PRICE FORM
REQUEST FOR QUOTES: RFQ F-14-23
DESCRIPTION OF RFQ: CARPET AND CARPET INSTALLATION
COMPANY NAME:
ADDRESS:
PRINT
NAME OF AUTHORIZED
REPRESENTATIVE
Provide pricing that is a Firm Fixed Fee per square foot.
FEE
$ square foot
ANNUAL PURCHASE ORDER
Effective on or about February 1, 2014 through June 30, 2014.
Are there any other additional or incidental costs which will be required by your
firm in order to meet the requirements of the Technical Specifications? Yes / No
(circle one). If you answered "Yes", please provide detail of said additional costs:
Please indicate any elements of the Technical Specifications that cannot be met
by your firm.
2013-356
RFP F-14-23
Page 5 of 6
Have you included in your bid all informational items and forms are requested?
Yes / No (circle one). If you answered "No", please explain:
This offer shall remain firm for 90 days from RFQ close date.
Terms and conditions as set forth in this RFQ apply to this bid.
Cash discount allowable % days; unless otherwise stated, payment terms
are: Net thirty (30) days.
In signing this bid, Bidder warrants that all certifications and documents
requested herein are attached and properly completed and signed.
From time to time, the City may issue one or more addenda to this RFQ. Below,
please indicate all Addenda to this RFQ received by your firm, and the date said
Addenda was/were received.
Verification of Addenda Received
Addenda No: Received on:
Addenda No: Received on:
Addenda No: Received on:
AUTHORIZED SIGNATURE:
PRINT SIGNER'S NAME AND TITLE:
DATE SIGNED:
COMPANY NAME & ADDRESS:
PHONE: FAX:
EMAIL:
IF SUBMITTED A "NO BID", PLEASE STATE REASON(S) BELOW:
2013-356
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