HomeMy WebLinkAbout2013-263 1 RESOLUTION NO, 2013-263
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SA
BERNARDINO RATIFYING THE EXECUTION OF FAS STANDARD CONTRACT 13-546 A-1
3 (AMENDMENT NO. 1 TO CONTRACT 13-546) WITH THE COUNTY OF SAN BERNARDIN
DEPARTMENT OF AGING AND ADULT SERVICES (DAAS), DIVIDING THE CONTRAC
4 INTO TWO BUDGET PERIODS: BUDGET PERIOD ONE FROM JULY 1,2013—SEPTEMBE
30, 2013 AND BUDGET TWO FROM OCTOBER 1, 2013 — JUNE 30, 2014, FOR A TOTA
5 GRANT AMOUNT OF $210,122 AND AUTHORIZING THE CITY MANAGER TO DIREC
THE FINANCE DIRECTOR TO EXECUTE TWO FINANCIAL BUDGETS.
6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY 0
SAN BERNARDINO AS FOLLOWS:
7
SECTION 1. The Mayor and Common Council hereby ratifies execution of FAS Standar•'
8
Agreement No. 13-546 A-1 (Amendment No. 1 to FAS Standard Agreement No. 13-546)with the Coun
9
of San Bernardino, for a grant in the total amount of$210,122 ($53,289 for Budget Period One, July 1
10 2013-September 30, 2013 and $156,833 for Budget Period Two, October 1, 2013-June 30, 2014) for
11 one-year period - July 1, 2013 through June 30, 2014, a copy of which is attached hereto, marked Exhibi
12 "A"and incorporated herein by reference as fully as though set forth at length.
13 SECTION 2. That the City Manager is hereby authorized to direct the Director of Finance o
14 his designee to appropriate the grant expenditures into two financial budget periods.
15 SECTION 3. The authorization granted hereunder shall expire and be void and of no furthe
16 effect if the Amendment to the Agreement is not executed by both parties and returned to the Office o'
the City Clerk within one hundred and twenty days(120)days following effective date of the Resolution.
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2013-263
1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SA
BERNARDINO RATIFYING THE EXECUTION OF COUNTY CONTRACT 13-546 A-1
2 (AMENDMENT NO. 1 TO CONTRACT 13-546) WITH THE COUNTY OF SAN BERNARDIN•
DEPARTMENT OF AGING AND ADULT SERVICES (DAAS), DIVIDING THE CONTRAC
3 INTO TWO BUDGET PERIODS: BUDGET PERIOD ONE FROM JULY 1,2013-SEPTEMBE'
30, 2013 AND BUDGET TWO FROM OCTOBER 1, 2013 - JUNE 30, 2014, FOR A TOTA
4 GRANT AMOUNT OF $210,122; AUTHORIZING THE CITY MANAGER TO DIRECT TH
FINANCE DIRECTOR TO EXECUTE TWO FINANCIAL BUDGETS.
5 1 HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor an.
6 Common Council of the City of San Bernardino at ajoint regular meeting thereof, held on the 16t
7 day of September 2013, by the following vote,to wit:
8 Council Members: AYES NAYS ABSTAIN ABSENT
9 MARQUEZ X
JENKINS X
10
VALDIVIA X
11
SHORETT X
12
KELLEY X
13
JOHNSON X
14 MC CAMMACK X
15 L 4 k,,,,..,
Georgeann jianna, tyClerk
16
The foregoing resolution is hereby approved this 1 a day of September , 2013.
17
18 IOW!
Patri1 k J. Morr s, Mayor --"1111•11'
19 City o an : rnardino
Approved as to Form:
20 JAMES F. PENMAN, City Attorney
21
By
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2013-263
EXHIBIT "A"
FOR COUNTY USE ONLY
r :riJ
•J]„ New FAS Vendor Code Dept. Contract Number
a Change
;'; +.; OOA A 13-546 A-1
Cancel
,f ePro Vendor Number ePro Contract Number
00003036 146518
County Department Dept. Orgn. Contractor's License No.
Department of Aging and Adult Services OOA 210
County Department Contract Representative Telephone Total Contract Amount
County of San Bernardino Gloria Perez (909)386-8145 $210,122
F A S Contract Type
fl (Revenue El Encumbered ❑ Unencumbered fl Other:
STANDARD CONTRACT If not encumbered or revenue contract type,provide reason: I
Commodity Code Contract Start Date Contract End Date Original Amount Amendment Amount
95200 July 1,2013 June 30,2014 $210,122 $0
Fund Dept. Organization Appr. ObjlRev Source GRC/PROJ/JOB No Amount
Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount
Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount
1 �
Project Name Estimated Payment Total by Fiscal Year
Elderly Nutrition Program FY Amount I/D FY Amount I/D
THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, Department of
Aging and Adult Services, hereinafter called the County, and
Name
City of San Bernardino hereinafter called Contractor
Address
300 North D Street
San Bernardino, CA 92418
Telephone Federal ID No.or Social Security No.
(909)384-5434
IT IS HEREBY AGREED AS FOLLOWS:
AMENDMENT NO. 'f
It is hereby agreed to amend Contract No. 13-546 as follows:
V. FISCAL PROVISIONS,
Paragraph A is amended to read as follows:
A. The maximum amount of funds available for payment under this Contract shall not exceed $210,122, of
which $193,007 may be federally funded, and shall be subject to availability of funds to the County. The
consideration to be paid to Contractor shall be in full payment for all Contractor's services and expenses
incurred in the performance hereof, including travel and per diem. Contract will be divided into two budget
Audito•Controlfer/Treasurer Tax Collector Use Only
0 Contract Database 0 FAS
Input Date Keyed By
Page 1 of 3
2013-263
periods as mandated by the State in order to comply with Federal Sequestration requirements and will
apply only to Fiscal Year 2013-14. Budget Period One is for the period of July 1, 2013 through September
30, 2013. Budget Period Two is for the period of October 1, 2013 through June 30, 2014. Federal funds
provided for Budget Period One cannot be transferred to Budget Period Two. A separate budget for each
period of the contract is attached (ATTACHMENT I). Funds for payment shall be made available as
follows:
Budget Period One Budget Period Two Total
(July 1,2013-Sept 30,2013) (Oct 1,2013-June 30,2014)
Congregate Meals $53,289 $156,833 $210,122
Paragraph B is amended to read as follows:
B. Contractor shall be compensated on a fee-for-service basis based on the following rate and number of
meals as listed below:
Budget Period One Budget Period Two Total
(July 1,2013-Sept 30,2013) (Oct 1,2013-Jule 30,2014)
Congregate Meals $5.81 for 9,172 meal $5.81 for 26,994 meals $5.81 for 36,166 meals
Paragraph H, Item 5 is amended to read as follows:
5. Budget revisions will only be allowed during Budget Period Two, October 1, 2013 through
June 30, 2014. The final date to submit a budget revision is March 30, 2014 unless
otherwise specified by the County,
Paragraph J, Item 2a3 is amended to read as follows:
3) 2013-14 reports are due as follows:
• Financial Close-out Reports: For the period of July 1, 2013 through September
30, 2013, report must be submitted by October 31, 2013; for the period of
October 1, 2013 through June 30, 2014, report must be submitted by July 31,
2014.
• Periodic Inventory Reports: For the period of July 1, 2013 through September 30,
2013, report must be submitted by October 31, 2013; for the period of October 1,
2013 to June 30, 2014, report must be 1933submitted by July 31, 2014.
• Single Audit or Financial Statement: A combined report for Budget Period One
and Budget Period Two must be submitted by August 1, 2014.
• Schedule of Expenditures of Federal Awards (SEFA): A combined report for
Budget Periods One and Two must be submitted by August 1, 2014.
Paragraph R is amended to read as follows:
1. The Contractor shall provide cash or in-kind matching contributions of a minimum of$7,601
for 2013-14 which is the Title III portion of the contract multiplied by 11.11%. Matching
contributions for each budget periods are as follows:
Budget Period One Budget Period Two Total
(July 1,2013-Sept 30,2013) (Oct 1,2013-June 30,2014)
Congregate Meals $4,711 $13,863 $18,574
Page 2 of 3
2013-263
2. Matching contributions must be for allowable costs as determined by CDA. Allowable costs
may include, but are not limited to, rent, utilities, supplies, and personnel (volunteers).
3. Uncompensated indirect expense or Contractor-allocated overhead expenses may be
claimed as an in-kind matching expense if such expenses were determined on the basis of
an approved indirect cost rate plan.
4. Contractor shall identify the source and amount for all matching contributions in the
Matching Funds Narrative (ATTACHMENT L). The identified matching contributions shall be
reported to DAAS by the Contractor on the monthly or quarterly basis as specified in Section
V, Paragraph J.
a. Services of volunteers shall be valued at rates consistent with those ordinarily paid
for similar work by the Contractor. If the Contractor does not have similar work, the
rate shall be consistent with those in the labor market.
b. All other in-kind contributions shall be valued at current market value.
ATTACHMENT I — PROGRAM BUDGETS — Budget Period One from J . v 1. 2013 through September 30.
2013 and Budget Period Two from October 1, 2013 through June 30, 2014 replace Program Budgets FY 13-
14.
ATTACHMENT L — Matching Funds Narrative — Budget Period One from July 1, 2013 through September
30, 2013 and Budget Period Two from October 1. 2013 through June 30, 2014 replace Program Budgets FY
13-14.
All other terms and conditions remain in full force and effect.
COUNTY OF SAN BERNARDINO
(Print or type name of corporation,company,contractor,etc.)
► By ►
Janice Rutherford,Chair, Board of Supervisors (Authorized signature-sign in blue ink)
Dated: Name
(Print or type name of person signing contract)
SIGNED AND CERTIFIED THAT A COPY OF THIS
DOCUMENT HAS BEEN DELIVERED TO THE Title
CHAIRMAN OF THE BOARD (Print or Type)
Laura H.Welch Dated:
Clerk of the Board of Supervisors
of the County of San Bernardino
By Address
Deputy
Approved as to Legal Form Reviewed by Contract Compliance Presented to BOS for Signature
•
► ► Department Head
Jacqueline Carey-Wilson
Deputy County Counsel
Date
Date Date
APPROVED AS TO FORM:
James F. Penman, City Attorney Page 3 of
2013-263
ATTACHMENT I
COUNTY OF SAN BERNARDINO NUTRITION SERVICES
PROGRAM BUDGET
Provider:City of San Bernardino Period:07/01/13-09/30/13 ORIG L Amend_
CONGREGATE SITES C-1 xi HOME DELIVERED MEALS C-2 n
Section I: Prepare this section based on annual estimated cost to serve the meals.
A I b C=a+b
Cost to Provider for the year
Expenditure Category: Cash In-Kind Annual Expense
_ 1 Personnel $30,000 $9,647 $39,647
2 Staff Travel&Training
3 Property
4 Non-Inventory Equipment
5 Consultants
6 Catered Food
7 Raw Food $25,721 $25,721
8 Other Expenses:
a. Consumable Supplies $3,070 $3,070
b. Insurance
c. Repair&Maintenance
d. Rent/Building Space
e. Utilities $11,455 $11,455
f. Vehicle Operations
g. Miscellaneous
9 Indirect Cost
10 Nutrition Education $132 $132
Total Expenditures(add lines 1-10) $58,923 $21,102 $80,025
Revenue Sources:
State funds $4,340 $4,340
Federal Funds $42,400 $42,400
NSIP $6,549 $6,549
State Special Nutrition Funds
County funds
Program Income $5,634 $5,634
_ Deferred Income
Matching Cash
Matching In-Kind $21,102 $21,102
Non-Match Cash
Non-Match In-Kind
Total Revenue $80,025 $80,025
Section II: Prepare this section based on estimated number of meals that will be served
multiplied by meal cost per unit.
D E f=d*e
Estimated annual number of meals Proposed meal cost per unit Annual Budget
9,172 $5.81 $53,289
Page 1 of 2
2013-263
ATTACHMENT I
COUNTY OF SAN BERNARDINO NUTRITION SERVICES
PROGRAM BUDGET
Provider:City of San Bernardino Period:10/01/13-06/30/14 ORIG X Amend
CONGREGATE SITES C-1 HOME DELIVERED MEALS C-2 Fl
Section I: Prepare this section based on annual estimated cost to serve the meals.
A b C=a+b
Cost to Provider for the year
Expenditure Category: Cash In-Kind Annual Expense
1. Personnel $120,571 $28,940 $149,511
2 Staff Travel&Training
3 Property
4 Non-Inventory Equipment
5 Consultants $15,500 $15,500
6 Catered Food
7 Raw Food $50,709 $50,709
8 Other Expenses:
a. Consumable Supplies $4,930 $4,930
b. Insurance
c. Repair&Maintenance $1,500 $1,500
d. Rent/Building Space
e. Utilities $34,365 $34,365
f. Vehicle Operations $1,000 $1,000
g. Miscellaneous $3,000 $3,000
9 Indirect Cost
10 Nutrition Education $438 $438
Total Expenditures(add lines 1-10) $197,648 $63,305 $260,953
Revenue Sources:
State funds $12,775 $12,775
Federal Funds $124,782 $124,782
NSIP $19,276 $19,276
State Special Nutrition Funds
County funds
Program income $40,815 $40,815
Deferred Income
Matching Cash
Matching In-Kind $63,305 $63,305
Non-Match Cash
Non-Match In-Kind
Total Revenue $260,953 $260,953
Section II: Prepare this section based on estimated number of meals that will be served
multiplied by meal cost per unit.
p E f=d*e
Estimated annual number of meals Proposed meal cost per unit Annual Budget
26,994 $5.81 $156,833
Page 2 of 2
2013-263
ATTACHMENT L
COUNTY OF SAN BERNARDINO NUTRITION SERVICES
Matching Funds Narrative
Provider: City of San Bernardino Period:07/01/13-09/30/13 ORIG X Amend
CONGREGATE SITES C-1 HOME DELIVERED MEALS C-2
Provide justification, rates, comments, descriptions, etc. for the required 11.11% of the
total proposed contract amount in matching funds whether in cash or in-kind. Matching
funds may not be fees for services, client donations or program income as defined by
45 CFR 74.41 match.
Line Item Rate Annual Amount Description/Justification
Personnel $8.70 $9,647 Senior volunteers are used at the 5th
Street, Perris Hill, and Highland Senior
Centers that help with the preparation and
serving of the Senior Nutrition meal. The
$8.70 rate is the wage only paid to City
Kitchen Helpers(and additional 5.3&
includes benefits). [39 approx. hours each
month c$8.70=339.30 x 9 employees=
$3,053.70 x 3 months=$9,161 +$486
benefits]:First Period Contract.
Utilities $11,455 The City's January-December 2012 Utilities
bills for the Fifth Street Senior Center,
Perris Hill Senior Center, Lytle Creek
Center, and Hernandez Center were used
as the benchmark for this in-kind
contribution.The electric,gas,and
domestic water use bills were totaled by
meal site.Two multipliers were developed
for each site: one considered the amount of
building square footage for the facilities
amenities specifically obligated to the
Senior Nutrition Program(Kitchen, Dining
Room, Restrooms, Common Areas, Office,
etc.)as a percentage of the total building
square footage and the second was
established as a percentage of time for the
Program preparation, meal serving,and
cleanup in comparison to each meal sites
total operating time.The annual utilities in-
kind contributions for both the Enterprise
and Highland Senior Center sites were
inferred from like City sites at$10,000.
(This does not include in-kind match for
custodial services and building
maintenance.)This figure is 25%of the
annual projected costs for the First Period
of the contract.
Page 1 of 2
2013-263
ATTACHMENT L
COUNTY OF SAN BERNARDINO NUTRITION SERVICES
Matching Funds Narrative
Provider:City of San Bernardino Period: 10/01/13—06/30/14 ORIG X Amend
CONGREGATE SITES C-1 HOME DELIVERED MEALS C-2 I
Provide justification, rates, comments, descriptions, etc. for the required 11.11% of the
total proposed contract amount in matching funds whether in cash or in-kind. Matching
funds may not be fees for services, client donations or program income as defined by
45 CFR 74.41 match.
Line Item Rate Annual Description/Justification
Amount
Line Item Rate Annual Amount Description/Justification
Personnel $8.70 $28,940 Senior volunteers are used at the 5'"Street,
Perris Hill, and Highland Senior Centers
that help with the preparation and serving
of the Senior Nutrition meal.The$8.70 rate
is the wage only paid to City Kitchen
Helpers (an additional 5.3% includes
benefits). [39 approx. hours each month
$8.70 = 339.30 x 9 employees = $3,053.70
x 9 months = $27,483 + $1,457 benefits]:
Second Period Contract
Utilities $34,365 The City's January-December 2012 Utilities
bills for the Fifth Street Senior Center,
Perris Hill Senior Center, Lytle Creek
Center, and Hemandez Center were used
as the benchmark for this in-kind
contribution. The electric, gas, and
domestic water use bills were totaled by
meal site. Two multipliers were developed
for each site: one considered the amount of
building square footage for the facilities
amenities specifically obligated to the
Senior Nutrition Program (Kitchen, Dining
Room, Restrooms, Common Areas, Office,
etc.) as a percentage of the total building
square footage and the second was
established as a percentage of time for the
Program preparation, meal serving, and
cleanup in comparison to each meal sites
total operating time. The annual utilities in-
kind contributions for both the Enterprise
and Highland Senior Center sites were
inferred from like City sites at $10,000.
(This does not include in-kind match for
custodial services and building
maintenance.) This figure is 75% of the
annual projected costs for the Second
Period of the contract.
Page 2 of 2
I 2013-263
EXHIBIT "A"
FOR COUNTY USE ONLY
` r; ,C1 New FAS Vendor Code Dept. Contract Number
�. Change CITYOFS772 SC OOA 13-546 A-1
., .::�: ❑ Cancel
f1, ePro Vendor Number ePro Contract 146518
Number
00003036
County Department Dept. Orgn. Contractor's license No.
. Department of Aging and Adult Services OOA 210
County Department Contract Representative , Telephone Total Contract Amount
County of San Bernardino Gloria Perez '(909)386-8145 $210,122
F A S Contract Type
11 iztevenue RI Encumbered 11 Unencun bered 11 Other:
STANDARD CONTRACT if not encumbered or revenue contract type,provide reason: I
Commodity Code Contract Start Date Contract End Date Original Amount Amendment Amount
95200 July 1,2013 .June 30;2014 $210,122 $0
Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No Amount
$
I I
Fund Dept. Organization Appr. ObJ/Rev Source GRC/PROJ/JOB No. Amount
$
Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount
$
I
Project Name I Estimated Payment Total by Fiscal Year
Elderly Nutrition Program FY Amount uD FY Amount 110
•
THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, Department of
Aging and Adult Services, hereinafter called the County,and
Name
City of San Bernardino hereinafter called Contractor
Address
300 North D Street
San Bernardino, CA 92418
Telephone Federal ID No.or Social Security No.
(909)384-5434
IT IS HEREBY AGREED AS FOLLOWS:
AMENDMENT NO. 1
It is hereby agreed to amend Contract No. 13-546 as follows:
V. FISCAL PROVISIONS
Paragraph A is amended to read as follows:
A. The maximum amount of funds available for payment under this Contract shall not exceed $210,122, of
which $193,007 may be federally funded, and shall be subject to availability of funds to the County. The
consideration to be paid to Contractor shall be in full payment for all Contractor's services and expenses
incurred in the performance hereof, including travel and per diem. Contract will be divided into two budget
Tex Collector Use Only
O Contract Database 0 FAS
Input Date Keyed By
Page 1 of 3
2013-263
periods as mandated by the State in order to comply with Federal Sequestration requirements and will
apply only to Fiscal Year 2013-14. Budget Period One is for the period of July 1, 2013 through September
30, 2013. Budget Period Two is for the period of October 1, 2013 through June 30, 2014. Federal funds
provided for Budget Period One cannot be transferred to Budget Period Two. A separate budget for each
period of the contract is attached (ATTACHMENT I). Funds for payment shall be made available as
follows:
Budget Period One Budget Period Two Total
(July 1,2013-Sept 30,2013) (Oct 1,2013-June 30,2014)
Congregate Meals $53,289 $156,833 $210,122
Paragraph B is amended to read as follows:
B. Contractor shall be compensated on a fee-for-service basis based on the following rate and number of
meals as listed below:
Budget Period One Budget Period Two Total
(July 1,2013-Sept 30,2013) (Oct 1.2013-June 30,2014)
Congregate Meals $5.81 for 9,172 meal $5.81 for 26,994 meals $5.81 for 36,166 meals
Paragraph H, Item 5 is amended to read as follows:
5. Budget revisions will only be allowed during Budget Period Two, October 1, 2013 through
June 30, 2014. The final date to submit a budget revision is March 30, 2014 unless
otherwise specified by the County.
Paragraph J, Item 2a3 is amended to read as follows:
3) 2013-14 reports are due as follows:
• Financial Close-out Reports: For the period of July 1, 2013 through September
30, 2013, report must be submitted by October 31, 2013; for the period of
October 1, 2013 through June 30, 2014, report must be submitted by July 31,
2014.
• Periodic Inventory Reports: For the period of July 1, 2013 through September 30,
2013, report must be submitted by October 31,2013;for the period of October 1,
2013 to June 30, 2014, report must be 1933submitted by July 31, 2014.
• Single Audit or Financial Statement: A combined report for Budget Period One
and Budget Period Two must be submitted by August 1, 2014.
• Schedule of Expenditures of Federal Awards (SEFA): A combined report for
Budget Periods One and Two must be submitted by August 1,2014.
Paragraph R is amended to read as follows:
1. The Contractor shall provide cash or in-kind matching contributions of a minimum of$7,601
for 2013-14 which is the Title Ill portion of the contract multiplied by 11.11%. Matching
contributions for each budget periods are as follows:
Budget Period One Budget Period Two Total
(July 1,2013-Sept 30,2013) (Oct 1,2013-June 30,2014)
Congregate Meals $4,711 $13,863 $18,574
Page 2 of 3
■
2013-263
2. Matching contributions must be for allowable costs as determined by CDA. Allowable costs
may include, but are not limited to, rent, utilities, supplies, and personnel(volunteers).
3. Uncompensated indirect expense or Contractor-allocated overhead expenses may be
claimed as an in-kind matching expense if such expenses were determined on the basis of
an approved indirect cost rate plan.
4. Contractor shall identify the source and amount for all matching contributions in the
Matching Funds Narrative (ATTACHMENT L). The identified matching contributions shall be
reported to DAAS by the Contractor on the monthly or quarterly basis as specified in Section
V, Paragraph J.
a. Services of volunteers shall be valued at rates consistent with those ordinarily paid
for similar work by the Contractor. If the Contractor does not have similar work,the
rate shall be consistent with those in the labor market.
b. All other in-kind contributions shall be valued at current market value.
ATTACHMENT I - PROGRAM BUDGETS - Budget Perio. On: f • n July 1. 20 3 Ii11 uoh September 30.
2013 and Budget Period Two from October 1, 2013 through June 30, 2014 replace Program Budgets FY 13-
14.
ATTACHMENT L - Matching Funds Narrative - Budget Period One from July 1. 2013 through September
30, 2013 and Budget Period Two from October 1.2013 through June 30. 2014 replace Program Budgets FY
13-14.
All other terms and conditions remain in full force and effect.
COUNTY OF SAN BERNA NO 'LA i> 5t ' l
(Print or type name of. ••ration,company,contractor,etc.)
CE; t,C'.A.. By de . /
Janice Rut t rford,Chair, Board of Superviso / ' * •rued signature-sign in blue ink)
Dated: {1G I 0 ti. '1113 Name \e,Nr) il(
(Print or type name of p rssonn signing contract)
SIGNED AND CERTIFIED 'T A COPY OF THIS Title e-� ���M W�
A•••'"
DOCUMENT HAS;.,' '' i• , �' D TO THE
CHAIRMAN OFD r'.''' OAtt it'k i • Dated:, \cl 2-.c'�jpe)
4S'I.,atu1a'HAVO6ct)
44/0 of The Bdard'rof , pervisors
o `;a County of an +, ardino -Th
rt Address 2D'n - b S i C
By � uy °' F' � Cm I��qy►av1iYu>, 19'clPl tt0
,` • press o BOS for Signature
Approved as to L- T :: ' -evio Department Head
Jacqueline Care
Deputy Coun ounsel !v
b3
Date 10 ;7 Date 10-'3-1'72
Date
APPROVED AS TO FORM:
James F. Penman, City Attorney Page 3of3
0,071m,.. 3. #4,,._„
2013-263
ATTACHMENT I
COUNTY OF SAN BERNARDINO NUTRITION SERVICES
PROGRAM BUDGET
Provider:City of San Bernardino Period:07/01/13-09/30/13 oRIG . Amend
SITES C-1 ® HOME DELIVERED MEALS C-2 ❑
Section I: Prepare this section based on annual estimated cost to serve the meals.
A C=a+b
Cost to Provider for the year
Expenditure Category: Cash In-Kind Annual Expense
1 Personnel $30,000 $9,647 $39,647
2 Staff Travel&Training
3 Property
4 Non-Inventory Equipment
5 Consultants
6 Catered Food
7 Raw Food $25,721 $25,721
8 Other Expenses:
a. Consumable Supplies $3,070 $3,070
b. Insurance
c. Repair&Maintenance
d. Rent/Building Space
e. Utilities $11,455 $11,455
f. Vehicle Operations
g. Miscellaneous
9 Indirect Cost
10 Nutrition Education $132 $132
Total Expenditures(add lines 1-10) $58,923 $21,102 $80,025
Revenue Sources:
State funds $4,340 $4,340
Federal Funds $42,400_ $42,400
NSIP $6,549 $6,549
State Special Nutrition Funds
County funds
Program Income $5,634 $5,634
Deferred Income
Matching Cash
Matching In-Kind $21,102 $21,102
Non-Match Cash
Non-Match In-Kind
Total Revenue $80,025 $80,025
Section II: Prepare this section based on estimated number of meals that will be served
multiplied by meal cost per unit.
D E f=dse
Estimated annual number of meals Proposed meal cost per unit Annual Budget
9,172 $5.81 $53,289
Page 1 of 2
2013-263
ATTACHMENT I
COUNTY OF SAN BERNARDINO NUTRITION SERVICES
PROGRAM BUDGET
Provider:City of San Bernardino Period:10/01/13-06/30/14 ORIG_- Amend
CONGREGATE SITES C-1 ® HOME DELIVERED MEALS C-2 ❑
Section I: Prepare this section based on annual estimated cost to serve the meals.
A J b C=a+b
Cost to Provider for the year
Expenditure Category: Cash In-Kind Annual Expense
1 Personnel $120,571 $28,940 $149,511
2 Staff Travel&Training
3 Property
4 Non-Inventory Equipment
5 Consultants $15,500 $15,500
6 Catered Food
7 Raw Food $50,709 $50,709
8 Other Expenses:
a. Consumable Supplies $4,930 $4,930
b. Insurance
c. Repair&Maintenance $1,500 $1,500
d. Rent/Building Space
e. Utilities $34,365 $34,365
f. Vehicle Operations $1,000 $1,000
g. Miscellaneous $3,000 $3,000
9 Indirect Cost
10 Nutrition Education $438 $438
Total Expenditures(add lines 1-10) $197,648 $63,305 $260,953
Revenue Sources:
State funds $12,775 $12,775
Federal Funds $124,782 $124,782
_ NSIP $19,276 $19,276
State Special Nutrition Funds
County funds
Program Income $40,815 $40,815
Deferred Income
Matching Cash
Matching In-Kind $63,305 $63,305
Non-Match Cash
Non-Match In-Kind
Total Revenue $260,953 $260,953
Section II: Prepare this section based on estimated number of meals that will be served
multiplied by meal cost per unit.
D f f--d*e
Estimated annual number of meals Proposed meal cost per unit Annual Budget
26,994 $5.81 $156,833
Page 2 of 2
2013-263
ATTACHMENT L
COUNTY OF SAN BERNARDINO NUTRITION SERVICES
Matching Funds Narrative
Provider. City of San Bernardino Period:07/01/13.09/30/13 OR1G X Amend_
CONGREGATE SITES C-1 X1 HOME DELIVERED MEALS C-2
Provide justification, rates, comments, descriptions, etc.for the required 11.11% of the
total proposed contract amount in matching funds whether in cash or in-kind. Matching
funds may not befees for services, client donations or program income as defined by
45 CFR 74.41 match.
Line Item Rate Annual Amount Description/Justification
Personnel $8.70 $9,647 Senior volunteers are used at the 5th
Street, Perris Hill,and Highland Senior
Centers that help with the preparation and
serving of the Senior Nutrition meal. The
$8.70 rate is the wage only paid to City
Kitchen Helpers(and additional 5.3&
includes benefits).]39 approx.hours each
month c$8.70=339.30 x 9 employees=
$3,053.70 x 3 months=$9,161 +$486
benefits]:First Period Contract.
Utilities $11,455 The City's January-December 2012 Utilities
bills for the Fifth Street Senior Center,
Perris Hill Senior Center,Lytle Creek
Center,and Hernandez Center were used
as the benchmark for this in-kind
contribution.The electric,gas,and
domestic water use bills were totaled by
meal site.Two multipliers were developed
for each site:one considered the amount of
building square footage for the facilities
amenities specifically obligated to the
Senior Nutrition Program(Kitchen, Dining
Room, Restrooms,Common Areas,Office,
etc.)as a percentage of the total building
square footage and the second was
established as a percentage of time for the
Program preparation, meal serving,and
cleanup in comparison to each meal sites
total operating time.The annual utilities in-
kind contributions for both the Enterprise
and Highland Senior Center sites were
inferred from like City sites at$10,000.
(This does not Include in-kind match for
custodial services and building
maintenance.)This figure is 25%of the
annual projected costs for the First Period
of the contract.
Page 1 of 2
2013-263
ATTACHMENT L
COUNTY OF SAN BERNARDINO NUTRITION SERVICES
Matching Funds Narrative
Provider:City of San Bernardino Period:10/01/13—06/30/14 ORIG X Amend
CONGREGATE SITES C-1 IX HOME DELIVERED MEALS C-2 El
Provide justification, rates, comments, descriptions, etc.for the required 11.11% of the
total proposed contract amount in matching funds whether in cash or in-kind. Matching
funds may not be fees for services, client donations or program income as defined by
45 CFR 74.41 match.
Line Item Rate Annual Description/Justification
Amount
Line Item Rate Annual Amount Description/Justification
Personnel $8.70 $28,940 Senior volunteers are used at the 5'"Street,
Perris HiU, and Highland Senior Centers
that help with the preparation and serving
of the Senior Nutrition meal.The$8.70 rate
is the wage only paid to City Kitchen
Helpers (an additional 5.3% includes
benefits). [39 approx. hours each month @
$8.70 =339.30 x 9 employees=$3,053.70
x 9 months = $27,483 + $1,457 benefits]:
Second Period Contract
Utilities $34,365 The City's January-December 2012 Utilities
bills for the Fifth Street Senior Center,
Perris Hill Senior Center, Lytle Creek
Center, and Hemandez Center were used
as the benchmark for this in-kind
contribution. The electric, gas, and
domestic water use bills were totaled by
meal site. Two multipliers were developed
for each site: one considered the amount of
building square footage for the facilities
amenities specifically obligated to the
Senior Nutrition Program (Kitchen, Dining
Room, Restrooms, Common Areas, Office,
etc.) as a percentage of the total building
square footage and the second was
established as a percentage of time for the
Program preparation, meal serving, and
cleanup in comparison to each meal sites
total operating time. The annual utilities in-
kind contributions for both the Enterprise
and Highland Senior. Center sites were
inferred from like City sites at $10,000.
(This does not include in-kind match for
custodial services and building
maintenance.) This figure is 75% of the
annual projected costs for the Second
Period of the contract.
Page 2 of 2