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HomeMy WebLinkAbout08.K- Public Works RESOLUTION (ID #2500) DOC ID: 2500 CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION Purchase Order From: Tony Frossard M/CC Meeting Date: 06/17/2013 Prepared by: Linda Dortch, (909) 384-5140 Dept: Public Works Ward(s): All Subject: Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution of a Vendor Purchase Agreement and Issuance of an Annual Purchase Order in the Amount of$91,600 with Two (2) One-Year Extensions at the City's Option to Vulcan Materials Company for the Purchase of Asphalt Materials for Street Repairs. Current Business Registration Certificate: Yes Financial Impact: Account Budgeted Amount FY 13/14: $183,000 Account No. 001-400-0088-5111 Account Description: Materials & Supplies Balance as of 5/28/2013: $183,000 Balance after approval of this item: $91,400 Please note this balance does not indicate available funding. It does not include non-encumbered reoccurring expenses or expenses incurred,but not yet processed. Motion: Adopt the Resolution. Synopsis of Previous Council Action: 7/16/12 -Reso 2012-202 - The Mayor and Common Council of the City of San Bernardino authorized the execution of an Agreement and issuance of a Purchase Order in the amount of $91,600 to Vulcan Materials Company for the purchase of asphalt materials for street repairs. Background: The Public Works Department, Operations &Maintenance Division, is responsible for maintaining the streets of the City. Maintenance includes pothole repair and skin patching. Skin patches are used to fill depressions in the street with asphalt. On a daily basis, staff utilizes approximately 4-6 tons of asphalt material for street repairs. One April 22, 2013, a formal bid process was initiated to solicit bids for asphalt materials. Notices of bids were posted on the web,printed in the newspaper, and mailed to the Chamber of Commerce. Two (2) local vendors and one(1) non-local vendor responded. The bid requested unit pricing per ton of asphalt. The vendor,business location, and price per ton of asphalt are listed below: Vendor Location Price Per Ton Vulcan Materials Co. San Bernardino $59.00 Logans Marketing San Diego $59.00 Packe Updated: 6/10/2013 by Richard D.Luczak t' 1 2500 f Matich Corporation San Bernardino $72.36 Vulcan Materials Company was determined to be the lowest bidder. Staff recommends that the Mayor and Common Council authorize the execution of an agreement and issuance of an annual purchase order in the amount of$91,600 with two (2) one-year extensions at the City's option to Vulcan Materials Company for the purchase of asphalt materials for street repairs. City Attorney Review: Supporting Documents: Reso for Vulcan Purchase Agreement (PDF) Ex. A-Vendor Purchase Agreement (PDF) Attachment 1 to Vendor Purchase Agreement-Bid Summary (PDF) Attachment 1 - Bid Packet (PDF) I 3 I Updated: 6/10/2013 by Richard D.Luczak 4M&. S.K.a 1 RESOLUTION NO. 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF A VENDOR 3 PURCHASE AGREEMENT AND ISSUANCE OF AN ANNUAL PURCHASE ORDER 4 IN THE AMOUNT OF $91,600 WITH TWO (2) ONE-YEAR EXTENSIONS AT THE CITY'S OPTION TO VULCAN MATERIALS COMPANY FOR THE PURCHASE OF 5 ASPHALT MATERIALS FOR STREET REPAIRS. 6 WHEREAS, Vulcan Materials Company submitted the lowest bid for the purchase of 7 asphalt materials for street repairs per RFQ F-14-02; 8 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE w 9 CITY OF SAN BERNARDINO AS FOLLOWS: 0. 10 SECTION 1. The City Manager of the City of San Bernardino is hereby authorized to Q 0 11 execute of behalf of said City a Vendor Purchase Agreement between the City of San N 12 Bernardino and Vulcan Materials Company, a copy of which is attached hereto, marked as 13 14 Exhibit"A", and incorporated herein by this reference as fully as though set forth at length, a 15 SECTION 2. That pursuant to this determination the Director of Finance or his L 16 designee is hereby authorized to issue an annual purchase order to Vulcan Materials Company d- 17 in the amount of$91,600 with two(2)one-year extensions at the City's option. IS SECTION 3. The Purchase Order shall reference this Resolution Number and shall 0 19 20 read, "Vulcan Materials Company for the purchase of asphalt materials. Agreement not to d 21 exceed$91,600"and shall incorporate the terms and conditions of the agreement. E 0 22 SECTION 4. The authorization to execute the above referenced Purchase Order and a 23 Agreement is rescinded if it is not executed by both parties within sixty (60) days of the 24 passage of this resolution. 25 IlI 26 27 llI 28 Packet Pg.946 ; I RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF 2 SAN BERNARDINO AUTHORIZING THE EXECUTION OF A VENDOR PURCHASE AGREEMENT AND ISSUANCE OF AN ANNUAL PURCHASE ORDER 3 IN THE AMOUNT OF $91,600 WITH TWO (2) ONE-YEAR EXTENSIONS AT THE 4 CITY'S OPTION TO VULCAN MATERIALS COMPANY FOR THE PURCHASE OF ASPHALT MATERIALS FOR STREET REPAIRS. 5 ' I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 6 Common Council of the City of San Bernardino at a meeting N 7 8 thereof,held on the day of ,2013, by the following vote,to wit: 9 Council Members: AYES NAYS ABSTAIN ABSENT Q. y 10 a MARQUEZ 0 11 °LO 12 JENKINS _ a� 13 VALDIVIA Q co 14 SHORETT a d N 15 KELLEY v L 1 a 6 JOHNSON 17 MCCAMMACK > 18 0 19 20 Georgeann Hanna, City Clerk d E 21 The foregoing resolution is hereby approved this day of , 2013. w 22 a 23 Patrick J. Morris,Mayor 24 City of San Bernardino 3 25 Approved as to form: 26 JAMES F. PENMAN, City Attorney 3 27 By: 28 Racket-Fg.947 VENDOR PURCHASE AGREEMENT This VENDOR Purchase Agreement is entered into this l7th day of June, 2013, by and between Vulcan Materials Company ("VENDOR") and the City of San Bernardino ("CITY"or"San Bernardino"). WITNESSETH: WHEREAS, the Mayor and Common Council has determined that it is advantageous N and in the best interest of the CITY to acquire asphalt materials for street repair and; r WHEREAS, The City of San Bernardino did solicit and accept quotes from available vendors for such asphalt materials for street repair; and a WHEREAS, VENDOR is the lowest bidder to provide said materials to City; and o N NOW,THEREFORE,the parties hereto agree as follows: E 1. SCOPE OF SERVICES. L Q a For the remuneration stipulated, San Bernardino hereby engages the services of y VENDOR to provide those products and materials as set forth in RFQ F-14-02, a copy of a which is on file in the Public Works Department and a copy of the Price Form is attached c hereto as Attachment"1"and incorporated here by this reference. a X W 2. COMPENSATION AND EXPENSES. r a. For the services delineated above, the CITY, upon presentation of an invoice, shall U w pay the VENDOR up to the amount of$91,600 for the purchase of asphalt materials a for street repairs pursuant to RFQ F-14-02. b. No other expenditures made by VENDOR shall be reimbursed by CITY. 3. TERM; TERMINATION. The term of this agreement shall be from July 1, 2013 through June 30, 2014, with two (2) one-year extensions at the City's option. Option year one, if exercised, shall be effective Exhibit"A" 1 Packet Pg.948 8.K.b July 1, 2014 through June 30, 2015. Option year two, if exercised, shall be effective July 1, 2015 through June 30,2016. This Agreement may be terminated at any time by thirty (30) days' written notice by either party. The terms of this Agreement shall remain in force unless amended by written agreement of the parties executed on or before the date of expiration of current term of the agreement. 4. INDEMNITY. L a� r VENDOR agrees to and shall indemnify and hold the City, its elected officials, employees, agents or representatives, free and harmless from all claims, actions, damages and liabilities of a any kind and nature arising from bodily injury, including death, or property damage, based or Ln N asserted upon any or alleged act or omission of VENDOR, its employees, agents, or E subcontractors, relating to or in any way connected with the accomplishment of the work or L a performance of service under this Agreement, unless the bodily injury or property damage was N actually caused by the sole negligence of the City, its elected officials, employees, agents or a L representatives. As part of the foregoing indemnity, VENDOR agrees to protect and defend at 00 its own expense, including attorney's fees the City, its elected officials, employees, agents or a X W representatives from any and all legal actions based upon such actual or alleged acts or c E omissions. VENDOR hereby waives any and all rights to any types of express or implied �o indemnity against the City, its elected officials, employees, agents or representatives, with a respect to third party claims against the VENDOR relating to or in any way connected with the accomplishment of the work or performance of services under this Agreement. i 5. INSURANCE. While not restricting or limiting the foregoing, during the term of this Agreement, VENDOR shall maintain in effect policies of comprehensive public, general and automobile Exhibit"A" 2 Packet Pg.949 8.K.b i liability insurance, in the amount of $1,000,000.00 combined single limit, and statutory worker's compensation coverage, and shall file copies of said policies with the CITY's Risk Manager prior to undertaking any work under this Agreement. CITY shall be set forth as an additional named insured in each policy of insurance provided hereunder. The Certificate of Insurance furnished to the CITY shall require the insurer to notify CITY at least 30 days prior to any change in or termination of the policy. b. NON-DISCRIMINATION. a� �a In the performance of this Agreement and in the hiring and recruitment of employees, VENDOR shall not engage in, nor permit its officers, employees or agents to engage in, a discrimination in employment of persons because of their race, religion, color, national origin, o N ancestry, age, mental or physical disability, medical conditions, marital status, sexual gender or a E sexual orientation, or any other status protected by law. L a 7. INDEPENDENT CONTRACTOR. N M VENDOR shall perform work tasks provided by this Agreement, but for all intents and a 3 L purposes VENDOR shall be an independent contractor and not an agent or employee of the c CITY. VENDOR shall secure, at its expense, and be responsible for any and all payment of a 1 X W Income Tax, Social Security, State Disability Insurance Compensation, Unemployment d Compensation, and other payroll deductions for VENDOR and its officers, agents, and �a w employees, and all business license, if any are required, in connection with the services to be a l performed hereunder. 8. BUSINESS REGISTRATION CERTIFICATE AND OTHER REQUIREMENTS. VENDOR warrants that it possesses or shall obtain, and maintain a business registration certificate pursuant to Chapter 5 of the Municipal Code, and any other licenses, permits, Exhibit"A" 3 Packet Pg.950 8.K.b qualifications, insurance and approval of whatever nature that are legally required of VENDOR to practice its business or profession. 9. NOTICES. Any notices to be given pursuant to this Agreement shall be deposited with the United States Postal Service,postage prepaid and addressed as follows: TO THE CITY: Public Works Director 300 North"D" Street N San Bernardino, CA 92418 Telephone: (909) 384-5140 i TO THE VENDOR: Vulcan Materials Company a 16013 East Foothill Blvd. Q Irwindale,CA 91702 Telephone: (951) 316-4069 , Contact: Joelle Donaldson 10. ATTORNEYS' FEES. E 3 a� I L In the event that litigation is brought by any party in connection with this Agreement, a CD the prevailing party shall be entitled to recover from the opposing party all costs and expenses, s U 3 including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of o _ its rights or remedies hereunder or the enforcement of any of the terms, conditions or a provisions hereof. Attorney's fees for the City Attorney and members of his office shall be w calculated based on market rate for comparable services. s 11. ASSIGNMENT. w Q VENDOR shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of the VENDOR's interest in this Agreement without CITY's prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for the termination of this Agreement. Regardless of CITY's consent,no subletting or assignment shall release VENDOR Exhibit"A" 4 Packet Pg.951 8.K.b i s i of VENDOR's obligation to perform all other obligations to be performed by VENDOR hereunder for the term of this Agreement. 12. VENUE. The parties hereto agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated either in the State courts located in the County of San Bernardino, State of California or the U.S. District Court for the Central District of California, Riverside Division. The aforementioned choice of venue is intended by the parties to be mandatory and not permissive in nature. 12. GOVERNING LAW. a This Agreement shall be governed by the laws of the State of California. o N 13. SUCCESSORS AND ASSIGNS. d E This Agreement shall be binding on and inure to the benefit of the parties to this Agreement L a and their respective heirs,representatives, successors,and assigns. N s 14. HEADINGS. a The subject headings of the sections of this Agreement are included for the purposes of } convenience only and shall not affect the construction or the interpretation of any of its ec x w provisions. c as 15. SEVERABILITY. �a w If any provision of this Agreement is determined by a court of competent jurisdiction to a be invalid or unenforceable for any reason, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance, and the remaining provisions of this Agreement shall remain in full force and effect. Exhibit"A" 5 PacketPg.952 8.K.b 16. ENTIRE AGREEMENT; MODIFICATION. This Agreement constitutes the entire agreement and the understanding between the parties, and supersedes any prior agreements and understandings relating to the subject manner of this Agreement. This Agreement may be modified or amended only by a written instrument executed by all parties to this Agreement. i N s / L rr / G i LC Z / y Q O / L°n V 3 ® L s � i Q / N LG t U / 7 a _ d / a 3 x W a� / 0 W / a Exhibit"A" 6 Ra�ltet I�g:953 .' 8.K.b VENDOR PURCHASE AGREEMENT BETWEEN VULCAN MATERIALS COMPANY AND THE CITY OF SAN BERNARDINO IN WITNESS THEREOF, the parties hereto have executed this Agreement on the day and date set forth below. Dated: , 2013 VULCAN MATERIALS COMPANY Bs: M Dated , 2013 CITY OF SAN BERNARDINO Q By: 0 Allen J. Parker, City Manager Approved as to Form: c James F. Penman, City Attorney E CD T a� CD L a. 0 c m Q �C W C d E V R w Q Exhibit"A" 7 PAOketTPg.954 8.K.b u ^ t j CJ Ca d G� f CO Rf N N N r.+; O tt? lf7 C7 00 M M d' �j a ' C3 ttis csi d d 1� i Co C6 m Y4: C'7 f u C ,> C U 0 i G Cl C7 d w d d Co 00 M �; •ti+ CJJ 0 U') tf) CAD CA CD CD "L3 M d -IM Q •L LO Co 0 }{ IR V Q. 0 W N �f J Q E1 d N �i c4 M Co LO �- LO to ti. M N N tom() © CJ 00 W a 2 kg gg CD 00 r 00 Co O U d Iq N E i Ca m y U m W Co I C% Co a U. � a i Jo �, CD ` 0 O s2 > F -0 -a .�. > > > C Q 4R �ti&a;, d7 O (D Q) Q) X _0 w CL O O C C C O N t f- C9 a o 0 0 o c cu .. ..� E c 4 f1.0 R0. rN- tC c 0 t �5 ufi: M t Nf i+ Q l O . O 0 tik1`� a M U U U W C Cu 4 M �? V Co N �T t0 0 N [L c i `M 1- d ,* z n.+, y ,x .: k �' ��5!`i nsl {'� 11. �r n '� L�it •,.'.�' a�tall''j,g r 1."1Mu_ '�r -as�"t: S '�4 •4���� � st I�\ � i' 7 e � l �� > '�, i...i,•c �^s'�e kn �, .�,...>)l.'4, Packet Pg. 955 8.K.c C) 0 0 0 N N N to P to I V) O LO to O Co c`7 M d LO oo R Co U') LO to Cf) tS) tC) r a �- t0 C R O C M CI C R C m `J U) N tz co C1. 0 0 0 0 ONO M m d ON CO C7 [ J tD �_ Lo N is Lo .. U G. LO O N c 0 o W 00 00 W M N N V7 O 0) 0000 LO U) _ C m N - O I,-* o Co 00 V M U) O U ti Co ti ti V� �a m �W Y �- O N C N L ry O � 'O U d > C L z (D r .f.., . U m m to Co a o Cl-- (D o o > > > > C O 0 c CO > c r k < O O Q c c Q = c O O O U L 0 a> N r - O Q 0 O N N N —1 � 0 a- cL a- Q.. � R6 � .. Q Cu U 0 N N E �- Cu x ,r^+ s c C/ �— Q ,c �u ^' o U D c c 5c c c LLl (� U Co N 0000 N d :..o-., .....v... � r Packet Pg. 956 8.K.d RFQ F-14-02 Asphalt Materials FAILURE TO COMPLETE RIGHT HAND COLUMN WILL INVALIDATE BID CATEGORY [ ACCEPTABLE / AS SPECIFIED 1. SCOPE A. The price quote shall be for Fiscal Year 2013-2014. B. All quotes shall be on the form provided by the Public Works Department. C. Default: The City of San Bernardino, by written notice of default to the VENDOR, may terminate the whole or any part of the contract in any one of the following circumstances: A} If the VENDOR fails to make delivery of the asphalt materials specified in the contract and on time. B} If VENDOR fails to perform any of the provisions of this contract, and fails to remedy the situation within a period of five days after receipt of notice. _ D. In the event the City of San Bernardino terminates this a contract in whole or part, the City may procure supplies or services similar to those terminated, and VENDOR shall be LO liable to the City for any excess cost for such similar asphalt N materials. Y 2. MATERIALS SPECIFICATIONS a. 'm A. Pick Up Only ' 3/8 inch %2 inch ' '' ` f_f { ._ 3 i.t L.�_ .4. iu "'ILL inch 1t Tack Coat a B. Delivery to Job Site 3/8 inch E 2 inch 3/ inch a 3. REFERENCE LIST Provide three (3) local government agencies and/or company's 't�`�`- -- Lq)L... previous or current contact references that support your ability to provide generator maintenance services. 4. Contract Length ,., The length of this contract will be for one year with two (2) one- ``'{"li l.ci i l 1`+``` ` year extensions at the City's option. 11 Packet Pg;957 s i { RF'Q F-1R-02 Asphalt Materials 5. LICENSES The VENDOR represents that it has all licenses including a contractor license, permits, qualifications and approvals of J 4.l,'. e...^ i3OU'2 ... whatever nature that are legally required to provide asphalt ` materials, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Contract. 6. VENDOR NON-COMPLIANCE A. If the Public Works Department Director, or his designee, determines that there are deficiencies in the performance of this Agreement, the Public Works Department Director, or his designee, will provide a written notice to the VENDOR stating the deficiencies and specifying a time frame to correct the = specified deficiencies. This time frame shall be reasonable, a as determined by the Public Works Department Director, or a his designee, to correct the specified deficiencies. LO 0 0 B. Should the VENDOR fail to correct any deficiencies within the stated time frame, the Public Works Department Director, or c"` his designee, may exercise the following measures: a 1. Impose a deficiency deduction and deduct from the m VENDOR'S payment the amount necessary to correct the deficiency, including City overhead costs. c d 2. Withhold the entire or pa artia! payment. P Y � 3. Terminate the contract and award to second bidder. a w c d E a I2 Paclket-'Qg:95$ 8.K.d 1UQ F-14-02 Asphalt Maicrials PRICE FARM Please provide detailed information in the space provided below. Pricing should include billing for services and any other incidental or additional costs required to complete the Technical Specification requirements. Attach additional pages if necessary. REQUEST FOR QUOTES: DESCRIPTION OF RFQ: V,011 r, 1tr1 j COMPANY NAME: %:4, tt._t,'_. 1 `�'t •�-4t'. '� TA J ADDRESS: • ;!� .i•"':%.. ;/�;;" ./t�y. 4V ., !� t (� •.. F... .'."! ate-+ ..._ .�'.�.:; .i..�(r_.4 G `._',...t 1. ;s'� (.J. .-._:% .1�_ d � -•}[�� � NAME OF AUTHORIZED = REPRESENTATIVE e'! i' _ { a PRINT NAME c_..._lC"t.- iU_. ;itc:: '��i � 0 0 TELEPHONE NUMBER Y FAX NUMBER t � E.� V 1 Li,:�j - U) 1) E-MAIL ADDRESS T i•+ ITEM UNIT FIRM FIXED PRICE t 1. Pick Up Only: a. 3/8 inch per ton $ _ c b. '/2 inch per ton $ c. 3/ inch perton $ d. Tack Coat per gallon $ r _ t 2. Delivery to Job Site: �J _ _ >t l a. 3/8 inch 12 ton delivery $ C.c, b. '/2 inch 12 ton delivery $ %+ vv `� # c. 3/ inch 12 ton delivery $_ �'' a-.i( (\,! L Total $ i1� �-1i �" �•' '� '.�..' `.'r '� F+G K• i✓ U:„•i,�Lti t� c�• '10 L'`i ! is 1''4 I i ft, V. U. );:i �t �lre,:'� '�f) it'l.l•��,`i.ti t.��ill�'�rl�.v.'v Ra6 ket Pg.959 i i 8.K.d Quotation Materials Comp,any Attn: Vanessa Sanchez 909-384-5043 Project: City of San Bernardino San Bernardino / City of Finance Department Street Division RFQ F-14-02 Asphaft San Bernardino, CA 92408 Acct#: 0630081 San Bernardino, CA Date: Wednesday,May 15,2013 Sales Rep: Joelle Donaldson Quote Created: Wednesday,May 15,2013 Quote#: 1-1QP98W5 Quote Name: 457-RFQF14-02 (626)633-4239 Effective From: Monday,July 01,2013 Quote Expiration: Friday,June 14,2013 Version#: 3 Price Expiration: Monday,June 30,2014 Special Instructions: Prices below are FOB San Bernardino hot plant. If delivery is needed-add$4.82 per ton. N Environmental Fee-$3.00/load plus tax R L d Asnhait F.O.B. Delivered Plant Product Name Product Qty. U/M Plant Tax Haul Rate Tax Incl. San Bernardino Asph ST3/4MM 64-10RAP B29 TONS $54.50 $4.50 $4.82 $63.82 Q. Truck Type: WED-End Dump Q San Bernardino Asph ST112MM 64-10RAP B5X TONS $54.50 $4.50 $4.82 $63.82 Truck Type: WED-End Dump c San Bernardino Asph ST318"M 64-10RAP 66G TONS $59.DD $4.87 $4.82 $68.69 N Truck Type: WED-End Dump San Bernardino Asph SS1H/GAL. BM1 GALS $7.00 $0.58 $0.00 $7.58 v a All taxes applicable to the sale or delivery of materials will be invoiced to and paid by the customer. Terms are Net 30. Please note standard n3 terms and conditions apply, m This quote is limited to acceptance within 30 days from the date of this quotation after which time quotation is subject to review/revision. Please contact Sales prior to placing the order. E Accepted by: Date: 0 Sales Representative: Date: a We appreciate the opportunity to provide you this quote and trust that Vulcan will have the pleasure serving your needs for this and future projects. E U m Q Quotation generated on 5/15/2013 Page 1 of 2 Packed Pg:960 8.K.d RFQ F-14.02 Asphalt Materials Effective on or about July 1, 2013 through June 30, 2014 plus two (2) single-year renewal options, for City's partial requirements, on an as-needed basis, with no guaranteed usage for Asphalt Materials. Option year one, if exercised, shall be effective July 1, 2014 through June 30, 2015. Option year two, if exercised, shall be effective July 1, 2015 through June 30, 2016. Are there any other additional or incidental costs that will be required,by your firm in order to meet the requirements of the Proposal Specifications? ( Yes No (circle one). If you answered "Yes", please provide detail of said additional"costs: ' `(J L-lt' r:L W E v ! `i b l �i ..i it CC— — i, __-- l..t----._.. _..._ _._ tC L d Please indicate any elements of the Proposal Specifications that cannot be met by your firm. = M CL U) Have you included in your proposal all informational items and forms as requested? Yes o / No . (circle one). If you answered "No", please explain: N � d t11:1i ` l _ /,�,k '._ a 'm This offer shall remain firm for 120 days from RFQ close date. r C d Terms and conditions as set forth in this RFQ apply to this proposal. _ il J Cash discount allowable ] A % days; unless otherwise stated, payment terms a are: Net thirty (30) days. a� In signing this proposal, Offeror(s) warrants that all certifications and documents v requested herein are attached and properly completed and signed. .2 a From time to time, the City may issue one or more addenda to this RFQ. Below, please indicate all Addenda to this RFQ received by your firm, and the date said Addenda was/were received. Verification of Addenda Received Addenda No: Received on: i' ` iU 0t�-' Addenda No: Received on: Addenda No: Received on: �� 15 RFQ F-14-02 Asphalt Materials FIRM NAME: L.1 1 L L; 4 ADDRESS: ZI(Ic"c' V-\J f-4 11-,'1) i a < L C 4 Phone: I t-,j t-J.-S o" i yu. Email: Fax: Authorized Signature: .5 L Print Name: Title: U) IF SUBMITTING A "NO PROPOSAL", PLEASE STA TE REASON (S) BELOW: E C 0 E 16 Packet Pg.962 i YN�T RFQ F-14-02 Asphalt Materials SUBCONTRACTOR'S LIST As required by California State Law, the General Contractor bidding will hereinafter state the subcontractor who will be the subcontractor on the job for each particular trade or subdivision of the work in an amount in excess of one-half of one percent of the General Contractor's total bid and will state the firm name and principal location of the mill, shop, or office of each. If a General Contractor fails to specify a subcontractor, or if he specifies more than one subcontractor for the same portion of work to be performed under the contract in excess of one-half of one percent, he agrees that he is fully qualified to perform that portion himself and that he shall perform that portion himself. U DIVISION OF _ NAME OF FIRM OR LOCATION WORK OR CONTRACTOR CITY TRADE CL T t a 'm as _ E Print Name Signature of Bidder a Company Name: Address: o w w a REJECTION OF BIDS The undersigned agrees that the City of San Bernardino reserves the right to reject any or all bids, and reserves the right to waive informalities in a bid or bids not affected by law, if to do seems to best serve the public interest. 17 Packet Pg.063' 8.K.d RFQ F-14.02 Asphalt Materials NON - COLLUSION AFFIDAVIT TO: THE COMMON COUNCIL, CITY OF SAN BERNARDINO In accordance with Title 23, United States Code, Section 112, the undersigned hereby states, under penalty of perjury: That he/she has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken action in restraint of free competitive bidding in connection with RFQ F-14-02. v, R L d Business Name kil Business Address 70 i �1,V-rdjjW s a Signature of bidder � LO N w c 1 N Place of Residence a 'm Subscribed and sworn before me this day of 20_ d ;` Notary Public in and for the County o State of California. My commission expires: , 20 a c W E r Q State of C21NOm19 County ofnl igY�f-dlhiJ Subscribed and sworp to(or of ied) before me on + JANAE JUNEAU this--��-��-'iahy.,of a 20 �3 by wile SCYO COMM,#1975528 Q� personally to me or ved to me on the basis Notary Public-California` Of 340 Wdenca to a person who SAN BERNARUINO COUNTY� appeared bef kl Comm.Ex .A r, 19,2018 Sipnatur 18 Packet Pg.964 0 Vulcan Materials Company Western Division May 14, 2013 City of San Bernardino Finance Department,Purchasing Department 300 N. D Street, Forth Floor San Bernardino, CA 92418 RE: Request for Quote, San Bernardino Public Works Department—RFQ F-14-02 This proposal is submitted in response to RFQ Public Works Department—RFQ F-14-02. = CL The following individuals are authorized to negotiate with the City on behalf of a Vulcan Materials Company: c 0 LO Joelle Donaldson Don Luna =' Sales Rep Marketing Manager Y 16013 E. Foothill Blvd. 16013 E. Foothill Blvd. Irwindale, CA 91702 Irwindale, CA 91702 'a 951-316-4069 cell 626-633-4226 office 'm 626-969-6143 626-969-6143fiax r c a� E s Three References: a w County of San Bernardino Redlands/City of Riverside/City of 825 E. Third Street P.O. Box 3005 8095 Lincoln Avenue E San Bernardino, CA 92415 Redlands, CA Riverside, CA 92504 909-387-8090 ph 909-798-7823 ph 951-351-6202 ph a 909-387-7975 fax 909-798-7522 fax 951-351-6192 fax The undersigned, under penalty of perjury, is an agent authorized to submit proposals on behalf of the organization. Joelle Donaldson Sales Rep Vulcan Materials Company 16013 E.FOOTHILL BOULEVARD•IRWINDALE,CALIFORNIA 91702•TELEPHONE 626 856.6153•FAx 626 969- phGke# PSI Web Renewals Page 1 Account Information; Account Number: 947039 Business Name; VULCAN MATERIALS COMPANY-WESTERN DIVISION Business Typ e: MISCELLANEOUS TRADES Return Form Number; 21974 Expiration Date: 4130/2014 Renewal Form; THE LICENSE FEE IS$60 PER YEAR 1 Flat rate; $60 Per Year 60 Total before Penalty,Interest and Admin Fees: $60.00 Penalties(if any): $0.00 Interest(Ir any): $0.00 Admin Fee: $1.00 y Total Due (This amount will be billed to your card): $61.00 •L � � 4: co �L Verify the results. You may re-calculate t CL Powered by Progressive Solutions Inc Copyright 2013 Q Renewal payments will not be accepted 30 days past the o expiration date. r Y A State Mandated Fee of$1.00 is collected with this tax return in support of a state mandated disability access and education fund. a. Under federal and state law, compliance with disability access laws is a serious and m significant w responsibility that applies to all California building owners and tenants with buildings E 1 open to the public, E You may obtain information about your legal obligations and how to comply with disability access laws at the Q j Following agencies: c The Division of the State Architect at www.dgs.ca.gov/dsa/Home.aspx E The Department of Rehabilitation at www.rehab.cahwnet.goy The California Commission on Disability Access at www.ccda.ca.gov a Report a Problem 1 i I I 3 s 1 l 7 1 ' 3 1 https://secure.sbcity.org/WebIZenewals/ 5/15/2013 Packet Pg.966 i Check a I.,iccnse- License Detail - Contractors State Licensc Board Page 1 LEM DEPARTMENT OF CONSUMER AFFAIRS '> a Contractors State License Bard Contractor's License Detail - License # 49763 t::y:1 DISCLAIMER:A license status check provides Information taken from the CSLB license database.Before retying on this information,you should be aware of the following limitations. CSLB complaint disclosure is restricted by law(0&.F' 71240)If this entity is subject to public complaint disclosure,a link for complaint disclosure will appear below.Click on the link or button to obtain complaint and/or legal action information. Per BAP 7071.17,only construction related civil judgments reported to the CSLF3 are disclosed. ="Arbitrations are not listed unless tho contractor fails to comply with the terms of the arbitration. Ta Due to workload,there may be relevant information that has not yet been entered onto the Board's license database. to t License Number 49763 Extract Date 5114/2013 � rn CALMAT CO dba VULCAN MATERIALS COMPANY WESTERN REGION o 0 Business information Business Phone Number:(818)553-8800 N 500 N BRAND BLVD d GLENDALE,CA 91203 v _... Entity Corporation Issue pate 07/14/1937 Expire Date 1A1/30 91� m License Status w This IiCense is Current and active.All information below should be reviewed, � CLASS DESCRIPTION Classifications v A GEN.[Zi�(\L.aNGINEERINQ,CQNTf3AC TQR a __..... CONTRACTOR'S BOND Q This license filed a Contractor's Bond with a=i BERKLEY INc tU.R NCE COMPANY. t Bond Number:0171665 r Bond Amount:$12,500 Q Bonding Effective Date:02/09/2013 �ontr��ctor'�l3oncl.t-isty.ry BOND OF QUALIFYING INDIVIDUAL 1. This license filed Bond of Qualifying Individual number 016049561 for LAO LARRY F in the amount of$12,500 with LOE \TY�AJTUAL._LNSURANCE C CI\i.f'/aN.1'. Effective Date:05/01/2012 i i WORKERS'COMPENSATION i I Workers'Compensation This license has workers compensation insurance with ± _. ._..._.._. .. . . _ . .__... —()LID REIDUBLIQ INSURANCE CC7{ti11?:ANY 1 Policy Number: MWC11809400 1 i i https:/Avww2.cslb.ca.goN,/Os11ineSer vices/Checkl,icens ell/LicenseDetaiLasl)x?I.,i cN ttm=49•.. � �a,Packet Pg:,9B7 1 Memorandum of insurance(MOI.) Page i o Memorandum of Insurance DATE MEMORANDUM OF INSURANCE 10-Dec- 2012 This Memorandum is issued as a matter of information only to authorized viewers for their,internal use only and confers no rights upon any viewer of this Memorandum.This Memorandum does not amend,extend or alter the coverage described below,This Memorandum may only be copied,printed and distributed within an authorized viewer and may only be used and viewed by an authorized viewer for its internal use,Any other use,duplication or distribution of this Memorandum without the consent of Marsh is prohibited."Authorized viewer"shail mean an entity or person which is authorized by the insured named herein to access this Memorandum via https://oniiiie.marsh.com/marshconiieetpublic/marsh2/public/mol?client=900114839.The information Contained herein is as of the date referred to above.Marsh shall be under no obligation to update such information. PRODUCER COMPANIES AFFORDING COVERAGE Marsh USA Inc. co.n Old Republic his Co ("Marsh") INSURED Co.B Lexington Ins CO Vulcan Materials Company P U Box 385014 Co.C N to Birmingham L d 35238-5014 Co.D v United States COVERAGES s THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE N U) I FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION Q OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS MEMORANDUM MAY BE i ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS C 1 SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES,LIMITS SHOWN MAY LO HAVE BEEN REDUCED BY PAID CLAIMS POLICY POLICY +' CO TYPE OF POLICY LIMITS EFFECTIVE EXPIRATION Y LTR INSURANCE NUMBER l,IM17S IN USD UNLESS 0I1'IL'RW15E INDICATED V DATE DATE a L j A GENERAL MWZY 59972 01-JAN-2013 01-JAN-2014 GENGRALAGGIU10ATI: 3,000,000 a LIABD,rrY PRODUCTS-COMPlOP 3,000,000 m Commercial AGG General PERSONALANDADV 3,000,000 y Liability INJURY Occurrence CAC11OCCURRENCE 3,000,000 FIRC DAMAGE(ANY 3,000,000 Q 1 ONE F1R1i) C MGDEXP(ANYONE E.XCLUDI-D m i PL•RSON) V A AUTOMOBILE MWTB 21826 01-JAN-2013 01•JAN-2014 comwNrDSINOLL 3,000,000 M LIABILITY LIMIT Q Any Auto BODILY INJURY(PER PERSON) BODILY INJURY(PER ACCIDENT) PROPERTY DAMAGE B EXCESS LIABILITY 013510222 30-JUN-2012 30-JUN-2013 -- EACFi OCCUIiL'NCr 2,000,000 Other than AGGREGATE 2,000,000 Umbrella Form GARAGE AUTO ONLY(ITR LIABILITY ACCIDENT) OTHER 11IAN AUTO UNLY: littps:H online.marsh.con3/marshconnectpublic/marsli2/public/!Lit/p/c5/dY3Ncolwl-'BafxQf.. 12/101 Q Packet P-4 96$ Memorandum of Insurance(M01) Page 2 of E.1CH ACC101BN'I' AGGREGATE _. A WORKERS MWC 118094 01-)AN-2013 01-)AN-2014 WORKERS COMP Statutory COMPENSATION/ 00(All Other LIMITS EMPLOYERS States) ELEAC14ACCIDENT 1,000,000 LIABILITY N.DISEASE-POLICY 1,000,000 LIMIT EL DISEASE-EACH 1,000,000 EMPLOYEE A Excess WC MWXS 1002 01-JAN-2013 01-)AN-2014 wc-siemuoq EL$IM/$IM/$IM A Excess WC MWFEX 160 01-)AN-2013 01-JAN-2014 we-sou— EL.$IM/$1 MIS 1M The Memorandum of Insurance serves solely to list insurance policies, limits and dates of coverage. Any modifications here to are not authorized. rn MEMORANDUM OF INSURANCE ]0-DC�2012 M This Memorandum is issued as a matter of information only to authorized viewers for their internal use only and confers no rights upon any viewer of this Memorandum. This to t Memorandum does not amend, extend or alter the coverage described below. This CL M Memorandum may only be copied, printed and distributed within an authorized viewer and Q may only be used and viewed by an authorized viewer for its Internal use. Any other use, 00 duplication or distribution of this Memorandum without the consent of Marsh is prohibited. N "Authorized viewer" shall mean an entity or person which is authorized by the insured r named herein to access this Memorandum via m https://oiiiiiie.marsli.corn/marshconnectpublic/marsh2/public/moi?client=900114839. The information contained herein is as of the date referred to above. Marsh shall be under no n' obligation to update such information. m PRODUCER INSURED r Marsh USA Inc. Vulcan Materials Company ("Marsh") P 0 Box 385014 13irmingliam t v 35238-5014 rya .r United States Q ADDY110NAL INFORMATION C General Liability includes Contractual Liability E t v Named Insured includes: r Vulcan Construction Materials,LP Q Florida Rock Industries,Inc.,its subsidiaries and affiliates Reco"rransportation,LLC Azusa Rock Palomar Transit Mix Triangle Rock Products Calinat Co.DBA Vulcan Materials Company,Western Division Val-Rock,Inc. The Memorandum of Insurance serves solely to list insurance policies, limits and dates of coverage. Any modifications hereto are not authorized. https://online.l harsh.com/rnarshconnectpublic/marsh2/publ is/!ut/p/c5/dY3NcolwFEafxQf... 12/10/2012_ Paid-ke"-tft.969 "'