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RESOLUTION (ID#2374) DOC ID: 2374 A
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Election
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From: Georgeann "Gigi" Hanna M/CC Meeting Date: 06/17/2013
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Prepared by: Georgeann "Gigi" Hanna,
Dept: City Clerk Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Requesting that the
City of San Bernardino's Primary Municipal Election be Consolidated with the November 5,
2013 Consolidated Election Conducted by the County of San Bernardino. (At Meeting of June 3,
2013, Item Continued to June 17, 2013) (#2374)
Current Business Registration Certificate: Not Applicable
Financial Impact:
Account Budgeted Amount: $500,000 Account No. 001-030-0009-5502
Account Description: Professional/contractual services account for elections division
Motion: Adopt the Resolution.
Backiround:
The following City offices are up for election in November 2013: Office of the Mayor and
Council seats in the First, Second, and Fourth Wards.
Elections Code Section 10403 requires that a resolution requesting consolidation must be filed at
least 88 days prior to the date of the election. The 88th day prior to the November 5, 2013
election falls on August 9, 2013.
Nomination papers will be issued by the City Clerk's Office; however, the County Registrar of
Voters Office will designate polling places, issue vote-by-mail ballots, conduct the election, tally
votes, and conduct the canvass. The nomination period opens Monday, July 15, 2013, and closes
on Friday,August 9, 2013. Although many departments in City Hall are closed on Fridays, the
City Clerk's office will be open Friday,August 9, 2013, to accept any last-minute filings.
Elections Code Section 10225 requires that if an incumbent officer does not file nomination
papers by the 88th day prior to an election, then the nomination period for that office is extended
to the 83rd day before the election.
If a candidate in any of the races does not garner a majority of the votes, a runoff election will
take place on February 4, 2014. The estimated cost of a runoff election will depend on whether it
is a city-wide runoff election and/or how many wards are involved in the runoff election. If a
runoff election is required, it will be a stand-alone election and could be conducted wholly by
mail ballots, if that is the choice of the council.
City Attorney Review:
SupportinE Documents:
reso 2374 (PDF)
Cost Estimate Letter elections ROV(PDF)
Updated: 6/12/2013 by Georgeann"Gigi"Hanna A Pg�
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RESOLUTION NO.
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3 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO REQUESTING THAT THE CITY OF SAN BERNARDINO'S
4 PRIMARY MUNICIPAL ELECTION BE CONSOLIDATED WITH THE
NOVEMBER 5,2013 CONSOLIDATED ELECTION CONDUCTED BY THE COUNTY M
5 OF SAN BERNARDINO. N
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE d
7 CITY OF SAN BERNARDINO AS FOLLOWS: w
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8 SECTION 1. Recitals. .2
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A. On June 2, 1992, the voters of the City of San Bernardino voted to amend City
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Charter Section 10 to change the dates of the City's primary election from March of odd- a
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12 numbered years to November of odd-numbered years and the general election dates from May
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13 to the following February. m
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B. Section 2.56.010B of the San Bernardino Municipal Code provides that a `0
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primary election shall be held on the first Tuesday after the first Monday in November 1997,
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17 and a like election shall be held on the first Tuesday after the first Monday in November every o
18 four years thereafter, in the City for the nomination of candidates for the following offices:
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19 1. Mayor; co
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2. Member of the Common Council from the First Ward;
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3. Member of the Common Council from the Second Ward; N
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23 4. Member of the Common Council from the Fourth Ward.
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24 C. It is desirable that the City of San Bernardino's primary election be consolidated
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25 Q with the consolidated election to be conducted by the County of San Bernardino on Tuesday,
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27 November 5, 2013; that within the City of San Bernardino the precincts, polling places and
28 election officers for the two elections be the same; that the Registrar of Voters of the County of
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I RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
2 BERNARDINO REQUESTING THAT THE CITY OF SAN BERNARDINO'S
PRIMARY MUNICIPAL ELECTION BE CONSOLIDATED WITH THE
3 NOVEMBER 5,201.3 CONSOLIDATED ELECTION CONDUCTED BY THE COUNTY
OF SAN BERNARDINO.
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San Bernardino canvas the returns of the City election; and that the consolidated election and c
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the City's primary election be held in all respects as if there were only one election.
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e SECTION 2. Primary Election Called. A primary election is called and will be held
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9 in the City of San Bernardino on Tuesday, November 5, 2013, for the purpose of nominating
10 candidates for the following offices: E
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1. Mayor; 0
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2. Member of the Common Council from the First Ward; E
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14 3. Member of the Common Council from the Second Ward;
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15 4. Member of the Common Council from the Fourth Ward.
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SECTION 3. Request for Consolidation of Elections. Pursuant to Section 10400 of
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18 the Elections Code,the Mayor and Common Council of the City of San Bernardino request that
19 the Board of Supervisors of the County of San Bernardino consolidate the City's primary
20 election with the consolidated election to be held on Tuesday,November 5,2013. M
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21 The polls for said election shall be open from 7 a.m. of the day of said election and shall N
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23 remain open continuously from said time until 8 p.m. of the same day when said polls shall be d
closed, except as provided in Section 14401 of the California Elections Code. E
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SECTION 4. Canvass of Returns. The Registrar of Voters of the County of San
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26 Bernardino is hereby authorized to canvass the returns of the rim
p ary election called by this
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28 resolution and to conduct the primary ary election in all respects as if there were only one election
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1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
2 BERNARDINO REQUESTING THAT THE CITY OF SAN BERNARDINOIS
PRIMARY MUNICIPAL ELECTION -BE CONSOLIDATED WITH THE
NOVEMBER 5,2013 CONSOLIDATED ELECTION CONDUCTED BY THE COUNTY
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OF SAN BERNARDINO.
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with only one form of ballot. Results of the primary election shall be certified to the Mayor and r-
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Common Council of the City of San Bernardino.
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8 SECTION 5. Notice of Election. The City Clerk is hereby directed to publish a '2-
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9 notice of the primary election which shall contain the following:
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A. The time of the election. E
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B. The offices to be filled, specifying full or short term. a
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C. The hours the polls will be open.
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14 SECTION 6. Conduct of Election. The primary e.lection called by this resolution 0)
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(*AW 15 shall be held in such precincts and at such polling places as shall be determined by the Registrar
of Voters of the County of San Bernardino. The Board of Supervisors of the County of San CD
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18 Bernardino is hereby requested to issue instructions to the Registrar of Voters to take all steps
necessary for the holding of the consolidated election. The City Manager is hereby authorized (D
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2 0 to execute a contract for the services necessary for conducting the primary election. The City Of C"
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San Bernardino recognizes that additional costs will be incurred by the County by reason of this
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23 consolidation and agrees to reimburse the County for any such costs.
24 SECTION 7. Filing of Resolution. The City Clerk of the City of San Bernardino is E
25 directed to file a certified copy of this resolution with the Board of Supervisors of the County of
26 San Bernardino and to file a copy of this resolution with the Registrar of Voters.
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(avoor 28
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1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO REQUESTING THAT THE CITY OF SAN 13ERNARDINOIS
2 PRIMARY MUNICIPAL ELECTION BE CONSOLIDATED WITH THE
3 NOVEMBER 5,2013 CONSOLIDATED ELECTION CONDUCTED BY THE COUNTY
OF SAN BERNARDINO.
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and o
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6 Common Council of the City of San Bernardino at a meeting thereof, held on .2
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7 the day of ,2013, by the following vote, to wit: w
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Council Members: AYES NAYS ABSTAIN ABSENT
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MARQUEZ
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11 JENKINS a
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12 VALDIVIA
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13 SHORETT m
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KELLEY 0)
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16 JOHNSON U
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17 MCCAMMACK
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19 Georgeann Hanna, City Clerk in
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20 The foregoing Resolution is hereby approved this day of ,2013. M
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Patrick J. Morris, Mayor d
23 City of San Bernardino
Approved as to d
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27 �34es F. Penman
Q28 ity Attorney
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County of San Bernardino 777 East Rialto Avenue
Community Services Group San Bernardino,CA 92415
Elections Office of the Phone(9091387-8300
Fax(9091 387-2022
Registrar Of Voters www.sbcountyelections.com
Michael J.Scarpello M
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Registrar of Voters N
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June 5,2013 W
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City Clerk Gigi Hanna
City of San Bernardino E
300 N. D Street a`
San Bernardino, CA 92418 °c
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Dear Ms. Hanna: m
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Per your request, I have completed a cost estimate for your upcoming Mayoral and City Council o
election on November 5, 2013. 1 am also providing you with cost estimates related to a variety
of scenarios the City of San Bernardino could experience in the event of recalls.
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• The cost estimate for the consolidated election on November 5, 2013 is $245,000.
• The cost estimate for a standalone runoff or recall election is $250,000. °
• The cost estimate for the consolidated election on November 5,2013 plus a recall of six
office holders is $410,000. in
• The cost estimate for a consolidated election on November 5,2013 plus a recall of 10
office holders is$467,000. M
• The cost estimate to verify 100 percent of the signatures on recall petitions for 10 office
holders would be $13,500. o
• The cost estimate to verify 3 percent of the signatures on recall petitions for 10 office
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holders would be $1,000. o
In light of San Bernardino's bankruptcy proceedings, my office may require prepayment for a i
some, or all of our services. We will have to work out the details in future discussions. d
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Please feel free to contact me if you have questions or concerns about these estimates at(909)
387-2083. E
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Sincerely,
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Michael J. S ello s
Registrar of Voters
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BOARD OF SUPERVISORS
ROBERT A.LOVINGOOD-First District•JANICE RUTHERFORD-Second District•JAMES RAMOS-Third District•GARY C.OVITT-Fourth District•JOSIE GONOA packet Pg.796
GREGORY C.DEVEREAUX-Chief Executive Officer