HomeMy WebLinkAbout05.Q- Public Works RESOLUTION (ID#2400) DOC ID: 2400 A
CITY OF SAN BERNARDINO-REQUEST FOR COUNCIL ACTION
Assessment Rolls
From: Tony Frossard M/CC Meeting Date: 06/17/2013
Prepared by: Ryan Sandoval, (909) 384-5140
Dept: Public Works Ward(s): 5
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Confirming the
2013/2014 Assessment Roll for Assessment District No. 951, Zone 1 and Zone 2, Landscaping
Construction and Maintenance District, Wagonwheel Road Area. (#2400)
Current Business Registration Certificate: Not Applicable
Financial Impact:
The total assessment of$2,208,153.76 pays the City's maintenance, operation and incidental
costs for the various districts. If the assessments are not approved, the City will not be
reimbursed for the costs. The general benefit amount of$27,943.54 from various districts as
shown on the attached report, will not be reimbursed from the Assessment Districts for FY
2013/2014, as these amounts are determined to be general benefit and therefore not assessable,
and will be paid for from the General Fund. Assessment deficits for sixteen Districts, as set forth
below,total$118,752.49.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
06/18/2012 -Approval of 2012/2013 Assessment Rolls (various Assessment Districts).
Backp_round:
Over the years, various Assessment Districts have been formed throughout the City for various
types of improvements or maintenance. The majority of these are Landscape Maintenance
Assessment Districts that were formed as a result of conditions of approval for various
developments. The Districts provide a means of funding the maintenance of landscaping
installed throughout these developments. The annual assessments include the costs for
maintenance, water and energy, inspection, and administration. The currently formed Landscape
Maintenance Assessment Districts are AD 951 (Zones 1 and 2), 952 (Zones 1, 2, 2A, and 3),
953, 956, 959 (Zone 1 Only), 968, 974, 975, 976, 981, 982, 986, 989, 991, 993, 997, 1001, 1002,
1005, 1007, 1012, 1016, 1017, 1019, 1020, 1022 (Zones 1, 2 and 3), 1023, 1024, 1025, 1027,
1028, 1029, 1030, 1031, 1032, 1035 (Zones 1 and 2), 1036, 1037, 1038, 1039, 1040, 1041,1042,
1043 (Zone 1 and 2), 1045, 1046, 1047, 1048, 1049, 1050, 1051, 1052, 1053, 1054, 1055, 1057,
1059, 1060, 1061, 1062, 1063, 1064, and 1068. The attached maps show the location and
boundary of each of the districts. Assessment District 1058 (Foothill Dr & Sterling Ave area)
was formed in 2008, but was terminated in 2011 due to the tract map being reverted back to
acreage.
There are Assessment Districts that were previously formed (AD 959 Zone 2, Little Mountain
and AD 970, Little League Drive), but development did not occur at these sites and these
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districts are currently inactive. Assessment District No. 984 (Central & Gifford) was formed as a
"Default District" but is also currently inactive. These districts were never previously assessed
and are not shown in the attached summary report.
Several of the districts on the summary report show a $0 total assessment amount. These are
inactive districts that were formed over the past few years and have had the initial estimate of
maintenance costs previously assessed, but have also not been developed or landscaping has not
yet been installed. Assessments for these districts will resume once landscaping installation has
been completed and the City has taken over the maintenance. These inactive districts are AD
1048 (Randall & Eucalyptus), AD 1049 (Ohio & Chestnut), AD 1051 (Olive & Belmont), AD
1053 (6th & Sterling), AD 1054 ( Campus Parkway & Valles), AD 1060 (Chiquita & Date), AD
1061 (Mill & Meridian), and AD 1062 (Palm & Piedmont) which are shown on the summary
report for reference only.
There are five Assessment Districts for the maintenance of sewer lift stations. These districts are
AD 962, 963, 989, 1024 and 1055 (the latter three also include landscape maintenance). Since all
of these districts are for maintenance, the assessments are collected in perpetuity or until
termination of the Assessment District.
Assessment District No. 1038, (Orange Show Road and Arrowhead), Assessment District No.
1063 (Central & Lena), Assessment District No. 1064 (Cajon & Glen Helen) and Assessment
District No. 1068 (Tippecanoe and Central) were established as "Default Districts"; i.e., the
Property Owners Association is responsible for maintenance of the perimeter landscaping, and
the districts will only assume maintenance responsibilities, after due notice, in the event that the
associations default on the maintenance. There is still a minimal annual assessment amount to
cover weekly inspection and incidental costs. In AD 1068, the City has the responsibility to
maintain the detention basin within the district, which those costs will also be included in the
annual assessment.
Assessment District No. 1022 and its Zones 1, 2, and 3 (SBIA Area Landscape/Lighting
Maintenance Assessment District) has provisions for portions of the district being established as
a "Default District," and the parkway landscaping is being maintained by the adjacent property
owners under a default agreement; however, the City maintains the median areas, as well as
Timber Creek, and all of the property owners are assessed for those costs as well as the street
lighting maintenance and energy costs.
Assessment District No. 1018 was formed for the acquisition of improvements consisting of
curb, gutter, sidewalk, and perimeter block wall within Tract No. 14448, located at Northpark
Boulevard and Mountain Drive. This District runs for a total of 15 years (four years remaining,
including the current assessment year), and provides the funds to reimburse the developer
(Osborne Development or their assignee) for the costs of installing the stated public
improvements, pursuant to an agreement between the City and the developer. Additionally,
Community Facilities District (CFD) No. 1033, Verdemont Fire Station, was approved in 2004,
allowing developers within the fire station's service area to fund their respective California
Environmental Quality Act (CEQA) impact mitigation fees through the district, in lieu of paying
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the entire fee at once. The assessment funds a portion of the operations and maintenance costs of
the Verdemont Fire Station. The assessment for the CFD is not imposed until such time that
Updated: 6/11/2013 by Henry Empeno Jr.A Packet Pg. 253
5.Q
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building permits are issued for the various parcels within the district. Currently, there are six
residential tracts within the CFD, and seven non-residential developments. Two of the residential
tracts and five of the non-residential developments are currently being assessed. Annexation into
the CFD is an ongoing process as development occurs in the Verdemont area and developers
choose annexation into the CFD rather than paying the entire fee in one sum.
In 2006, the City annexed an area generally north of Highland Avenue, between Golden Avenue
and Del Rosa Avenue. This area is subject to a special tax that was established by the County of
San Bernardino for paramedic services. Annexation law allows the City to assume collecting
those fees, and the district was established as Special Tax Area 2006-1. The rate is $19 per year
per unit for residential properties and $38 per year per unit for commercial properties. The funds
collected in this district may only be used for paramedic services within the District.
In 2009, the Mayor and Common Council and the Community Development Commission
approved the formation of a Property and Business Improvement District (PBID) in the Auto
Center area to fund security services, enhanced maintenance and marketing activities. In 2010,
the Auto Center Association received a loan in the amount of $1,218,372 from the
Redevelopment Agency to fund these improvements and services. The properties within the
PBID are assessed annually, for a four year period, as payment for the loan.
With the passage of Proposition 218 in November 1996, new procedures and requirements
became necessary not only for the formation of Assessments Districts, but also for annual levies;
however, certain types of Districts are"exempt" from the procedural requirements of Proposition
218. The exemptions can be based on, but not limited to, a district being formed by 100 percent
approval of the property owners at the time the district was formed. This is the case with a large
portion of the districts established prior to the passage of Proposition 218, since these were
formed when they were still under one ownership,typically the developer.
Assessments for the exempt districts do not need to go through the procedural requirements of
Proposition 218 property, unless there is an increase in the assessment amount over any highest
prior assessment, which requires approval of the majority of property owners in the district, as
well as the district being brought into full compliance with Proposition 218. Even in the case of
an increase, if the methodology or the rate of assessment remains the same, the exemption may
still apply. All of the districts formed since the passage of Proposition 218 (AD 1017 and newer)
have escalation factors built in to allow for an increase equal to the greater Los Angeles
Consumer Price Index (CPI) or five percent, whichever is less. The CPI increase for 2012 was 2
percent. Escalation factors were applied where allowed and justified. The assessments are based
on actual prior year's costs plus amounts estimated for reserves or operational increases as
necessary and where appropriate, to ensure proper ongoing maintenance. In some situations,
assessments were increased to a previous higher assessment, without property owner approval,
when the prior year's assessment was not at the highest amount allowed. Property owner
approval is not required in these situations. The attached summary lists the various districts being
submitted, as well as the proposed and prior highest assessment amounts.
Pursuant to the procedural requirements of Proposition 218,those portions of any maintenance or
improvements determined to be of a general benefit cannot be assessed to the Assessment
District. Portions of the maintenance within several districts formed after the passage of
Updated: 6/11/2013 by Henry Empeno Jr. A Packet Pg. 254
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Proposition 218, have been determined to be a general benefit and these amounts cannot be
assessed to the respective districts so they will need to be paid from the general fund or another
eligible funding source. The specific formulas for determining general benefit are contained
within the respective Engineer's Reports. The attached Assessment Summary by District report
shows the general benefit amounts for each district that are not assessable,where applicable. The
total general benefit amount is$27,943.54.
Sixteen Districts, compared to twenty Districts last year(FY 2012/2013), are currently operating
at a deficit due to substantial increases in maintenance costs over the past several years, as shown
under the column, "Amount to be funded through the General Fund," on the attached report. The
column titled, "Cumulative Assessment/Reserve Balance," is the cumulative reserve
balance/deficiency over the life of the respective district. For all of these districts, the maximum
assessment allowed will be assessed, which will not be sufficient to cover the deficiencies. The
current deficiencies, together with the general benefit amounts as described above, will not be
reimbursed to the General Fund. The attached summary report shows the amount of deficiency
for each district, where applicable. The total deficiency amount is $118,752. (Total of general
benefit and the deficient amounts to be funded through the City's General Fund is $146,696). In
comparison, last year's total deficiency was in the amount of $124,530.17, and total amount
funded through the City's General Fund was $162,173.06.
The deficits may possibly be reduced by one of the following: 1) Increase the assessment
through a Proposition 218 ballot process; or 2) Reduce the cost of maintenance to an amount that
is less than the maximum assessment allowed. Depending on the specific districts, recovery from
the respective deficit may take several years. The other alternative is for the City to absorb those
costs exceeding the maximum assessment allowed using non-assessment district funds.
In September 2012, contracts were awarded to have all the Districts maintained by contractors
rather than Parks and Recreation staff, to reduce the costs. The contractors were given notice to
proceed on October 1, 2012. As a result, the majority of the costs incurred for the 2012 calendar
year were for maintenance and administration by City staff under the direction of the Parks
Department. With contractors now maintaining the Districts going forward, it is anticipated that
costs will be reduced, however; because of the deferred maintenance of all the Districts and
additional work items beyond the scope of the contract, costs for calendar year 2012 were not
significantly reduced. The necessary work to cure the deferred maintenance will result in a need
to increase the current contract amounts through a contract change order and will be presented
under separate cover for consideration. The current contracts expire on September 16, 2013, but
they may be extended if the parties agree to do so. Staff is currently evaluating whether the
contracts should be extended or if new bids should be solicited. Since the majority of deferred
maintenance has been addressed we anticipate costs to be reduced this calendar year.
The 60 Resolutions associated with this action confirm the 2013/2014 Assessment Rolls for the
respective Assessment Districts. A detailed assessment roll for each district, depicting the
amount to be assessed against each parcel within each district, is on file in the Office of the City
Clerk.
City Attorney Review:
Supporting Documents:
Updated: 6/11/2013 by Henry Empeno Jr.A Packet Pg.255
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Assessment Summary Report(PDF)
AD 951 (PDF)
Resolution- AD951 (PDF)
Updated: 6/11/2013 by Henry Empeno Jr.A Packet Pg.256
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I RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO CONFIRMING THE 2013/2014 ASSESSMENT ROLL FOR
3 ASSESSMENT DISTRICT NO. 951, ZONE 1 AND ZONE 2, LANDSCAPING
4 CONSTRUCTION AND MAINTENANCE DISTRICT, WAGONWHEEL ROAD
AREA.
5
WHEREAS, by Resolution No. 81-482, the Mayor and Common Council found that
6
7 the public interest, convenience, and necessity required the formation of a landscaping
8 construction and maintenance district; and
9 WHEREAS,by said Resolution No. 81-482, the Mayor and Common Council formed
10 an assessment district known as Assessment District No. 951, Zone I and Zone 2, for the
11 a
purpose of providing landscaping construction and maintenance in the Wagonwheel Road area o
12
pursuant to the provisions of Chapter 12.90 of the San Bernardino Municipal Code; and
13
WHEREAS, by Resolution No. 81-360, the Mayor and Common Council declared °
14 a
15 that all the land included within the boundaries of said district receive a special benefit by the °
0
16 construction and maintenance of said landscaping; and
17 WHEREAS, said Resolution No. 81-360 declared that an annual assessment shall be
18 E
levied on all land within the district to provide funding for said landscaping construction and w
19 a
20 maintenance and the administration thereof, and
21 WHEREAS, the payments on the construction portion of the district were spread over
22 a five (5) year period and the last assessment levied thereon was on the 1987-88 Assessment
23 Roll and subsequent assessments are only for the maintenance and administration of the
24
landscaping; and
25
26 WHEREAS, an Assessment Roll has been prepared totaling $5,251.35 for Zone 1,
Z7 and $6,820.80 for Zone 2, which sets forth the individual assessments to be levied on each of
28 the parcels of land within Assessment District No. 951 for the fiscal year 2013/2014; and
1
Packet Pg.267
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNAROINO
1 CONFIRMING THE 2013/2014 ASSESSMENT ROLL FOR ASSESSMENT DISTRICT NO.951,ZONE 1
AND ZONE 2, LANDSCAPING CONSTRUCTION AND MAINTENANCE DISTRICT,
2 WAGONWHEEL ROAD AREA.
3
4 WHEREAS,Article XIII D of the California Constitution requires that any and all
5 Assessment Districts existing on the effective date of said Article XIII D shall comply with the
6 procedural and approval process as set forth in Section 4 of said Article X111 D, except as set
7
forth in Section 5 therein.
8
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
9 CITY OF SAN BERNARDINO AS FOLLOWS:
10 SECTION 1. That the Mayor and Common Council do hereby find and determine that
11 a
the assessments as set forth on said Assessment Roll No. 951, are hereby exempt from the o
12 N
13 procedural and approval requirements of Article XIII D of the California Constitution, as
rn
0
14 provided for under Section 5(a) of said Article XIII D, and that the assessment amounts as set d
0
15 forth on said Assessment Roils are equal to or less than any prior approved assessments.
16 CD
SECTION 2. That the Mayor and Common Council do hereby find and determine that
17
18 the proportionate costs to be levied against the parcels of land within Assessment District
19 No.951, Zone 1 and Zone 2, are correctly set forth on Assessment Roll No. 951, Zone 1 and a
20 Zone 2, for the fiscal year 2013/2014, on file in the office of the City Clerk of the City of San
21 Bernardino, and do hereby confirm said assessments.
22 SECTION 3. That the City Clerk is directed to cause a copy of this Resolution to be
23
transmitted to the Office of the Auditor-Controller for the County of San Bernardino with the
24
25 request that the individual assessments be placed on the subject 2013/2014 property tax bills
26 for collection together with all other property taxes.
27
28 Ill
2
Packet Pg.,268
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO
1 CONFIRMING THE 2013/2014 ASSESSMENT ROLL FOR ASSESSMENT DISTRICT NO.951,ZONE 1
AND ZONE 2, LANDSCAPING CONSTRUCTION AND MAINTENANCE DISTRICT,
2 WAGONWHEEL ROAD AREA.
3
4 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
5 Common Council of the City of San Bernardino at a meeting thereof
6 held on the day of , 2013,by the following vote, to wit:
7
8 Council Members: AYES NAYS ABSTAIN ABSENT
9 MARQUEZ
LO
r
10 JENKINS
11 a
VALDIVIA o
0
12 N
13 SHORETT
M
0
14 KELLEY a
0
15 JOHNSON
16 y
MCCAMMACK CD
17
18
GEORGEANN HANNA, City Clerk w
19 a
20
The foregoing resolution is hereby approved this day of 2013.
21
22
23 PATRICK J. MORRIS, Mayor
24 City of San Bernardino
25 Approved as to form:
26
2 J � . PENMAN, City Attorney
28 8
3
FPi 04.2691