HomeMy WebLinkAbout05.G- Information Technology RESOLUTION (ID#2537) DOC ID: 2537
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Agreement/Contract Amendment
From: Ruth Parish M/CC Meeting Date: 06/17/2013
Prepared by: Ruth Parish, (909) 384-5947
Dept: Information Technology Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the
Execution of a Three Year Agreement and Purchase Order to ESRI for a Three Year ArcGIS
Enterprise License Agreement. (#2537)
Current Business Registration Certificate: No
Financial Impact:
Account Budgeted Amount: $70,000 Account No. 679-250-5172-0000-0059
Account Description: Equipment Maintenance- GIS Program Account
Balance as o£ 7/1/2013
Balance after approval of this item: $4525.00
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred,but not yet processed.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
June 21, 2010 - Resolution 2010-144 - Authorized the execution and issuance of a purchase
order to ESRI for a three year ArcGIS Enterprise License Agreement.
Background:
GIS is an information system technology with geography at its core foundation. This system
provides technology and methods useful in integrating factors that need to be considered for
decision making. GIS improves the way we work by facilitating better decision making; saving
money, time, and resources; and allowing us to more effectively communicate through geospatial
visualization. The City's GIS for the last 14+ years has been based on Environmental Systems
Research Institute (ESRI) ArcGIS suite of software, which is an integrated collection of GIS
software products that provides a scalable platform (both desktop and web) for spatial analysis,
data management, and mapping. These systems were initially limited to specially trained GIS
professionals; today, with the application of open Internet environments, all employees could
access and work with the City's geospatial information.
For the past three years the City has obtained its GIS software from ESRI through an "Enterprise
License Agreement" (ELA). The ELA provides access to all of the available non-royalty
software of the ArcGIS software suite without additional cost. The ELA allows all employees to
have greatly expanded web access to GIS data developed by the City's GIS staff. It also allows
the City's GIS Staff to install and use all desktop software provided in the ELA without
additional cost, either for purchase or maintenance. Maintenance and purchase costs of GIS
software outside of an ELA would be substantially more expensive. Costs savings are estimated
"Packet
Updated: 6/13/2013 by Shauna Britton 12fl
5.G
2537
at a minimum of 15%through the ELA.
ESRI, located in Redlands, California is the developer and vendor of the software and services
specified in the Enterprise License Agreement, and the sole source for said software and
services. These services include telephone support, software and software upgrades, and are
necessary to keep these critical systems running and up to date.
City Attorney Review:
Supporting Documents:
Resolution ESRI 2013 (DOC)
Exhibit a- ESRI-ELA(PDF)
Sole Source Letter (PDF)
ICI
Updated: 6/13/2013 by Shauna Britton Packet Pg.121