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RESOLUTION (ID # 2374) DOC ID: 2374
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Election
From: Georgeann "Gigi" Hanna M/CC Meeting Date: 06/03/2013
Prepared by: Georgeann "Gigi" Hanna,
Dept: City Clerk Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Requesting that the
City of San Bernardino's Primary Municipal Election be Consolidated with the November 5,
2013 Consolidated Election Conducted by the County of San Bernardino. (#2374)
Current Business Registration Certificate: Not Applicable
Financial Impact:
Account Budgeted Amount: $500,000 Account No. 001-030-0009-5502
Account Description: Professional/contractual services account for elections division
Motion: Adopt the Resolution.
Background:
The following City offices are up for election in November 2013: Office of the Mayor and
Council seats in the First, Second, and Fourth Wards.
Elections Code Section 10403 requires that a resolution requesting consolidation must be filed at
least 88 days prior to the date of the election. The 88th day prior to the November 5, 2013
election falls on August 9, 2013.
Nomination papers will be issued by the City Clerk's Office; however,the County Registrar of
Voters Office will designate polling places, issue vote-by-mail ballots, conduct the election, tally
votes, and conduct the canvass. The nomination period opens Monday,July 15, 2013, and closes
on Friday, August 9,2013. Although many departments in City Hall are closed on Fridays, the
City Clerk's office will be open Friday, August 9, 2013,to accept any last-minute filings.
Elections Code Section 10225 requirels that if an incumbent officer does not file nomination
papers by the 88th day prior to an election, then the nomination period for that office is extended
to the 83rd day before the election.
Financial Impact
Estimated cost of the primary election is $500,000, and this amount was included in the FY
2013/2014 budget for that primary election. The estimated cost for the primary election does not
include costs for any ballot measures,nor does it include the cost of a run-off election, should
one be required. If a candidate in any of the races does not garner a majority of the votes, a
runoff election will take place on February 4, 2014. The estimated cost of a runoff election will
depend on whether it is a city-wide runoff election and/or how many wards are involved in the
runoff election. If a runoff election is required, it will be a stand-alone election and could be
conducted wholly by mail ballots, thereby reducing the cost of a stand-alone election.
Updated: 5/28/2013 by Georgeann"Gigi" Hanna Packet Pg. 396
8.B
2374
City Attorney Review:
Supporting Documents:
reso 2374 (PDF)
Updated: 5/28/2013 by Georgeann"Gigi" Hanna Packet Pg.397'
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RESOLUTION NO.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
3 BERNARDINO REQUESTING THAT THE CITY OF SAN BERNARDINO'S
4 PRIMARY MUNICIPAL ELECTION BE CONSOLIDATED WITH THE
NOVEMBER S,2013 CONSOLIDATED ELECTION CONDUCTED BY THE COUNTY
5 OF SAN BERNARDINO. N
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6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE d
7 CITY OF SAN BERNARDINO AS FOLLOWS: W
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8 SECTION 1. Recitals.
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A. On June 2, 1992, the voters of the City of San Bernardino voted to amend City
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Charter Section 10 to change the dates of the City's primary election from March of odd-
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12 numbered years to November of odd-numbered years and the general election dates from May
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13 to the following February. m
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14 B. Section 2.56.01013 of the San Bernardino Municipal Code provides that a *o-
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primary election shall be held on the first Tuesday after the first Monday in November 1997,
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17 and a like election shall be held on the first Tuesday after the first Monday in November every
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18 four years thereafter, in the City for the nomination of candidates for the following offices: y
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19 1. Mayor;
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2. Member of the Common Council from the First Ward;
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3. Member of the Common Council from the Second Ward;
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23 4. Member of the Common Council from the Fourth Ward.
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24 C. It is desirable that the City of San Bernardino's primary election be consolidated
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with the consolidated election to be conducted by the County of San Bernardino on Tuesday, a
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27 November 5, 2013; that within the City of San Bernardino the precincts, polling places and
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election officers for the two elections be the same; that the Registrar of Voters of the County of
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Packet Pg.398
8.B:a
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1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO REQUESTING THAT THE CITY OF SAN BERNARDINWS
2 PRIMARY MUNICIPAL ELECTION BE CONSOLIDATED WITH THE
3 NOVEMBER 5,2013 CONSOLIDATED ELECTION CONDUCTED BY THE COUNTY
OF SAN BERNARDINO.
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5 San Bernardino canvas the returns of the City election; and that the consolidated election and "r-
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the City's primary election be held in all respects as if there were only one election.
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8 SECTION 2. PrimM Election Called. A primary election is called and will be held
9 in the City of San Bernardino on Tuesday, November 5, 2013, for the purpose of nominating
10 candidates for the following offices: E
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1. Mayor; °c
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2. Member of the Common Council from the First Ward;
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14 3. Member of the Common Council from the Second Ward;
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15 4. Member of the Common Council from the Fourth Ward.
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16 SECTION 3. Request for Consolidation of Elections. Pursuant to Section 10400 of
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the Elections Code, the Mayor and Common Council of the City of San Bernardino request that
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19 the Board of Supervisors of the County of San Bernardino consolidate the City's primary in
20 election with the consolidated election to be held on Tuesday,November 5, 2013. N
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The polls for said election shall be open from 7 a.m. of the day of said election and shall M
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remain open continuously from said time until 8 p.m. of the same day when said polls shall be
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closed, except as provided in Section 14401 of the California Elections Code.
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25 SECTION 4. Canvass of Returns. The Registrar of Voters of the County of San a
26 Bernardino is hereby authorized to canvass the returns of the primary election called by this
27 resolution and to conduct the primary election in all respects as if there were only one election
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Packet Pg.399
1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO REQUESTING THAT THE CITY OF SAN BERNARDINO'S
2 PRIMARY MUNICIPAL ELECTION BE CONSOLIDATED WITH THE
3 NOVEMBER S,2013 CONSOLIDATED ELECTION CONDUCTED BY THE COUNTY
OF SAN BERNARDINO.
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5 with only one form of ballot. Results of the primary election shall be certified to the Mayor and o
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Common Council of the City of San Bernardino.
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SECTION 5. Notice of Election. The City Clerk is hereby directed to publish a
9 notice of the primary election which shall contain the following:
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A. The time of the election. E
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B. The offices to be filled, specifying full or short term.
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C. The hours the polls will be open.
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14 SECTION 6. Conduct of Election. The primary election called by this resolution in
shall be held in such precincts and at such polling places as shall be determined by the Registrar
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of Voters of the County of San Bernardino. The Board of Supervisors of the County of San
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Bernardino is hereby requested to issue instructions to the Registrar of Voters to take all steps =
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19 necessary for the holding of the consolidated election. The City Manager is hereby authorized Cn
20 to execute a contract for the services necessary for conducting the primary election. The City of Cl)
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San Bernardino recognizes that additional costs will be incurred by the County by reason of this M
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consolidation and agrees to reimburse the County for any such costs.
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24 SECTION 7. Filing of Resolution. The City Clerk of the City of San Bernardino is E
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25 directed to file a certified copy of this resolution with the Board of Supervisors of the County of d
26 San Bernardino and to file a copy of this resolution with the Registrar of Voters.
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Packet Pg.400
8.B.a
1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO REQUESTING THAT THE CITY OF SAN BERNARDINO'S
2 PRIMARY MUNICIPAL ELECTION BE CONSOLIDATED WITH THE
3 NOVEMBER 5, 2013 CONSOLIDATED ELECTION CONDUCTED BY THE COUNTY
OF SAN BERNARDINO.
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and o
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6 Common Council of the City of San Bernardino at a meeting thereof, held on
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the day of ,2013, by the following vote,to wit: �
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8 Council Members: AYES NAYS ABSTAIN ABSENT c
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MARQUEZ
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11 JENKINS a
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12 VALDIVIA
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13 SHORETT m
14 KELLEY Cn
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JOHNSON L)
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17 MCCAMMACK
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Georgeann Hanna, City Clerk CO
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20 The foregoing Resolution is hereby approved this day of ,2013. N
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Patrick J. Morris, Mayor L
23 City of San Bernardino
Approved as to
24 form:
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27 �,14es F. Penman
2$ ity Attorney
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Packet Pg.4fl1