HomeMy WebLinkAbout06.A- Fire �7
6.A
RESOLUTION (ID #2495) DOC ID: 2495 B
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Grant
From: George A. Avery M/CC Meeting Date: 06/03/2013
Prepared by: Norma Camarena, (909) 384-
5286
Dept: Fire Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Rescinding
Resolution#2013-64 and Ratifying the Submittal of the On-Line Grant Application for the 2012
Staffing for Adequate Fire and Emergency Response (SAFER) and Authorizing the San
Bernardino City Fire Department to Accept the Original Award and to Administer the Grant.
(#2495)
Current Business Registration Certificate: Not Applicable
Financial Impact:
There is no match requirement associated with this grant. The SAFER grant covers 100% of
wages and benefits for grant covered positions. The Department of Homeland Security's grant
contribution of salaries/benefits for hiring 9 new fire safety positions is estimated to be
$3,055,989 over the two-year grant performance period. Payments for expenditures approved in
the grant will be on a reimbursement basis. The City will request reimbursement for
expenditures through the on-line grant website subsequent to expenditures. However, the City
will be obligated to pay the costs for backfill at time and a half of each employee's base pay rate
when employees in these positions use elective leave time.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
04/01/13 Resolution#2013-64 ratifying the submittal of the on-line grant application for
the FY 2012 Staffing for Adequate Fire and Emergency Response (S.A.F.E.R.)
and authorizing the San Bernardino City Fire Department to accept and
administer the grant.
02/21/12 Resolution #2012-32 authorizing Fire to apply for the FY 2011 S.A.F.E.R. grant
submitted to the Department of Homeland Security Federal Emergency
Management Agency.
02/14/12 Grants Ad Hoc Committee-Item recommended for approval. Attendees: Council
members Chas Kelley, Tobin Brinker, and Robert Jenkins.
09/20/10 Resolution #2010-312 ratifying the submittal of an on-line grant application for
the FY 2010 S.A.F.E.R. grant to the Department of Homeland Security Federal
Emergency Management Agency.
Updated: 5/29/2013 by Jolena E. Grider B Packet Pg.74
2495
12/07/09 Resolution #2009-370 authorizing Fire to apply for and administer the FY 2009
S.A.F.E.R. grant submitted to the Department of Homeland Security Federal
Emergency Management Agency.
07/10/06 Resolution #2006-253 ratifying the submittal of an on-line grant application for
the FY 2006 S.A.F.E.R. grant to the Department of Homeland Security Federal
Emergency Management Agency.
06/20/06 Grants Ad Hoc Committee-Item recommended for approval.
06/20/05 Resolution #2005-221 authorizing Fire to apply for and administer the 2005
S.A.F.E.R. grant submitted to the Department of Homeland Security Federal
Emergency Management Agency.
06/14/05 Grants Ad Hoc Committee-Item recommended for approval.
Background:
On December 21, 2012, the Fire Department was notified that the City was selected to receive
the 2012 Staffing for Adequate Fire and Emergency Response (SAFER) to hire 9 new safety
positions. The grant is for 2 years, 03/09/13-03/08/15, and funding in the amount of$3,055,989.
The SAFER grant requires that all the positions retained through the grant remain employed by
the grantee for the entire two-year term of the grant or be in default of the grant agreement.
Furthermore, the grant requires grantees to maintain their current emergency staffing levels as
declared at the time of application throughout the two-year performance period. The City wasn't
in a position to accept the grant as originally requested. Therefore, it was recommended by the
previous Interim Fire Chief and Interim City Manager, to request an amendment by reducing the
amount awarded and the number of positions.
On April 1, 2013, the Mayor and Common Council authorized the Fire Department to accept and
administer the 2012 SAFER grant. In addition, that the grant be modified from hiring 9 to 4 fire
safety positions and funding in the amount of $1,245,000 for the period of the grant. The
modification was to allow the City to accept the grant and meet the requirements of staffing
levels without declining the 2012 SAFER award or risking the current 2011 SAFER grant.
Fire staff understood that 129 firefighter positions had to be maintained to be in compliance of
the 2011 SAFER grant. And, hire 4 more additional firefighters for the 2012 SAFER grant, for
new total of 133 safety positions. In submitting the necessary amendment request to modify the
grant, FEMA/DHS staff discussed with the Fire Chief to reconsider accepting the original grant
award in the amount of $3,055,989 for 9 positions. In accepting the grant, the City is not
required to increase the Fire Department's staffing level above 129 safety positions.
The Fire Chief,City Manager, and the Fire Department have determined the importance and how
beneficial it would be for the city to accept additional grant revenues to offset Fire's personnel
costs. Therefore, Fire is requesting that Resolution#2013-064 be rescinded and authorization to
accept and administer the original award for 2012 Staffing for Adequate Fire and Emergency
Response grant in the amount of$3,055,989.
Updated: 5/29/2013 by Jolena E.Grider B Packet Pg. 75
6.A
2495
City Attorney Review:
Supporting Documents:
reso 2495 (PDF)
2012 SAFER Grant-Award Package (PDF)
2012 SAFER Grant-Application (PDF)
Updated: 5/29/2013 by Jolena E.Grider B Packet Pg. 76
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1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO RESCINDING RESOLUTION NO. 2013-64 AND RATIFYING
3 THE SUBMITTAL OF THE ON-LINE GRANT APPLICATION FOR THE 2012
4 STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE (SAFER) AND
AUTHORIZING THE SAN BERNARDINO CITY FIRE DEPARTMENT TO ACCEPT
5 THE ORIGINAL AWARD AND TO ADMINSTER THE GRANT.
6 WHEREAS, in order to comply with the August 10, 2012, on-line application LL
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deadline, the City of San Bernardino Fire Department submitted the grant application for the
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2012 Staffing for Adequate Fire and Emergency Response; ,o
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WHEREAS, Resolution No. 2013-64 was adopted on April 1, 2013 authorizing the W
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Fire Department to modify, accept, and administer the 2012 SAFER Grant in the amount of z
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12 $1,245,000; a
13 WHEREAS, it is the request of the Fire Department to rescind Resolution No. 2013- 14
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64 and adopt a new resolution to accept the original grant award. A copy of the award is N
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attached as Exhibit "A" and incorporated herein by reference. z
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17 NOW, THEREFORE,BE IT RESOLVED BY THE MAYOR AND COMMON
18 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
19 SECTION 1. The Mayor and Common Council hereby ratify the Interim Fire Chief's LO
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20 submittal of the on-line grant application to the Department of Homeland Security for the N
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21 2012 Staffing for Adequate Fire and Emergency Response in the amount of$3,055,989. A o
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copy of the grant application is attached as Exhibit "B" and incorporated herein by reference;
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and =
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25 SECTION 2. The Fire Chief or his designee is authorized to accept and administer a
26 the 2012 Staffing for Adequate Fire and Emergency Response grant in the amount of
27 $3,055,989.
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Packet Pg. 77
I RE SOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
2 SAN BERNARDINO RESCINDING RESOLUTION NO. 2013-64 AND RATIFYING
THE SUBMITTAL OF THE ON-LINE GRANT APPLICATION FOR THE 2012
3 STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE (SAFER) AND
4 AUTHORIZING THE SAN BERNARDINO CITY FIRE DEPARTMENT TO ACCEPT
THE ORIGINAL AWARD AND TO ADMINSTER THE GRANT.
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
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r� Common Council of the City of San Bernardino at a meeting N
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8 thereof,held on the day of ,2013,by the following vote,to wit: C14
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9 Council Members: AYES NAYS ABSTAIN ABSENT
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19 Georgeann Hanna, City Clerk Cn
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The foregoing resolution is hereby approved this day of ,2013. CD
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23 Patrick J. Morris,Mayor
City of San Bernardino
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25 Approved as to form: a
JAMES F. PENMAN,
26 City ttorney
27 By: �vL
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Packet Pg. 78
Assistance to Firefighters Grant Program Exh� � Pa
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Award`Status
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View Award Package Print Award Package <
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Award Number: EMW-2012-FH-00453 N
Award Amount: $3,055,989 0
b Award Notification Date: 2012-12-21 0
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Award accepted by Paul A Drasil on 2013-04-09.
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U.S. Department of Homeland Security
Washington,D.C.20472
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Ms. Norma Camarena W
City of San Bernardino Fire Department N
200 East Third Street
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San Bernardino, California 92410-4889 c
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Re: Grant No.EMW-2012-FH-00453 0
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Dear Ms. Camarena:
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On behalf of the Federal Emergency Management Agency (FEMA)and the Department of Homeland Security (DHS), I am z
pleased to inform you that your grant application submitted under the FY 2012 Staffing for Adequate Fire and Emergency a
Response (SAFER) grants has been approved. FEMA's Grant Programs Directorate(GPD), in consultation with the U.S. Fire -00
Administration (USFA), carries out the Federal responsibilities of administering your grant. The approved project costs total to Q
$3,055,989.00. The Federal share is$3,055,989.00 of the approved amount and your share of the costs is$0.00. _
As part of your award package, you will find Grant Agreement Articles. Please make sure you read and understand the articles
as they outline the terms and conditions of your grant award. Maintain a copy of these documents for your official file. You
establish acceptance of the grant and Grant Agreement Articles when you formally receive the award through the AFC N
online system. By accepting the grant, you agree not to deviate from the approved scope of work without prior written approve z
via an amendment request, from FEMA. 0
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ce your period of performance has begun, and if your SF 1199A has been reviewed and approved, you will be able to reque
Nayments online. Remember, you should request funds when you have an immediate cash need. c
If you have any questions or concerns regarding the process to request your grant funds, please call 1-866-274-0960. z
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Sincerely,
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Timothy W. Manning 3
Deputy Administrator for National Preparedness and Protection
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AGREEMENT ARTICLES Cn
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STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE-Hiring program "'
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GRANTEE: City of San Bernardino Fire Department
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PROGRAM: Staffing for Adequate Fire and Emergency Response (SAFER)-Hiring 3
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AGREEMENT NUMBER: EMW-2012-FH-00453 Z
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AMENDMENT NUMBER: a
TABLE OF CONTENTS
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Article I Project Description c
Article II Grantee Concurrence `0
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Article III Period of Performance o
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Article IV Amount Awarded
Article V Financial Guidelines
Article VI Prohibition on Using Federal Funds
Article VII GPD Allocations
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Article VIII Financial Reporting
Article IX FEMA Officials
Article X Central Contractor Registration (CCR),
Article I -Project Description a
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The purpose of the Staffing for Adequate Fire and Emergency Response program is to provide funding directly to fire 3
departments and volunteer firefighter interest organizations in order to help them increase or maintain the number of trained, a
"front line"firefighters available in their communities. _
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After careful consideration, FEMA has determined that the grantee's project submitted as part of the grantee's application, and a
detailed in the project narrative as well as the request details section of the application - including budget information -was LL
consistent with the program's purpose and worthy of award. The grantee shall perform the work described in the approved gran
application as itemized in the request details section of the application and further described in the grant application's narrative. Cq
These sections of the application are made a part of these grant agreement articles by reference. The grantee may not change o
or make any material deviations from the approved scope of work outlined in the above referenced sections of the application "'
without prior written approval, via an amendment request, from FEMA. c
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Article 11 -Grantee Concurrence
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providing the Primary Contact's electronic signature and indicating acceptance of the award, the grantee accepts and agree a
.bide by the terms and conditions of the grant as set forth in this document and the documents identified below. Grantees
Qyree that they will use the funds provided through the Fiscal Year 2012 Staffing for Adequate Fire and Emergency Response
grant in accordance with these Articles of Agreement and the program guidelines provided in the Fiscal Year 2012 Staffing for
Adequate Fire and Emergency Response program guidance. All documents submitted as part of the original grant application
are made a part of this agreement by reference.
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Article III -Period of Performance
period of performance shall be from 09-MAR-13 to 08-MAR-15.
Article IV-Amount Awarded
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The amount of the award is detailed on the Obligating Document for Award attached to these articles. Following are the 0
budgeted estimates for object classes for this grant(including Federal share plus applicable grantee match): W
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Personnel: $1,912,737.00 N
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Fringe Benefits $1,143,252.00 c
Travel $0.00 `L
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Equipment $0.00
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Supplies $0.00
Contractual $0.00 3
Other $0.00 z
Indirect Charges $0.00 a
Total $3,055,989.00 a
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NEGOTIATION COMMENTS IF APPLICABLE(max 4000 characters)
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Any questions pertaining to your award package, please contact your GPD Grants Management Specialist: Earl Davis at N
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earl,davis @dhs.gov. z
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ticle V Financial Guidelines
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The grantee and any subgrantee shall comply with the most recent version of the Administrative Requirements, Cost Principle: 'N
and Audit Requirements. A non-exclusive list of regulations commonly applicable to DHS grants are listed below:
A. Administrative Requirements v
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1. 44 CFR Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local c,
Governments °S
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2. 2 CFR Part 215, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher
Education, Hospitals, and Other Nonprofit Organizations(OMB Circular A-110) a
B. Cost Principles 3
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1. 2 CFR Part 225, Cost Principles for State, Local, and Indian Tribal Governments(OMB Circular A-87)
2. 2 CFR Part 220, Cost Principles for Educational Institutions (OMB Circular A-21) P
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3. 2 CFR Part 230, Cost Principles for Nonprofit Organizations(OMB Circular A-122) W
4. Federal Acquisition Regulations(FAR), Part 31.2 Contract Cost Principles and Procedures, Contracts with Commerci< u
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C. Audit Requirements c
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1. OMB Circular A-133, Audits of States, Local Governments, and Nonprofit Organizations
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Article VI -Prohibition on Using Federal Funds
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recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the Q
.actment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prii
written approval of FEMA.
Article VII -GPD Allocations
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F e recipient agrees that all allocations and use of funds under this grant will be in accordance with the FY 2012 Staffing for
equate Fire and Emergency Response Program Guidance.
;cle VIII-Financial Reporting
Recipients of a SAFER grant will be required to submit a semi-annual Federal Financial Report(FFR)via the automated syster
on the Standard Form 425 (SF-425). The FFR is intended to provide Federal agencies and grant recipients with a standard
format and consistent reporting requirements throughout the government. The FFR, to be submitted using the online a-grant
system,will be due semi-annually based on the calendar year beginning with the period after the award is made. Grant w
recipients will be required to submit an FFR throughout the entire period of performance of the grant. 'l
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The reporting periods for the FFR are January 1 through June 30(report due by July 31), and July 1 through December 31 c
(report due by January 30). N
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At the end of the grant's period of performance, all grantees are required to produce a final report on how the grant funding wa: o
used and the benefits realized from the award. Grantees must submit a final financial report and a final performance report with 2
90 days after the end of the period of performance. 3
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Article IX-FEMA Officials Z
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Program Officer: The Program Specialist is responsible for the technical and programmatic monitoring of the stages of work Q
and performance of the activities described in the approved grant application. If you have any programmatic questions regardin =
your grant please call the AFG help desk at 866-274-0960 to be directed to a specialist.
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Grants Assistance Officer:The Assistance Officer is the Federal official responsible for negotiating, administering, and
executing all grant business matters. If you have any questions regarding your grant please call ASK-GMD at 866-927-5646 to N
be directed to a specialist. 0
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"rants Management Division POC:The Grants Management Specialist shall be contacted to address all financial and
ninistrative grant business matters for this award. If you have any questions regarding your grant please call ASK-GMD at
,6-927-5646 to be directed to a specialist. c
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Article X-Central Contractor Registration (CCR)
Recipients of an AFG grant are required Central Contractor Registration (CCR) in the SAM.gov system. Active registration in th c
Central Contractor Registry ensures grantees are compliant with Federal regulations under Federal Financial Accountability an
Transparency Act(FFATA). CCR registration is free, and may take up to 5 to 10 business days to process. For help with
registering in the CCR, please visit SAM.gov for more information.
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ADDITIONAL REQUIREMENTS (IF APPLICABLE) (max 4000 characters) a
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FEDERAL EMERGENCY MANAGEMENT AGENCY
OBLIGATING DOCUMENT FOR AWARD/AMENDMENT
GREEMENT NQ Q,'9NDMENT NO. 3.RECIPIENT NO, 4.TYPE OF 5.CONTROL NO.
N-2012-FH-00453 0 95-6000772 ACTION W497229N
AWARD
ENlAl[ j [ ADDRESS 8. PAYMENT OFFICE AND ADDRESS
ADS? Grant Programs Directorate FEMA,Financial Services Branch
City of San Bernardino Fire 500 C Street,S.W. 500 C Street,S.W.,Room 723
Department Washington DC,20472 Washington DC,20472
200 East Third Street POC:Walter Pickett 202-786-9524 W
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San Bernardino U.
California,92410-4889 Q
9. NAME OF RECIPIEN PHONE NO N
PROJECT OFFICER 9093845286X1129 Catherine Patterson 1-866-274-0960 r
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Norma Camarena N
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11, EFFECTIVE DATE(}E FI 1�u {4,�� I= NG P RLOD 12
ACTION - Cost Sharing From:09 MAR-MAR -MAR 15 0
09-MAR-13 SF-270 y
Budget Period
From:01-NOV-1 2 To:30-SEP-1 3 3
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15.DESCRIPTION OF ACTION Z
a.(Indicate funding data for awards or financial changes) C
PROGRAM NAME CFDA NO ACCOUNTING DATA FAT' �MQUNT RaED CURREt ZX Q
ACRONYM (ACCS CODE) N AWARD
XXXX-XXXX-X C
XXXX-XXX-XXXXXX-XXXXX- +OR(-)
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SAFER 97.083 2013-1 C-C21 1-P4000000-41 01-D $0.00 $3,055,989.00 $3,055,989.00 $C c�O
TOTALS $0.00 $3,055,989.00 $3,055,989.00 $C o
b.To describe changes other than funding data or financial changes,attach schedule and check here. N
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16a.FOR NON-DISASTER PROGRAMS:_RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE(3)COPIES OF THIS DOCUMENT,TO FEMA(See; N
',)ck 7 for address) (D
.AFER recipients are not required to sign and return copies of this document.However,recipients should print and keep a copy of this document for their c
records.
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166.FOR DI$ASTER,PI _' 01 I W4,M181 WIR I TQ I NM
This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited above. ,n
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Application Number: EMW-2012-FH-00453 ,B, pag s.ac
Entire Application
-erview
�--A—re-you a member, or are you currently involved in the management of the fire department or
organization applying for this grant with this application? L
Yes, I am a member/officer of this applicant
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If you answered No, you must please complete the preparer information below. If you answered Yes, please skip the Prepar, cn
Information section, r
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Note: Fields marked with an are required. 0
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Preparer Information Ct
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*Preparer's Name
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*Zip
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the space below please list the Primary Contact your organization has selected to be the point of contact for this
grant. This should be a Chief Officer or long time member of the organization who will see this grant through completion. The S
Primary Contact, as listed below, is the person for which all exchanges of information will be made relative to the application. If
you are not the person to be contacted please provide the appropriate person's contact information below.
In addition to the Primary Contact information, you will be asked to provide two (2)Alternate points of contact on the next page rn
The Alternate contacts should also be able to answer any questions relative to this application in the event that Primary Contac
is unavailable. When you are finished, click the Save and Continue button below. r-
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Primary Point of Contact
"Title Interim Fire Chief C
Prefix Select
*First Name Paul �
Middle Initial A
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'Last Name Drasil Q
"Primary Phone 909-384-5286 Ext. work N
'Secondary Phone 909-213-2689 Ext. cell N
Optional Phone Ext. Select
Fax 909-384-5281 E
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"Email drasil_pa @sbcity.org
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Contact Information
httns://eservices.fema.aov/FemaFireGrant/fireiirant/isn/safer2Ol2/annlicatio. Packet
Application Number: EMW-2012-FH-00453 Pag
Alternate Contact 1 Information
Title Administrative Analyst II
Prefix N/A
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First Name Norma m
Middle Initial W
Last Name Camarena Q
Primary Phone 909-384-5287 Ext. work
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*Secondary Phone 909-384-5388 Ext. work o
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Optional Phone Ext. Select o
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Fax 909-384-5281 N
Email camarena_no @sbcity.org
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Alternate Contact 2 Information ?
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Title Battalion Chief Q
Prefix N/A
First Name George v
Middle Initial M
•Last Name Avery N
•Primary Phone 909-384-5288 Ext. work z
*Secondary Phone 909-384-5279 Ext. work W
Optional Phone Ext, Select
Fax 909-384-5281
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Email avery_ge @sbcity.org
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Application Number: EMW-201.2-FH-00453 Pag
Applicant Information
N-2012-FH-00453
ginally submitted on 0810912012 by Norma Camarena (Userid: Norma Camarena)
Contact Information:
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Address: 200 East Third Street
City: San Bernardino
State: California Q
Zip: 92410 N
Day Phone: 9093845286X1129
Evening Phone: 9093845388 N
Cell Phone: 9093845388 L
Email: camarena_no @sbcity.org °
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Application number is EMW-2012-FH-00453
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-Organization Name City of San Bernardino Fire Department z
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What kind of organization do you represent? All Paid/Career °a
If you answered combination, abcve, what is the percentage
of career members in your organization? °°
Type of Jurisdiction Served City
If other, please enter the type of Jurisdiction c
In what county/parish is your organization physically located? o
If you have more than one station, in what county/parish is San Bernardino Z
ur main station located? 0
0
.:mployer Identification Number 95-6000772
w 10 ?gyring an EIN with another orc,ar„>ation? No
i sharing '_._?dv V
If yes, enter the name of t17 e ntity � +h °:�'�c In you
shnr,!an EIN
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Have you registered with the Central Contractor Registry
(CCR)? Yes v
What is your organization's DUNS Number? 143532153 C
0
Headquarters Physical Address
Physical Address 1 200 East Third Street Q
Physical Address 2 '?
•City San Bernardino
•State California
•Zip
92410 -4889 Q
Need help for ZIP+4? N
Mailing Address
0
Mailing Address 1 200 East Third Street N
Mailing Address 2 a
•City San Bernardino
•State California
Q
;p 92410 -4889
Need help for ZIP+4?
account Information
Type of bank account Checking
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comerrouting number-9 digit number on the bottom left hand 121000248
corner of your check
')ur account number 4159283308
.ditional Information
For this fiscal year(Federal) is your jurisdiction receiving
l-Prieral funding from any other grant program that may Yes c
d_,;(,ate the purpose and/or scope of this grant request?
°If aoiarded this grant, will your jurisdiction expend greater W
than $500,000 in Federal share funds during the Federal fiscal Yes LL
year in which the grant was awarded? N
Is the applicant
arLy federal debt"
No r
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If you answrered yes to any of the additional questions above, N L
piPase nrovide an explanation in the spncr` r-Mvided below:
We have been awarded the 2011 SAFER grant in the amount of$3,363,972,for the retention of 12 firefighter positions, the
performance period is from September 14, 2012 through September 13, 2014. The 2012 application is to hire fire safety
positions that were lost due to cuts to public safety due to the City filing Chapter 9 bankruptcy on August 1, 2012.
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Application Number: EMW-2012-FH-00453 PageOM
Applicant Characteristics (Part 1)
B You a member of a Fire Department or authorized Yes
1,presentative of a fire department?
Are you a member of a Federal Fire Department or contracted
by the Federal government and solely responsible for No
suppression of fires on Federal property? 0
- Please indicate the type of community your organization
serves. Suburban U_
*What is the square mileage of your first-due response area? 64
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*What percentage of your response area is protected by o
93 %
hydrants?
0
Does your organization protect critical it of the 0
Yes U)
state? Q
Ix
Percentages in three answers bejovv must sum up to 100%:
*How much of your jurisdiction's land use is for agriculture, wild Z
land, open space, Or undeveloped properties? 28 %
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*What percentage of your jurisdiction's land use 1,; I'Of
33
commercial, industrial, or institutional purposes? %
What nercentage of your Jurisdiction's land is used for
residential purposes? 39 %
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How many occupied structures (commercial, industrial, 0
residential, or institutional) in your jurisdiction are more than Z
r stories tall? Do not includes structures which are not 18 0 0
,ularly occupied such as silos, towers, steeples, etc.
What is the permanent resident population of your
205942
Primary/First-Due Response Area or iurisdiction served?
How many stations are operated by your organization? 12 Ix
Please indicate if your department has a formal
a)
automatic/mutual aid agreement with another community or fire
department and the type of agreement that exists. Both automatic and mutual aid
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What services does your organization provide?
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Active Firefighting Staff, use these definitions to answer the questions about"firefighter" positions.
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Active Firefighter Position
An individual having the legal authority and responsibility to engage in fire suppression; being
employed by a fire department of a municipality, county, or fire district; being engaged in the E
prevention, control, and extinguishing of fires; and/or responding to emergency situations in which
life, property, or the environment is at risk. This individual must be trained in fire suppression, but 21
may also be trained in emergency medical care, hazardous materials awareness, rescue
techniques, and any other related duties provided by the fire department.
All-time Paid Firefighter Full-time positions are those that are funded for at least 2,080 hours per year(i.e., 40 hours per
Position week, 52 weeks per year.) The program office will also consider funding the sharing of a full-time
position with sufficient justification. A job-share position is a full-time position that is occupied by
more than one person. Positions funded via SAFER may be shared, but DHS limits the number of
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individuals to no more than four(4) per position.
,art-time Paid Firefighter Part-time paid firefighters receive pay for being on duty at the fire station, whether or not they
�sition respond to any alarms. They may or may not receive benefits.
volunteer Firefighter Volunteer firefighters receive no financial compensation for their services other than life/health
Position insurance, workers compensation insurance, and/or stipend per call
SAFER intends to improve or restore local fire departments' staffing and deployment capabilities so they may more effectively
respond to emergencies. With the enhanced or restored staffing, a SAFER grantee's response time will be reduced sufficiently w
and an appropriate number of trained personnel will be assembled at the incident scene. The following questions are designed u-
help us understand the staffing changes that have occurred in your department over the past several years and how the grant
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will assist in restoring your staffing levels.
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Use the following definitions when completing the table below. o
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Total#of Operational Career Personnel—this number represents the total number of authorized and funded active,full- cn
time uniformed/operational career positions employed by your department on the dates indicated. (Note: only operational �
positions—including operational officers-should be included)
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#Operational Officers—of the operational career positions indicated in the"Total#of Operational Career Personnel"field
above, how many of those serve in operational officer-level(both command and company) positions? 0
#NFPA Compliance—of the"Total#of Operational Career Personnel" indicated, how many are assigned to field or
response apparatus positions that directly comply with NFPA 1710 (Section 5.2.4,2—Initial Full Alarm Assignment
Capability)or NFPA 1720 (Section 4.3—Staffing and Deployment)? (Note: Officers should also be included in this number bui W
only if they directly support NFPA 1710 or NFPA 1720 compliance) A
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Note: The number of career positions in any of these fields should include positions which are job-shared. Job-shared positior o
will be counted as one(1) regardless of how many personnel fill those positions. Z
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r more information regarding these standards please see the program guidance or go to www.nfpa.orq/saferactgrant
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Total #of Operational #Operational #NFPA m
Career Personnel Officers Support I
Staffing levels as of January 1, 2008 169 54 167 un
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*Staffing levels as of June 30, 2011 149 52 148 'Ct4
*Staffing levels at the time of application 135 50 134 c
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* If awarded this grant, how many authorized and funded
active, full-time uniformed career positions will be in your 142 50 141 2
department? (Whole Numbers only) a
If awarded the number of positions requested to this Q
application, will this restore your department's staffing level to L
No
the level that existed before the department lost positions to
layoffs or attrition?
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At the time of application, how many positions in your Q
department are filled with part-time paid firefighters?
Note: If you utilize part-time firefighters, please explain, in your 0 0
narrative, the number of part-time firefighters, the number of
NFPA support positions that these part-time firefighters occupy,
and how they are scheduled to meet your staffing needs. E
At the time of application, how many active volunteer 0 �
firefighters are in your departr, ent?
If awarded this grant, how many active volunteer firefighters 0 Q
' be in your department?
-,o you currently report to the National Fire Incident Reporting Yes
System (N FIRS)?
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Applicant Characteristics (Part II)
2011 2010 2009
What is the total number of fire-related civilian fatalities in your jurisdiction 1 2 2 w'
over the last three calendar years? R
L
*What is the total number of fire-related civilian injuries in your jurisdiction 5 4 2
over the last three calendar years? W
What is the total number of line of duty member fatalities in your jurisdiction 1 0 0
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over the last three calendar years?
N
What is the total number of line of duty member injuries in your jurisdiction 62 41 48 N
over the last three calendar years?_ o
0
M
What is your department's operating budget(including personnel costs) for 6132586
your current(at time of application)fiscal year and for the previous three 3
fiscal years? Please indicate in the text box next to each of the budget Budget: 36795516 Fiscal Year: 2012 z
figures what fiscal year that amount pertains to. Budget: 33506873 Fiscal Year: 2011 a
Budget: 314452432 Fiscal Year: 2010 -°a
What percentage of your annual operating budget is derived from:
Enter numbers only, percentages must sum up to 100% C
Taxes? 88 % c`o
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Grants? 4 % c
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Donations? 0 % o
mound drives? 0 % p
e for Service? 8 %
Other? ^� 0 % -°
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If you entered a value into Other field (other than 0), please explain d
Now many frontline vehicles does your organization have in each of the types or classes of vehicle listed below that respond
first alarm assignments in support of NFPA 171011720?You must include vehicles that are leased or on long-term loan as well
as any vehicles that have been ordered or otherwise currently under contract l`or purchase or lease by your organization but no N
yet in your possession: (Enter numbers only and enter 0 if you do not have any of the vehicles below.) ~�
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Total Total Number of °
Total Number Filled Riding v
Number of Available Positions Q
Type or Class of Vehicle of Riding per Frontline CL
Frontline Positions Vehicle Q
Vehicles per Frontline per first alarm i
Vehicle assignment 0
IX
Engines(or Pumpers):,(pumping cauac=rf of 750 gpm or greater and water capacity of W
300 gallons or more):
Pumper,Pumper[Tanker,Rescue/Pumper,Foam Pumper,CAFS Pumper,Quint(Aerial device 12 4 3 N
of less than 76 feet),Type I engine,Type II engine N
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Tankers: (pumping capacity of less than 750 gpm and water capacity of 1,000 gallons or N
more): 0 0 0
Tanker,Tender,Foam Tanker/Tender(greater than 1,250 gallon tank capacity) CD
Aerial Apparatus:
Aerial Ladder Truck,Telescoping,Articulating,Ladder Towers,Platform,Tiller Ladder Truck, 2 5 4 U
Quint(Aerial device of 76 feet or greater) Q
—"Ush/QUlck attack: (pumping capacity of less than 750 gpm and water capacity of at
1300 gallons):
.sh Truck,Patrol Unit(Pick up wl Skid Unit),Quick Attack Unit,Mini-Pumper,Type IH 5 4 0
vVildlandlUrban Interface Engine,Type IV Engine,Type V Engine,Type VI Engine,Type VII
Engine
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Rescue Vehicles:
Rescue Squad,Rescue(Light,Medium,Heavy) fechni cal Reticue Vehicle,Hazardous 3 4 2
"flaterials Unit
er:
,,S Chase Vehicle,Air/Light Unit,Rehab Units,Bomb Unit,Technic if Support(Command, 3 4 0
Operational Support/Supply),Hose Tender,Salvage Truck,ARFF(Aircraft Rescue Firefighting),
Command/Mobile Communications Vehicle,Other Vehicle.
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Department Call Volume
,-iow many responses per year by category?
Do not include responses/calls where your department was
dispatched to provide mutual/automatic aid. (Enter whole 2011 2010 2009
numbers only; if you have no calls for any of the
categories, enter 0.) LL
Structural Fires 260 267 321
Vehicle Fires 195 189 223
0
Vegetation Fires 227 228 276 `y
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EMS 21696 21324 20513 0
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Rescue 38 86 78
Hazardous Condition/Materials Calls 258 216 210 3
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Service Calls 408 440 312 Z
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Good Intent Calls 610 669 670 -00
False Alarms 596 485 524 Q
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Other Calls and Incidents 271 0 0
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Totals 24559 23904 23127 M
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in an average year, how many times does your organization -�
provide mutual/automatic aid? (Do not include first-due 122 =
responses claimed above.)
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Application Number: EMW-2012-FH-00453 Page
Request Details
activity for your organization is listed in the table below.
Category Number of Entries Total Cost
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Hiring or Rehiring q irefighters 3 3055989 P
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Hiring or Rehiring Firefighters ' °'° E ai
1. All grants awarded under the Hiring Category require the grantees to `V
maintain their staffing and incur no lay-offs during the two-year period of N
performance. Have you, as the applicant, discussed this application and its Yes ,o
long-term obligations with your governing body and is your governing body o
willing to accept this long term commitment? m
*2.Select which line-item below best describes your organization and the NFPA standard you are attempting to meet. il 3
A Require z
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(see the Program
Check Department Assembly Response Frequency o Q
One Guidance for more detail Characteristics Demographic Staffing Time Time =
regarding these
standards) v---X 1710 Career With Aerial 15 8 min 90% c
_ _ _______
1710 Career Without Aerial _ 14 �� "8 min___._____.__go%___ o
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1720 Urban
Urban boNol mile 15 9 min 90/o
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1720-Suburban ;Suburban Combo/Vol 500- 1,000 10 10 min 80% -a
pop/square mile c
1720- Rural Rural Combo/Vol 500 pop/square 6 14 min 80% a
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1720- Remote Remote Combo/Vol Travel > 8 mi 4 n/a 90% Ln
3a. In your best estimate, with your current staffing levels and without N
having to use overtime to fill the vacant positions, how often does your r_
organization meet the NFPA assembly requirements detailed in the table o
above?
Never(0%) H
Retention Applicants: In your best estimate, how often would your Q
organization meet the NFPA assembly requirements detailed in the table r
above without the positions being requested in this application (e.g., if the
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layoff notices were executed)?
3b. With the additional or restored staffing requested in this application,
how often do you anticipate that your organization will meet the NFPA Never(0%) H u-
assembly requirements detailed in the table above? N
4a. Given your current staffing levels, without using overtime to fill vacant
positions, and given the number of structure fires indicated in the N
"Department Call Volume" section of your application, what is the average
actual staffing level on your first arriving engine company or vehicle capable a,
of initiating suppression activities? (Up to one decimal e.g., 2.5) E
Retention Applicants: Given your current staffing levels, without using 3 Q
overtime to fill vacant positions and assuming the retention positions have
-�n laid off, and given the number of structure fires indicated in the
apartment Call Volume"section of your application, what would the
average actual staffing level on your first arriving engine company or vehicle
capable of initiating suppression activities? (Up to one decimal e.g., 2.5)
*4b. With the additional or restored staffing requested in this application and
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given the number of structure fires indicated in the"Department Call Volume"
box of your application,what will be the average actual staffing level on your 3
.,t arriving engine company or vehicle capable of initiating suppression
vities? (Up to one decimal e.g., 2.5)
5. Is your request for hiring firefighters based on a risk analysis and/or a No
staffing needs analysis?
If Yes, describe how the analysis was conducted.
6. If awarded a grant for hiring additional firefighters, will you provide them c�
with an entry-level physical in accordance with NFPA 1582, Standard on
No but will provide other physicals not to NFPA w
Comprehensive Occupational Medical Program for Fire Departments, 2003 U_
Edition, Chapter 6? 1582 specifications 4
k 7. Do you currently provide annual medical/physical exams in accordance r
with NFPA 1582, Standard on Comprehensive Occupational Medical No, but will provide other physicals not N
Program for Fire Departments 2003 Edition, Chapter 6? to NFPA 1582 specifications o
8. Will the personnel hired meet the minimum local or State EMS training Yes N
and certification requirements, as designated by your agency?
*9a. Do you assure that your organization will, to the extent practicable, Z
seek, recruit, and hire members of racial and ethnic minority groups and Yes
women to increase their ranks within your department? 0
9b. If so, explain what efforts your organization has instituted and how a
successful those efforts have been.
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that, to the extent possible, you will seek, recruit, and hire minorities and
women. N
If additional space is needed for your response, please include it in the 0
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Oa. Does your organization currently have a policy ensuring that y
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.;fighters in positions filled under the SAFER grants are not discriminated Yes
against for, or prohibited from, engaging in volunteer firefighting activities in
another jurisdiction during off-duty hours. .7
1 ob. If so, explain what efforts your organization has instituted and how
successful those efforts have been.
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If not, explain what policies and procedures you will implement to assure xx N
that, to the extent possible, this requirement will be met.
If additional space is needed for your response, please include it in the o
Narrative section of your application.
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Budget Item
What is the type of position being filled with this Hiring activity line item? w
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Note: Only one type of position can be requested per line item. If you are
seeking funding for more than one type of position or vacancy, you MUST Hiring firefighters into positions that have been Ic
enter each one separately by clicking on the"Add Budget Item" link. You can due to attrition (retirement, voluntary separation N
however have multiple line items for each position type and this should be termination)as of the time of application r
used when the salary and benefits are different for each position/activity
being requested. E
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If you selected the rehiring or the retention activity option above, have you w
issued layoff notices for the positions? If yes, you will be required to attach d
spies of those applicable layoff notices. If no, you cannot apply under the
siring or retention activities.
Please be sure you have read and understand the eligibility requirements
for the rehire and retention activities in program guidance.
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How many full-time firefighter positions, including` b-shares, are you
requesting?
`e: Applicants requesting positions under the rehiring of firefighters
-tivity(e.g., rehire, retention, or attrition)can request up to the number of
positions that have been laid-off, received official notification of layoff action,
or vacated due to attrition as described in the program guidance. Please
note, if the positions being requested were not previously job-shared, then 3 `
you will not be eligible to job-share these positions if awarded. c`?
"Full-time" is considered 2,080 hours or more worked per year and entitles LL
the employee to receive benefits earned by the, other full-time employees in Q
the organization. "Job-share" is the term used to describe the hiring of more N
than one person to fill one full-time position. Part-time positions are less than o
2,080 hours per year. Often part-time employees do not earn benefits or do N
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not earn them at the same rate or level as full-time employees. .°
If you are requesting to fund a position that will be"shared"by more than U)
one individual (e.g.,job-shared), please indicate how many individuals will fill
that position, provide an explanation as to why the position will be shared,
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and indicate whether or not this position is currently being job-shared. For NA z
applicants who are applying under the rehire, retention, and/or attrition Q
activities, if the positions being requested were not previously job-shared, .°a
then you will not be eligible to job-share these positions if awarded. Q
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[lase $ 102112
What are the anticipated two year costs per requested Firefighter? Salary:
Benefits M
Cost: $60305 c
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Year 2 G
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Salary: 104490
Year 2 $63985
Benefits: X
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Note: Only one type of position can be requested per line item. If you are v
seeking funding for more than one type of position or vacancy, you MUST Hiring firefighters into positions that have been Ic
enter each one separately by clicking on the"Add Budget Item" link. You can due to attrition (retirement, voluntary separation o
however have multiple line items for each position type and this should be termination)as of the time of application
used when the salary and benefits are different for each position/activity
being requested. CL
If you selected the rehiring or the retention activity option above, have you a
issued layoff notices for the positions? If yes, you will be required to attach
copies of those applicable layoff notices. If no, you cannot apply under the 0
rehiring or retention activities. W
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Please be sure you have read and understand the eligibility requirements N
for the rehire and retention activities in program guidance. N
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requesting?
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activity (e.g., rehire, retention, or attrltierl) can request up to the number of positions that have been laid-off, received official notification of layoff action, 3 Q
vacate,d due to attrition as described in the program guidance. Please
.e, the positions being requested were not previcrls!y job-Shared, then
you will not be eligible to job-share these positions if awarded
"Full-time" is considered 2,080 hours or more worked per year and entitles
the employee to receive benefits earned by the other full-time employ
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the organizatip ,"Job-share`s s the term used to describe the hiring of more
than one pers� to fill one full-time position. Part-time positions are less than
08u hours per-year. Often part-time employees do riot earn benefits or do
earn them at the same rate or level a$full-time employees.
rr you are requesting to fund a position that will be"shared" by more than
one individual (e.g., job-shared), please indicate how many individuals will fill
that position, provide an explanation as to why the position will be shared, C
and indicate whether or not this position is currently being job-shared. For NA C7
applicants who are applying under the rehire, retention, and/or attrition
activities, if the positions being requested were not previously job-shared, �
then you will not be eligible to job-share these positions if awarded. a
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Base $ 115300 c
What are the anticipated two year costs per requested Firefighter? Benefits N
Cost: $66556 ,o
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Year 2 $ 118023 w
Salary: 3
Year 2 $70724
Benefits: Z
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enter each one separately by clicking on the"Add Budget Item" link. You can due to attrition (retirement, voluntary separation N
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ing requested. a
it you selected the rehiring or the retention activity option above, have you
issued layoff notices for the positions? If yes, you will be required to attach
copies of those applicable layoff notices. If no, you cannot apply under the
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for the rehire and retention activities in program guidance.
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requesting?
Note: Applicants requesting positions under the rehiring of firefighters 0-
activity(e.g,, rehire, retention, or attrition)can request up to the number of a
positions that have been laid-off, received official notification of layoff action, C
or vacated due to attrition as described in the program guidance. Please P
note, if the positions being requested were not previously job-shared, then 3
you will not be eligible to job-share these positions if awarded. LU
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the employee to receive benefits earned by the other full-time employees in r
the organization. "Job-share" is the term used to describe the hiring of more N
than one person to fill one full-time position. Part-time positions are less than
2,080 hours per year. Often part-time employees do not earn benefits or do
not earn them at the same rate or level as full-time employees. s
If you are requesting to fund a position that will be"shared" by more than
one individual (e.g.,job-shared), please indicate how many individuals will fill Q
it position, provide an explanation as to why the position will be shared,
I indicate whether or not this position is currently being job-shared. For r NA
r,plicants who are applying under the rehire, retention, and/or attrition
activities, if the positions being requested were not previously jeb-shared,
then you will not be eligible to job-share these positions if awarded.
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Application Number: EMW-2012-FH-00453 Page
Base
Salary: $97644
are the anticipated two year costs per requested Firefighter, Benefits
Cost: $57982
Year 2 $ 100010
Salary:
Year 2 $61532
Benefits:
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Application Number: EMW-2012-FH-00453 Page
Budget
Hiring or Rehiring of Firefighters:
There is a two-year period of performance for grants awarded under the Hiring of
Firefighters Category. Should the actual salary and benefits costs requested for W
reimbursement exceed awarded Federal funds, the grantee would be obligated to pal a
100 percent of those costs. Therefore, please be sure you have provided accurate U)
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salary and benefit information and have confirmed this information with your Human N
Resources and/or Financial Office. o
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the salary and benefit information on the previous Request Details screen. 3
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12-Month Period 12-Month Period Total
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Personnel 945,168 967,569 1,912,737
Benefits 554,529 588,723 1,143,252 r
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Total Federal Share 1,499,697 1,556,292 3,055,989 z
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Application Number: EMW-2012-FH-00453 Page
Narrative Statement for Hiring or Rehiring of FireFighters
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* Element#1 - Project Description (30%): This statement should describe the following:
• Why the applicant needs the grant funds; W
• How the requested firefighters will be used within the department; U_
• A description of the specific benefit these firefighters will provide for the fire department and community. Ito
• If the applicant is requesting funding under the rehiring of firefighters activity, the narrative should provide details as to when N
and why the vacancies occurred and how the vacancies have affected the service to the community. N
• Applications must also discuss how the grant would enhance the department's ability to protect critical infrastructure. o
We are the recipients of both a 2009 and 2011 SAFER grant which have allowed us to retain 12 firefighters, for the past 4 year:
We are applying for the 2012 SAFER grant to hire 9 fire safety positions, which is one engine company, consisting of 3 Captain
3 Engineers and 3 Paramedic/Firefighters. This engine company will be cut as a result of proposed budget reductions. These 3
cuts are necessary due to the City of San Bernardino filing Chapter 9 bankruptcy on August 1, 2012, and the required budget re z
organization. The positions are currently vacant and being backfilled by off-duty personnel, and equal one engine company. a
In addition to the loss of a responding engine company we will are also proposing the reduction of our 2 reminding truck o
companies to a staffing level of 3 people each. This will result in the loss of an additional 7 firefighter positions, these positions a
will be loss through attrition.We are only requesting SAFER funding to hire personnel to re-staff the engine company. We feel
that since we have been the recipients of multiple SAFER grants we should only request the minimum amount needed to prove M
fire and rescue service to our City. This will allow other agencies to share the benefit afforded by a SAFER grant award.
Not only have we had to cut operations personnel, as a result of the bankruptcy required budget cuts,we are also holding vaca
our Deputy Fire Chief position, the Fire Marshal position, a Division Chief position, our Disaster Preparedness Coordinator N
position, and two positions in our Fire Prevention Bureau. These cuts are in place, with the exception of the Disaster o
Preparedness position which we anticipate losing by the end of the year. Future non-operational positions that become vacant z
"hin the fire department will not be filled, unless deemed essential by the Fire Chief and the City Manager. N
currently have 20 of our funded firefighter positions vacant and anticipate losing 16 of these due to the budget cuts. The Cit
is in the process of preparing a new operational budget for fiscal year 2012/2013, which will be presented to the bankruptcy COL -a
for approval. The City cannot adopt an operational budget until the court gives approval. The budget shown in the"Budget" 9
section is a pro-rated amount of our projected annual budget of$36 million; the actual fire department operational budget amoL
will be considerably less, as much as 30%, once we have completed the bankruptcy process.
The loss of at least one responding engine company if we do not obtain SAFER funding, will have several negative impacts on Ln
operations within our department. Our suppression personnel play a key role in our Community Risk Reduction Program. They 0q
conduct fire prevention inspections, participate in public education programs, conduct building pre-planning of high risk V
occupancies, and install free smoke detectors we provide to private residences in our city. All of these services would suffer wit r
the loss of a responding engine company, not only in their respective district, but it would place an added work load on remainir
companies.
All of our responding emergency units also provide Advanced Life Support(ALS)service to their respective districts. A loss of .CL
one unit could have the impact of extending our response time to some parts or our city to 15 minutes during our peak call a
periods. This would cause not only a delay in medical treatment, but also would reduce the revenue our department receives a
from the private ambulance company that we partner with to provide EMS treatment and transport to our citizens. The compan}
provides us with a percentage of their savings of reduced staffing on their part, in return we provide an ALS unit on scene withir
8 minutes 90% of the time.
Our fire department provides protection to all of the critical infrastructure that lies with its boundaries. We have two major full W
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service hospitals, both of which are mid-rise buildings, we have two interstate highways within our boundaries,we are the majo <
railroad corridor for rail traffic into Southern California from the eastern half of the nation, along this route are numerous N
underground fuel pipelines, we are the county seat for the nation's largest geographical county, with all of the accompanying in
infrastructure (Courthouses and numerous County government buildings). A new high rise courthouse is under construction in N
our downtown. We provide fire and ARFF protection for our airport, San Bernardino International Airport; although it currently
does not have regular passenger service numerous aircraft companies use the facility for training, testing and repair of aircraft,
as the runway is one of the longest in California. (Formally Norton AFB)The airport is also home to the a U. S. Forest Service C
tanker base,which is staffed full time during the fire season, again we provide ARFF protection on a call when needed basis to Y
support their operation. Q
^ur department, as well as others across the nation, is having to cope with budget reductions, we feel that a further loss would
devastating to our mission of providing adequate fire and other emergency response protection to the members of our
mmunity and the critical infrastructure that it contains.
*Element#2-Impact on Daily Operations(30%): This statement should explain how the community and curre
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at risk without the requested firefighters, and to what extent that risk will be reduced if the applicant is awarded. What impact will
the newly funded positions have on NFPA?
i Bernardino City's economic hardships led to the reduction of 29 Fire Department positions since 2009,which included 18
,refighter positions, 3 Chief officers and 1 Training Captain. These reductions along with the projected loss of the 16 additiona
Firefighter positions as a result of bankruptcy, will severely impact our department's ability to provide adequate fire and rescue
service on a daily basis. With the 2012 SAFER grant award we will be able to restore the loss of one engine company; this will
enable us to maintain our goal of response times as well as working towards complying with NFPA 1710. cLo
The combined loss of 34 firefighter positions equates to fewer personnel on engine and truck companies and the loss of one c9
engine company, this will result in delays in attacking structure fires, resulting in increased dollar loss rates and the potential foi w
increased mortality rates due to fire. Furthermore, the City of San Bernardino is located in one of the most active U_
wildland/interface zones in the country,with a history of devastating wildland fires that have burned hundreds of homes. By <
maintaining our staffing through this grant, the fire department's ability to launch effective, early attacks on these fires will reduc c„
the chances that they will grow beyond our capability to control. o
If we fail to obtain this SAFER grant(2012), our staffing will drop to 11 engine companies and 2 truck companies, all staffed at `,4
people. The loss of the positions would represent an approximate 20%cut in emergency personnel from our Department since ,Q
January 2009. The loss of a responding unit could cause our response times, in certain parts of our City, to be to be as long as N
15 minutes, which is well over the NFPA 1710 recommendation of 4 minutes for the first unit. m
In addition to the staffing cuts our Fire Department has had to implement over the last three years, cities and surrounding fire Of
agencies have also suffered staffing cuts. (City of Colton, City of Rialto, County of San Bernardino, United States Forest Servic d)
State of California CALFIRE)This has affected both our ability to receive and provide mutual aid. In addition to the mutual aid u Z
provide we currently have automatic aid agreements with four of the agencies previously mentioned and we are working on a fi c
agreement. We have seen a recent trend of increased requests to provide emergency units for both fire and EMS responses in a
adjoining jurisdictions; this has had an effect on our ability to provide service to our citizens and to provide mutual aid when
requested. In some instances we have had to limit units we can provide to other jurisdictions and on certain occasions deny
requests.A further loss of responding emergency personnel would further erode our ability to provide mutual aid services. Iq
*Element#3-Financial Need (30%): This statement should explain the applicant's organizational budget and its inability to N
address the need without federal assistance, including other actions the applicant has taken to meet their staffing needs. C
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mentioned above the City of San Bernardino filed for Chapter 9 Bankruptcy on August 1, 2012,we are the third city in the
.ate of California to file for bankruptcy this year. The City has a$45 million budget deficit for fiscal year 2012/2013, and sever, CK
millions in outstanding debt. All departments have been requested to submit an operational budget that will reflect a 30% perce
cut, police and fire have been requested to submit a budget with an approximate 10% cut each. This is due to the high demanc E5
for public safety service within the City. Both police and fire budgets could be cut more severely if cuts to other parts of the
budget are not possible.
To maintain operations, employees of the City of San Bernardino have had to make pay and benefit concessions, many of the:
concessions have expired and the City will face a further budget shortfall, if they are not renegotiated. The City has eliminated
vacated over 300 jobs since 2009, and since July 1, 2012 over 50 more employees have either resigned or retired, the majority
these will be left vacant. These employees have left the City due to the proposed lay-offs that will occur in most if not all o
departments.
The police department has faced similar cuts; they have had to eliminate 51 sworn police officer positions, since 2009. They he v
proposed more cuts within their ranks,which will effect both sworn and non-sworn positions. This will be accompanied by a Q
reorganization of their organization.As a result of these continued cuts our police have changed their response to non-life CL
threating calls, such as traffic accidents, which further impacts our operations by requiring our fire units to remain on scene
longer at these incidents to provide for public safety. L
These actions, although necessary, have decreased the margin of safety that a well-staffed fire department can provide to the 0
community. Without Federal assistance in correcting these fire department staffing deficiencies, this margin will widen, increasi w
the risks to the community members and the firefighters who serve them. a
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*Element#4-Cost/Benefit(10%): This statement should explain, as clearly as possible, what benefits the applicant and/or the To-
community will realize if the project described is funded (e.g., anticipated savings and/or efficiencies). Y
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In addition to the bankruptcy filing, the City has depleted its reserve fund completely; the nationally recognized standard for a C E
our size is approximately$23,000,000. The City also faces a potential exposure to over$10,000,000 in projected liability claim: 5
over the next fiscal year.Additionally the State of California has recently eliminated local Redevelopment Agencies, and has Y
diverted this money to the State government; this is expected to create a revenue loss to the City of approximately$5,000,000. Q
•er the last 3 years we have eliminated over 300 positions City wide, implemented employee pay concessions, deferred facili
,intenance, decreased City services, all in an effort to maintain basic services. It becomes very obvious that our City is in
critical need of the 2012 SAFER grant to maintain our emergency staffing levels and attempt to meet NFPA 1710 standards. TI
loss of continued SAFER funding would greatly jeopardize our ability to provide adequate fire and rescue service to our citizen:
The funding we will receive from the 2011 SAFER grant, which has been awarded, and the funding we hope to receive from the
2012 grant cannot be replaced from any other funding sources.
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We are requesting approximately $3,000,000 for the two year period covered by the grant, so that we can hire positions lost
through attrition and eliminated due to the necessary budget cuts to meet the requirements of the bankruptcy court. Without thi;
`.,nding we face the loss of a responding engine company for an unknown time period. If the grant is awarded we can regain th'
,ine company for at least 2 years, at which point we hope to have our financial house in order and start to re-build our fire
partment.
*Element#5-Veterans Preference(Additional Consideration): Applicants should explain whether they have a policy in place
addressing their intent to implement strategies to support the VOW To Hire Heroes Act of 2011 and to have recruiting efforts
aimed at post-9/11 veterans.
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Our City has a city wide mechanism in place that allows for veterans to claim preference points during the initial application "-
process. We currently do not have a policy in place that allows us to give preference to veterans only that falls into the"VOW tc co
Hire Hero's Act of 2011". During our application process we conduct oral interviews and are allowed to establish our own
departmental grading scale,we will add a component to that process to allow for additional points for veterans in this phase of N
the hiring process. This will allow for these individuals to score higher in this section of the test and have a better chance to be c
considered for a position. c
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*Element#6-Performance (Additional Consideration): Applicants should explain whether they have a proven track record for 3
timely project completion and satisfactory performance in other AFG, FP&S and SAFER awards. z
Our Fire Department has been awarded over a dozen AFG, F P &S, and SAFER grants since 2002 and we have consistently c
met all the requirements set forth within each of the grants. As part of our hiring process our city gives military veterans
preference points during the application process.
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Element#7-Additional Information: If you have any additional comments you would like to include about your organization or c`to
this application, please provide them here. M
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We are extremely grateful for the SAFER grants we have received and realize that being awarded back to back SAFER grants Z
111 and 2012)would be very unlikely. Due to our City's dire financial circumstances and the recent filing of bankruptcy, whin y
, require cuts to both police and fire safety personnel, we believe that there is justification for our request to be awarded for tl cat)
2012 SAFER grant. We realize that there are a great many cities across the nation that are in a similar situation. Many of these c
cities are here in our local area, this is one of reasons we have limited our request to only hiring enough personnel to re-staff or
engine company. With our most recent cuts we expect to lose an additional 7 firefighter positions, over and above the loss of th
engine company. We are willing to absorb these cuts to allow others to share in the SAFER funding opportunity. Of
Thank you for your consideration of our grant. LO
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Application Number: EMW-2012-FH-00453 Page
Assurances and Certifications
_VIA Form SF 424E
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You must read and sign these assurances.These documents contain the Federal requirements attached to all Federal
grants including the right of the Federal government to review the grant activity.You should read over the documents w
become aware of the requirements.The Assurances and Certifications must be read,signed, and submitted as a part c u-
the application. vn
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Note: Fields marked with an * are required. N
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O.M.B Control Number 4040-0007 •°
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Assurances Non-Construction Programs
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Note: Certain of these assurances may not be applicable to your project or program. If you have any questions, please contact z
the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If a
such is the case, you will be notified. 0
As the duly authorized representative of the applicant I certify that the applicant: Q
1. Has the legal authority to apply for Federal assistance and the institutional, managerial and financial
capability(including funds sufficient to pay the non-Federal share of project costs)to ensure proper planning, M
management and completion of the project described in this application. o
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2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State, 0
through any authorized representative, access to and the right to examine all records, books, papers, or
documents related to the award; and will establish a proper accounting system in accordance with generally
accepted accounting standards or agency directives.
3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or
presents the appearance of personal or organizational conflict of interest, or personal gain. N
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4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding
agency. Ln
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5. Will comply with the Intergovernmental Personnel Act of 1970(42 U.S.G. Section 4728-4763) relating to N
prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations
specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, o
Subpart F).
6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) �.
Title VI of the Civil Rights Act of 1964 (P.L. 88-352)which prohibits discrimination on the basis of race, color °-
or national origin; (b)Title IX of the Education Amendments of 1972, as amended (20 U.S.C. Sections 1681-
a
1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation
Act of 1973, as amended (29 U.S.C. Section 794), which prohibits discrimination on the basis of handicaps; C9
(d)the Age Discrimination Act of 1975, as amended (42 U.S.C. Sections 6101-6107), which prohibits
discrimination on the basis of age; (e)the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as U.
amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to N
nondiscrimination on the basis of alcohol abuse or alcoholism; (g)§§523 and 527 of the Public Health Service o
Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug N
abuse patient records; (h)Title VIII of the Civil Rights Acts of 1968 (42 U.S.C. Section 3601 et seq.), as
amended, relating to nondiscrimination in the sale, rental or financing of housing; (i)any other E
nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being
made; and (j)the requirements of any other nondiscrimination statute(s)which may apply to the application.
7. Will comply, or has already complied,with the requirements of Title II and III of the Uniform Relocation Q
Assistance and Real Property Acquisition Policies Act of 1970(P.L. 91-646)which provide for fair and
equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally-
assisted programs. These requirements apply to all interest in real property acquired for project purposes
regardless of Federal participation in purchases.
8. Will comply, as applicable, with provisions of the Hatch Act(5 U.S.G. §§1501-1508 and 7324-7328)which
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limit the political activities of employees whose principal employment activities are funded in whole or in part
with Federal funds.
9. Will comply, as applicable, with the provisions of the Davis-Bacon Act(40 U.S.C. §§276a to 276a-7), the
Copeland Act(40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Work Hours and Safety Standards Act
(40 U.S.C. §§327-333), regarding labor standards for federally-assisted construction subagreements.
10. Will comply, if applicable,with flood insurance purchase requirements of Section 102(a)of the Flood Disaster
Protection Act of 1973(P.L. 93-234)which requires recipients in a special flood hazard area to participate in
the program and to purchase flood insurance if the total cost of insurable construction and acquisition is 0
$10,000 or more. W
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11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of a
environmental quality control measures under the National Environmental Policy Act of 1969(P.L. 91-190)
and Executive Order(EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of c
wetlands pursuant to EO 11990; (d)evaluation of flood hazards in floodplains in accordance with EO 11988; N
(e)assurance of project consistency with the approved State management program developed under the c
Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.); (f)conformity of Federal actions to State 0
(Clean Air) Implementation Plans under Section 176(c)of the Clean Air Act of 1955, as amended (42 U.S.C.
§§7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of
1974, as amended (P.L. 93-523); and, (h) protection of endangered species under the Endangered Species
Act of 1973, as amended (P.L. 93-205). Z
12. Will comply with the Wild and Scenic Rivers Act of 1968(16 U.S.C. Section 1271 et seq.) related to protecting o
components or potential components of the national wild and scenic rivers system. v
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13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation =
Act of 1966, as amended (16 U.S.C.470), EO 11593(identification and protection of historic properties), and
the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.). co
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14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, c
and related activities supported by this award of assistance. N
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15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. 2131 et Z
seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or N
other activities supported by this award of assistance.
16. Will comply with the Lead-Based Paint Poisoning Prevention Act(42 U.S.C. Section 4801 et seq.)which c
prohibits the use of lead based paint in construction or rehabilitation of residence structures.
17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit
Act Amendments of 1996 and OMB Circular No. A-133, "Audits of States, Local Governments, and Non-Profit LO
Organizations." M
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18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and
policies governing this program. o
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Application Number: EMW-2012-FH-00453 Page
Form 20-16C
"nu must read and sign these assurances.
_artifications Regarding Lobbying, Debarment, Suspension and Other Responsibility
Matters and Drug-Free Workplace Requirements.
Note: Fields marked with an*are required.
O.M.B Control Number 1660-0025
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Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. N
Applicants should also review the instructions for certification included in the regulations before completing this form, Signature,
on this form provides for compliance with certification requirements under 44 CFR Part 18, "New Restrictions on Lobbying"and L'
44 ^FR Part 17, "Government-wide Debarment and Suspension (Non-procurement)and Government-wide Requirements for
Drug-Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will 1 o
placed when the Department of Horneland Security (DNS)determines to award the covered transaction, grant, or cooperative
agreerr ent.
3
1. Lobbying Z
A.As required by the section 1352, Title 31 of the US Code, and implemented at 44 CFR Part 18 for persons (entering) into a o
grant or cooperative agreement over$100,000, as defined at 44 CFR Part 18, the applicant certifies that: a
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(a) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or
employee of congress, or an employee of a Member of Congress in connection with the making of any Federal
grant, the entering into of any cooperative agreement and extension, continuation, renewal amendment or c
modification of any Federal grant or cooperative agreement. N
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(b) If any other funds than Federal appropriated funds have been paid or will be paid to any person for influencing
or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of
congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative -a
agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure of Lobbying Activities", in S
accordance with its instructions.
(c)The undersigned shall require that the language of this certification be included in the award documents for all LO
the sub awards at all tiers(including sub grants, contracts under grants and cooperative agreements and sub
contract(s)) and that all sub recipients shall certify and disclose accordingly.
2. Debarment, Suspension and Other Responsibility Matters (Direct Recipient) o
A. As required by Executive Order 12549, Debarment and Suspension, and implemented at 44 CFR Part 67, for prospective
participants in primary covered transactions, as defined at 44 CFR Part 17, Section 17.510-A, the applicant certifies that it and 6-
principals: °
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(a)Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of
Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal
department or agency. w
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(b) Have not within a three-year period preceding this application been convicted of or had a civilian judgment N
rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to r
obtain or perform a public(Federal, State, or local)transaction or contract under a public transaction; violation of N
Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property. E
(c)Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State, or r
local)with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and Q
(d) Have not within a three-year period preceding this application had one or more public transactions (Federal,
State, or local)terminated for cause or default; and
B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to
this application.
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3. Drug-Free Workplace(Grantees other than individuals)
4s required by the Drug-Free Workplace Act of 1988, and implemented at 44 CFR Part 17, Subpart F, for grantees, as defined
CFR part 17, Sections 17.615 and 17.620:
(A)The applicant certifies that it will continue to provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution, P
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dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and
specifying the actions that will be taken against employees for violation of such prohibition;
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employment under the grant, the employee will:
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(d)(2)from an employee or otherwise receiving actual notice of such conviction. Employers of N
convicted employees must provide notice, including position title, to the applicable awarding office.
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(B)The grantee may insert in the space provided below the site(s) for the performance of work done in connection f°
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450 Vanderbilt Way San Bernardino California 92408-3552 c
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6065 North Palm Avenue San Bernardino California 92407-5184 E
2121 North Medical Center Drive San Bernardino California 92411 -1222 U
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1201 West 9th Street San Bernardino California 92411 -2213 Q
I East Third Street San Bernardino California 92410-4804
South ArrowheadAvenue San Bernardino California 92408-2040
1640 Kendall Drive San Bernardino California .92407-7300
202 North Meridian Avenue San Bernardino California 92410-1330
2641 North E Street San Bernardino I California 192405-3425
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1920 North Del Rosa San Bernardino California 192404-5641
282 West 40th Street San Bernardino California 92407-3706
9 East Highland Avenue San Bernardino California 192346-2106
If your place of performance is different from the physical address provided by you in the Applicant Information, press c
Add Place of Performance button above to ensure that the correct place of performance has been specified.You can a
multiple addresses by repeating this process multiple times.
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Section 17.630 of the regulations provide that a grantee that is a State may elect to
make one certification in each Federal fiscal year. A copy of which should be include
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FEMA Standard Form LLL
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Application Number: EMW-2012-FH-00453 Page
Submit Application
Application 100% complete, Submitte
Please click on any of the following links to visit a particular section of your application. Once all areas of your
application are complete,you may submit your application. cP
Application Area Status a
Overview Complete
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Contact Information Complete o
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Applicant Information Complete o
Applicant Characteristics(1) Complete 0
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Applicant Characteristics(11) Complete
Department Call Volume Complete z
Request Details Complete a
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Budget Complete G
Narrative Statement Complete
Assurances and Certifications Complete
PLEASE READ THE FOLLOWING STATEMENTS BEFORE YOU SUBMIT. o
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• YOU WILL NOT BE ALLOWED TO EDIT THIS APPLICATION ONCE IT HAS BEEN SUBMITTED. If you are not yet o
ready to submit this application,save it, and log out until you feel that you have no more changes. N
• When you submit this application,you,as an authorized representative of the organization applying for this grar w
are certifying that the following statements are true:
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To the best of my knowledge and belief, all data submitted in this application are true and correct.
This application has been duly authorized by the governing body of the applicant and the applicant will comply t u,
the Assurances and Certifications if assistance is awarded. v
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To sign your application, check the box below and enter your password in the space provided. To submit your o
application, click the Submit Application button below to officially submit your application to FEMA.
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I, Paul A Drasil, am hereby providing my signature for this application as of 10-Aug-2012. P
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George Avery
From: George Avery
Sent: Monday, May 20, 2013 9:12 AM
To: 'Godfrey,Tina'
Cc: Norma Camarena; Thomas Hannemann
Subject: RE: 2012 Grant directive request
Thank you very much Tina.This will be going before Council on June 3rd for approval,then we will submit for the grant
award then morning of the 4th.
George
-----Original Message-----
From: Godfrey,Tina [mailto:Tina.Godfrey @fema.dhs.gov]
Sent: Monday, May 20, 2013 9:01 AM
To: George Avery
Cc: Norma Camarena; Thomas Hannemann
Subject: RE: 2012 Grant directive request
Importance: High
Correct, per the information provided in your pre-SAFER roster,the maintenance of staffing levels for the FY 2012 will be
as follows:
118 Pre-SAFER Operational positions+9 SAFER= 127 Total Operational Staffing per NFPA
Thank you,
Tina
-----Original Message-----
From: George Avery [mailto:Avery_Ge @sbcity.org]
Sent: Monday, May 20, 2013 10:53 AM
To: Godfrey,Tina
Cc: Norma Camarena;Thomas Hannemann
Subject: RE: 2012 Grant directive request
Tina,
At the time of award (December 21, 2012)of the 2012 grant we had 118 filled positions.These 9 positions were based
on this number per our conference calls. After talking to my staff,who was on the conference call with us,they state
that this is the reason you were able to allow us to use these 9 positions for the purposes of having a total of 127
(118+9) positions. If you allow us to use this number per our conversations, we will submit immediately after the
approval at our next Council meeting.
Entered Into Rec, at MCC/CDC Mfg; 3
Thank you, by: / ,��,t
George Avery Agenda Item a
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Interim Fire Chief by',
San Bernardino City Fire Dept. CI ClerVCDC Secretary
200 E. 3rd St. City of San Bernardino
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