HomeMy WebLinkAbout06.A- Human Resources DOC ID: 2354
.�"'-► CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Personnel
From: Diana Leibrich M/CC Meeting Date: 04/15/2013
Prepared by: Linda Wynn, (909) 384-5161
Dept: Human Resources Ward(s): All
Subject:
Job Description Revision: Director of Public Works (U) (#2354)
Current Business Registration Certificate: Not Applicable
Financial Impact:
There is no financial impact to update job descriptions.
Motion: Approve job description as proposed.
Synopsis of Previous Council Action:
On April 2, 2013, the Personnel Committee Chairman recommended that the job description
revision for Director of Public Works (U) move forward to the Mayor and Common Council for
adoption.
Background:
The Human Resources Department recently surveyed five (5) local cities (Fontana, Moreno
Valley, Pomona, Rancho Cucamonga, and Riverside) to determine which, if any, require a
Professional Engineering (PE) license as a qualification for its Director of Public Works position.
None of the cities surveyed currently require a PE as a minimum qualification; however, several
noted a PE license as "highly desirable."
As a result of this survey, it is recommended that the job description for Director of Public
Works (U) be revised to eliminate the PE license as a minimum requirement and, instead,
establish a PE license as "highly desirable."
Supporting Documents:
reso 2357 (PDF)
Updated:4/9/2013 by Linda Sutherland Packet pg' 57
City of San Bernardino
Human Resources Department
TO: Allen Parker
City Manager
c
FROM: Diana Leibric
Human Resaurc s Division Manager
SUBJECT: PUBLIC WORKS DIRECTOR JOB DESCRIPTION CHANGE
DATE: March 28, 2013
The Human Resources Department has completed a survey of the following agencies to determine
what local jurisdictions are requiring a Professional Engineering (PE) license as a qualification for
their Public Works Director positions:
City of Riverside
City of Fontana
City of Rancho Cucamonga
City of Pomona
City of Moreno Valley
None of the above cities surveyed currently have a Public Works Director that requires a PE as a
minimum qualification for the job. However, several noted a PE license as "highly desirable" (See
attached).
As a result of this survey, it is my recommendation that the City of San Bernardino eliminate the PE
license as a minimum requirement of the position of Public Works Director, and instead establish a
PE license as"highly desirable." Attached is the revised job description for the city's Public Works
Director reflecting this change.
Please let me know if you have any questions regarding this matter.
/dl
Attachment
Diana Leibrich
Subject: FW: RE: Director of Public Works with PE - Requirement Survey
Importance: High
From: Helen Tran
Sent: Wednesday, January 30, 2013 5:30 PM
To: Diana Leibrich
Subject: RE: Director of Public Works with PE - Requirement Survey
Importance: High
UPDATE.....
Of the 6 agencies we surveyed for dept. head salaries, 5 agencies do not require a PE for the Director of Public Works
position. City of Ontario said they do not have the position approved right now so there's no JD.
1. Riverside—"PE is highly desirable"
2. Fontana—does not mention
3. Rancho Cucamonga -does not mention
4. Ontario—currently does not have a position approved, no job description, pending for approval.
5. Pomona—"PE is desirable"
6. Moreno Valley-does not mention
Helen Tran
Human Resources Analyst
Human Resources Department
City of San Bernardino
300 N. D St.
San Bernardino, CA 92418
Office (909) 384-5337
Fax (909) 384-5397
www.sbcity.org
www.facebook.com/sbcitygov
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a Class Code: 10395
�6^�FD I Date Updated: January 24, 2011
City of San Bernardino Signature:
Director, Human Resources
Bargaining Unit: Management/Confidential
EEOC Job Category: Officials and Administrators
Class Specification
DIRECTOR OF PUBLIC WORKS (U)
JOB SUMMARY
Under general policy direction, plans, organizes, controls, directs and integrates the wide variety
of operations and programs in the Public Works Department; manages five (5) major divisions
of City government: Capital Projects, Fleet, Integrated Waste, Traffic Operations, and
Maintenance and Operations; advises the City Manager, City Council and the Mayor on policy
matters pertaining to public works; and performs related duties as assigned.
DISTINGUISHING CHARACTERISTICS
Director of Public Works is responsible for managing, directing and integrating the functions,
programs and activities of the Public Works Department, which carries out comprehensive City-
wide programs in capital project engineering; construction and inspection; street maintenance;
traffic engineering, operations, and signals and street lighting; wastewater/stormwater collection
system maintenance; fleet maintenance; integrated waste collection/disposal; and City facility
service and repair. The incumbent provides advice and strategic leadership to the City Manager
and City Council and to other department directors on a wide range of short- and long-term
Public Works initiatives that manage and control City growth, development, improvement and
reinvigoration. Responsibilities are broad in scope and involve highly sensitive and publicly
visible operations, projects and processes that require a high degree of policy, program and
administrative discretion in their execution.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The duties listed below are intended only as illustrations of the various types of work that may
be performed. The omission of specific statements of duties does not exclude them from the
position if the work is similar, related or a logical assignment to this class.
1. Plans, organizes, controls, directs and evaluates the work of the Public Works
Department; with subordinate managers and supervisors, establishes operational plans
I and initiatives to meet department goals; implements departmental plans, policies, work
programs, and procedures required to achieve all department objectives; coordinates
and integrates multi-division functions and responsibilities to achieve optimal efficiency
and effectiveness; develops and monitors performance against the annual departmental
budget, the Integrated Waste Enterprise budget, and the City's CIP budget.
2. Participates with the City Manager, elected officials and other managers in establishing
strategic plans for the City; sets overall management and policy goals and objectives for
a department within the framework of City Manager and City Council policies and
mandates; coordinates department program and policy issues with managers on a City-
wide basis.
3. Plans and evaluates the performance of managers, supervisors and staff; establishes
performance requirements and personal development targets; monitors performance
Director of Public Works(U) Page 1
and provides coaching for performance improvement and employee development;
provides or recommends compensation and other rewards to recognize performance;
takes disciplinary action, up to and including termination, to address performance
deficiencies, in accordance with the City's human resources policies and procedures,
Civil Service Rules and labor contract provisions.
4. Provides leadership and works with division managers to develop and retain highly
competent, customer service-oriented staff through selection, compensation, training
and day-to-day management practices that support the City's mission and strategic
goals.
5. ,Through the subordinate Maintenance & Operations Division Manager, directs and
oversees the inspection, construction, installation, repair and cleaning of City
infrastructure and facilities, including streets, alleys, sewers, storm drains, traffic signals
and streetlights; ensures the allocation of sufficient resources to conduct technically
sound maintenance/repair operations..
6. Through the subordinate City Engineer, directs and oversees the City's capital projects
engineering/construction, transportation planning and traffic engineering, and real
property administration; ensures the allocation of necessary resources for delivery of
technically/professionally sound engineering services across core elements of the City's
mission and raison d'etre.
7. Through the subordinate Fleet Division Manager, directs and oversees the resources
and services of a large operation focused on acquiring, maintaining, repairing and
servicing the City's trucks, automobiles, and heavy and light equipment.
8. Through the subordinate Integrated Waste Division Manager, directs and oversees the
planning, organization and implementation of a large solid waste and recyclables
collection program; ensures the effective and efficient collection, transport and disposal
of both commercial and residential integrated waste; directs the research and analysis of
multiple environmental studies and projects; participates in waste collection fee pricing
analysis and implements fee schedules..
9. Develops and reviews reports of findings, alternatives and recommendations involving a
broad range of complex maintenance, enterprise operation and engineering-related
issues; makes presentations before the City Council, other agencies, community groups
and the media on the City's development services operations and initiatives; tracks the
preparation of staff reports for City Council consideration.
10. Monitors national and regional trends related to municipal development services and
evaluates their impacts on San Bernardino; recommends policy and process changes
and improvements.
GENERAL QUALIFICATIONS
Knowledge of:
1. Theory, principles, practices and processes of public works maintenance, fleet
maintenance, public facilities management and integrated waste collection operations
and programs.
2. Practices for administrative oversight of municipal engineering functions such as
infrastructure design/construction, traffic planning/management, land development
quality control and assessment district formulation.
3. Federal, state and local laws, regulations and court decisions applicable to assigned
areas of responsibility.
4. Principles and practices of public administration, including budgeting, purchasing,
contract administration and maintenance of public records.
Director of Public Works(U) Page 2
5. Principles, practices, methods and equipment uses in energy conservation and analysis
for public facilities.
6. Organization, functions, legal requirements, and practices of the City Council, Planning
Commission and other boards/committees.
7. Sources of funding for meeting public works program and service delivery needs;
enterprise revenue projection techniques.
8. Research methods and analysis techniques.
9. Principles and practices of sound business communication.
10. Principles and practices of effective executive management.
11. City human resources policies and procedures, Civil Service Rules and labor contract
provisions.
Ability to:
1. Plan, organize, control, manage, integrate and coordinate the work of a large, complex
department providing comprehensive public works and development engineering, public
works maintenance, facilities construction, maintenance and repair, fleet
acquisition/maintenance functions and an integrated waste collection enterprise.
2. Define complex management, fiscal, budget, master planning, community development,
and infrastructure improvement issues, perform difficult analyses and research, evaluate
alternatives and develop sound conclusions and recommendations.
3. Understand, interpret, explain and apply federal, state and local policy, law, regulations
and court decisions applicable to areas of responsibility.
4. Evaluate department programs and services and make changes or recommendations for
improvement.
5. Present proposals and recommendations clearly, logically and persuasively in public
meetings.
6. Represent the City effectively in negotiations and other activities on a variety of difficult,
complex, sensitive and confidential issues.
7. Prepare clear, concise and comprehensive correspondence, reports, studies and other
written materials.
8. Exercise sound, expert independent judgment within general policy guidelines.
9. Exercise tact and diplomacy in dealing with sensitive and complex issues and situations.
10. Establish and maintain effective working relationships with the City Manager, Mayor and
City Council, other department directors, managers, employees, representatives of the
land development sector, property owners, citizens, the public and others encountered in
the course of work.
MINIMUM QUALIFICATIONS
Education, Training and Experience:
A typical way of obtaining the knowledge, skills and abilities outlined above is graduation
from an accredited four-year college or university with a major in engineering, business
management, public administration or a closely related field; and at least ten years of
progressively responsible development and municipal public works engineering experience,
at least five of which were in a management capacity; or an equivalent combination of
training and experience.
Accreditation shall be by a national or regional accreditation body that is recognized by the
Secretary of the United States Department of Education.
Licenses; Certificates; Special Requirements:
Director of Public Works (U) Page 3
A valid California driver's license and the ability to maintain insurability under the City's
vehicle insurance policy.
Current, valid registration as a Professional Engineer with the State of California Licensing
Board is highly desirable.
PHYSICAL DEMANDS
The physical and mental demands described here are representative of those that must be met
by an employee to successfully perform the essential functions of this class. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
While performing the duties of this job, the employee is regularly required to sit; talk or hear,
both in person and by telephone; use hands to finger, handle and feel computers and standard
business equipment; and reach with hands and arms. The employee is frequently required to
stand and walk.
Specific vision abilities required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this class. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
The employee works under typical office conditions, and the noise level is usually quiet.
Director of Public Works (U) Page 4