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05.B- Civil Service
5.B DOC ID: 2373 ,... CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION Personnel From: Kelli Bruhl M/CC Meeting Date: 05/20/2013 Prepared by: Leticia O. Briggs, (909) 384- 5248 Dept: Civil Service Ward(s): All Subject: Personnel Actions - Classified (#2373) Current Business Registration Certificate: Not Applicable Financial Impact: Motion: Approve the classified personnel actions, as submitted by the Chief Examiner, in accordance with Civil Service rules and Personnel policies adopted by the Mayor and Common Council of the City of San Bernardino. CERTIFICATION BY CIVIL SERVICE CHIEF EXAMINER: I hereby certify that the CLASSIFIED Personnel Actions listed below and numbered as item_1 through 15 conform with all personnel policies adopted by the Mayor and Common Council and with all administrative regulations of the City of San Bernardino. GENERAL FUND: NAME/DEPARTMENT REQUESTED ACTION CITY MANAGER I. Guerra, Jose APPOINTMENT: SB Direct Call Taker (Bilingual), Range 1360, Step 1, $2673/mo., Eff: 6/21/13. Salary: $32,076 Benefits: $13,264 Total: $45,340 COMMUNITY DEVELOPMENT 2. Nievas,Fernando REINSTATEMENT: Building Inspector II, Range 1460, Step 21, $5351/mo.,Eff: 5/21/13. FIRE 3. Duggan, Alan PROMOTION: from Fire Captain, Range P4, Flat Rate, $9111/mo., to Battalion Chief, Range P5, Flat Rate, $12,117/mo., Eff: 5/20/13. PUBLIC WORKS 4. Brown, Joseph H. APPOINTMENT: Equipment Mechanic UII (Flex), 5. Hernandez,Albert Range 1400, Step 1, $3264/mo.,Eff: 5/20/13. 6. Lashinsky, Thomas Salary: $39,168 7. Pettigrew, John Benefits: $14,581 Total: $53,749 8. Adame, Bennie PROMOTION/FLEX: from Equipment Mechanic 1, 9. Guardado, Alex Range 1400, Step 21, $3967/mo., to Equipment 10. Whiteman, Terry Mechanic II, Range 1420, Step 16, $4175/mo., ,o+", Eff: 5/21/13. 29 J Updated: 5/16/2013 by Kelli Bruhl Paefi 'g` 5.B 2373 11. Perez,Alfred PROMOTION: from Maintenance Worker 11, Range 1380, Step 21, $3591/mo., to Lead Maintenance Worker, Range 1420, Step 6, $3786/mo., Eff: 5/7/13. HUMAN RESOURCES 12. Doswell, Lorena REDUCTION IN FORCE: from Workers Compensation Technician, Range 1400, Step 21, $3967/mo., to Administrative Assistant, Range 1380, Step 21, $3591/mo., Eff: 7/1/13. POLICE 13. Frisch, Jeffrey PROMOTION: from Police Officer, Range P1, Step 5,$7252/mo., to Police Detective, Range P2, Step 5, $8198/mo., Eff: 5/22/13. 14. Pellis, Brian PROMOTION: from Police Officer,Range P1, Step 5,$7252/mo., to Police Sergeant, Range P3, Step 5, $9372/mo., Eff: 5/21/13. 15. Murray, Scott PROMOTION: from Police Detective, Range P2, Step 5, $8198/mo.,to Police Sergeant, Range P3, Step 5, $9372/mo., Eff: 5/22/13. INTEGRATED WASTE FUNDS: NO ACTIONS FEDERAL FUNDS: NO ACTIONS Supporting Documents: Adame, Bennie (PDF) Brown, Joseph(PDF) Duggan,Alan (PDF) Guardado, Alex (PDF) Hernandez,Albert (PDF) Lashinsky, Thomas (PDF) Pettigrew, John (PDF) Whiteman, Terry (PDF) Guerra, Jose (PDF) Nievas, Fernando (PDF) Perez, Alfred (PDF) Pellis, Brian (PDF) Murray, Scott (PDF) Doswell, Lorena (PDF) Frisch, Jeffrey(PDF) Updated: 5/16/2013 by Kelh Bruhl ' 5.B.a CITY OF SAN BERNARDINO TO: Allen J. Parker City Manager FROM: Leon Schrader Acting Fleet Services Division Manage SUBJECT: Public Works Justification for Personnel Actions DATE April 24,2013 COUNCIL AGENDA: TBD J APPROVED BY: Tony Frossard Director of Public Works c N LOL. O M ti M N N Classification m Equipment Mechanic I/II (flex)(promotion) a Justification E The Flex criteria was approved by Civil Service on May 8th,2012; there are CU currently three Equipment Mechanic I's who meet the criteria. Q • How long has the position been vacant?—Since May 8th,2012.. • Why is it critical to fill this position?—This is a flex/promotion. • What options were considered?—Establishment of flex criteria. • What is the potential impact of keeping the position vacant in terms of City/Community services?—The position is not vacant. • Is this the result of Personnel Committee action?-No. n/ • If hiring at a salary above step 1,why?—Per MOU. C ,hoc,- a�t� - 0\00 Packet Pg. 31 5.B.a INSTRUCTIONS Complete memo and submit to Human Resources for review and approval with: - Personnel Action Form (PAF) Current organization__-a chart,showin where the osq#i n tts into the de artment Copy of conditional offer letter for new hires After review,HR will confirm with the Finance Department that the position is vacant, funded,and approved to fdZ Once Finance provides ver fcation, HR-will submit all documents to the City Manager for approval. Once approved by the City Manager, Human Resources and Civil Service will process for MCC approval: T J APPROVALS Date a M a r o I � 3 Human Resources "" 0 . M Finance M N N City Manager CO E Q E v a - -- .......... ._..- — t, _ 7{. - v, -sn r Packet Pg. 32 5.B.a Public Works Department Fleet Services Division Fleet Services Division Manager HOLD Vacant(24) ext.1003 Equipment Maint Manager(HA) Leon Schrader(22) ext1004 - N J Q Administrative d Services Supervisor(fl M Adrienne Loa ext.1006 c N 'C6 O M ti M N SWING(6) DAYSIALITOITRUCK(15) m Truck/Heavy Equip. Auto/Light Equip. _ Eaulp.Maint.Supv. Equip.Maint.Supv. m Dave Wixom ext. 1009 Doug Schuessler ext.1008 ai E Q Equipment Mach. AUTO m TRUCK Equipment Mech. E If 2 Vacant Equipment Mech. II v L David Johnson Robert Lowry Ron Kain Q James McCracken Matt Melvin Dirk Dippold Roger Small Equipment Mech.I 1 Vacant EL William Mazzuca Ruben Ontiveros Equipment Mech.I Equipment Mech.I Flex Flex Equipment Alex Guardado Efren Alias Service Worker Bennie Adame Raymond Cannon Terry Whiteman 1 Vacant Equipment Service Worker Jessie Waldie Packet Pg. 33 5.B.b CITY OF SAN BERNARDINO TO: Allen J. Parker City Manager FROM: Leon Schrader Acting Fleet Services Division Manager SUBJECT: Public Works Justification for Personnel Actions DATE April 22,2013 COUNCIL AGENDA: TBD APPROVED BY: Tony Frossard N Director of Public Works J a n. M r O Classification n Equipment Mechanic II(request to under fill position with Equipment Mechanic I/II Flex) M .301 aL Justification Q This funded vacant position is an instrumental part to keeping the Fleet o Management Division compliant by performing BIT(Biennial Inspection of Terminals (BIT) Program)Inspections as required by both State and Federal 3 Authorities. m • How long has the position been vacant? —Since February 28,2013. v • Why is it critical to fill this position?—With the implementation of the Bankruptcy Pendency Plan other positions in the Fleet Management Division were cut and eliminated and this was not one of them. Q • What options were considered?—Remaining staff have attempted to no avail to complete inspections and repairs,the result has been an unacceptable increase in the amount of inspections that are overdue. • What is the potential impact of keeping the position vacant in terms of City/Community services?—Potential fines from reporting agencies for non- compliance, possible injury up to and including possible death for operating unsafe equipment. • Is this the result of Personnel Committee action?—No. • If hiring at a salary above step 1,why?--No. MOD- C")l00 Packet Pg. 34 5.B.b r Public Works Department Fleet Services Division Fleet Services Division Manager HOLD Vacant(24) ext.1003 Equipment Maint Manager(HA) Leon Schrader(22) ext 1004 fA J a Administrative a Services Supervisor(1) r Adrienne Loa ext.1006 `o N LO O Cl) r• M N SWING(6) DAYSIAUTOITRUCK(15) Q Truck/Heavy Equip. Auto/Light Equip. aD Equip.Maint.Suw. Equip.Maint.Supv, N 0 Dave Wixom ext. 1009 Doug Schuessler ext.1008 c 3 0 MML W AUTO 0 Equipment Mech. E TRUCK Equipment Mech. 2 Vacant Equipment Mech. ll 1 David Johnson Robert Lowry Ron Kain Q James McCracken Matt Melvin Dirk Dippold Roger Small Equipment Mech.I 1 Vacant Flex William Mazzuca Ruben Ontiveros Equipment Mech.I Equipment Mech.I Flex Flex Equipment Alex Guardado Efren Allas Service Worker Bennie Adame Raymond Cannon Terry Whiteman 1 Vacant Equipment Service Worker Jessie Waldie Packet Pg. 35 INSTRUCTIONS Complete memo and submit to Human Resources for review and approval with: - Personnel Action Form (PAF) _Y- = .Current o rgagization_chartshowing where thepositionts into thde enartntent _ - Copy of conditional offer letter for new hires After review,HR will confirm with the Finance Department that the position is vacant, funded, and approved fo-fdL Once Finance provides yer fication, BR will..submit-all documents to the.City Manager for approval. Once approved by the City Manager, Human Resources and Civil Service will process for MCC approval N APPROVALS Date a M r N Human Resources LO 0 rs Finance M N [C4yManager ✓� 6� CD N O C 3 O LL W Y E Jim U tE a.. ar Q hit's+rsx'z�.rE...r::.szJSa .1.^:,=:.. :z a:.va,.Rk:;..�—�I�,'M�►j.'.�" .�ua- ..:_s't�F' � ..:°oz�-�y-{..arn5�+�f�—_iSi;=J ' f(� Y�"a"` �..'._. : ..-. ., :-.,..-. ..'..h^+wr.•.....,. .....� .-, :.:.:. . .. ►.craw-!"wn:.. ... . r Packet Pg. 36 CITY OF SAKI BERNARDINO TO: Allen Parker City Manager FROM: George A. Avery Interim Fire Chief SUBJECT: Justification for Personnel Action Name of individual proposed for appointment,promotion, *higher acting, etc. • Alan Duggan y J Position/Classification Title M r • Battalion Chief N LO 0 Classification Number ti M N • 70241 c This is a flat rate position. Q rn Step#Requested(If above step 1,explain why. *Higher acting pay is step 1 of the higher level position or 5%if step 1 is less than a 5%increase.) If you are requesting an ° a.: advance step for a new employee,please provide as much detail as possible, e.g.,the candidate's salary in his/her current position,unique qualifications or education,etc. E �a Budget Account Number a • 001-200-5011-0000-0044 Justification/Reason for Request This position will be vacated by Battalion Chief George Avery, effective May 21, 2013; Chief Avery will be promoted to Fire Chief, effective May 21,2013. - The position is critical to fill due to span of control and management of personnel; completing necessary staff work; and to effectively meet the goals of the department. - The options considered were to leave the position open but filled with overtime,but that amount of staff work was not conducive to allow that condition to exist. Packet Pg. 37 - Leaving the position vacant and unfilled would reduce the effectiveness of management and reduce the emergency response capability of the management team. - This position was not a result of Personnel Committee action. INSTRUCTIONS Complete memo and submit to Human Resources for review and approval with: - Personnel Action Form (PAF) Current organization chart showing where the position fits into the department - Copy of conditional offer letter for new hires After review, HR will confirm with the Finance Department that the position is vacant, funded, and approved to fill Once Finance provides verification, HR will submit all J documents to the City Manager for approval. Once approved by the City Manager, q Human Resources and Civil Service will process for MCC approval T O N LO O APPROVALS Date ti M N C fC Human Resources 3 Q Finance a� City Manager a� E U f6 rr Q Packet Pg. 38 5.B.c r d � z � w w V LL ZaC Z U W Z uj� a V; Q W F- .'.'F z GN as �� o � �?� zz �a� p o n r Zm 4w 0 °C 0 - w O ¢ V V >� w i OF .j Co z ZQ oNCa`i +°-. cc d �uaz >> owczwD v� LLJ NFL j 4� G ¢ nv0 Op0 m a~Q W OCF ¢ a00 OG'Z Ln C' Q QaC a U �N LL LLm � a �a ¢ w LLI> w u LL 5 m 0 m n LLLL w LU U Z Z j u Z2avi Z m F WN tail Q w q Q¢ h w zz to N ¢ � a N min OCC V Qww z LL > � ¢p^r W w J � a = F a = sam LLS U J �ii 3 m U Q z � � KE Zf) �qz Fwaz z ��i[ ¢ z 4 a� ois � o �fo a �w� xmz,w„a� > ¢ 0 z< �+ > <¢, a c � uj 0m 0 z ¢ o m S F V n Q W N aZ CV Dm L ? m O O 1t Y. w < Z M LL v w my >>- z a d a�0} 4 — F FZ V 0 04 W W W =W W d �� � 7.� K0 z ac0 z C = N w = W > G D W N w 2 W 0 W U U a F O tQ V J OC 2 W Z F� a In Z as ul 0 w cc Z C W w uJ C >j. 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Q 1- � � cc `¢aaw6 aa awl W 00 F w uv+++ a4 v y uw uu+ n mO �� Packet Pg. 39 5.B.d CITY OF SAN BERNARDINO TO: Allen J. Parker City Manager FROM: Leon Schrader Acting Fleet Services Division Manager SUBJECT: Public Works Justification for Personnel Actions DATE April 24,2013 w COUNCIL AGENDA: TBD a APPROVED BY: Tony Frossard M Director of Public Works o N LO O M ti M N X _N Classification a 0 Equipment Mechanic I/II (flex) (promotion) tv Justification The Flex criteria was approved by Civil Service on May 8th, 2012; there are currently three Equipment Mechanic I's who meet the criteria. a • How long has the position been vacant?—Since May 8"`,2012. • Why is it critical to fill this position?---This is a flex/promotion. • What options were considered?—Establishment of flex criteria. • What is the potential impact of keeping the position vacant in terms of City/Community services?—The position is not vacant. • Is this the result of Personnel Committee action?—No. {� • If hiring at a salary above step 1,why?—Per MOU. l��-C� b "f/ ��57,C 1 Packet Pg. 40 i F5.B.d Public Works Department Fleet Services Division Fleet Services Division Manager HOLD Vacant(24) ext.1003 Equipment Maint Manager(HA) Leon Schrader(22) ext1004 N J � a Administrative a M Services Supervisor(l) Adrienne Loa ext.1006 c N LO O M ti M N s SWING(6) DAYS/AUTOITRUCK(16) y Truck/Heavy Equip. AutolLight Equip. Q Equip.Maint.Supv. Equip.Maint.Supv. Dave Wixom ext. 1009 Doug Schuessler ext.1008 a ca M L rr�RR V rEguiRmnt e Mh. AUTO Qy TRUCK Egufoment Mach. 11: ec Equipment Mach. 2 Vacant.. II David Johnson Robert Lawry Ron Kain Q James McCracken Matt Melvin Dirk Dippold Roger Small Equipment Mach.1 1 Vacant Flex William Mazzuca o Ruben Ontiveros Equipment Mach_,`I Equipment Mech.I Flex Flex Equipment Alex Guardado Efren Allas Service Worker Bennie Adame Raymond Cannon Terry Whiteman 1 Vacant Equipment Service Worker Jessie Waldie Packet Pg. 41 INSTRUCTIONS Complete memo and submit to Human Resources for review and approval with: - PersonnelAction Form (PAF) - Current or anization chart showing where the positao►z is into.the denartme _ Copy of conditional offer letter for new hires After review,HR will confirm with the Finance Department that the position is vacant, funded, and approved to ill. Once Finance provides verification, HR will submit all documents to.the City Manager for approval.. Once approved by.the City Manager, Human Resources and Civil Service will process for MCC approval. J APPROVALS Date a. M r N Human Resources - LO 0 Finance N City Manager 0 t Q O L V Q E NO U r a.. Q -<: sL',:r:?. r .., .'......a... .. '. •..._..._... - - _.. `ti'1,,Ly, ,m14:T1"«.d7�` _. _. ... : Packet Pg.42 i 5.B.e v i 3 CITY OF SAN BERNARDINO TO: Allen J.Parker City Manager FROM: Leon Schrader Acting Fleet Services Division Manager SUBJECT: Public Works Justification for Personnel Actions DATE April 22,2013 COUNCIL AGENDA: TBD N APPROVED BY: Tony Frossard Director of Public Works Q a M P 0 N 1 Classification o Equipment Mechanic II (request to under fill position with Equipment Mechanic I/II Flex) .3C�� � � L V Justification This funded vacant position is an instrumental part to keeping the Fleet Q Management Division compliant by performing BIT(Biennial Inspection of Terminals (BIT)Program) Inspections as required by both State and Federal Authorities. L d x • How long has the position been vacant?—Since April 26,2013. c Why is it critical to fill this position?—With the implementation of the E Bankruptcy Pendency Plan other positions in the Fleet Management Division were cut and eliminated and this was not one of them. a • What options were considered?—Remaining staff have attempted to no avail to complete inspections and repairs,the result has been an unacceptable increase in the amount of inspections that are overdue. • What is the potential impact of keeping the position vacant in terms of City/Community services?—Potential fines from reporting agencies for non- compliance,possible injury up to and including possible death for operating unsafe equipment. • Is this the result of Personnel Committee action?—No. • If hiring at a salary above step 1,why? —No. J lv Packet Pg. 43 S.B.e I , INSTRUCTIONS Complete memo and submit to Human Resources for review and approval with: Personnel Action Form(PAF) Current organization chart showing wheree the position tk.into the d W artment=_ Copy of conditional offer letter for new hires After review,HR will confirm with the Finance Department that the position is vacant, _ funded,..and approved to filx_ Once-Finance provides ver f cation, HR..will_submit-all documents to the City Manager for approval Once approved by the City Manager, Human Resources and Civil Service will process for MCC approval J a APPROVALS Date M 1 ° N V Human Resources ° M I,- Finance N City Manager Q a N d C G L E V _ a *`— --.:a�.r .. ..�;:� •�.. ..�' :, _ _ _ _— ...«. .. -� �r ..:` ��ik.a. r�T'Iif'il ez'j . •,rr i'7ie.'T a,� t..'' �'�r ��;��"� ,p t 'Zs ! ���: t _ n Packet Pg. 44 5.B.e v Public Works Department Fleet Services Division Fleet Services Division Manager HOLD Vacant(24) ext.1003 Equipment Maint Manager(HA) Leon Schrader(22) ext 1004 J Q a Administrative Cl) Services Supervisor(1) c Adrienne Loa ext.1006 N LO 0 C-1 r. M N SWING(6) DAYS/AUTO/TRUCK(15) a) Truck/Heavy Equip. Auto/Light Equip. Q Equip.Maint,Supv. Equip.Maint.Supv. Dave Wixom ext. 1009 Doug Schuessler ext.1008 c is F Q� Equipment Mech. AUTO TRUCK Eauipment Mech. 2 Vacant auipment Mech. L R David Johnson Robert Lowry Ron Kain James McCracken Matt Melvin Q Dirk Dippold Roger Small Equipment Mech.I 1 Vacant Flex William Mazzuca Ruben Ontiveros Equipment Mech.I Equipment Mech.1 Flex Flex Equipment Alex Guardado Efren Alias Service Worker Bennie Adame Raymond Cannon Terry Whiteman 1 Vacant Equipment Service Worker Jessie Waldie Packet Pg. 45 . 5.B.f CITY OF SAN BERNARDINO TO: Allen J. Parker City Manager FROM: Leon Schrader Acting Fleet Services Division Manager SUBJECT: Public Works Justification for Personnel Actions DATE April 22,2013 COUNCIL AGENDA: TBD n J APPROVED BY: Tony Frossard a. Director of Public Works O N U) O Classification ti Equipment Mechanic I/II (flex) N lC Justification E 0 This funded vacant position is an instrumental part to keeping the Fleet Management Division compliant by performing BIT Inspections (Biennial Inspection of Terminals (BIT)Program) as required by both State and Federal Authorities. t11 R J • How long has the position been vacant?—Since November 30th,2012. • Why is it critical to fill this position? —With the implementation of the E Bankruptcy Pendency Plan other positions in the Fleet Management Division U were cut and eliminated and this was not one of them. d • What options were considered?—Remaining staff have attempted to no avail to complete inspections and repairs,the result has been an unacceptable increase in the amount of inspections that are overdue. • What is the potential impact of keeping the position vacant in terms of City/Community services?—Potential fines from reporting agencies for non- compliance,possible injury up to and including possible death for operating unsafe equipment. • Is this the result of Personnel Committee action?—No. • If hiring at a salary above step 1,why? —No. G-L J4 goo Packet Pg.46 5.B.f INSTRUCTIONS Complete memo and submit to Human Resources for review and approval with: - Personnel Action Form (PAF) T_Current rXgM ation chart showing where the position is into the department Copy of conditional offer letter for new hires After review, HR will confirm with the Finance Department that the position is vacant, _funded, and approved to-fill Once Finance provides verification.HR will_submit all documents to the City Manager for approval. Once approved by the City Manager, Human Resources and Civil Service will process for MCC approval Y N J Q a APPROVALS Date M CD I O N Human Resources M h� ' M Finance RS City Manager id o N C N t4 J r C d E ed- L U tC 3 Y Q .rxn - '%atis - '% �u--_r• .a.__::.=r.. - _ a.y..:t4:sa�-ba.:sz.K: .............7sair.::..._. awll tM4 .!M,r„!...•v...w.,r'• -. - ... _ ti.,.+M ,:'tl." .:p'!=t'R�yy�.l!'w..:.M!!9+!! 3 L u Packet Pg. 47 5.B.f Public Works Department Fleet Services Division Fleet Services Division Manager HOLD Vacant(24) ext.1003 Equipment Maint Manager(HA) Leon Schrader(22) ext 1004 N J 'Q a M Administrative Services Supervlsor(1) ° N Adrienne Loa ext.1006 rn 0 M M N N t4 SWING(6) DAYSIAUTOITRUCK(15) E Truck/Heavy Equip. Auto/Light Equip. O t Equip.Maint.Supv. Equip.Maint.Supv. I— Dave Wixom ext. 1009 Doug Schuessler ext-1008 Y N G t N tSS J AUTO +� Equipment Mech. TRUCK Equipment Mech. _ ll Equipment Mech, L E 2 Vacant II David Johnson Robert Lowry Ron Kain a James McCracken Matt Melvin Q Dirk Dippold Roger Small Equipment Mech.1 1 Vacant Flex William Mazzuca Ruben Ontiveros Equipment Mech.I Equipment Mech.f Flex Flex Equipment Alex Guardado Efren Alias Service Worker Bennie Adame Raymond Cannon Terry Whiteman 1 Vacant Equipment Service Worker Jessie Waldie Packet Pg. 48 i CITY OF SAN BERNARDINO TO: Allen J.Parker City Manager FROM: Leon Schrader Acting Fleet Services Division Manager SUBJECT: Public Works Justification for Personnel Actions DATE April 22,2013 COUNCIL AGENDA: TBD N J APPROVED BY: Tony Frossard a Director of Public Works r, 0 N LO O Classification M Equipment Mechanic 11(request to under fill position with Equipment Mechanic M 1/II Flex) Justification This funded vacant position is an instrumental part to keeping the Fleet Management Division compliant by performing BIT Inspections (Biennial Inspection of Terminals(BIT) Program) as required by both State and Federal a Authorities. c • How long has the position been vacant?—Since October IV',2012. • Why is it critical to fill this position?—With the implementation of the Bankruptcy Pendency Plan other positions in the Fleet Management Division Q were cut and eliminated and this was not one of them. • What options were considered?—Remaining staff have attempted to no avail to complete inspections and repairs, the result has been an unacceptable increase in the amount of inspections that are overdue. • What is the potential impact of keeping the position vacant in terms of City/Community services?—Potential fines from reporting agencies for non- compliance,possible injury up to and including possible death for operating unsafe equipment. • Is this the result of Personnel Committee action?—No. • If hiring at a salary above step 1,why?—No. S�� 4- Is e � &� '©o oj"�_r'w GL Packet Pg.49 J 1 - INSTRUCTIONS Complete memo and submit to Human Resources for review and approval with: - Personnel Action Form(PAF) Cur_went orgaation hart chart where the position fts into the department _ Copy of conditional offer letter for new hires _ a After review,HR will confirm with the Finance Department that the position is vacan4 -- funded, and approved to fl1. Once Finance provides verification, HR will submit all__._"__ documents to the City Manager for approval. Once approved by the City Manager, Human Resources and Civil Service will process for MCC approval, J APPROVALS Date (L e M T_ 0 N Human Resources o M Finance M --- N ��ry3City Manager o 3 m L Y a c m E Or wg- oil U 7■ ;.:....' M ass• # „Joy � fir,+?T.>,t. NEW- Packet Pg. 50 5.B.g { Public Works Department Fleet Services Division Fleet Services Division Manager HOLD Vacant(24) ext.1003 Equipment Maint Manager(HA) Leon Schrader(22) ext 1004 _N J Q a Administrative i Services Supervisor(l) r Adrienne Loa ext.1006 N In O M ti M N SWING(6) DAYSIAUTOfTRUCK(15) Truck/Heavy Equip. Auto/Light Equip. o Equip.Maint.Sugv. Equip.Maint,Supv, Dave Wixom ext. 1009 Doug Schuessler ext.1008 3 a> L T zz a w Eauipment Mech. AUTO II TRUCK Eauipment Mech. E Eauipment Mech. II s 2 Vacant 1 David Johnson Robert Lowry Ron Kain Q James McCracken Matt Melvin Dirk Dippold Roger Small Equipment Mech.E 1 Vacant EIQX William Mazzuca Ruben Ontiveros Equipment Mech.l Equipment Mech.I Flex Flex Equipment Alex Guardado Efren Alias Service Worker Bennie Adame Raymond Cannon Terry Whiteman 1 Vacant Equipment Service Worker Jessie Waldie Packet Pg. 51 5.B.h CITY OF SAN BERNARDINO TO: Allen J. Parker City Manager FROM: Leon Schrader Acting Fleet Services Division Manager SUBJECT: Public Works Justification for Personnel Actions DATE April 24,2013 COUNCIL AGENDA: TBD J Q APPROVED BY: Tony Frossard M Director of Public Works o N LO O M ti M N L Classification Equipment Mechanic I/II (flex) (promotion) a� r c Justification The Flex criteria was approved by Civil Service on May 8th,2012; there are currently three Equipment Mechanic I's who meet the criteria. a • How long has the position been vacant?—Since May 8'h,2012. • Why is it critical to fill this position? —This is a flex/promotion. • What options were considered?—Establishment of flex criteria. • What is the potential impact of keeping the position vacant in terms of City/Community services?—The position is not vacant. Is this the result of Personnel Committee action?—No. a If hiring at a salary above step 1,why? —Per MOU. Wo {1,i5'- - 0\00 Packet Pg. 52 A + 3 INSTRUCTIONS Complete memo and submit to Human Resources for review and approval with: - Personnel Action Form(PAI) - CurreatavagizatOn chart.showing where h position is into the department__ . - Copy of conditional offer letter for new hires After review,HR will confirm with the Finance Department that the position is vacant, funded,._and..approved to fill.- Once Finance provides verification. HR will submit all documents to the City Manager for approval. Once approved by the City Manager, Human Resources and Civil Service will process for MCC approval. N J APPROVALS Date n M o �e N Human Resources o M Finance ~ N City Manager c E a� C 0 E U f6 r+ RiiL SCJta�y'r• -a- r.'� xis'f 3S .RA G.a.•._... _^rr:,cy. R.;_ T : .. ry..r..p,. .: �T i Packet Pg. 53 5.B.h Public Works Department Fleet Services Division Fleet Services Division Manager HOLD Vacant(24) ext.1003 Equipment Maint Manager(HA) Leon Schrader(22) ext 1004 J Q a Administrative M Services Supervisor(l) Adrienne Loa ext.1006 ° N LO O M ti M N SWING(6) DAYS/AUTO/TRUCK(15) Truck/Heavy Equip. AutolLight Equip. Equip.Maint.Supv. Equip.Maint.Suov. Dave Wixom ext. 1009 Doug Schuessler ext.1008 E d Y Equipment Mech. AUTO II TRUCK fgujp0)gnt Mech: E Equipment Mech. 2 Vacant g ll David Johnson � Robert Lowry Ron Kam James McCracken Matt Melvin Q Dirk Dippold Roger Small Flex Equipment Mech.I 1 Vacant Wiliam Mazzuca Ruben Ontiveros Equipment Mech.I Equipment Mech.I Flex ELex Equipment Alex Guardado Efren Allas Service Worker Bennie Adame, Raymond Cannon ,,Terry Whiteman 1 Vacant Equipment Service Worker Jessie Waldie Packet Pg. 54 CITY OF SAN BERNARDINO CITY MANAGER'S OFFICE INTEROFFICE MEMORANDUM FROM: Rebekah Kramer, Community Relations Supv. SUBJECT: Filling of a Bilingual SB Direct Call Taker Position DATE: May 1,2013 We are requesting to fill a bilingual SB Direct Call Taker vacancy. This is a replacement and not a new position. The selected candidate is a highly qualified individual with extensive customer service experience. The position details are as follows: w N Title: Bilingual SB Direct Call Taker' a Class Number: 30721 0. Step Requested: Step I r Budget Account#: 119-100-0013 N u7 0 Since opening in mid-June 2011, the Call Center has continued to experience increased call volume. While fluctuations occur from month to month depending upon the number of service N days, the overall trend is up. During the third quarter of FY2012-13 (January 1, 2013 through March 31, 2013) the Call Center handled 36,891 calls and submitted 3,252 community service o requests through the City's Customer Relationship Management (CRM) system. During this period 48% of calls were in-bound and 52% were out-bound (return/follow-up). The following table shows the total number of calls handled by month between July 1, 2012 and March 31, 2013. d _— _ - --- ---- ----- ----- E SB Direct YTD Cali Volume 0 FY2012-13 Q ollota Inbound Calls am Outbound Calls -Total Calls -Average Calls per Operating Day ,OSs 460 952 464 ,126 338 475 733 71 4 Jul Aug Sep Oct Nov Dec Jan Feb Mar Packet Pg. 55 At present,there is 1 Call Taker vacancy in the department. This leaves 3 SB Direct Call Takers, 1 Lead and a Supervisor. In order to have the Call Center open 5 days a week,7 a.m.to 6 p.m. Monday-Thursday and 7:30 a.m.to 4:30 p.m. on Friday the Call Center operates on a 9/80 schedule. This schedule maximizes the number of Call Takers available during peak call volume periods. The chart below identifies the average daily call volume for each Call Taker". Schedule Average Call Average Call Average Call Average Call Takers/Day Volume/Call Takers/Day if Volume/Call w/Current Taker/Day Fully Staffed Taker/Day if Staffing w/Current Staffing Fully Staffed Mondays 4.0 164 5.0 119 Tuesday- 4.5 145 5.5 119 Thursday Friday 12.5 1 170 13.0 1 142 The core function of the Call Center is to assist residents by providing personalized service, N helping callers to navigate the City and avoid having to utilize confusing phone trees and a unnecessary transfers between departments. The Call Center is also responsible for initiating a Code Enforcement cases and scheduling inspections by phone for both Public Works and Community Development. The Call Center processes Animal Control requests for barking dogs N and files lost and found dog reports in addition to taking cable service access complaints. The c Call Center continues to provide support to all departments when phone service is interrupted or there are staffing shortages. N During the third quarter of FY2012-13 (January-March 2013), 5,430 community services o requests were submitted(excluding internal operations requests such as facilities and information technology). Of these requests, 2,021 (37%) were entered by residents through the web or a mobile device and 3,252 (60%) were entered by SB Direct. The remaining 157 (3%) requests were issued by staff in other City departments. In addition to handling in-bound calls, Call Center staff monitors requests submitted through the web or mobile devises to ensure that they are directed to the correct staff/department. a w In order to maximize resource utilization,we have combined community relations and a neighborhood services with the SB Direct Supervisor position. These job responsibilities make it impossible for the Supervisor to also function as a full-time Call Taker. If the Call Taker vacancy goes unfilled,we will have to consider reducing service days. It is for these reasons that I have asked that the candidate for the open SB Direct Call Taker vacancy be brought forward for your consideration. Please feel free to contact me at 909-384- 7272 x3979 or Kramer re@sbcity.org should you have any questions regarding this position. 'Five percent of callers are Spanish speaking. In order to assist our City's Spanish speaking population 4 of the 6 Call Center staff members are bilingual in English and Spanish. "Based upon total call volume for the identified day(s)of the week in the 3rd Quarter of Fiscal Year 2012-13 (January 1,2013 to March 31,2013).Figure comprises all of the Call Takers including the Lead and 50%of the Supervisor's time.The actual daily call volume per Call Taker is often higher as vacations and sick time are utilized. Racket Pg.56 a i ` I i INSTRUCTIONS i i Complete memo and submit to Human Resources for review and approval with: - Personnel Action Form(PAF) Current ar,Ranizationpchart showing where the positio t is into the dpartment Copy of conditional offer letter for new hires After review,HR.will confirm with the Finance Department that the position is vacant, funded, andproved to fill Once Finance�rovides verifcationLHR.will submit all documents to the.City Manager for Once approved by the.City,Manager, Human Resources and Civil Service will process for MCC approval N J APPROVALS Date Q a � M O Human Resources `"LO 0 Finance ✓ E ._... ._... _ y City Manager 0 cc L L d ''finn V . ..•il`:...q.....: .. E V , f> .. .. ... .. ... 1.i�•'..:.4,4,:.. . .. .. �rrr->,e.F%Xil::/M":i.s:7: ' - ..F,:.i .. .. >. .. .. ......:.r..- :�Y�+•115•p.Gh •.... • .. ....fi.tl.... .. .. rr�:r.Y•, .. .... - :1 ,77 . .. t _ s r Packet Pg. 57 I4C`; r. t . I t i i �I t F• .i R `, i ._F ilk tt {$ CITY OF SAN BERNARDINO TO: Allen J. Parker City Manager FROM: ony Stewart cling Director SUBJECT: Community Development Department Justification for Personnel Actions COUNCIL AGENDA: May 20,2013 M J Name of individual proposed for appointment,promotion, *higher acting, etc. a M Fernando Nievas o N tn Position/Classification Title °. M ti Building Inspector II 0 Classification Number c �a F: #30073 �. N RS Step# Requested z w Step 21 is requested, as this is the rate Mr. Neivas was paid in this position prior to being d bumped as a result of the Pendency Plan. 0 r Budget Account Number a #001 180 0000 5011 Justification for the Request How long has the position been vacant? On May 2, 2013, Mike Hansen, Building Inspector II for the Community Development Department retired from service with the City. This is a budgeted position. Why is it critical to fill this position? What options were considered? Paekef�-,lc:�9 i 1 The Department has three full-time Building Inspector II positions. Prior to the Pendency Plan, the Department had these three positions plus a Building Inspector III and a Building Inspector Supervisor. The primary function of these positions is inspecting all construction projects requiring a building permit in the City. It is critical that this position be filled, as building activity has not slowed down in the City. In fact, currently, the City is experiencing a large amount of building activity, ranging from room additions at single-family residences, to tenant improvements for new businesses to occupy vacant spaces in existing buildings, to several new retail stores, a new VW auto dealership and several large industrial buildings (including Amazon's second facility in the City), with more activity on the way. Staff is requesting that this position be filled with Fernando Nievas, who was previously a Building Inspector 11, but was bumped down to the position of Customer Service Technician due to the Pendency Plan. By allowing Mr. Nievas to fill the position he N formerly held, staff will have a Spanish-speaking inspector in the field, as well as Mr. Nievas does not require any training with the City's computer and inspection systems a needed for this position. If staff were to use one of the building inspectors potentially r available through the City's contract with Transtech, training in the City's computer- N based inspection system as well as with the City in general, would be required, thus c causing delays in an already impacted system. M ti M What is the potential impact of keeping the position vacant in terms of City/Community services? M Currently, there is up to a three-day wait for a building inspection. Keeping this position 0 vacant has a great potential to extend the waiting period, which could result more U. Ui complaints about customer service and could result in a reduction in development in the City, and thus, a loss in revenues. Z c Is this the result of Personnel Committee action? r No. w a Pack4P,, g 11 6Q,° INSTRUCTIONS Complete memo and submit to Human Resources far review and approval with: - Personnel Action Form(PAF) Current.organi-zation chart showing where the position fits into the department - Copy of conditional offer letter for new hires After review,HR will confirm with the Finance Department that the position is vacant, funded, and approved to fill. Once Finance provides verification, HR will submit all documents to the City Manager for approvaL Once approved by the City Manager, Human Resources and Civil Service will process for MCC approvaL N J Q APPROVALS Date a M L T 0 p N Human Resources o M r. Finance N City Manager c L U- 1 � _N Z C Qd C NZ L U C6 Q ... _ �__—_—____+^yet ��4•' a..._-. w -'. ..... :;�s�...'.'1'._S.. —..:a�uS}ff - k • 11R p s Packet Pg. 61 9 f� CITY OF SAN BERNARDINO Personnel Action Form NAME (LAST,FIRST MIDDLE) D.O.B. SOCIAL SECURITY NO. POSITION CONTROL ievas, Fernando COUNCIL DATES 20/13 oEPT.NO. DEPARTMENT TYPE OF ACTION EFFECTIVE DATE 180 Community Development Reinstatement 5/21/13 NEW APPOINTMENT,REHIRE OR REINSTATEMENT CLASS NO. CLASS TIRE SALARY RANGE SALARY STEP SALARY(HOURLY) 30073 Building Inspector 11 1460 21 $5,351/mo STATUS PERMANENT M TEMPORARY 0 FULL TIME® PART TIME O CLASSIFIED O UNCLASSIFIED O PPOSITION N STATUS QF PROBATIONARY 0 REGULARS! TEMPORARY/SEASONAL O PROVISIONAL O I5 POSITION BUDGETED? PERSON YES Ca NO❑ SALARY ADJUSTMENT SALARY RANGE SALARY STEP SALARY T SALARY RANGE SALARY STEP SALARY FROM: O PROMOTION,DEMOTION,RECLASSIFICATION OR TRANSFER N CLASS NO. CLASS TIRE CLASS NO. CLASS TITLE d FROM: a M SALARY RANGE SALARY STEP SALARY T SALARY RANGE I SALARY STEP SALARY O o LO N DEPT NO. DEPARTMENT NAME DEPT NO. DEPARTMENT NAME °• POSITION CONTROL POSITION CONTROL M N SEPARATION OR LEAVE OF ABSENCE 0 F SS NO. CLASS TT11E SALARY RANGE SALARY STEP SALARY R F LL RESIGNATION E3 RETIREMENT 0 DECEASED 0 DISIMISSAL L3 LAYOFF 13 END OF TEMP WORK O LEAVE W/O PAY L l MILITARY LV 0 OTHER I DURATION: FROM: T O: > /► m 6"1 c KOAMUA U #A& w d 4 ) max; .i ITz Human Resources Certification 0 Civil Service Certification U C I hereby certify that the above personnel action conforms with all personnel policies adopfnd by the Mayor and C4fAman fbihcil and is In accordance with all administrative rMegula faoas of the Ck y of San BernardW I)wti DATE / DepartmenVedd Slgr:atu APPROVED ❑ DISAPPROVED ❑ DATE CIviL Service Boarignbtalre Mun es re May ran Council Approve .,,RON BY SECOND BY DATE City Manager S re WHITE—Human Resources I —De rtment GOLDEN ROD-Fn HR:Personnel.Acdon.Forrn.Revised 11-18-09 Packet Pg. 62 Y MP sS ti S Ni.-i o U M Ld N Y iii 3d �- > U i... t Q l a [ ;S LLI ul ^U Q W V rri iF!ie �� ��:iEEi: • i �.:A•�. - ..r,...-.;l••E PM Slug Wit W N V f y` 3Sxf:.13 ittsim. 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Packet Pg. 63 i r CITY OF SAN BERNARDINO TO: Allen Parker 4 City Manager FROM: Tony Frossard Director of Public Works SUBJECT: Public Works Justification for Personnel Actions COUNCIL AGENDA: April 11,2013 _N Classification J Lead Maintenance Worker s 1 ' ,u n M T 0 Justification N (Explanation of need for position) c This position is critical in the sense that the Lead Maintenance Worker position in the Operations &Maintenance Division,Graffiti/Right of Way is a front line lead N person with the Graffiti crew. a� - How long has the position been vacant? September 2012 N N Why is it critical to fill this position? a This position executes the graffiti work order system to the field crew for the City of San Bernardino. E What options were considered? Currently the position has an employee working in a "higher acting capacity"would like the position to be permanent. a What is the potential impact of keeping the position vacant in terms of? This would not be practical. City/Community services? Is this the result of Personnel Committee action? No If hiring at a salary above step 1,why? For a promotion per the City's rules and polices a 5% raise is required. sIe�' �, — 4 ", j o (Complete memo and submit to Human resources with personnel action form. The memo will be included in the back-up information for the Council meeting) i 0 a Packet Pg. 64 5.B.k CITY OF SAN BERNARDINO Personnel Action Form NAME (LAST,FIRST MIDDLE) D.O.S. SOCIAL SECURITY N0, POSITION CONTROL Perez, Alfred COUNCIL DATE 5/6/13 DEPT.N0. DEPARTMENT ACTION EFFECTIVE DATE 400 Public �r!orks Promotion 5/7/13 NEW APPOINTMENT,REHIRE OR REINSTATEMENT CLASS NO. CLASS TITLE SALARY RANGE SALARY STEP SALARY(HOURLY) STATUS OF POSITION PERMANENT❑ TEMPORARY❑ FULL TIME O PART TIME El I - T CLASSIFIED 13 UNCLASSIFIED O STATUS OF PROBATIONARY LI REGULAR 0 TEMPORARY/SEASONAL CI PROVISIONAL© IS POS N BUDGETED PERSON YES.jk NO❑ SALARY ADJUSTMENT VO4 SALARY RANGE SALARY STEP SALARY T SALARY RANGE SALARY STEP SALARY FROM: O PROMOTION,DEMOTION,RECLASSIFICATION OR TRANSFER CLASS NO. CLASS TITLE CLASS NO. CLASS TIRE v, J FROM: 30487 Maintenance ';dorker 11 30490 Lead Maintenance �tlorker a SALARY RANGE SALARY STEP SALARY T SALARY RANGE SALARY STEP SALARY Cl) 1380 21 $3,591 .00 1420 6 $3,786.00 CD DEPT NO. 400 DEPARTMENT NAME DePTNO. 400 DEPARTMENT NAME c POSITION CONTROL POSITION CONTROL 30487009 Public 11orks 30490004 Public Works ti M _ SEPARATION OR LEAVE OF ABSENCE LASS N0. CLASS TITLE SALARY RANGE SALARY STEP SALARY ' w Q RESIGNATION O RETIREMENT❑ DECEASED❑ DISIMISSAL O LAYOFF❑ END OF TEMP WORK 0 LEAVE W/O PAY O MILITARY LV❑ OTHEI m ar DURATION: FROM: TO: CL REMARKS Replacing E Leonard Munz to Ul /p J///A+k +• n nn FA .�. �.. w CAM ;�� CZ Human Resources Certification 13 Civil Service Certification O 0"M I hereby certify that the above personnel action eontbans with all personnel polides adopted by tine Mayor and CommyRCoum M and is In accordance with all administrative r ul nsofthecittrofSanBernardino. DATE Depa ent Hea Slg e 1 APPROVED L) DISAPPROVED L3 DATE rvi Boa gnature ,,_ 3 M DA Di o Hum n Ces iture CD Ma or and CourtrJl Approval - .-,OTION BY SECOND BY DATE City Manager WHITE—Human Resources PI —De artment GOLDEN ROD- HR:Personnel.Action.Form.Revised 11-18-09 1 Packet Pg. 65 FINANCE DEPARTMENT APPROVAL Angelica Gonzales From: Dixon Mutadzakupa Sent: Tuesday,April 16,2013 3:44 PM To: Angelica Gonzales Cc: David Cain; Diana Leibrich; Helen Tran;Veronica Martinez; Linda Wynn; Laura Yavornicky Subject: RE:Justification Memos& PAF's The lead Maintenance Worker position referenced below is vacant and authorized. Dixon Mutadzakupa. From:Angelica Gonzales - Sent:Tuesday,April 16, 2013 2:44 PM To: Dixon Mutadzakupa Cc: David Cain; Diana Leibrich; Helen Tran; Veronica Martinez; Linda Wynn; Laura Yavornicky Subject: Justification Memos&PAF's y Importance: High Q a. Good Afternoon Dixon, Cl) 0 N At last night's M&CC meeting, it was decided that Finance Department approval will be required for all proposed c personnel changes.Attached are the justification memo's from the Personnel Action Forms submitted for the Classified M positions that were continued to 4/22/13. Please review the proposed changes and, if approved, please sign and return to me via email Also,the last justification memo and PAF is for an Alfred Perez and it was not part of the continued classified items. This a PAF is for the council meeting on 5/6/13. ni a� L Thank you, CL a� Angelica Gonzales E Human Resources Technician � R City of San Bernardino Q Human Resources Department 300 N. "D"Street, 2nd Floor San Bernardino, CA 92418 (909)384-5337 Phone (909)384-5397 Fax www.sbcity.org ..,... { q5tr MM, b tv3� 's's ��: ° ads,•, 1. 7 �. 4- �s_ m = -•.y, Packet Pg. 66 RE: PEREZ,, ALFRED a m X i � 0 o o m o m o y 0 H LU V C c p E C C O m O� C O N C O J C C m uoi in ICU 1A d ' N E Y O O s L C > y ro w a) C r _ J y •� 4J C C C U O_ •� 1 C �d T t 4� L 'o LC =d�a�d o fny Z S d a `o Co w y o O C Co Q1 C. of O Q1 l0 O p E O (1 7 0 Co C t' (D O O Ao 0 0 C x A 7 R N L m > tN O Y � X m Oa LU � Ll U d N a3 ro— r2 J O: CL t>D � is Q ` Q w a� C. d1 O m �+ 3 cw J _ ro J V N a J °1 ° C, a)w, 0O NN N � O� U C1p L M .2 10 N morn- _= x � = i°n1° a1°nxK � m(nx 3ro ° m �+ '� N ' ` C G y X x — x C— C .r. N O > m U O = O ,- m o o !0 y C O' x m m a) C— E ro N dC1 v Cl) mv°iN eye v � aa)) Oyy > dr OroU) ro> C d c°r G Q/� � ULL R C12r m UY O �� myU J >,a-YQ O C c E� y X : ya5 ar�> u�� y�a d o ma � J CL (p a) rn (D a! 3 F Y w 'C a1 W` > m i N > LL a M a° N y 0 w F Q C m M C cm O c ro Q) � Ca on y o m a) .o NN OO A O YoVOT��J O O > 0 00C000C -O a) rn° OornOCy)- No Co O c 'O O 0 O p O N O ai a) T W O id y Q C C 0 0 y s O=U 0 N m a} m ' Q C«N L QG d C L O C m f E a c a Z d m U o a)0-1 3' c .- Co o y CL ou3 o sEw -c a= o c Q E ¢O 0 Co X 9O Z h o v roC 20 m E M F- E°¢ID 0 j to m -) i ~ of o �l (.4 �U' 1d :i ~ w Q R C �J Ln ID y }� [L @ U O (D 1D O N C_ CDMM O p M(D M O M M(OM Co (DMMOp O Mpf`07 OM C N N v N'c MO O Vl N OMOQ 004p MMOO ro 6wo EMOMO 2 pO � t 10 ro ° N N 00 N N NOM' o0 M N CL p O N E J m(!! F ? O c E 'O L E C O m O y C N (g s N f0 ro ro�_ ro N cc (D Q N� 0-(106� � o m 4mm (a L)d Co(aU �j UF-TJ (° (°��'U Co CO o E Cu Cri z ro U U y rU/1 L0 8 .c C L O Cu V L N j N N m '� Co y Q W ro T m m Co -° O[Y � o a� � � o Cacs ain0 � � m �ma� c'c oo' ¢_�>_o C7 aroi m 1d U d c m °� w�� �>s�� d� LL c G N C7 �(7 (w Co L (Oj Cl) L LL O 10 0 C C M N J d d Xl a o f C L• t0 T m Q ° u m =a ro C> O� C'y E t1 0 d d d ZO U aao amv dtt > E _ ro a -mi c 72 > � LmL `� � w Packet Pg. 67 City of San Bernardino San Bernardino Police Department Interoffice Memorandum J To: Allen J.Parker, City Manager CAI- From: Robert Handy, Chief of Police Subject: Request for Promotion(Brian Pellis) Date: May 6, 2013 Copies: Council Date: May 20, 2013 :. Effective Date: May 21,2013 a a Position: Promotion to Police Sergeant Class Number: 40332 N Salary Step: Step 5 (Safety) o M Justification: M C Brian Pellis is currently serving in a certified role for the position of sergeant. He is � assigned to the Operations Division as a patrol sergeant.He is being promoted into one of m the department's 39 sergeant positions behind the retirement of Thomas Bielaszka (Position Control#40332-002). a The following are the appropriate account numbers funding this position: Salary 001-210-0078-5011-0000 w r PERS 001-210-0078-5026-0000 a Health and Life 001-210-0078-5027-0000 Unemployment 001-210-0078-5028-0000 Medicare 001-210-0078-5029-0000 Attachments: Personal Action Form Organizational Chart(Operations Division) THE SBPD IS COMMITTED TO PROVIDING: PROGRESSIVE QUALITY POLICE SERVICE; A SAFE ENVIRONMENT TO IMPROVE THE QUALITY OF LIFE; A REDUCTION IN CRIME THROUGH PROBLEM RECOGNITION AND PROBLEM SOLVING Ii I INSTRUCTIONS Complete memo and submit to Human Resources for review and approval with: PersonnelAction Form(PAF) Current or ni ation cliartrt showing-where,the position tts into the de artment Copy of conditional offer letter for new hires - After review,HR will confirm with the Finance Department that the position is vacant, . funded,-and approved to fill.. Once_Finance,provides ver fcation, Hk will submit all documents to the City Manager for approval Once approved by the..City Manager, Human Resources and Civil Service will process for MCC approval N APPROVALS Date Q a M r O Human Resources N - o Finance M ti M City Manager m y d 0. r-I C E .0 U R5 Q 'Wn „ $k{.•{4 +n4t'� his^ ,ve..-= #S',5d-H:,:,. _ irrr'.r•;,,s _ 7 ' r r S t S�•?:.S ti MW yam.... ..- „_,. _- rt _. .. yr-•+-- ,:_ - �r-t.:._., _ Packet Pg. 69 M F N M v_ tory Lvr [O L �f0 � vh LNN -tj 3 F � Cl)N r M r M r M r U) rn Lua. b-a yo. o. LUaCL Nn. d F- M N r N M 0(L 3aaa Sad 3acL as v} o 8 Cn a.+ •� '' to Co N M r y M r N wawa w0-a wa. a waa o N z z z z b .. U. r- r- 0 .2 v a-} u c + 9 O J �31 O "M Ea- a- _ � � N � w m E w a V O cc 0 Cn < m y N L O ry� C �Q1 ODU ul N Fwf� o ¢ ``- a w ° E U CL d C4 rte+ � Q p y � W �aaa. 3nM. a y �ci � Mr dw � a. a. z z z z F ^� 3v � a I x � Q r� L�. CI- U)a O � O � zJo UFZuP. o $ � W - m �a G OB U. U m X N O w �r N V) N Rte. 4. G, AE Packet Pg. 70 City of San Bernardino San Bernardino Police Department Interoffice Memorandum To: Allen J.Parker, City Manager From: Robertandy,Chief of Police Subject: Request for Promotion(Scott Murray) Date: May 6, 2013 Copies: Council Date: May 20, 2013 N Effective Date: May 22,2013 Q a Position: Promotion to Police Sergeant Class Number: 40332 N Salary Step: Step 5 (Safety) o M Justification: M N Scott Murray is currently serving in a certified role for the position of sergeant. He is 0 assigned to the Operations Division as a patrol sergeant. He is being promoted into one of rn the department's 39 sergeant positions behind the retirement of Brone Spann (Position L Control#40332-027). 3 The following are the appropriate account numbers funding this position: E Salary 001-210-0078-5011-0000 PERS 001-210-0078-5026-0000 Q Health and Life 001-210-0078-5027-0000 Unemployment 001-210-0078-5028-0000 Medicare 001-210-0078-5029-0000 Attachments: Personal Action Form Organizational Chart(Operations Division) THE SBPD IS COMMITTED TO PROVIDING: PROGRESSIVE QUALITY POLICE SERVICE; A SAFE ENVIRONMENT TO IMPROVE THE QUALITY OF LIFE; A REDUCTION IN CRIME THROUGH PROBLEM RECOGNITION AND PROBLEM SOLVING PCKet Pg: 5.B.m INSTRUCTIONS Complete memo and submit to Human Resources for review and approval with: Personnel Action Form (PAF) Current orXani chart showzng where_fig pp ition fts intoo th ar Copy of conditional offer letter for new hires After review,HR will confirm with the Finance Department that the position is vacant, funded, and approved to fill. Once Finance provides verification, HR will submit all documents to the City Manager for approval Once approved by the City Manager, Human Resources and Civil Service will process for MCC approval, APPROVALS Date d a. M r O Human Resources Finance IL M N City Manager �� o L L cc G d E U f6 r w Q - .. ... .wry.,,.�,:...•,;,,,...,,.,.,,�y�jy..�.. F,v�c. ; iz yr ^� Packet Pg. 72 5.B.m RV M F- w r L �Lv Le-.-a0 LvtD svl� = NaO .�j + )U v to .� N N 7J- N O J 3 m a W aMaNa r JlaMa•- JJaa W as N N N U} to H � U) W<ycVv NM" lnM _ NMI N ma a. a- Naa Naa a. a. Co o CD o. � � J Co .�...�� N .ri� s;;. M N� M � Co .� a x, Zada Zaa Zaa Zn. a c 0 0 N M C k3 N LL N V] w CD II _ � c a z T C1 j v O Cn Tj a i<.`^� �. ^ 7�.I E 0- a- `N^ G� O a c > �`U)QQO CD d c 0 NM1 e� C UOo0O E� •c - p i-i-1 = rn�? oUUU)a m� w � 40- ti C $�� F W � 0 0 w Q is W d CJ] d a ¢, ca O Q — 0 � O v W H to Z .N...r..�` .G r � ,� r(O t � M •�Co N 3: b- a..a. �:a a MI l!! Mr Q Gk z z z LU,tH �a O i0 � ZJ °? � W UwUR, Y mtca0 W d .c `5 p 0 LL c a U /0 x N o � W "T N `n � Packet Pg. 73 S.B.n CITY OF SAN BERNARDINO TO: Allen Parker City Manager FROM: Diana Leibrich Human Resources Division Manager SUBJECT: Justification for Personnel Action Name of individual proposed for appointment,promotion *hi er acting • Lorena Doswell N Position/Classification Title Q a • Administrative Assistant P N Classification Number o M • 30709 N Step#Requested 0 J • Step 21 is being recommended since Mrs. Doswell is a 24-year employee with the City of San Bernardino whose position as a Workers' Compensation Technician y (Range 1400, Step 21, $3967/month)was eliminated as part of the City's Pendency 0 Plan. Mrs. Doswell has accepted a voluntary demotion into the department's vacant, funded position of Administrative Assistant (Range 1380, Step 21, $3591/month), a salary reduction of approximately 9-1/2%. Budget Account Number a • 629-110-0056-5011 Justification/Reason for Request As part of the proposed salary savings in the Pendency Plan approved on November 26, 2012,the City recently contracted with a third-party company to administrator its workers' compensation program,thus eliminating the need for the Workers' Compensation Division in the Human Resources Department. During the transition, temporary services were utilized along with one (1) full-time Workers' Compensation Technician. The transition is now complete, thereby eliminating the need for the Workers' Compensation Technician position. The employee assigned to that position has accepted a Reduction-In- ForceNoluntary Demotion into the Department's funded, vacant Administrative Assistant position. Packet Pg. 74 Allen Parker Re:Justification for Personnel Action—Lorena Doswell May 14,2013 Page 2 of 2 INSTRUCTIONS Complete memo and submit to Human Resources for review and approval with: Personnel Action Form(PAF) Current organization chart showing where the position fits into the department Copy of conditional offer letter for new hires After review, HR will confirm with the Finance Department that the position is vacant, T funded, and approved to fill. Once Finance provides verification, HR will submit all a documents to the City Manager for approval. Once approved by the City Manager, M Human Resources and Civil Service will process for MCC approval c N LO O M ti APPROVALS Date N Human Resources 6 C J Finance 3 N O O City Manager --/-Z.' d E a Packet Pg. 75 Ey z w x w u � F � a. • V2 W N W Cl UW o M M N O , W w E 5 124� U � z WO F�" 0200 U N Packet Pg. 76 City of San Bernardino San Bernardino Police Department Interoffice Memorandum To: Allen J.Parker, City Manager From: Robert Handy, Chief of Police Subject: Request for Promotion(Jeffrey Frisch) Date: May 6,2013 Copies: Council Date: May 20,2013 y Effective Date: May 22,2013 Q a Position: Promotion to Police Detective Class Number: 40466 N Salary Step: Step 5 (Safety) c M Justification: M N Jeff Frisch is being promoted into a detective position behind the promotion of Scott L Murray to sergeant (retirement of Brone Spann). He will fill one of the department's 44 detective positions. Position Control#40466-030 s U y The following are the appropriate account numbers funding this position: Li Salary 001-210-0080-5011-2001 E PERS 001-210-0080-5026-2001 Health and Life 001-210-0080-5027-2001 Q Unemployment 001-210-0080-5028-2001 Medicare 001-210-0080-5029-2001 ** Note—This is a position funded by Measure Z Attachments: Personal Action Form Organizational Chart(Investigations Division) THE SBPD IS COMMITTED TO PROVIDING: PROGRESSIVE QUALITY POLICE SERVICE; A SAFE ENVIRONMENT TO IMPROVE THE QUALITY OF LIFE; A REDUCTION IN CRIME THROUGH PROBLEM RECOGNITION AND PROBLEM SOLVING i N I STR UCTIONS Complete memo and submit to Human Resources for review and approval with: - Personnel Action Form(PAF) :Current organization chart showing where tie position fts into thartment _ Copy of conditional offer letter for new hires After review,HR will confirm with the Finance Department that the position is vacant, funded, and approved to fill Once Finance provides verification, HR will submit all documents to the City Manager for approval Once approved by the City Manager, Human Resources and Civil Service will process for MCC approval. ... . ........ ... 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