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DOC ID: 2363 A
' CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Bid Rejection
From: Robert Eisenbeisz M/CC Meeting Date: 05/06/2013
Prepared by: Michael Grubbs, (909) 384-
5140
Dept: Public Works Ward(s): 1,3
Subject:
Reject All Proposals for a Design and Build Project to Remove Existing Shoring and Install
Replacement Temporary Shoring for Mount Vernon Avenue Overcrossing at the BNSF Yards,
Bridge No. 54C-0066. (#2363)
Current Business Registration Certificate:
Financial Impact:
There is no financial impact due to this action.
Motion: Reject all Proposals for a Design and Build Project to remove existing shoring
and install replacement temporary shoring for Mount Vernon Avenue
Overcrossing at the BNSF Yards, Bridge No. 54C-0066.
Synopsis of Previous Council Action:
06/07/04 Adopted Resolution No. 2004-154 awarding contract to Yeager Skanska for
installation of temporary support for Mt. Vernon Bridge.
09/02/08 Adopted MC-1283 prohibiting all commercial vehicles except for commercial
pickup trucks, vans, and passenger cars on Mt. Vernon Avenue between 5th Street
and 2nd Street.
10/06/08 Adopted Resolution No. 2008-382 awarding a contract to Yeager Skanska for
installation of additional temporary supports for Mt. Vernon Bridge.
06/18/12 Adopted Resolution No. 2012-175 approving an Agreement in the amount of
$340,104.00 with MCM Construction, Inc. for a Design and Build Project to
remove existing shoring and install replacement temporary shoring for Mount
Vernon Avenue Overcrossing at the BNSF Yards(Bridge No. 54C- 0066).
Background:
In 2004, during a fracture critical inspection by Caltrans bridge inspectors, cracks were
discovered in the steel girders supporting the Mt. Vernon Bridge. The bridge was temporarily
closed in June 2004 and temporary shoring was installed under permit from BNSF. The bridge
was re-opened in October of 2004. In 2008, additional cracks were found in the girders and
supplemental shoring was installed. Also in 2008, the City enacted an Ordinance prohibiting
commercial trucks from using the bridge.
(tome This bridge is approximately 1,016 feet long, 49 feet wide and spans over 17 active railroad
Updated:4/30/2013 by Henry Empeno Jr.A
2363
tracks owned by BNSF, Southern California Regional Rail Authority (SCRRA or Metrolink) and
AMTRAK. The bridge carries approximately 20,000 vehicles per day.
The current shoring consists of untreated timbers bearing on bare ground or pavement supporting
steel girders which support the cracked bridge girders. The structural value of the existing
shoring is in question and the determination has been made that it must be replaced. The City has
been seeking Proposals from Contractors to design new temporary shoring, remove the old
shoring and install replacement temporary shoring.
A contract in the amount of $340,104.00 was approved on June 18, 2012 with MCM
Construction, Inc. to replace the shoring; however, due to delays mainly related to the
bankruptcy, MCM Construction, Inc. did not execute the contract within the time limit specified
in the Resolution; therefore, the contract became null and void.
An updated Request for Proposals (RFP) for a Design and Build Project to remove existing
shoring and install replacement temporary shoring for Mount Vernon Avenue Overcrossing at
the BNSF Yards, Bridge No. 54C-0066 was issued on March 6, 2013. Copies of a Notice of
Availability of the RFP were sent to the San Bernardino County Sun Newspaper, F. W. Dodge,
Construction Data Hot Sheet, Reed Construction Data and Bid America, Construction Bid
Source, the City's web sites and the San Bernardino Area Chamber of Commerce.
One sealed proposal was received and opened on March 26, 2013 as follows:
Company City Cost
Meyers & Sons Construction, LP Sacramento $998,000.00
Engineers Estimate $340,000.00
The price for the single proposal received far exceeds the Engineers Estimate and is not
reasonable for the scope of services to be provided. Staff recommends that the Proposal be
rejected.
Staff is proposing to proceed, using the plans prepared for the 2004 and 2008 shoring projects.
The main difference will be that timbers placed against the bare ground or pavement will be
treated to reduce the problems of decay and insect attack. Components of the existing shoring
that, after inspection, are found to be structurally adequate will be reused to save cost.
Under the provisions of Chapter 12.20 of the Municipal Code, this project can be defined as
"repair or maintenance" and will, therefore, be exempt from the requirement for competitive
bidding, although pursuant to Section 3.04.085(B), after a Request for Proposals, the
construction contract will be submitted to the Mayor and Council for approval.
Supporting Documents:
Updated:4/30/2013 by Henry Empeno Jr.A Packet Pg. 215