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HomeMy WebLinkAbout09.C- Civil Service DOC ID: 2372 CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION Personnel From: Kelli Bruhl M/CC Meeting Date: 05/06/2013 Prepared by: Leticia O. Briggs, (909) 384- 5248 Dept: Civil Service Ward(s): All Subject: Personnel Actions - Classified (#2372) Current Business Registration Certificate: Not Applicable Financial Impact: Motion: Approve the classified personnel actions, as submitted by the Chief Examiner, in accordance with Civil Service rules and Personnel policies adopted by the Mayor and Common Council of the City of San Bernardino. CERTIFICATION BY CIVIL SERVICE CHIEF EXAMINER: I hereby certify that the CLASSIFIED Personnel Actions listed below and numbered as item 1 through 4 conform with all personnel policies adopted by the Mayor and Common Council and with all administrative regulations of the City of San Bernardino. GENERAL FUND: NAME/DEPARTMENT REQUESTED ACTION COMMUNITY DEVELOPMENT 1. Quade, Lane REINSTATEMENT: Development Services Technician, Range 1410, Step 21, $4170/mo., Ef£ 5/7/13. FIRE 2. Cooke,Nathan PROMOTION: from Fire Captain, Range P4, Step 5, $9111/mo.,to Battalion Chief, Range P5, Step 5, $12,117/mo.,Ef£ 5/7/13. POLICE 3. Guerrero, Denise REINSTATEMENT: from Police Records Technician I, Range 1330, Step 21, $2798/mo., to Community Service Officer 1, Range 1360, Step 21, $3250/mo.,Eff 5/7/13. PUBLIC WORKS 4. Perez,Alfred PROMOTION: from Maintenance Worker 11, Range 1380, Step 21, $3591/mo., to Lead Maintenance Worker, Range 1420, Step 6, $3786/mo., Ef£ 5/7/13. INTEGRATED WASTE FUNDS: NO ACTIONS FEDERAL FUNDS: NO ACTIONS Supporting Documents: Cooke,Nathan(PDF) Guerrero, Denise (PDF) Updated: 5/1/2013 by Leticia O.Briggs Packet Pg. 187 2372 Perez,Alfred (PDF) Quade, Lane (PDF) Fire Org Chart(PDF) Updated: 5/1/2013 by Leticia O. Briggs Packet Pg. 188 x San Bernardino City Fire Department INTEROFFICE MEMORANDUM To: Human Resources From: George Avery,Acting Fire Chief Subject: Justification for Nathan Cooke Date: April 23,2013 J d a. I am requesting that Nathan Cooke be promoted to Battalion Chief(P5)to fill the vacant funded r position. Battalion Chief Tony Page retired on April 15, 2013 and his position is presently being o backfilled by existing Battalion Chief Staff. In the spirit of providing the best management model for o the Fire Department and distributing the work load accordingly, I am asking that the submitted N Personnel Action Form to be approved. N Respectfully, z ai 0 George Avery,Acting Fir e 0 E U �•. ..:. , x . -C, . gn �aK Packet Pg. 190 Angelica Gonzales From: April Emslie Sent: Monday,April 29,2013 9:49 AM To: Angelica Gonzales Cc: Archie Nickerson Subject: RE:Justification Memo for Nathan Cooke ,•.��- �-' .�-,-�..z�.-m....�,R.a-..:._r........ .....:._:,-.n.,- . .. gym.,._.., ..: . ,_ '•�� , Good morning Angelica, The class number is 70241,the salary step is a flat.rate of$12,117.000, and the budget account number is 001-200- 5011-0000-0044. Thank you; April r U) J From: Angelica Gonzales a Sent: Monday,April 29,2013 9:37 AM M To: April Emslie Cc: Archie Hickerson Subject: Justlfication Memo for Nathan Cooke o Importance: High N ti M Good Morning April, c In order for Human Resources to push this through for approval from the Finance Department prior to sending it to council we need the following information for the Justification Memo: Z a� 0 1. Class Number O U 2. Salary Step requested 3. Budget account number d E Thank you, r Angelica Gonzales Human.Resources Technician - - City of San Bernardino Human Resources Department 300 N. "D"Street, 2nd Floor San Bernardino,CA 92418 (909)384-5337 Phone .,..... . .. -: (909)`384-5397 Fax :.. .,:.. ,.."; .�..r.::._.._. . ww ci .or ... ...... __......._.__.... _ _- ' -..- . .:':`.`V'.�i.YV-': ..:i.•1!., .... <.S:kAIWS'� �:. rV•'.°.T,�4•"'?!`•' :+A. .:,'S-:,. :�.. '.`. l'YI��... .�..,.. ......_... _.... ... .... ....._�fNtl_.'4./:%-+i....•r.r......f.._.�...�r_.::q.��•�w-':...__ ._.._. �_—_ .--'zr-a-'T_,i•�'Y_� ^k��•Ya•••.�.+^.•.._•Yf•.-':'-'•-.w..i_.:. .-j' ....:..�. :z.+ .IR•tl'�....'r:w.'F4�,„Ib(wM4!Nnld�fiMF:Mt3'!yWYaxA`••N:r .. ...!'.:T!k��^'iL• s : t"rti'ari1M .5 ....... ..-.. .,....'•-'E- :.:..::.:;'.._ .'sS.�.`�:+.Ecti ra .:r. ,..;.• i� ` «.-rv.sl u i7N` y. Packet Pg. 191 r• , City of San Bernardino San Bernardino Police Department Interoffice Memorandum To: Allen Parker,City Manager From: Robert Handy,Chief of Police Subject: Request for Reinstatement(Denise Guerrero) Date: April 11,2013 Copies: A J Council Date: 5-6-13 Q a • M r Effective Date; 5-7-13 0 Position: Denise Guerrero-Reinstatement to v o N M Justification: Denise Guerrero previously held the position of CSO'--�-in the Police Department. She was CD demoted to-�C-80+as a result of force reductions that occurred in 2012. A CSO'T-position has Fttachmnent le and Ms. Guerrero has rights to the position per Civil Service Rule 511. ° a� L L : tion Form r c m 0I� U Q V VV THE SBPD IS COMMITTED TO PROVIDING: PROGRESSIVE QUALITY POLICE SERVICE; A SAFE ENVIRONMENT TO IMPROVE THE QUALITY OF LIFE; A REDUCTION IN CRIME THROUGH PROBLEM RECOGNITION AND PROBLEM SOLVING Packet Pg. 194 9.C.b RE: GUERRERO, DENISE {NC M r ^^ N ^ C7 ^ M 3f U)a NMNr `0J ui aQ..a rwan. LWCLM �waa U) U H rS�tn 7 NMNr- (n Mr CO i 0) cJ a�� �aaa � aa 3aa �aa Ln CD tq ,3 N N cn ut � � o J Q � a a � r r N Ih O Ln (� 9) MNr (nMr Vl C7v yMr Q Zaaa Zaa Zaa Zaa o ti d LL m O � m � dv� v q N m Z 0 icdI a r^� v O C - .O Y Edda_=•�N aw - 0 w � '3 o am)'3?uo)V0 E � �` ayi C o ca CL E w 0 _ � 0 a � w H _...... :E Z CD s r CO r a0 aaa a zaaa Zaa w O i N N 1 t � r 0- U) �U) o �"o r ys:`^:e •..ze-. s::li.. .--a y'. < �.ai:i s'�_+=� -.;Y3,_:-.u.' :-r.^a�:a } .. : YOM t .s AM a.• �i' - - g J, - Packet Pg. 195 9.C.b Dixon Mutadzakupa From: Angelica Gonzales Sent: Wednesday,April 24, 2013 10:14 AM To: Dixon Mutadzakupa Subject: FW:Order of Reinstatement-Guerrero Hi Dixon, Please see below. Thanks, Angelica Gonzales Human Resources Technician City of San Bernardino y Human Resources Department 300 N. "D" Street,2nd Floor nQ San Bernardino, CA 92418 (909)384-5337 Phone 0 (909)384-5397 Fax L' 0 www.sbcity.org N ti M N From: Maria Pacewiczh N Sent:Tuesday, April 23, 2013 4:40 PM o To: Angelica Gonzales Subject: RE: Order of Reinstatement-Guerrero L L Guerrero to CSOI from Police Records Tech I 3 Debra Alvillar to CSOIi from CSOI Annamarie Ctuiroz to Forensic Tech II from CSOII U (C From: Angelica Gonzales Q Sent:Tuesday, April 23, 2013 4:21 PM To: Maria Pacewiczh Subject: RE: Order of Reinstatement-Guerrero I hate to be bugging but can you please indicate the positions they are going into as well? Thanks! Angelica Gonzales Human Resources Technician City of San Bernardino Human Resources Department 300 N. "D" Street, 2nd Floor San Bernardino, CA 92418 (909)384-5337 Phone 1 Packet Pg. 196 3 1 I 9.C.c CITY OF SAN BERNARDINO Personnel Action Form NAME (LAST,FIRST MIDDLE) D.O.B. SOCIAL SECURITY N0. POSITION CONTROL Perez, Alfred 1/1/57 EID 11988 COUNCIL DATE 5/6/13 DEPT.NO. DEPARTMENT TYPE OF ACTION EFFECTIVE DATE 400 Public Vlorks Promotion 5/7/13 NEW APPOINTMENT,REHIRE OR REINSTATEMENT CLASS NO. CLASS TITLE SALARY RANGE SALARY STEP SALARY(HOURLY)' TUS POSITION N PERMANENT C1 TEMPORARY E3 -- FULL TIME U PART TIME 13 ,r CI CLASSIFIED UNCLASSIFIED El STATUS OF PROBATIONARY C] REGULAR TEMPORARY/SEASONAL❑ PROVISIONAL O IS POSITION 6UDGETE PERSON C1 YES CI NO C SALARY ADJUSTMENT SALARY RANGE, SALARY STEP SALARY T SALARY RANGE SALARY STEP SALARY FROM: p PROMOTION,DEMOTION,RECLASSIFICATION OR TRANSFER CLASS NO. CLASS TITLE CLASS N0. CLASS TITLE Mn J FROM: 30487 Maintenance 'Jorker iI 30490 Lead Maintenance ',Iorker Q SALARY RANGE SALARY STEP SALARY T SALARY RANGE SALARY STEP SALARY n' M 1380 21 X3,591 .00 0 1420 6 $3,786.0 cc DEPT NO. 400 DEPARTMENT NAME DEPT No. 400 DEPARTMENT NAME ern POSITION CONTROL POSITION CONTROL 30487009 Public t-Vorks 30490004 Public ',forks ti SEPARATION OR LEAVE OF ABSENCE LASS NO. CLASS TITLE SALARY RANGE SALARY STEP SALARY L W Q RESIGNATION Q RETIREMENT C1 DECEASED U DISIMISSAL U LAYOFF LI END OF TEMP WORK❑ L.EAVE W/O PAY O MILITARY LV C1 OTHI d I DURATION: FROM: n. k � REMARKS - E Replacing Leonard Munz ;: .. U R: Human Resources Certification L7 Civil Service Certification C1 oi I hereby certify that the above personnel action coMnmrs with all personnel policies adopted by the Mayor and Common'Counei11 -- and Is In accordance wide all administrative rmmvu latlons of the Cft of San Bemardino. -' .. ;. DATE r;.;;w:, Depa entHea SI e EATE gnature .x t r _ Packet Pg. 197 CITY OF SAN BERNARDINO TO: Allen Parker City Manager FROM: Tony Frossard Director of Public Works SUBJECT: Public Works Justification for Personnel Actions COUNCIL AGENDA: April 11,2013 Classification N Lead Maintenance Worker PEREZ, ALFRED a M Justification (Explanation of need for position) to This position is critical in the sense that the Lead Maintenance Worker position in the Operations &Maintenance Division,Graffiti/Right of Way is a front line lead M person with the Graffiti crew. now long has the position been vacant? September 2012 a Why is it critical to fill this position? This position executes the graffiti work order system to the field crew for the City of CL San Bernardino. E What options were considered? Currently the position has an employee working in a"higher acting capacity"would like the position to be permanent. Q What is the potential impact of keeping the position vacant-in terms or This would not be practical. _ City/Community services? Is this the result of Personnel Committee action?No If hiring a salary g at above step 1,why. For a promotion per the'City s raWes jnd o 'co e a 5° (Cromx�dete-meh o7ghd_i&i&nat to Human Resources•W&Personncl action " eyn�mOwdi b ' t"clu i n he�ack a on or Packet Pg. 198 i • RE: PEREZ, ALFRED 'Angelica Gonzales From: Dixon Mutadzakupa Sent: Tuesday,April 16,2013 3:44 PM To: Angelica Gonzales Cc: David Cain; Diana Leibrich; Helen Tran;Veronica Martinez; Linda Wynn;Laura Yavornicky Subject: RE:Justification Memos&PAF's The leadVlaintenance Worker position refe renced below is vacant and authorized. Dixon Mutadzakupa. From: Angelica Gonzales Sent:Tuesday; April 16, 2013 2:44 PM To: Dixon Mutadzakupa Cc: David Cain; Diana Leibrich; Helen Tran; Veronica Martinez; Linda Wynn; Laura Yavornicky Subject: Justification Memos&PAF`s Importance: High N J Q Good Afternoon Dixon, a M r t�D At last night's M&CC meeting, it was decided that Finance Department approval will be required for all proposed Ln personnel changes.Attached are the justification memo's from the Personnel Action Forms submitted for the Classified positions that were continued to 4/22/13. Please review the proposed changes and,if approved, please sign and return ti to me via email. M N Also,the last justification memo and PAF is for an Alfred Perez and it was not part of the continued classified items. This PAF is for the council meeting on 5/6/13. Q N Thank you, _ a Angelica Gonzales - a Human Resources Technician E .c City of San Bernardino w Human Resources Department Q 300 N. "D"Street, 2nd Floor ...San Bernardino, CA 92418 - (909)384-5337 Phone _(909)384-5397 Fax w W4 <'^�i.*_ WWW.S�ICItV.OrQ �;�::�:. ,�i.•is t`�:�'ru;;s� �:�.- ., _ .. "�;€:', - a r rc a€fig[r r s Ali ��`arr� a �'�; ' �? � �• ,.a N� � e' � 4 �r r y Packet Pg. 199 HIM RE: PEREZ,, ALFRED IL v G y Q> a Ca OOO •m� c Man c 0 OC w y C. m SQ'l E-6 O L O > U) W Z C m 20 m0a N alJ N p y ` G c c a C m•� PTO= N 3S`� t 3 � =o��65 z 2 a y CO m O O_ y lD tU O +' W d C N m r G E d 0 > 0 CO L O L�O ea) cL m > Q �fQ o U C a x v Cu 0 O CU 7 N J OZ p �QJ C CO J� N a J oC) 00 o Q o G N �� N „ a C'4 C-4.y m oi� m = x — Inn,°n D_ LO xxo Cu C c x 3 m %m r .�+ '; N+` G G C N C X x X C— G w N O > Ca 0 � 0 0 _!D O O m to C C p X O L C = m tD d v m W o C.) E 90 •L aa) o c N �^ c_ ° m to (a> O V () C. C) G CV._. � p'O U a)— to�_ a+ O 0 O.Q.F•- � � E 4) C c C x C M U �m Y o�� mNU m >gL O iE Ca x Q. (Q .m-. a) p) 7 h I-dT Y W'C Y d n N'U N (a 0CCf '�a LL= fV c G_° asp o `mQ J o L c'm -� .. 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N 7 .D >`m 4) U N N N 7 N C > � QJ UULL' � � � C3 NQ `m}Q°.w�-Oi� m {7� Q�Cm m a ��N¢O�U CO N Q) ` = IN LL C) m 0 C Cq mC C 'E M N J N x L1 d Cl) 'C U O m 7� M m L > Tp a1L GU � T O O 0 .2 E v 0 w T Q m a� a) tA • y U) Um u� av � m 0 CL U Sh v LL x Lul Packet Pg. 200 I CITY OF SAN BERNARDINO Personnel Action Form - NAME (LAST,FIRST MIDDLE} TD. .0. SOCIAL SECURITY NO. PosrrloN CcQuade, Lane 19/63 12052 cauNCILOATE05/06/13 DEPT.NO. pEPARTMENT TYPE OF ACTION EFFECTIVE DATE 180 Community Development Reinstatement 05/07/13 NEW APPOINTMENT,REHIRE OR REINSTATEMENT CLAM NO. CLASS TIRE SALARY RANGE SALARY STEP SALARY(HOURLY) 30890 Comm. Dev. Technician 11+10 21 4170mo/2G.06 hou: STATUS OF POSITION PPRMANEf FT O TEMPORARY❑ FULL TIME b( PART TIME 0 CLASSIFIED© UNCLASSIFIED 13 STATUS OF PROBATIONARY D REGULAR Q TEMPORARY/SEASONAL D PROVISIONAL O IS POSITI7 BUDGETW? PERSON zn NO 0 SALARY ADJUSTMENT PAI SALARY RANGE SALARY STEP SALARY T SALARY RANGE SALARY STEP SALARY FROM: O PROMOTION,DEMOTION,RECLASSIFICATION OR TRANSFER CLASS NO. CLASS TITLE CLASS N0. CLASS TIRE rn J FROM: a SALARY RANGE SALARY STEP SALARY T SALARY RANGE 1 SALARY STEP –� LAitY a � . c � nEar No. DEPARTMENT NAME DEPT NO. DEPARTMEIdT„41 !IE r r7 0 POSITION CONTROL Posm–or –5NTR FSL SEPARATION OR LEAVE OF ABSENCE s>" CLASS N0. CLASS TITLE SALARY RANGE SALARY STEP c x ri J RESIGNATION O RETIREMENT C) DECEASED O DISIMISSAL U LAYOFF Cl END OF TEMP WORK❑ LEAVE W_/O PAY CI MILCTARY LV O OTHER I DURATION: FROM: T0; , 13LrilARK$ c�C 4� .tea U %P Human Resources Certinco ton a Clvli Servioa Cartiltcatian CI I hereby certify that the above peraomml actlan conforms w with aOil d peonner Ponces adopted by the Mayor and Common Coundl and.k In anowdinoe m all administratiys teawakfoas of San Berea ino DATE Depadrnerl d Si APPROVED D DISAPPROVED ❑ DA obi Board signature DATE Director of Human Resources Signature Mayor and Coundl Approval MOTION BY SECOND BY DATE City Manager Signature WHITE–Human RrrgourCes PINK–Deparhnent GOLDEN ROD Snanoe HR:Personne1.Act1m.Form.ReWsed 11-.IM — Packet Pg. 201 - d CITY OF SAN BERNARDINO 9.C. Personnel Action Form NAME (LAST,FIRST MIDDLE) D.O.H. SOCIAL SECURITY NO. POSITION CONTROL Quade, Lane 7/19/63 12052 COUNCILDATE05/06/13 DEPT.NO. DEPARTMENT TYPE OF ACTION EFFECTIVE DATE 180 Community Development Reinstatement 05/07/13 NEW APPOINTMENT,REHIRE OR REINSTATEMENT CLASS NO. CLASS TITLE SALARY RANGE SALARY STEP SALARY(H 30590 Comm. Dev. Technician 1410 21 4170mo/ , L STATUS POSITIONF PERMANENT_Q TEMPORARY❑ FULL TIME V( PART TIME L] CLASSIFIED O UNCLASSIFIED O STATUS OF PROBATIONARY L] REGULAR L7 TEMPORARY/SEASONAL L7 PROVISIONAL O IS POSITION BUDGETEL PERSON YES NO Q SALARY ADJUSTMENT SALARY RANGE SALARY STEP SALARY T I SALARY RANGE SALARY STEP SALARY FROM: O PROMOTION,DEMOTION,RECLASSIFICATION OR TRANSFER CLASS NO. CLASS TITLE CLASS NO. CLASS TITLE y J FROM: Q SALARY RANGE SALARY STEP SALARY T SALARY RANGE SALARY STEP SALARY n' O Cl) r tD DEPT NO. DEPARTMENT NAME DEPT NO. DEPARTMENT NAME LO POSITION CONTROL POSITION CONTROL c N co SEPARATION OR LEAVE OF ABSENCE .ASS NO. CLASS TITLE SALARY RANGE SALARY STEP SALARY c J ai- RESIGNATION❑ RETIREMENT O DECEASED L] DISMISSAL 0 LAYOFF Q END OF TEMP WORK❑ LEAVE W/O PAY❑ MIL.ITARY LV O OTH@ a DURATION: FROM: TO: �a REMARKS a=i E Lib-06 X, C*0 jar+ co SD Y h < ��; �✓����;� [Cl�j �'l Jf'�7.� �� 'gym .. � Q Human Resources Certification C1 Civil Service Certification 17 1 hereby certify that the above personnel action conforms with all personnel policies adopted by the Mayor and Common Council and is in rdance witir all administrative rmewaul atlons of the C of noernatdino.1 DATE Department Signa APPROVED © DISAPPROVEp O DATV Civil Service Board Signature DAT Di u n R Sf n r Mayor and Council Approval MOTION BY SECOND BY DATE City Manager Signature WHITE—Human Resources PINK—Department GOLDEN ROD- HR:Personnel.Action.Form.Revised 11-18-09 1 Packet Pg. 202 ,d 3 CITY OF SAN BERNARDINO TO: Allen J.Parker City Manager 5 FROM: ony Stewart ,%//Acting Director U SUBJECT: Community Development Department Justification for Personnel Actions COUNCIL AGENDA: May 6,2013 r Classification a a Community Development Technician LANE QUADS r 0 0 Class#30890 0 N Budget Account#001180 5011 0029 M v Justification c J How long has the position been vacant? On April 4, 2013, Lori Farris, Community Development (CD) Technician for the Community Development Department left service with the City for a promotion with the d City of Redlands. This is a budgeted position. Why is it critical to fill this position? What options were considered? a The Department has three full-time CD Technician positions, Prior to the Pendency Plan, the Department had four full-time CD Technicians and two part-time Planning Aides. The primary function of these positions is to assist walk-in customers at the public counter. These Technicians assist customers with inquiries regarding Planning, Building & Safety, Land Development and Public Works. Typical duties include researching building and land use permits, issuing building and land use permits, zoning verifications, taking in development applications, etc. In between customers, the Technicians respond to inquiries received via email and phone, issue minor permits for Public Works, perform more detailed research, etc. It is critical that this position be filled, as the public counter is currently understaffed. In the month of March, 2013, there was an average of 73 customers daily, and the average wait time was 25 minutes. As a result of the recent vacancy, there are currently only two P�cketPg ��3 ,t RE: LANE QUADS CD Technicians working at the public counter. Due to the high number of customers and long waiting times, the Senior Plans Examiner, Assistant and Senior Planners, and Land Development engineers, along with volunteer interns are frequently called out to the counter to provide back-up assistance to the Technicians. As a result, there are delays in the interns being able to return phone calls and emails to those customers, plans for building permit issuance are now sent out to consultants for checking, and there is the potential for delaying the processing of development applications since the case planners are spending their time assisting the public at the counter. Staff considered filling the vacancies with two part-time employees to eliminate the need for benefits; however,this is a meet and confer issue that will result in delays. Therefore, staff is recommending reinstating the former CD Technician who was laid off from the City due to the Pendency Plan. What is the potential impact of keeping the position vacant in terms of City/Community services? N J As noted above, there is a potential for a serious negative impact if the position is left a. vacant.in that staff will not be able to either: assist the public in a reasonable amount of time at the counter/over the phone/via email; or assist applicant with development c applications. Most likely, the impact would be felt more by the customers assisted at the c counter/over the phone/via internet, since the state's Permit Streamlining Act requires N that development applications be processed in a certain amount of time. However, in N either instance, unnecessary delays would result in more complaints about customer service and could result in a reduction in development in the City, and thus, a loss in revenues. d �s Is this the result of Personnel Committee action? tY No. E If hiring at a salary above step 1,why? r a Step 21 is being requested. 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