HomeMy WebLinkAbout2013-103 RESOLUTION NO. 2013-103
1
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO RESCINDING RESOLUTION NO. 2013-64 AND RATIFYING
3 THE SUBMITTAL OF THE ON-LINE GRANT APPLICATION FOR THE 2012
4 STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE (SAFER) AND
AUTHORIZING THE SAN BERNARDINO CITY FIRE DEPARTMENT TO ACCEPT
5 THE ORIGINAL AWARD AND TO ADMINSTER THE GRANT.
6 WHEREAS, in order to comply with the August 10, 2012, on-line application
7 deadline, the City of San Bernardino Fire Department submitted the grant application for the
8
2012 Staffing for Adequate Fire and Emergency Response;
9
WHEREAS, Resolution No. 2013-64 was adopted on April 1, 2013 authorizing the
10
11 Fire Department to modify, accept, and administer the 2012 SAFER Grant in the amount of
12 $1,245,000;
13 WHEREAS, it is the request of the Fire Department to rescind Resolution No. 2013-
14 64 and adopt a new resolution to accept the original grant award. A copy of the award is
15
attached as Exhibit "A" and incorporated herein by reference.
16
17 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
18 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
19 SECTION 1. The Mayor and Common Council hereby ratify the Interim Fire Chief's
20 submittal of the on-line grant application to the Department of Homeland Security for the
21 2012 Staffing for Adequate Fire and Emergency Response in the amount of$3,055,989. A
22 copy of the grant application is attached as Exhibit "B" and incorporated herein by reference;
23
and
24
25 SECTION 2. The Fire Chief or his designee is authorized to accept and administer
26 the 2012 Staffing for Adequate Fire and Emergency Response grant in the amount of
27 $3,055,989.
28
2013-103
1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
2 SAN BERNARDINO RESCINDING RESOLUTION NO. 2013-64 AND RATIFYING
THE SUBMITTAL OF THE ON-LINE GRANT APPLICATION FOR THE 2012
3 STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE (SAFER) AND
4 AUTHORIZING THE SAN BERNARDINO CITY FIRE DEPARTMENT TO ACCEPT
THE ORIGINAL AWARD AND TO ADMINSTER THE GRANT.
5
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
6
Common Council of the City of San Bernardino at a joint regular meeting
7
8 thereof, held on the 3rd day of j n- , 2013, by the following vote,to wit:
9 Council Members: AYES NAYS ABSTAIN ABSENT
10
MARQUEZ x
11
JENKINS X
12
13 VALDIVIA x
14 SHORETT
15 KELLEY x
16 JOHNSON x
17
MCCAMMACK x
18 L_Xj/ ,
19 George.j Hanna, ity Clerk
20 'r°
The foregoing resolution is hereby approved this 4 day of June , 2013.
21
22 •.
23 'atrick J.Irris, Mayor
Cit ernardino
24
25 Approved as to form:
JAMES F. PENMAN,
26 City •ttorney
27 By: (_,..r 1 .
28
2013-103 z����t A- Page 1 of 1
Assistance to Firefighters Grant Program g
FY 2012 Staffing for Adequate Fire and Emergency
i = r
4 -4 Response ir
Tin e out in 30 rains
Award Status
Direct Deposit Form 1199A
Return to Status Page
Log Off View Award Package Print Award Fackage
Award Number: EMW-2012-FH-00453
Award Amount: $3,055,989
Award Notification Date: 2012-12-21
Award accepted by Paul A Drasil on 2013-04-09.
Comments:
USFA Home I FEMA I Frequently Asked Questions I Glossary I Privacy I Help
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2013-103 Page 1 of 6
Panel Review g
Award Package
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U.S. Department of Homeland Security
Washington, D.C. 20472
Tly
els FEMA
„N.0„,
Ms. Norma Camarena
City of San Bernardino Fire Department
200 East Third Street
San Bernardino, California 92410-4889
Re: Grant No.EMW-2012-FH-00453
Dear Ms. Camarena:
On behalf of the Federal Emergency Management Agency (FEMA) and the Department of Homeland Security (DHS), I am
pleased to inform you that your grant application submitted under the FY 2012 Staffing for Adequate Fire and Emergency
Response (SAFER) grants has been approved. FEMA's Grant Programs Directorate (GPD), in consultation with the U.S. Fire
Administration (USFA), carries out the Federal responsibilities of administering your grant. The approved project costs total to
$3,055,989.00. The Federal share is $3,055,989.00 of the approved amount and your share Of the costs is $0.00.
As part of your award package, you will find Grant Agreement Articles. Please make sure you read and understand the articles
as they outline the terms and conditions of your grant award. Maintain a copy of these documents for your official file. You
establish acceptance of the grant and Grant Agreement Articles when you formally receive the award through the AFG
online system. By accepting the grant, you agree not to deviate from the approved scope of work without prior written approval,
via an amendment request, from FEMA.
Once your period of performance has begun, and if your SF 1199A has been reviewed and approved, you will be able to request
payments online. Remember, you should request funds when you have an immediate cash need.
If you have any questions or concerns regarding the process to request your grant funds, please call 1-866-274-0960.
Sincerely,
r (�
Timothy W. Manning
Deputy Administrator for National Preparedness and Protection
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Agreement Articles
' J FEmA U.S. Department of Homeland Security
Washington, D.C. 20472
`f•fArD Saga
AGREEMENT ARTICLES
STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE - Hiring program
GRANTEE: City of San Bernardino Fire Department
PROGRAM: Staffing for Adequate Fire and Emergency Response (SAFER) - Hiring
AGREEMENT NUMBER: EMW-2012-FH-00453
AMENDMENT NUMBER:
TABLE OF CONTENTS
Article I Project Description
Article II Grantee Concurrence
Article III Period of Performance
Article IV Amount Awarded
Article V Financial Guidelines
Article VI Prohibition on Using Federal Funds
Article VII GPD Allocations
Article VIII Financial Reporting
Article IX FEMA Officials
Article X Central Contractor Registration (CCR)
Article I -Project Description
The purpose of the Staffing for Adequate Fire and Emergency Response program is to provide funding directly to fire
departments and volunteer firefighter interest organizations in order to help them increase or maintain the number of trained,
"front line" firefighters available in their communities.
After careful consideration, FEMA has determined that the grantee's project submitted as part of the grantee's application, and
detailed in the project narrative as well as the request details section of the application - including budget information -was
consistent with the program's purpose and worthy of award. The grantee shall perform the work described in the approved grant
application as itemized in the request details section of the application and further described in the grant application's narrative.
These sections of the application are made a part of these grant agreement articles by reference. The grantee may not change
or make any material deviations from the approved scope of work outlined in the above referenced sections of the application
without prior written approval, via an amendment request, from FEMA.
Article II -Grantee Concurrence
By providing the Primary Contact's electronic signature and indicating acceptance of the award, the grantee accepts and agrees
to abide by the terms and conditions of the grant as set forth in this document and the documents identified below. Grantees
agree that they will use the funds provided through the Fiscal Year 2012 Staffing for Adequate Fire and Emergency Response
grant in accordance with these Articles of Agreement and the program guidelines provided in the Fiscal Year 2012 Staffing for
Adequate Fire and Emergency Response program guidance. All documents submitted as part of the original grant application
are made a part of this agreement by reference.
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Article III - Period of Performance
The period of performance shall be from 09-MAR-13 to 08-MAR-15.
Article IV -Amount Awarded
The amount of the award is detailed on the Obligating Document for Award attached to these articles. Following are the
budgeted estimates for object classes for this grant (including Federal share plus applicable grantee match):
Personnel: $1,912,737.00
Fringe Benefits $1,143,252.00
Travel $0.00
Equipment $0.00
Supplies $0.00
Contractual $0.00
Other $0.00
Indirect Charges $0.00
Total $3,055,989.00
NEGOTIATION COMMENTS IF APPLICABLE (max 4000 characters)
Any questions pertaining to your award package, please contact your GPD Grants Management Specialist: Earl Davis at
earl.davis @dhs.gov.
Article V - Financial Guidelines
The grantee and any subgrantee shall comply with the most recent version of the Administrative Requirements, Cost Principles,
and Audit Requirements. A non-exclusive list of regulations commonly applicable to OHS grants are listed below:
A. Administrative Requirements
1. 44 CFR Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local
Governments
2. 2 CFR Part 215, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher
Education, Hospitals, and Other Nonprofit Organizations (OMB Circular A-110)
B. Cost Principles
1. 2 CFR Part 225, Cost Principles for State, Local, and Indian Tribal Governments (OMB Circular A-87)
2. 2 CFR Part 220, Cost Principles for Educational Institutions (OMB Circular A-21)
3. 2 CFR Part 230, Cost Principles for Nonprofit Organizations (OMB Circular A-122)
4. Federal Acquisition Regulations (FAR), Part 31.2 Contract Cost Principles and Procedures, Contracts with Commercial
Organizations
C. Audit Requirements
1. OMB Circular A-133, Audits of States, Local Governments, and Nonprofit Organizations
Article VI - Prohibition on Using Federal Funds
The recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the
enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior
written approval of FEMA.
Article VII - GPD Allocations
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The recipient agrees that all allocations and use of funds under this grant will be in accordance with the FY 2012 Staffing for
Adequate Fire and Emergency Response Program Guidance.
Article VIII - Financial Reporting
Recipients of a SAFER grant will be required to submit a semi-annual Federal Financial Report (FFR) via the automated system
on the Standard Form 425 (SF-425). The FFR is intended to provide Federal agencies and grant recipients with a standard
format and consistent reporting requirements throughout the government. The FFR, to be submitted using the online e-grant
system, will be due semi-annually based on the calendar year beginning with the period after the award is made. Grant
recipients will be required to submit an FFR throughout the entire period of performance of the grant.
The reporting periods for the FFR are January 1 through June 30 (report due by July 31), and July 1 through December 31
(report due by January 30).
At the end of the grant's period of performance, all grantees are required to produce a final report on how the grant funding was
used and the benefits realized from the award. Grantees must submit a final financial report and a final performance report within
90 days after the end of the period of performance.
Article IX - FEMA Officials
Program Officer: The Program Specialist is responsible for the technical and programmatic monitoring of the stages of work
and performance of the activities described in the approved grant application. If you have any programmatic questions regarding
your grant please call the AFG help desk at 866-274-0960 to be directed to a specialist.
Grants Assistance Officer: The Assistance Officer is the Federal official responsible for negotiating, administering, and
executing all grant business matters. If you have any questions regarding your grant please call ASK-GMD at 866-927-5646 to
be directed to a specialist.
Grants Management Division POC:The Grants Management Specialist shall be contacted to address all financial and
administrative grant business matters for this award. If you have any questions regarding your grant please call ASK-GMD at
866-927-5646 to be directed to a specialist.
Article X - Central Contractor Registration (CCR)
Recipients of an AFG grant are required Central Contractor Registration (CCR) in the SAM.gov system. Active registration in the
Central Contractor Registry ensures grantees are compliant with Federal regulations under Federal Financial Accountability and
Transparency Act (FFATA). CCR registration is free, and may take up to 5 to 10 business days to process. For help with
registering in the CCR, please visit SAM.gov for more information.
ADDITIONAL REQUIREMENTS (IF APPLICABLE) (max 4000 characters)
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FEDERAL EMERGENCY MANAGEMENT AGENCY
OBLIGATING DOCUMENT FOR AWARD/AMENDMENT
1.AGREEMENT NO. 2.AMENDMENT NO. 3.RECIPIENT NO. 4.TYPE OF 5.CONTROL NO.
EMW-2012-FH-00453 0 95-6000772 ACTION W497229N
AWARD
6.RECIPIENT NAME AND 7. ISSUING OFFICE AND ADDRESS 8. PAYMENT OFFICE AND ADDRESS
ADDRESS Grant Programs Directorate FEMA,Financial Services Branch
City of San Bernardino Fire 500 C Street, S.W. 500 C Street, S.W.,Room 723
Department Washington DC,20472 Washington DC, 20472
200 East Third Street POC:Walter Pickett 202-786-9524
San Bernardino
California,92410-4889
9.NAME OF RECIPIENT PHONE NO. 10.NAME OF PROJECT COORDINATOR PHONE NO.
PROJECT OFFICER 9093845286X1129 Catherine Patterson 1-866-274-0960
Norma Camarena
11.EFFECTIVE DATE OF THIS 12.METHOD OF 13.ASSISTANCE ARRANGEMENT 14.PERFORMANCE PERIOD
ACTION PAYMENT Cost Sharing From:09-MAR-13T0:08-MAR-15
09-MAR-13 SF-270
Budget Period
From:01-NOV-12 To:30-SEP-13
15.DESCRIPTION OF ACTION
a.(Indicate funding data for awards or financial changes)
PROGRAM NAME CFDA NO, ACCOUNTING DATA PRIOR TOTAL AMOUNT AWARDED CURRENT TOTAL CUMMULATIVE
ACRONYM (ACCS CODE) AWARD THIS ACTION AWARD NON-
XXXX-XXX-XXXXXX-XXXXX- +OR(-) FEDERAL
XXXX-XXXX-X COMMITMENT
SAFER 97.083 2013-1C-C211-P4000000-4101-D $0.00 $3,055,989.00 $3,055,989.00 $0.00
I TOTALS $0.00 $3,055,989.00 $3,055,989.00 $0.00
b.To describe changes other than funding data or financial changes,attach schedule and check here.
N/A
16a.FOR NON-DISASTER PROGRAMS:RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE(3)COPIES OF THIS DOCUMENT TO FEMA(See
Block 7 for address)
SAFER recipients are not required to sign and return copies of this document.However,recipients should print and keep a copy of this document for their
records.
16b.FOR DISASTER PROGRAMS:RECIPIENT IS NOT REQUIRED TO SIGN
This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited above.
17.RECIPIENT SIGNATORY OFFICIAL(Name and Title) DATE
N
N/A N/A
18.FEMA SIGNATORY OFFICIAL(Name and Title) DATE
01-DEC-12
Andrea Gordon
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Application Number: EMW-2012-FH-004 813-103 Ezhitit 'ffw Page 1 of 26
Entire Application
Overview
*Are you a member, or are you currently involved in the management of the fire department or
organization applying for this grant with this application?
'Yes, I am a member/officer of this applicant
If you answered No, you must please complete the preparer information below. If you answered Yes, please skip the Preparer
Information section.
Note: Fields marked with an are required.
Preparer Information
'Preparer's Name
'Address 1
Address 2
'City
"State
"Zip Need help for ZIP+4?
In the space below please list the Primary Contact your organization has selected to be the point of contact for this
grant. This should be a Chief Officer or long time member of the organization who will see this grant through completion. The
Primary Contact, as listed below, is the person for which all exchanges of information will be made relative to the application. If
you are not the person to be contacted please provide the appropriate person's contact information below.
In addition to the Primary Contact information, you will be asked to provide two (2) Alternate points of contact on the next page.
The Alternate contacts should also be able to answer any questions relative to this application in the event that Primary Contact
is unavailable. When you are finished, click the Save and Continue button below.
Primary Point of Contact
Title Interim Fire Chief
Prefix Select
First Name Paul
Middle Initial A
Last Name Drasil
Primary Phone 909-384-5286 Ext. work
Secondary Phone 909-213-2689 Ext. cell
Optional Phone Ext. Select
Fax 909-384-5281
`Email drasil_pa @sbcity.org
Contact Information
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Application Number: EMW-2012-FH-00453 g
ata o ct 1 I atior
Title Administrative Analyst II
Prefix N/A
First Name Norma
Middle Initial
Last Name Camarena
Primary Phone 909-384-5287 Ext. work
-Secondary Phone 909-384-5388 Ext. work
Optional Phone Ext. Select
Fax 909-384-5281
Email camarena_no @sbcity.org
Alternate Contact 2 Information
Title Battalion Chief
Prefix N/A
First Name George
Middle Initial
Last Name Avery
Primary Phone 909-384-5288 Ext. work
Secondary Phone 909-384-5279 Ext. work
Optional Phone Ext. Select
Fax 909-384-5281
-Email avery_ge @sbcity.org
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Applicant Information
EMW-2012-FH-00453
Originally submitted on 08/09/2012 by Norma Camarena (Userid: Norma Camarena)
Contact Information:
Address: 200 East Third Street
City: San Bernardino
State: California
Zip: 92410
Day Phone: 9093845286X1129
Evening Phone: 9093845388
Cell Phone: 9093845388
Email: camarena_no @sbcity.org
Application number is EMW-2012-FH-00453
Organization Name City of San Bernardino Fire Department
What kind of organization do you represent? All Paid/Career
If you answered combination, above, what is the percentage
of career members in your organization?
Type of Jurisdiction Served City
If other, please enter the type of Jurisdiction
In what county/parish is your organization physically located?
If you have more than one station, in what county/parish is San Bernardino
your main station located?
. Employer Identification Number 95-6000772
Are you sharing an EIN with another organization? No
If yes, please enter the name of the entity with whom you
share an EIN
• Have you registered with the Central Contractor Registry Yes
(CCR)?
•What is your organization's DUNS Number? 143532153
Headquarters Physical Address
Physical Address 1 200 East Third Street
Physical Address 2
City San Bernardino
*State California
92410 -4889
Zip Need help for ZIP+4?
Mailing Address
Mailing Address 1 200 East Third Street
Mailing Address 2
City San Bernardino
-State California
92410 -4889
Zip Need help for ZIP+4?
Account Information
*Type of bank account Checking
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Bank routing number-9 digit number on the bottom left hand 121000248
corner of your check
Your account number 4159283308
Additional Information
For this fiscal year(Federal) is your jurisdiction receiving
Federal funding from any other grant program that may Yes
duplicate the purpose and/or scope of this grant request?
If awarded this grant, will your jurisdiction expend greater
than $500,000 in Federal share funds during the Federal fiscal Yes
year in which the grant was awarded?
Is the applicant delinquent on any federal debt? No
If you answered yes to any of the additional questions above,
please provide an explanation in the space provided below:
We have been awarded the 2011 SAFER grant in the amount of$3,363,972,for the retention of 12 firefighter positions, the
performance period is from September 14, 2012 through September 13, 2014. The 2012 application is to hire fire safety
positions that were lost due to cuts to public safety due to the City filing Chapter 9 bankruptcy on August 1, 2012.
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Applicant Characteristics (Part I)
Are you a member of a Fire Department or authorized Yes
representative of a fire department?
Are you a member of a Federal Fire Department or contracted
by the Federal government and solely responsible for No
suppression of fires on Federal property?
Please indicate the type of community your organization
serves. Suburban
What is the square mileage of your first-due response area? 64
What percentage of your response area is protected by
93
hydrants?
Does your organization protect critical infrastructure of the Yes
state?
Percentages in three answers below must sum up to 100%:
How much of your jurisdiction's land use is for agriculture, wild 28
land, open space, or undeveloped properties?
What percentage of your jurisdiction's land use is for 33
commercial, industrial, or institutional purposes?
What percentage of your jurisdiction's land is used for 39
residential purposes?
How many occupied structures(commercial, industrial,
residential, or institutional) in your jurisdiction are more than 18
four stories tall? Do not includes structures which are not
regularly occupied such as silos, towers, steeples, etc.
-What is the permanent resident population of your 205942
Primary/First-Due Response Area or jurisdiction served?
How many stations are operated by your organization? 12
Please indicate if your department has a formal
automatic/mutual aid agreement with another community or fire
department and the type of agreement that exists. Both automatic and mutual aid
What services does your organization provide?
Active Firefighting Staff, use these definitions to answer the questions about"firefighter" positions.
Active Firefighter Position An individual having the legal authority and responsibility to engage in fire suppression; being
employed by a fire department of a municipality, county, or fire district; being engaged in the
prevention, control, and extinguishing of fires; and/or responding to emergency situations in which
life, property, or the environment is at risk. This individual must be trained in fire suppression, but
may also be trained in emergency medical care, hazardous materials awareness, rescue
techniques, and any other related duties provided by the fire department.
Full-time Paid Firefighter Full-time positions are those that are funded for at least 2,080 hours per year(i.e., 40 hours per
Position week, 52 weeks per year.) The program office will also consider funding the sharing of a full-time
position with sufficient justification. A job-share position is a full-time position that is occupied by
more than one person. Positions funded via SAFER may be shared, but DHS limits the number of
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individuals to no more than four(4) per position.
Part-time Paid Firefighter Part-time paid firefighters receive pay for being on duty at the fire station, whether or not they
Position respond to any alarms. They may or may not receive benefits.
Volunteer Firefighter Volunteer firefighters receive no financial compensation for their services other than life/health
Position insurance, workers compensation insurance, and/or stipend per call.
SAFER intends to improve or restore local fire departments' staffing and deployment capabilities so they may more effectively
respond to emergencies. With the enhanced or restored staffing, a SAFER grantee's response time will be reduced sufficiently
and an appropriate number of trained personnel will be assembled at the incident scene. The following questions are designed to
help us understand the staffing changes that have occurred in your department over the past several years and how the grant
will assist in restoring your staffing levels.
Use the following definitions when completing the table below.
Total#of Operational Career Personnel—this number represents the total number of authorized and funded active, full-
time uniformed/operational career positions employed by your department on the dates indicated. (Note: only operational
positions—including operational officers -should be included)
#Operational Officers—of the operational career positions indicated in the "Total#of Operational Career Personnel" field
above, how many of those serve in operational officer-level (both command and company) positions?
# NFPA Compliance—of the "Total#of Operational Career Personnel" indicated, how many are assigned to field or
response apparatus positions that directly comply with NFPA 1710 (Section 5.2.4.2— Initial Full Alarm Assignment
Capability)or NFPA 1720 (Section 4.3—Staffing and Deployment)? (Note: Officers should also be included in this number but
only if they directly support NFPA 1710 or NFPA 1720 compliance)
Note: The number of career positions in any of these fields should include positions which are job-shared. Job-shared positions
will be counted as one (1) regardless of how many personnel fill those positions.
For more information regarding these standards please see the program guidance or go to www.nfpa.orq/saferactorant
Total # of Operational # Operational # NFPA
Career Personnel Officers Support
* Staffing levels as of January 1, 2008 169 54 167
Staffing levels as of June 30, 2011 149 52 148
Staffing levels at the time of application 135 50 134
* If awarded this grant, how many authorized and funded
active, full-time uniformed career positions will be in your 142 50 141
department? (Whole Numbers only)
If awarded the number of positions requested in this
application, will this restore your department's staffing level to No
the level that existed before the department lost positions to
layoffs or attrition?
At the time of application, how many positions in your
department are filled with part-time paid firefighters?
Note: If you utilize part-time firefighters, please explain, in your 0
narrative, the number of part-time firefighters, the number of
NFPA support positions that these part-time firefighters occupy,
and how they are scheduled to meet your staffing needs.
At the time of application, how many active volunteer 0
firefighters are in your department?
If awarded this grant, how many active volunteer firefighters 0
will be in your department?
Do you currently report to the National Fire Incident Reporting Yes
System (NFIRS)?
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Applicant Characteristics (Part II)
2011 2010 2009
•What is the total number of fire-related civilian fatalities in your jurisdiction 1 2 2
over the last three calendar years? _
What is the total number of fire-related civilian injuries in your jurisdiction 5 4 2
over the last three calendar years?
What is the total number of line of duty member fatalities in your jurisdiction 1 0 0
over the last three calendar years?
What is the total number of line of duty member injuries in your jurisdiction 62 41 48
over the last three calendar years?
What is your department's operating budget(including personnel costs)for 6132586
your current(at time of application) fiscal year and for the previous three
fiscal years? Please indicate in the text box next to each of the budget Budget: 36795516 Fiscal Year: 2012
figures what fiscal year that amount pertains to. Budget: 33506873 Fiscal Year: 2011
Budget: 314452432 Fiscal Year: 2010
What percentage of your annual operating budget is derived from:
Enter numbers only, percentages must sum up to 100%
Taxes? 88 %
Grants? 4 %
Donations? 0 %
Fund drives? 0 %
Fee for Service? 8 %
Other? 0 %
If you entered a value into Other field (other than 0), please explain
How many frontline vehicles does your organization have in each of the types or classes of vehicle listed below that respond to
first alarm assignments in support of NFPA 1710/1720?You must include vehicles that are leased or on long-term loan as well
as any vehicles that have been ordered or otherwise currently under contract for purchase or lease by your organization but not
yet in your possession. (Enter numbers only and enter 0 if you do not have any of the vehicles below.)
Total Total Number of
Total Number Filled Riding
Number of Available Positions
Type or Class of Vehicle of Riding per Frontline
Frontline Positions Vehicle
Vehicles per Frontline per first alarm
Vehicle assignment
Engines (or Pumpers): (pumping capacity of 750 gpm or greater and water capacity of
300 gallons or more): 12 4 3
Pumper,Pumper/Tanker,Rescue/Pumper,Foam Pumper,CAFS Pumper,Quint(Aerial device
of less than 76 feet),Type I engine,Type II engine
Tankers: (pumping capacity of less than 750 gpm and water capacity of 1,000 gallons or
more): 0 0 0
Tanker,Tender,Foam Tanker/Tender(greater than 1,250 gallon tank capacity)
Aerial Apparatus:
Aerial Ladder Truck,Telescoping,Articulating,Ladder Towers,Platform,Tiller Ladder Truck, 2 5 4
Quint(Aerial device of 76 feet or greater)
Brush/Quick attack: (pumping capacity of less than 750 gpm and water capacity of at
least 300 gallons):
Brush Truck,Patrol Unit(Pick up w/Skid Unit),Quick Attack Unit,Mini-Pumper,Type III 5 4 0
Wildland/Urban Interface Engine,Type IV Engine,Type V Engine,Type VI Engine,Type VII
Engine
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Rescue Vehicles: 2
Rescue Squad,Rescue(Light,Medium,Heavy),Technical Rescue Vehicle,Hazardous 3 4
Materials Unit
Other:
EMS Chase Vehicle,Air/Light Unit,Rehab Units,Bomb Unit,Technical Support(Command, 3 4 0
Operational Support/Supply),Hose Tender,Salvage Truck,ARFF(Aircraft Rescue Firefighting),
Command/Mobile Communications Vehicle,Other Vehicle. _
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Application Number: EMW-2012-FH-0045
Department Call Volume
.How many responses per year by category?
Do not include responses/calls where your department was 2011 2010 2009
dispatched to provide mutual/automatic aid. (Enter whole
numbers only; if you have no calls for any of the
categories, enter 0.)
Structural Fires 260 267 321
Vehicle Fires 195 189 223
Vegetation Fires 227 228 276
EMS 21696 21324 20513
Rescue 38 86 78
Hazardous Condition/Materials Calls 258 216 210
Service Calls 408 440 312
Good Intent Calls 610 669 670
False Alarms 596 485 524
Other Calls and Incidents 271 0 0
Totals 24559 23904 23127
In an average year, how many times does your organization 128
receive mutual/automatic aid?
In an average year, how many times does your organization
provide mutual/automatic aid? (Do not include first-due 122
responses claimed above.)
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Request Details
The activity for your organization is listed in the table below.
Category Number of Entries Total Cost
Hiring or Rehiring Firefighters 3 3055989
Hiring or Rehiring Firefighters
1. All grants awarded under the Hiring Category require the grantees to
maintain their staffing and incur no lay-offs during the two-year period of
performance. Have you, as the applicant, discussed this application and its Yes
long-term obligations with your governing body and is your governing body
willing to accept this long term commitment?
2. Select which line-item below be scribes your organization and the NFPA standard you are attempting to meet.
NFPA Requirements
NFPA Standard r
(see the Program
Check Department Assembly Response Frequency of
' One Guidance for more detail Characteristics Demographic Staffing Time Time
regarding these
standards)
X 1710 Career With Aerial 15 8 min 90%
1710 Career Without Aerial 14 8 min 90%
> 1,000 pop/square o
1720 - Urban Urban ComboNol mile 15 9 min 90/o
- - C
1720 - Suburban Suburban ComboNol 500 1,000 10 10 min 80%
pop/square mile
1720 - Rural Rural Combo/Vol ` 500 pop/square 6 14 min 80%
mile
1720 - Remote Remote ComboNol Travel > 8 mi 4 n/a 90%
3a. In your best estimate, with your current staffing levels and without
having to use overtime to fill the vacant positions, how often does your
organization meet the NFPA assembly requirements detailed in the table
above?
Never(0%) Help
Retention Applicants: In your best estimate, how often would your
organization meet the NFPA assembly requirements detailed in the table
above without the positions being requested in this application (e.g., if the
layoff notices were executed)?
3b. With the additional or restored staffing requested in this application,
how often do you anticipate that your organization will meet the NFPA Never (0%) Help
assembly requirements detailed in the table above?
4a. Given your current staffing levels, without using overtime to fill vacant
positions, and given the number of structure fires indicated in the
"Department Call Volume" section of your application, what is the average
actual staffing level on your first arriving engine company or vehicle capable
of initiating suppression activities? (Up to one decimal e.g., 2.5)
Retention Applicants: Given your current staffing levels, without using 3
overtime to fill vacant positions and assuming the retention positions have
been laid off, and given the number of structure fires indicated in the
"Department Call Volume" section of your application, what would the
average actual staffing level on your first arriving engine company or vehicle
capable of initiating suppression activities? (Up to one decimal e.g., 2.5)
4b. With the additional or restored staffing requested in this application and
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given the number of structure fires indicated in the"Department Call Volume"
box of your application, what will be the average actual staffing level on your 3
first arriving engine company or vehicle capable of initiating suppression
activities? (Up to one decimal e.g., 2.5)
5. Is your request for hiring firefighters based on a risk analysis and/or a No
staffing needs analysis?
If Yes, describe how the analysis was conducted.
6. If awarded a grant for hiring additional firefighters, will you provide them
with an entry-level physical in accordance with NFPA 1582, Standard on No but will provide other physicals not to NFPA
Comprehensive Occupational Medical Program for Fire Departments, 2003 1582 specifications
Edition, Chapter 6?
7. Do you currently provide annual medical/physical exams in accordance
with NFPA 1582, Standard on Comprehensive Occupational Medical No, but will provide other physicals not
Program for Fire Departments 2003 Edition, Chapter 6? to NFPA 1582 specifications
8. Will the personnel hired meet the minimum local or State EMS training Yes
and certification requirements, as designated by your agency?
9a. Do you assure that your organization will, to the extent practicable,
seek, recruit, and hire members of racial and ethnic minority groups and Yes
women to increase their ranks within your department?
9b. If so, explain what efforts your organization has instituted and how
successful those efforts have been.
If not, explain what policies and procedures you will implement to assure
that, to the extent possible, you will seek, recruit, and hire minorities and
women.
If additional space is needed for your response, please include it in the
Narrative section of your application.
10a. Does your organization currently have a policy ensuring that
firefighters in positions filled under the SAFER grants are not discriminated Yes
against for, or prohibited from, engaging in volunteer firefighting activities in
another jurisdiction during off-duty hours.
10b. If so, explain what efforts your organization has instituted and how
successful those efforts have been.
If not, explain what policies and procedures you will implement to assure xx
that, to the extent possible, this requirement will be met.
If additional space is needed for your response, please include it in the
Narrative section of your application.
Budget Item
What is the type of position being filled with this Hiring activity line item?
Note: Only one type of position can be requested per line item. If you are
seeking funding for more than one type of position or vacancy, you MUST Hiring firefighters into positions that have been lost
enter each one separately by clicking on the"Add Budget Item" link. You can due to attrition (retirement, voluntary separation,
however have multiple line items for each position type and this should be termination) as of the time of application
used when the salary and benefits are different for each position/activity
being requested.
If you selected the rehiring or the retention activity option above, have you
issued layoff notices for the positions? If yes, you will be required to attach
copies of those applicable layoff notices. If no, you cannot apply under the
rehiring or retention activities.
Please be sure you have read and understand the eligibility requirements
for the rehire and retention activities in program guidance.
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How many full-time firefighter positions, including job-shares, are you
requesting?
Note: Applicants requesting positions under the rehiring of firefighters
activity (e.g., rehire, retention, or attrition) can request up to the number of
positions that have been laid-off, received official notification of layoff action,
or vacated due to attrition as described in the program guidance. Please
note, if the positions being requested were not previously job-shared, then 3
you will not be eligible to job-share these positions if awarded.
"Full-time" is considered 2,080 hours or more worked per year and entitles
the employee to receive benefits earned by the other full-time employees in
the organization. "Job-share" is the term used to describe the hiring of more
than one person to fill one full-time position. Part-time positions are less than
2,080 hours per year. Often part-time employees do not earn benefits or do
not earn them at the same rate or level as full-time employees.
If you are requesting to fund a position that will be "shared" by more than
one individual (e.g., job-shared), please indicate how many individuals will fill
that position, provide an explanation as to why the position will be shared,
and indicate whether or not this position is currently being job-shared. For NA
applicants who are applying under the rehire, retention, and/or attrition
activities, if the positions being requested were not previously job-shared,
then you will not be eligible to job-share these positions if awarded.
Base $ 102112
What are the anticipated two year costs per requested Firefighter? Salary.
Benefits $ 60305
Cost:
Year 2 $ 104490
Salary:
Year 2 $ 63985
Benefits:
Budget Item
What is the type of position being filled with this Hiring activity line item?
Note: Only one type of position can be requested per line item. If you are
seeking funding for more than one type of position or vacancy, you MUST Hiring firefighters into positions that have been lost
enter each one separately by clicking on the"Add Budget Item" link. You can due to attrition (retirement, voluntary separation,
however have multiple line items for each position type and this should be termination) as of the time of application
used when the salary and benefits are different for each position/activity
being requested.
If you selected the rehiring or the retention activity option above, have you
issued layoff notices for the positions? If yes, you will be required to attach
copies of those applicable layoff notices. If no, you cannot apply under the
rehiring or retention activities.
Please be sure you have read and understand the eligibility requirements
for the rehire and retention activities in program guidance.
How many full-time firefighter positions, including job-shares, are you
requesting?
Note: Applicants requesting positions under the rehiring of firefighters
activity (e.g., rehire, retention, or attrition) can request up to the number of
positions that have been laid-off, received official notification of layoff action, 3
or vacated due to attrition as described in the program guidance. Please
note, if the positions being requested were not previously job-shared, then
you will not be eligible to job-share these positions if awarded.
"Full-time" is considered 2,080 hours or more worked per year and entitles
the employee to receive benefits earned by the other full-time employees in
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•
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Application Number: EMW-2012-FH-00453 Page 14 of 26
the organization. "Job-share" is the term used to describe the hiring of more
than one person to fill one full-time position. Part-time positions are less than
2,080 hours per year. Often part-time employees do not earn benefits or do
not earn them at the same rate or level as full-time employees.
If you are requesting to fund a position that will be"shared" by more than
one individual (e.g.,job-shared), please indicate how many individuals will fill
that position, provide an explanation as to why the position will be shared,
and indicate whether or not this position is currently being job-shared. For NA
applicants who are applying under the rehire, retention, and/or attrition
activities, if the positions being requested were not previously job-shared,
then you will not be eligible to job-share these positions if awarded.
Base $ 115300
What are the anticipated two year costs per requested Firefighter? Salary:
Benefits $ 66556
Cost:
Year 2 $ 118023
Salary:
Year 2 $ 70724
Benefits:
Budget Item
What is the type of position being filled with this Hiring activity line item?
Note: Only one type of position can be requested oer line item. If you are
seeking funding for more than one type of position or vacancy, you MUST Hiring firefighters into positions that have been lost
enter each one separately by clicking on the"Add Budget Item" link. You can due to attrition (retirement, voluntary separation,
however have multiple line items for each position type and this should be termination) as of the time of application
used when the salary and benefits are different for each position/activity
being requested.
If you selected the rehiring or the retention activity option above, have you
issued layoff notices for the positions? If yes, you will be required to attach
copies of those applicable layoff notices. If no, you cannot apply under the
rehiring or retention activities.
Please be sure you have read and understand the eligibility requirements
for the rehire and retention activities in program guidance.
How many full-time firefighter positions, including job-shares, are you
requesting?
Note: Applicants requesting positions under the rehiring of firefighters
activity (e.g., rehire, retention, or attrition)can request up to the number of
positions that have been laid-off, received official notification of layoff action,
or vacated due to attrition as described in the program guidance. Please
note, if the positions being requested were not previously job-shared, then 3
you will not be eligible to job-share these positions if awarded.
"Full-time" is considered 2,080 hours or more worked per year and entitles
the employee to receive benefits earned by the other full-time employees in
the organization. "Job-share" is the term used to describe the hiring of more
than one person to fill one full-time position. Part-time positions are less than
2,080 hours per year. Often part-time employees do not earn benefits or do
not earn them at the same rate or level as full-time employees.
If you are requesting to fund a position that will be"shared" by more than
one individual (e.g.,job-shared), please indicate how many individuals will fill
that position, provide an explanation as to why the position will be shared,
and indicate whether or not this position is currently being job-shared. For NA
applicants who are applying under the rehire, retention, and/or attrition
activities, if the positions being requested were not previously job-shared,
then you will not be eligible to job-share these positions if awarded.
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Base $ 97644
What are the anticipated two year costs per requested Firefighter? Salary:
Benefits $ 57982
Cost:
Year 2 $ 100010
Salary:
Year 2 $ 61532
Benefits:
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Budget
Hiring or Rehiring of Firefighters:
There is a two-year period of performance for grants awarded under the Hiring of
Firefighters Category. Should the actual salary and benefits costs requested for
reimbursement exceed awarded Federal funds, the grantee would be obligated to pay
100 percent of those costs. Therefore, please be sure you have provided accurate
salary and benefit information and have confirmed this information with your Human
Resources and/or Financial Office.
If you want to change any of the budget amounts on the matrix, you need to change
the salary and benefit information on the previous Request Details screen.
Budget Matrix
First Second Total
12-Month Period 12-Month Period
Personnel 945,168 967,569 1,912,737
Benefits 554,529 588,723 1,143,252
Total: 1,499,697 1,556,292 3,055,989
Total Federal Share 1,499,697 1,556,292 3,055,989
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Narrative Statement for Hiring or Rehiring of FireFighters
Element#1 - Project Description (30%): This statement should describe the following:
• Why the applicant needs the grant funds;
• How the requested firefighters will be used within the department;
• A description of the specific benefit these firefighters will provide for the fire department and community.
• If the applicant is requesting funding under the rehiring of firefighters activity, the narrative should provide details as to when
and why the vacancies occurred and how the vacancies have affected the service to the community.
• Applications must also discuss how the grant would enhance the department's ability to protect critical infrastructure.
We are the recipients of both a 2009 and 2011 SAFER grant which have allowed us to retain 12 firefighters, for the past 4 years.
We are applying for the 2012 SAFER grant to hire 9 fire safety positions, which is one engine company, consisting of 3 Captains,
3 Engineers and 3 Paramedic/Firefighters. This engine company will be cut as a result of proposed budget reductions. These
cuts are necessary due to the City of San Bernardino filing Chapter 9 bankruptcy on August 1, 2012, and the required budget re-
organization. The positions are currently vacant and being backfilled by off-duty personnel, and equal one engine company.
In addition to the loss of a responding engine company we will are also proposing the reduction of our 2 reminding truck
companies to a staffing level of 3 people each. This will result in the loss of an additional 7 firefighter positions, these positions
will be loss through attrition. We are only requesting SAFER funding to hire personnel to re-staff the engine company. We feel
that since we have been the recipients of multiple SAFER grants we should only request the minimum amount needed to provide
fire and rescue service to our City. This will allow other agencies to share the benefit afforded by a SAFER grant award.
Not only have we had to cut operations personnel, as a result of the bankruptcy required budget cuts, we are also holding vacant
our Deputy Fire Chief position, the Fire Marshal position, a Division Chief position, our Disaster Preparedness Coordinator
position, and two positions in our Fire Prevention Bureau. These cuts are in place, with the exception of the Disaster
Preparedness position which we anticipate losing by the end of the year. Future non-operational positions that become vacant
within the fire department will not be filled, unless deemed essential by the Fire Chief and the City Manager.
We currently have 20 of our funded firefighter positions vacant and anticipate losing 16 of these due to the budget cuts. The City
is in the process of preparing a new operational budget for fiscal year 2012/2013, which will be presented to the bankruptcy court
for approval. The City cannot adopt an operational budget until the court gives approval. The budget shown in the"Budget"
section is a pro-rated amount of our projected annual budget of$36 million; the actual fire department operational budget amount
will be considerably less, as much as 30%, once we have completed the bankruptcy process.
The loss of at least one responding engine company if we do not obtain SAFER funding, will have several negative impacts on
operations within our department. Our suppression personnel play a key role in our Community Risk Reduction Program. They
conduct fire prevention inspections, participate in public education programs, conduct building pre-planning of high risk
occupancies, and install free smoke detectors we provide to private residences in our city. All of these services would suffer with
the loss of a responding engine company, not only in their respective district, but it would place an added work load on remaining
companies.
All of our responding emergency units also provide Advanced Life Support(ALS) service to their respective districts. A loss of
one unit could have the impact of extending our response time to some parts or our city to 15 minutes during our peak call
periods. This would cause not only a delay in medical treatment, but also would reduce the revenue our department receives
from the private ambulance company that we partner with to provide EMS treatment and transport to our citizens. The company
provides us with a percentage of their savings of reduced staffing on their part, in return we provide an ALS unit on scene within
8 minutes 90% of the time.
Our fire department provides protection to all of the critical infrastructure that lies with its boundaries. We have two major full
service hospitals, both of which are mid-rise buildings, we have two interstate highways within our boundaries, we are the major
railroad corridor for rail traffic into Southern California from the eastern half of the nation, along this route are numerous
underground fuel pipelines, we are the county seat for the nation's largest geographical county, with all of the accompanying
infrastructure (Courthouses and numerous County government buildings). A new high rise courthouse is under construction in
our downtown. We provide fire and ARFF protection for our airport, San Bernardino International Airport; although it currently
does not have regular passenger service numerous aircraft companies use the facility for training, testing and repair of aircraft,
as the runway is one of the longest in California. (Formally Norton AFB) The airport is also home to the a U. S. Forest Service air
tanker base, which is staffed full time during the fire season, again we provide ARFF protection on a call when needed basis to
support their operation.
Our department, as well as others across the nation, is having to cope with budget reductions, we feel that a further loss would
be devastating to our mission of providing adequate fire and other emergency response protection to the members of our
community and the critical infrastructure that it contains.
Element#2 - Impact on Daily Operations (30%): This statement should explain how the community and current firefighters are
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at risk without the requested firefighters, and to what extent that risk will be reduced if the applicant is awarded. What impact will
the newly funded positions have on NFPA?
San Bernardino City's economic hardships led to the reduction of 29 Fire Department positions since 2009, which included 18
Firefighter positions, 3 Chief officers and 1 Training Captain. These reductions along with the projected loss of the 16 additional
Firefighter positions as a result of bankruptcy, will severely impact our department's ability to provide adequate fire and rescue
service on a daily basis. With the 2012 SAFER grant award we will be able to restore the loss of one engine company; this will
enable us to maintain our goal of response times as well as working towards complying with NFPA 1710.
The combined loss of 34 firefighter positions equates to fewer personnel on engine and truck companies and the loss of one
engine company, this will result in delays in attacking structure fires, resulting in increased dollar loss rates and the potential for
increased mortality rates due to fire. Furthermore, the City of San Bernardino is located in one of the most active
wildland/interface zones in the country, with a history of devastating wildland fires that have burned hundreds of homes. By
maintaining our staffing through this grant, the fire department's ability to launch effective, early attacks on these fires will reduce
the chances that they will grow beyond our capability to control.
If we fail to obtain this SAFER grant (2012), our staffing will drop to 11 engine companies and 2 truck companies, all staffed at 3
people. The loss of the positions would represent an approximate 20% cut in emergency personnel from our Department since
January 2009. The loss of a responding unit could cause our response times, in certain parts of our City, to be to be as long as
15 minutes, which is well over the NFPA 1710 recommendation of 4 minutes for the first unit.
In addition to the staffing cuts our Fire Department has had to implement over the last three years, cities and surrounding fire
agencies have also suffered staffing cuts. (City of Colton, City of Rialto, County of San Bernardino, United States Forest Service,
State of California CALFIRE) This has affected both our ability to receive and provide mutual aid. In addition to the mutual aid we
provide we currently have automatic aid agreements with four of the agencies previously mentioned and we are working on a fifth
agreement. We have seen a recent trend of increased requests to provide emergency units for both fire and EMS responses in
adjoining jurisdictions; this has had an effect on our ability to provide service to our citizens and to provide mutual aid when
requested. In some instances we have had to limit units we can provide to other jurisdictions and on certain occasions deny
requests. A further loss of responding emergency personnel would further erode our ability to provide mutual aid services.
"Element#3 - Financial Need (30%): This statement should explain the applicant's organizational budget and its inability to
address the need without federal assistance, including other actions the applicant has taken to meet their staffing needs.
As mentioned above the City of San Bernardino filed for Chapter 9 Bankruptcy on August 1, 2012, we are the third city in the
State of California to file for bankruptcy this year. The City has a $45 million budget deficit for fiscal year 2012/2013, and several
millions in outstanding debt. All departments have been requested to submit an operational budget that will reflect a 30% percent
cut, police and fire have been requested to submit a budget with an approximate 10% cut each. This is due to the high demand
for public safety service within the City. Both police and fire budgets could be cut more severely if cuts to other parts of the
budget are not possible.
To maintain operations, employees of the City of San Bernardino have had to make pay and benefit concessions, many of these
concessions have expired and the City will face a further budget shortfall, if they are not renegotiated. The City has eliminated or
vacated over 300 jobs since 2009, and since July 1, 2012 over 50 more employees have either resigned or retired, the majority of
these will be left vacant. These employees have left the City due to the proposed lay-offs that will occur in most if not all
departments.
The police department has faced similar cuts; they have had to eliminate 51 sworn police officer positions, since 2009. They have
proposed more cuts within their ranks, which will effect both sworn and non-sworn positions. This will be accompanied by a
reorganization of their organization. As a result of these continued cuts our police have changed their response to non-life
threating calls, such as traffic accidents, which further impacts our operations by requiring our fire units to remain on scene
longer at these incidents to provide for public safety.
These actions, although necessary, have decreased the margin of safety that a well-staffed fire department can provide to the
community. Without Federal assistance in correcting these fire department staffing deficiencies, this margin will widen, increasing
the risks to the community members and the firefighters who serve them.
'Element#4 - Cost/Benefit(10%): This statement should explain, as clearly as possible, what benefits the applicant and/or their
community will realize if the project described is funded (e.g., anticipated savings and/or efficiencies).
In addition to the bankruptcy filing, the City has depleted its reserve fund completely; the nationally recognized standard for a City
our size is approximately $23,000,000. The City also faces a potential exposure to over$10,000,000 in projected liability claims
over the next fiscal year. Additionally the State of California has recently eliminated local Redevelopment Agencies, and has
diverted this money to the State government; this is expected to create a revenue loss to the City of approximately$5,000,000.
Over the last 3 years we have eliminated over 300 positions City wide, implemented employee pay concessions, deferred facility
maintenance, decreased City services, all in an effort to maintain basic services. It becomes very obvious that our City is in
critical need of the 2012 SAFER grant to maintain our emergency staffing levels and attempt to meet NFPA 1710 standards. The
loss of continued SAFER funding would greatly jeopardize our ability to provide adequate fire and rescue service to our citizens.
The funding we will receive from the 2011 SAFER grant, which has been awarded, and the funding we hope to receive from the
2012 grant cannot be replaced from any other funding sources.
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We are requesting approximately $3,000,000 for the two year period covered by the grant, so that we can hire positions lost
through attrition and eliminated due to the necessary budget cuts to meet the requirements of the bankruptcy court. Without this
funding we face the loss of a responding engine company for an unknown time period. If the grant is awarded we can regain this
engine company for at least 2 years, at which point we hope to have our financial house in order and start to re-build our fire
department.
Element#5 -Veterans Preference (Additional Consideration): Applicants should explain whether they have a policy in place
addressing their intent to implement strategies to support the VOW To Hire Heroes Act of 2011 and to have recruiting efforts
aimed at post-9111 veterans.
Our City has a city wide mechanism in place that allows for veterans to claim preference points during the initial application
process. We currently do not have a policy in place that allows us to give preference to veterans only that falls into the "VOW to
Hire Hero's Act of 2011". During our application process we conduct oral interviews and are allowed to establish our own
departmental grading scale, we will add a component to that process to allow for additional points for veterans in this phase of
the hiring process. This will allow for these individuals to score higher in this section of the test and have a better chance to be
considered for a position.
"Element#6 - Performance (Additional Consideration): Applicants should explain whether they have a proven track record for
timely project completion and satisfactory performance in other AFG, FP&S, and SAFER awards.
Our Fire Department has been awarded over a dozen AFG, F P & S, and SAFER grants since 2002 and we have consistently
met all the requirements set forth within each of the grants. As part of our hiring process our city gives military veterans
preference points during the application process.
Element#7 -Additional Information: If you have any additional comments you would like to include about your organization or
this application, please provide them here.
We are extremely grateful for the SAFER grants we have received and realize that being awarded back to back SAFER grants
(2011 and 2012)would be very unlikely. Due to our City's dire financial circumstances and the recent filing of bankruptcy, which
will require cuts to both police and fire safety personnel, we believe that there is justification for our request to be awarded for the
2012 SAFER grant. We realize that there are a great many cities across the nation that are in a similar situation. Many of these
cities are here in our local area, this is one of reasons we have limited our request to only hiring enough personnel to re-staff one
engine company. With our most recent cuts we expect to lose an additional 7 firefighter positions, over and above the loss of the
engine company. We are willing to absorb these cuts to allow others to share in the SAFER funding opportunity.
Thank you for your consideration of our grant.
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Assurances and Certifications
FEMA Form SF 424B
You must read and sign these assurances. These documents contain the Federal requirements attached to all Federal
grants including the right of the Federal government to review the grant activity. You should read over the documents to
become aware of the requirements. The Assurances and Certifications must be read, signed, and submitted as a part of
the application.
Note: Fields marked with an are required.
O.M.B Control Number 4040-0007
Assurances Non-Construction Programs
Note: Certain of these assurances may not be applicable to your project or program. If you have any questions, please contact
the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If
such is the case, you will be notified.
As the duly authorized representative of the applicant I certify that the applicant:
1. Has the legal authority to apply for Federal assistance and the institutional, managerial and financial
capability (including funds sufficient to pay the non-Federal share of project costs) to ensure proper planning,
management and completion of the project described in this application.
2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State,
through any authorized representative, access to and the right to examine all records, books, papers, or
documents related to the award; and will establish a proper accounting system in accordance with generally
accepted accounting standards or agency directives.
3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or
presents the appearance of personal or organizational conflict of interest, or personal gain.
4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding
agency.
5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. Section 4728-4763) relating to
prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations
specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900,
Subpart F).
6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a)
Title VI of the Civil Rights Act of 1964 (P.L. 88-352)which prohibits discrimination on the basis of race, color
or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. Sections 1681-
1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation
Act of 1973, as amended (29 U.S.C. Section 794), which prohibits discrimination on the basis of handicaps;
(d) the Age Discrimination Act of 1975, as amended (42 U.S.C. Sections 6101-6107), which prohibits
discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as
amended, relating to nondiscrimination on the basis of drug abuse; (f)the Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§523 and 527 of the Public Health Service
Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug
abuse patient records; (h) Title VIII of the Civil Rights Acts of 1968 (42 U.S.C. Section 3601 et seq.), as
amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other
nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being
made; and (j) the requirements of any other nondiscrimination statute(s) which may apply to the application.
7. Will comply, or has already complied, with the requirements of Title II and III of the Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646)which provide for fair and
equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally-
assisted programs. These requirements apply to all interest in real property acquired for project purposes
regardless of Federal participation in purchases.
8. Will comply, as applicable, with provisions of the Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328)which
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limit the political activities of employees whose principal employment activities are funded in whole or in part
with Federal funds.
9. Will comply, as applicable, with the provisions of the Davis-Bacon Act(40 U.S.C. §§276a to 276a-7), the
Copeland Act(40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Work Hours and Safety Standards Act
(40 U.S.C. §§327-333), regarding labor standards for federally-assisted construction subagreements.
10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973 (P.L. 93-234)which requires recipients in a special flood hazard area to participate in
the program and to purchase flood insurance if the total cost of insurable construction and acquisition is
$10,000 or more.
11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of
environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190)
and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of
wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988;
(e) assurance of project consistency with the approved State management program developed under the
Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of Federal actions to State
(Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C.
§§7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of
1974, as amended (P.L. 93-523); and, (h) protection of endangered species under the Endangered Species
Act of 1973, as amended (P.L. 93-205).
12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. Section 1271 et seq.) related to protecting
components or potential components of the national wild and scenic rivers system.
13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation
Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic properties), and
the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.).
14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development,
and related activities supported by this award of assistance.
15. Will comply with the Laboratory Animal Welfare Act of 1966(P.L. 89-544, as amended, 7 U.S.C. 2131 et
seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or
other activities supported by this award of assistance.
16. Will comply with the Lead-Based Paint Poisoning Prevention Act(42 U.S.C. Section 4801 et seq.) which
prohibits the use of lead based paint in construction or rehabilitation of residence structures.
17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit
Act Amendments of 1996 and OMB Circular No. A-133, "Audits of States, Local Governments, and Non-Profit
Organizations."
18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and
policies governing this program.
Signed by Paul A Drasil on 08/01/2012
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Form 20-16C
You must read and sign these assurances.
Certifications Regarding Lobbying, Debarment, Suspension and Other Responsibility
Matters and Drug-Free Workplace Requirements.
Note: Fields marked with an are required.
O.M.B Control Number 1660-0025
Applicants should refer to the regulations cited below to determine the certification to which they are required to attest.
Applicants should also review the instructions for certification included in the regulations before completing this form. Signature
on this form provides for compliance with certification requirements under 44 CFR Part 18, New Restrictions on Lobbying" and
44 CFR Part 17, "Government-wide Debarment and Suspension (Non-procurement) and Government-wide Requirements for
Drug-Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be
placed when the Department of Homeland Security (DHS) determines to award the covered transaction, grant, or cooperative
agreement.
1. Lobbying
A. As required by the section 1352, Title 31 of the US Code, and implemented at 44 CFR Part 18 for persons (entering) into a
grant or cooperative agreement over$100,000, as defined at 44 CFR Part 18, the applicant certifies that:
(a) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or
employee of congress, or an employee of a Member of Congress in connection with the making of any Federal
grant, the entering into of any cooperative agreement and extension, continuation, renewal amendment or
modification of any Federal grant or cooperative agreement.
(b) If any other funds than Federal appropriated funds have been paid or will be paid to any person for influencing
or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of
congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative
agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure of Lobbying Activities", in
accordance with its instructions.
(c) The undersigned shall require that the language of this certification be included in the award documents for all
the sub awards at all tiers (including sub grants, contracts under grants and cooperative agreements and sub
contract(s)) and that all sub recipients shall certify and disclose accordingly.
2. Debarment, Suspension and Other Responsibility Matters (Direct Recipient)
A. As required by Executive Order 12549, Debarment and Suspension, and implemented at 44 CFR Part 67, for prospective
participants in primary covered transactions, as defined at 44 CFR Part 17, Section 17.510-A, the applicant certifies that it and its
principals:
(a)Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of
Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal
department or agency.
(b) Have not within a three-year period preceding this application been convicted of or had a civilian judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to
obtain or perform a public (Federal, State, or local) transaction or contract under a public transaction; violation of
Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property.
(c)Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State, or
local)with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and
(d) Have not within a three-year period preceding this application had one or more public transactions (Federal,
State, or local) terminated for cause or default; and
B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to
this application.
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3. Drug-Free Workplace (Grantees other than individuals)
As required by the Drug-Free Workplace Act of 1988, and implemented at 44 CFR Part 17, Subpart F, for grantees, as defined at
44 CFR part 17, Sections 17.615 and 17.620:
(A) The applicant certifies that it will continue to provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and
specifying the actions that will be taken against employees for violation of such prohibition;
(b) Establishing an on-going drug free awareness program to inform employees about:
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3)Any available drug counseling, rehabilitation and employee assistance programs;
and
(4) The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the grant to be
given a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of
employment under the grant, the employee will:
(1) Abide by the terms of the statement; and
(2) Notify the employee in writing of his or her conviction for a violation of a criminal drug
statute occurring in the workplace no later than five calendar days after such conviction.
(e) Notifying the agency, in writing within 10 calendar days after receiving notice under subparagraph
(d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of
convicted employees must provide notice, including position title, to the applicable awarding office.
(f) Taking one of the following actions, against such an employee, within 30 calendar days of
receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted:
(1) Taking appropriate personnel action against such an employee, up to and including
termination, consistent with the requirements of the Rehabilitation Act of 1973, as
amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local health,
law enforcement or other appropriate agency.
(g) Making a good faith effort to continue to maintain a drug free workplace through implementation of
paragraphs (a), (b), (c), (d), (e), and (f).
(B) The grantee may insert in the space provided below the site(s) for the performance of work done in connection
with the specific grant:
Place of Performance
Street City State Zip Action
450 Vanderbilt Way San Bernardino California 92408-3552
6065 North Palm Avenue San Bernardino California 92407-5184
2121 North Medical Center Drive San Bernardino California 92411 -1222
1201 West 9th Street San Bernardino California 92411 -2213
200 East Third Street San Bernardino California 92410-4804
502 South ArrowheadAvenue San Bernardino California 92408-2040
1640 Kendall Drive San Bernardino California 92407-7300
202 North Meridian Avenue San Bernardino California 92410-1330
2641 North E Street San Bernardino California 92405-3425
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1920 North Del Rosa San Bernardino California 92404-5641
282 West 40th Street San Bernardino California 92407-3706
3398 East Highland Avenue San Bernardino California 92346-2106
If your place of performance is different from the physical address provided by you in the Applicant Information, press
Add Place of Performance button above to ensure that the correct place of performance has been specified. You can add
multiple addresses by repeating this process multiple times.
Section 17.630 of the regulations provide that a grantee that is a State may elect to
make one certification in each Federal fiscal year. A copy of which should be included
with each application for DHS funding. States and State agencies may elect to use a
Statewide certification.
Signed by Paul A Drasil on 08/01/2012
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FEMA Standard Form LLL
Only complete if applying for a grant for more than $100,000 and have lobbying activities. See Form 20-16C for lobbying
activities definition.
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Application Number: EMW-2012-FH-00453 Page 26 of 26
Submit Application
Application 100% complete, Submitted
Please click on any of the following links to visit a particular section of your application. Once all areas of your
application are complete, you may submit your application.
Application Area Status
Overview Complete
Contact Information Complete
Applicant Information Complete
Applicant Characteristics (I) Complete
Applicant Characteristics (II) Complete
Department Call Volume Complete
Request Details Complete
Budget Complete
Narrative Statement Complete
Assurances and Certifications Complete
PLEASE READ THE FOLLOWING STATEMENTS BEFORE YOU SUBMIT.
• YOU WILL NOT BE ALLOWED TO EDIT THIS APPLICATION ONCE IT HAS BEEN SUBMITTED. If you are not yet
ready to submit this application, save it, and log out until you feel that you have no more changes.
• When you submit this application, you, as an authorized representative of the organization applying for this grant,
are certifying that the following statements are true:
To the best of my knowledge and belief, all data submitted in this application are true and correct.
This application has been duly authorized by the governing body of the applicant and the applicant will comply to
the Assurances and Certifications if assistance is awarded.
To sign your application, check the box below and enter your password in the space provided.To submit your
application, click the Submit Application button below to officially submit your application to FEMA.
Note: The primary contact will be responsible for signing and submitting the application. Fields marked with an are
required.
I, Paul A Drasil, am hereby providing my signature for this application as of 10-Aug-2012.
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