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Home My WebLink About13- Fire CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACT From: Michael J. Conrad, Fire Chief Subject: Resolution authorizing the execution of an agreement and issuance of a purchase order to Universal Specialty Vehicles, Inc. in the amount of Dept: Fire $339,825.50 for an interoperable communications/ mobile command vehicle. Date: November 5, 2009 MC/C Meeting Date: November 16, 2009 Synopsis of Previous Council Action: 04/29/08 Grants Ad Hoc Committee-Item recommended for informational. 05/05/08 Preliminary review of the Urban Area Security Initiative (UASI) Grant presented to Council. 04/06/09 Resolution#2009-75 authorizing the City Manager or his designee execute a Memorandum of Understanding with the City of Riverside Office of Emergency Management and authorizing the obligation and expenditure of the UASI Grant funds. RECOMMENDATION: Adopt resolution. Signature Contact Person: Michael J. Conrad, Fire Chief Phone: 5909) 384-5286 Supporting data attached: Staff Report Resolution Agreement and Proposal Ward: Citywide FUNDING REQUIREMENTS: Amount: $339,825.50 Source: (Acct No ) 123-806-5701 (Acct Descr) Federal & State Program-2008 Urban Area Security Initiative Finance: Council Notes: Agenda Item No. �3 / 1-ll4v-097 STAFF REPORT SUBJECT Resolution authorizing the execution of an agreement and issuance of a purchase order to Universal Specialty Vehicles, Inc. in the amount of$339,825.50 for an interoperable communications/mobile command vehicle. BACKGROUND On April 29, 2008, Fire Chief Michael Conrad made a presentation to the Grants Ad Hoc Committee on the subject of projects funded under the U.S. Department of Homeland Security FY 2008 Urban Area Security Initiative (UASI) grant program. On December 30, 2008 the City of San Bernardino received an award letter from the Riverside Office of Emergency Management which authorized the city to purchase a CBRNE Rescue Vehicle, an Interoperable Communications/Mobile Command Vehicle and to conduct Regional Active Shooter Training. On April 6, 2009, the Mayor and Common Council authorized and directed the City Manager or his designee to execute on behalf of the City of San Bernardino a Memorandum of Understanding with the City of Riverside Office of Emergency Services regarding reimbursement guidelines for UASI grant expenditures (Resolution #2009-75, Section 1). The City Manager or his designee was also authorized to obligate and expend the allocated UASI grant monies in the amount of$755,000 (Section 2). The expenditure plan for the Interoperable Communications/Mobile Command Vehicle is $340,000. On October 6, 2009, a Request for Quote (RFQ) #F-10-08 was issued to solicit formal bids for the Interoperable Communications/Mobile Command Vehicle. The vehicle is designed to serve as a mobile incident command post for all-hazard incidents, and contains state-of-the-art communications hardware to effect interoperable radio communications with all public safety agencies within the geographic area. The Interoperable Communications/Mobile Command Vehicle is built from the chassis up by vendors who specialize in the manufacture of mobile command vehicles and the installation of communications hardware. The Fleet Services Division Manager was consulted and concurred with the plan to solicit bids from qualified vendors. Notices inviting bids from qualified vendors for the Interoperable Communications/ Mobile Command Vehicle were distributed to the San Bernardino Area Chamber of Commerce, the City's Web Site, and advertised in The Sun Newspaper. Notices were mailed to seven (7) vendors (non local vendors). On November 3, 2009, the City received and reviewed three (3)bid quotes and the bid responses are as follows: 1 Vendor Location Bid Proposal Specialty Vehicle Solutions LLC Trenton,NJ $366,579.00 (without tax) Farber Specialty Vehicles Reynoldsburg, OH $322,920.00 (Did not include VIPER Communication Package) Universal Specialty Vehicles, Inc. Perris, CA $339,825.50 Pursuant to the City's bidding process, it is recommended that the City award a purchase order to Universal Specialty Vehicles, Inc. for the Interoperable Communications/Mobile Command Vehicle under RFQ #F-10-08 (exhibit A). Universal Specialty Vehicles, Inc. meets technical specifications, customer service and price. FINANCIAL IMPACT The total amount to be awarded to Universal Specialty Vehicles, Inc. for the Interoperable Communications/Mobile Command Vehicle is not-to-exceed $339,825.50. Funding for the vehicle is budgeted under the FY 2008 UASI grant account #123-806- 5701. Payments for expenditures approved in the grant will be on a reimbursement basis. Thus, the City will request reimbursement for expenditures through the City of Riverside Fire Department subsequent to expenditures. RECOMMENDATION Adopt resolution. 2 RESOLUTION NO. � f ' 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY 2 OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT AND ISSUANCE OF A PURCHASE ORDER TO UNIVERSAL SPECIALTY 3 VEHICLES, INC. IN THE AMOUNT OF $339,825.50 FOR AN INTEROPERABLE COMMUNICATIONS/MOBILE COMMAND VEHICLE. 4 5 WHEREAS, the City has been awarded Homeland Security Urban Area Initiative 6 grant funds for the purpose of purchasing an interoperable communications/mobile command 7 vehicle; and, 8 WHEREAS, the grant funds are required to be expended prior to April 1, 2010; and, 9 WHEREAS, the City has applied to the California Emergency Management for an 10 extension of the grant funds through June 30, 2010, to enable it to complete the purchase of an 11 12 interoperable communications/mobile command vehicle; 13 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE 14 CITY OF SAN BERNARDINO AS FOLLOWS: 15 SECTION 1. That Universal Specialty Vehicles, Inc. is the best responsible bidder for 16 the purchase of an Interoperable Communications/Mobile Command Vehicle, in accordance 17 with Bid Specifications #17-10-08 for a total amount of$339,825.50. 18 SECTION 2. The City Manager is hereby authorized and directed to execute on behalf 19 of the City a Purchase Agreement with Universal Specialty Vehicles, Inc., a copy of which is 20 attached hereto, marked Attachment "A" and incorporated herein by reference as fully as 21 though set forth at length. 22 SECTION 3. The Director of Finance or her designee is hereby authorized to issue a 23 24 purchase order to Universal Specialty Vehicles, Inc. The purchase order shall incorporate by 25 reference this Resolution number, shall reference the terms in RFQ Bid Specification #F-10- 26 08, and shall incorporate the terms and conditions of the bid of Universal Specialty Vehicles, 27 Inc. The Purchase Order shall further read "not to exceed $339,825.50." 28 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT 1 AND ISSUANCE OF A PURCHASE ORDER TO UNIVERSAL SPECIALTY VEHICLES, INC. IN THE AMOUNT OF $339,825.50 FOR AN INTEROPERABLE 2 COMMUNICATIONS/MOBILE COMMAND VEHICLE. 3 SECTION 4. The above authorizations are contingent upon the California Emergency 4 Management Agency's approval of the City's request for a grant extension; and the above 5 authorizations are rescinded if the City's request for a grant extension is denied. 6 7 SECTION 5. The above authorizations are rescinded if the Agreement is not fully 8 executed and the purchase order is not issued within thirty (60) days of the passage of this 9 Resolution. 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 //// 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT 1 AND ISSUANCE OF A PURCHASE ORDER TO UNIVERSAL SPECIALTY VEHICLES, INC. IN THE AMOUNT OF $339,825.50 FOR AN INTEROPERABLE 2 COMMUNICATIONSIMOBILE COMMAND VEHICLE. 3 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 4 5 Common Council of the City of San Bernardino at a meeting thereof,held on 6 the day of , 2009,by the following vote,to wit: 7 8 COUNCIL MEMBERS: AYES NAYS ABSTAIN ABSENT 9 10 ESTRADA 11 BAXTER 12 BRINKER 13 SHORETT 14 KELLEY 15 16 JOHNSON 17 MCCAMMACK 18 19 Rachel G. Clark, City Clerk 20 City of San Bernardino 21 The foregoing Resolution is hereby approved this day of 12009. 22 23 24 Patrick J. Morris, Mayor City of San Bernardino 25 Approved as to form: 26 JAMES F. PENMAN, City Attorney 27 28 By: 3 ATTACHMENT "A" PURCHASE AGREEMENT This Purchase Agreement is entered into this day of by and between Universal Specialty Vehicles, Inc._("Vendor") and the City of San Bernardino ("City" or"San Bernardino"). WITNESSETH: WHEREAS, the Mayor and Common Council has determined that it is advantageous and in the best interest of the City to contract for the purchase of an Interoperable Communications/Mobile Command Vehicle; and, WHEREAS,the City of San Bernardino did solicit and accept quotes from available Vendors for the purchase of an Interoperable Communications/Mobile Command Vehicle; and, WHEREAS, Universal Specialty Vehicles, Inc., submitted the lowest and best quote for the purchase of an Interoperable Communications/Mobile Command Vehicle; NOW, THEREFORE, the parties hereto agree as follows: 1. SCOPE OF SERVICES. For the remuneration stipulated, San Bernardino hereby engages Vendor to provide an Interoperable Communications/Mobile Command Vehicle equipped as set forth on Vendor's proposal, attached hereto and incorporated herein as Exhibit "A." 2. COMPENSATION AND EXPENSES. a. For the products and/or services delineated above, the City, upon presentation of an invoice, shall pay the Vendor up to the amount of 5327,926.50 for an Interoperable Communications/Mobile Command Vehicle and $11,899.00 for the Performance Bond. Combined total to pay Vendor is 5339,825.50. Payments will be processed as follows: Performance bond payment; 50% down to start and order chassis; the additional 50% balance will be due upon completion and acceptance at USV factory and prior to delivery. b. No other expenditures made by Vendor shall be reimbursed by City. 3. TERM; TERMINATION. a. This purchase is contingent upon the California Emergency Management Agency's approval of the City's request for extension of Urban Area Security Initiative grant funds through June 30, 2010. This Agreement shall be void if the City's request for extension is denied. b. This purchase shall be completed by June 30, 2010. c. This Agreement may be terminated at any time by thirty(30) days' written notice by either party. The terms of this Agreement shall remain in force unless mutually amended. 4. WARRANTY Vendor expressly warrants that all products and services supplied to City by Vendor under this Agreement shall conform to the specifications, drawings or other description upon which this PURCHASE is based, shall be fit and sufficient for the purpose intended,merchantable,of good material and workmanship, free from defects and free and clear of all liens or encumbrances. Inspection,testing, acceptance or use of the goods by the City shall not affect Vendor's obligations under this warranty, and such warranty shall survive inspection, testing, acceptance and use. Vendor agrees to replace or correct promptly defects of any goods or services not conforming to the foregoing warranty without expense to the City, when notified of such non-conformity by City. If Vendor fails to correct the defects in or replace non-conforming goods or services promptly, City may, after reasonable notice to Vendor,make such corrections or effect cover, or cure, at Vendor's expense. "Reasonable notice" for purposes of this section shall not be deemed to require more than 60 calendars days notice before commencement of efforts by the City to effect cover or a cure except upon written agreement of the Parties. 5. INDEMNITY. Vendor agrees to and shall indemnify and hold the City, its elected officials, employees, agents or representatives, free and harmless from all claims, actions, damages and liabilities of any kind and nature arising from bodily injury, including death, or property damage, based or asserted upon any actual or alleged act or omission of Vendor, its employees, agents, or subcontractors, relating to or in any way connected with the accomplishment of the work or performance of services under this Agreement, unless the bodily injury or property damage was actually caused by the sole negligence of the City, its elected officials, employees, agents or representatives. As part of the foregoing indemnity, Vendor agrees to protect and defend at its own expense, including attorney's fees, the City, its elected officials, employees, agents or representatives from any and all legal actions based upon such actual or alleged acts or omissions. Vendor hereby waives any and all rights to any types of express or implied indemnity against the City, its elected officials, employees, agents or representatives, with respect to third party claims against the Vendor relating to or in any way connected with the accomplishment of the work or performance of services under this Agreement. 6. INSURANCE. While not restricting or limiting the foregoing, during the term of this Agreement, Vendor shall maintain in effect policies of comprehensive public, general and automobile liability insurance, in the amount of$1,000,000.00 combined single limit, and shall file copies of said policies with the City's Risk Manager prior to undertaking any work under this Agreement. City shall be set forth as an additional named insured in each policy of insurance provided hereunder. The Certificate of Insurance furnished to the City shall require the insurer to notify City of any change or termination in the policy. 7. NON-DISCRIMINATION. In the performance of this Agreement and in the hiring and recruitment of employees, Vendor shall not engage in, nor permit its officers, employees or agents to engage in, discrimination in employment of persons because of their race, religion, color, national origin, ancestry, age, mental or physical disability, medical condition, marital status, sexual gender or sexual orientation, or any other status protected by law. 8. BUSINESS REGISTRATION CERTIFICATE AND OTHER REQUIREMENTS. 2 Vendor warrants that it possesses or shall obtain, and maintain a business registration certificate as required under Chapter 5 of the Municipal Code, and any other license, permits, qualifications, insurance and approval of whatever nature that are legally required of Vendor to practice its business or profession. 9. NOTICES. Any notices to be given pursuant to this Agreement shall be deposited with the United States Postal Service,postage prepaid and addressed as follows: TO THE City: City of San Bernardino Fire Department 200 East Third Street San Bernardino, CA 92410 Attention: Fire Chief Telephone: (909) 384-5286 TO THE Vendor: Universal Specialty Vehicles, Inc. 19052 Harvill Avenue Perris, CA 92570 Attention: Mary A. Hall Telephone: (951) 943-7747 10. ATTORNEYS' FEES In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions or provisions hereof. The costs, salary and expenses of the City Attorney and members of his office in enforcing this Agreement on behalf of the City shall be considered as "attorneys' fees" for the purposes of this paragraph. 11. ASSIGNMENT. Vendor shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of the Vendor's interest in this Agreement without City's prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City's consent, no subletting or assignment shall release Vendor of Vendor's obligation to perform all other obligations to be performed by Vendor hereunder for the term of this Agreement. 12. VENUE. The parties hereto agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated either in the State courts located in the County of San Bernardino, State of California or the U.S. District Court for the Central District of California, Riverside Division. The aforementioned choice of venue is intended by the parties to be mandatory and not permissive in nature. 3 PURCHASE AGREEMENT CITY OF SAN BERNARDINO—UNIVERSAL SPECIALTY VEHICLES,INC. 13. GOVERNING LAW. This Agreement shall be governed by the laws of the State of California. 14. SUCCESSORS AND ASSIGNS. This Agreement shall be binding on and inure to the benefit of the parties to this Agreement and their respective heirs,representatives, successors, and assigns. 15. HEADINGS. The subject headings of the sections of this Agreement are included for the purposes of convenience only and shall not affect the construction or the interpretation of any of its provisions. 16. SEVERABILITY. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid or unenforceable for any reason, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance, and the remaining provisions of this Agreement shall remain in full force and effect. 17. REMEDIES; WAIVER. All remedies available to either party for one or more breaches by the other party are and shall be deemed cumulative and may be exercised separately or concurrently without waiver of any other remedies. The failure of either party to act in the event of a breach of this Agreement by the other shall not be deemed a waiver of such breach or a waiver of future breaches, unless such waiver shall be in writing and signed by the party against whom enforcement is sought. 18. ENTIRE AGREEMENT; MODIFICATION. This Agreement constitutes the entire agreement and the understanding between the parties, and supercedes any prior agreements and understandings relating to the subject manner of this Agreement. This Agreement may be modified or amended only by a written instrument executed by all parties to this Agreement. IN WITNESS THEREOF, the parties hereto have executed this Agreement on the day and date set forth below. Dated: , 2009 Dated 12009 UNIVERSAL SPECIALTY VEHICLES, INC. CITY OF SAN BERNARDINO By: By Charles McNeely, City Manager Its: Approved as to Form: James F. Penman, City Attorney By: 4 TEAM r Exhibit "A" UNIVERSAL SPECIALTY VEHICLES, INC. City of San Bernardino Finance Department Purchasing Division 300 North "D" Street San Bernardino, CA. 92418 Request for Quotation F-10-08 Mobile Command Vehicle Submitted by: Universal Specialty Vehicles, Inc. Duplicate Copy Exhibit "A" 1905% ;-iary i Av enue aIif�,rnia 92570 0 hone !931) 943-7'47 J Fax (951) 943-7321 CITY OF SAN BERNARDINO RFQ F-10-08 MOBILE COMMAND VEHICLE M /H/E/t/1 i/ECl/LT/ /E/IiLE=. Iri. 19052 HARVILL AVH PERRIS, CA. 92570 PH. 951-943-7747 FAX 951-943-7321 TABLE OF CONTENTS Request for Quotation-Cover Letter Request for Quotation-Original Documents: Includes Technical Specifications and signed City Forms Non-Collusion Affidavit Listing of Proposed Subcontractor Price Form Addendum Received Authorized Signatures Performance Bond List of Exceptions Company Profile References Proposed Production Timeline Universal Specialty Vehicles Vendor Organization Bid Validity Statement Universal Specialty Vehicles, Inc. Specifications Include: Price Quotation Preliminary Floor Plan Rivcomm System Features Universal Specialty Vehicles, Inc. W-9 and Licenses Universal Specialty Vehicles, Inc. Limited Warranty Brochure TEAM UNIVERSAL SPECIALTY VEHICLES, INC. October 30, 2009 City of San Bernardino Purchasing Division Finance Department 300 North"D"Street San Bernardino, CA. 92418-0001 Dear Sir/Madam: Thank you for your interest in the capabilities of Universal Specialty Vehicles, Inc. Included with this letter are all of the required documents for the Formal RFQ F-10-08 Mobile Command Vehicle. Universal Specialty Vehicles,Inc.has built custom vehicles and trailers since 1994 and has an excellent reputation for quality, reliability, and continued service. We are proud of our reputation and put our customer first in every area of our operation. We feel that this attitude is one of the most important contributors to our success and to the success of the customers we serve. Again,thank you for your interest in Universal Specialty Vehicles, Inc. Please call me at 951-943-7747 if you have any questions or need any additional information. I look forward to the opportunity to work with you and build your Mobile Command Vehicle. Sincerely, J Mary A. Hall President/CEO Enclosures 19052 Harvill Avenue - Perris, California 92570 - Phone (951) 943-7747- Fax (951) 943-7321 RFQ F-10-08 Mnhile Cnmmand Vehicle I r October 6, 2009 SUBJECT: NOTICE INVITING BIDS(RF01 F-10.08 The City of San Bernardino (City)invites bids from qualified vendors for Mobile Command Vehicle Parties interested in o"ining a copy of this RFQ F-10-08 may do so by accessing the City of San Bernardino Web Page at www.sbcitv.orct > Business > Request for Bids City Finance, beginning Ober 6, 2009 or by faxing their request to (909) 3845043, attention Deborah R.I Morrow, Purchasing Manager. Please include the following information in your request: name and address of firm; name, telephone and facsimile number of contact person; specify RFQ F-10-08. Copies of the RFQ may also be obtained by calling Deborah Morrow at (909) 3845086 or Sylvia Londean at (909) 3845348 or in person at City Hall, 300 N. "D" St., 4th floor, Purchasing Division, San Bernardino, CA 92418. FAITHFUL PERFORMANCE BOND. The Contractor will be required to fumish a cashier's check, certified check or faithful performance bond made payable to the City of San Bernardino in an amount equal to 100%to insure the contractor's faithful performance of this contract. Non-Mandatory Pre-Bid Conference: October 13, 2009 at 10:00 AM at San Bernardino City Hall, 300 N. "D" Street, 0 Floor Finance, San Bernardino CA 92418. Closing Date: Bids must be submitted at or before 3:00 PM, PST, November 3, 2009 at 300 North"D" Street, 4"' Floor, Purchasing, San Berardino CA 92418. Issuance of this RFQ and/or receipt of bids do not commit City to award a contract. Deborah R. Morrow, C.P.M. Purchasing Manager I 1 RFQ F-10-08 Mobile Command Vehicle I I SECTION I. I INSTRUCTIONS TO BIDDERS i 2 RFQ F-10-08 While rommand Vehicle ii City of San Bernardino, Finance Department Purchasing Division &I d Documents to Be Retumed by Bidder RFQ F-10-08 MOBILE COMMAND VEHICLE ❑ Bid Bond soon tom) ❑ Copy of Contractor License III Bid content and Fors,General Specification M,Instnrcions to offeror(s) /Bidders ❑ Bidder Exp Pn�ennce,� Competency,Fe Qualification and Profile (Vendor Document) ❑ Non-Collusion Affidavit (City Form) Instructions to offerors)/Bidders 111 Proposal/Bid Content and Forms ❑ Listing of Proposed Subcontractor(City Form) ❑ Price Form (Cii Form) Instructions to Bidders,III Bid Content and Fors ❑ Authorized Signatures Instructions to Bidders ❑ Bidder Identification III Bid Content and Fors ❑ Addendum Received (City Form) 111 Bid Content and Fors ❑ 180 Day Bid Validity Statement III Bid Corrterrt and Fors III Bid Content and Fors ❑ Authorized Signatures (City Form) ❑ References III Bid Content and Forms ❑ Proper Identification and Submittal of Proposal/Bid Package, and Price Form Instructions to Bidders _Bidders are requested to submit this checklist completed with all bid documents. 3 RFQ F-10-08 Mnhile Command Vehicle i 1. INSTRUCTIONS TO BIDDERS A. Pro-Bid Conference Non4dandato Pre-Bid Conference: October 13 2009 at 10:00 AM at San Bernardino City Hall, 300 N. 'D' Street, 4 floor Finance, San Bernardino CA 92418. B. Examination 6f Bid Documents 1. By submitting a bid, the Bidder represents that it has thoroughly examineo and become familiar with the items required under this RFQ and tha it is capable of quality performance to achieve the City's objectives. 2. The City reserves the right to remove from its mailing list for future RFQs, f�r an undetermined period of time, the name of any Bidder for failure to accept a contract, failure to respond to two (2) consecutive RFQs and/or unsatisfactory performance. Please note that a "No Bid° is considered a response. C. Addenda Any City changes to the requirements will be made by written addendum to this RFQ. Any written addenda issued pertaining to this RFQ shall be incorporated into the terms and conditions of any resulting Purchase Order. The City will not be bound to any modifications to or deviations from the requirements set forth in this RFQ as the result of oral instruction. For automatic notification, please sign-up for"e-Notify° on our home page. D. Clarifications 1. Examination of Documents Should a Bidder require clarifications of this RFQ, the Bidder shall notify the City in writing in accordance with Section D.2 below. Should it be found that the point in question is not clearly and fully set forth, the City will issue a written addendum clarifying the matter, which will be sent to all persons who have requested the RFQ. 2. Submiting Requests 4 RFQ F-10-08 While Cnmmand Vehicle a. A I questions, clarifications or comments shall be put in writing ai id must be received by the City no later than 5:00, PM, PST ober 20 2009 and be addressed as follows: City of San Bernardino 300 North "D" Street 4 floor, Finance Department- Purchasing Division Attn: Deborah R. Morrow, San Bernardino, CA 92418 b. T ie exterior envelope of all requests for clarifications, questions aild comments must be dearly labeled, "Not an Offer.' The City is not responsible for failure to respond to a request that has not been labeled as such. T e City will also accept questions sent by email to: m Crow denasbcity.ora, or facsimile machine; however, all emailed of faxed questions must be received by the City no later than the date and time specified above. Send facsimile transmissions to (909) 3845043, Attention Deborah R. Morrow. C. In received after 5:00 PM, PST October 20. 2009 will not be accepted. 3. City Reloonses Responses from the City will be communicated in writing to all recipients of this RFQ, and may be emailed, faxed, postmarked or posted to our website, www.sbcity.orQ, no later than the close of business on October 28, 2009. For automatic notification, please sign- up for"e-Notify' on our home page. E. Submission of Bids 1. Date and Time All bids fare to be submitted to the City of San Bernardino, Attention: Deborah R. Morrow, Purchasing Manager. Bids received after 3:00 PM PST November 3, 2009, will be rejected by the City as non- responsive. 2. Address Bids shall be addressed as follows: City of San Bernardino Finance Department 300 N. "D" Street, 4th floor 5 RFQ F-10-08 While C'nmmand Vehicle San Bernardino, CA 92418. Bids may be delivered in person to the Purchasing Division, 4th floor of the above address. 3. Identification of Bids Bidders all submit a SEALED bid package consisting of a one(1)signed original of Quote and Price Form b) two(2) copies of each The bid package shall be addressed as shown above, bearing the Bidder's name and address and dearly marked on the outside of the package as follows: RFQ F-10-08 Mobile Command Vehicle 4. Acceptance of Bids a. The City reserves the right to accept or reject any and all bids, or any item or part thereof, or to waive any informalities or irregularities in bids. b. The City reserves the right to withdraw this RFQ at any time without prior notice and the City makes no representations that any contract will be awarded to any Bidder responding to this RFQ. C. The City reserves the right to postpone bid opening for its own convenience. F. Pre-Contractual Expenses i Pre-contractual expenses are defined as expenses incurred by the Bidder in: 1. preparing its bid in response to this RFQ; 2. submitting that bid to City; 3. negotiating with City any matter related to this bid; or 4. any other expenses incurred by the Bidder prior to date of award, if any, of the Agreement. 6 RFQ F-10-08 Mobile C'nmmand Vehicle The City shall I not in any event, be liable for any pre-contractual expenses incurred by Bidder in the preparation of its bid. Bidder shall not include any such expenses as part of its bid. G. ContmCt Awa Issuance of thi RFQ and receipt of bids does not commit the City to award a Purchase Ord r. The City reserves the right to postpone bid opening for its own convenien , to accept or reject any or all bids received in response to this RFQ, and to negotiate with other than the selected Bidder(s) should negotiations m ith the selected Bidder(s) be terminated. The Ciity also reserves the r ght to apportion the award among two or more Bidders. H. Acceptance o Order The success I Bidder will be required to accept a Purchase Order in accordance with and including as a part thereof the published Notice Inviting Bids, and the IRFQ documents including all requirements, conditions and specifications pontained therein, with no exceptions other than those specifically listed in the written purchase order. I. Business License The City's Business Ordinance requires that a Business doing business with the City,; obtain and maintain a valid City Business Registration Certificate during the terms of the Agreement. Bidder agrees to obtain such Certificate prior,to undertaking any work under this Agreement. J. Local Vendor Preference The City of Sam Bernardino gives any formal or informal bid submitted by a local bidder a one percent (1%) credit for goods and materials, where labor and/or installation is incidental; and a five percent (5%) credit on Contractual services, for comparison purposes with other bidders, as authorized in the San Bernardino,Municipal Code Section 3.04.125, and Executive Order 2003- 1, respectively. For the purposes of this section, "local bidders' shall be bidders for which the point of sale of the goods or materials shall be within the City of San Bernardino. RFQ F-!0-08 While Cnmmand Vehicle SECTION 11. TECHNICAL SPECIFICATIONS I' I I s r, RFQ F-10-08 While('nmmand Vehicle City of San Bernardino TECHNICAL SPECIFICATIONS RFQ F-10-08 MOBILE COMMAND VEHICLE NOTICE : 'SPECIAL INSTRUCTIONS TO THE BIDDER' The intent of this docL ment is to solicit bids from qualified VENDORS with experience in providin I Mobile Command Vehicles. Through a competitive qualification and bid b ised procurement process, The City is looking for the most responsive and responsible vendor. Equipment: Bidder shall complete right-hand column indicating brief reasoning for exceptions to requirements when not acceptable. State "Acceptable" if requirements are agreeable as set forth on the left-hand column. Services: Bidder shall complete right-hand column indicating brief reasoning for exceptions to requirements when not acceptable. State "Acceptable" if requiremlents are agreeable as set forth in left-hand column. FAILURE TO COMPLETE RIGHT HAND COLUMN WILL INVALIDATE BID Description Acceptable/as specified Vehicle Description: One(J)new 2009/2010 36' Bus- Type Class A Style,custom designed mobile command 4ccepial$e vehicle. • 100"wide body with 96"interior width, and 84" Acce�ta��e interior height • 100%welded steel structure, 1 '/2" square steel Acce/ata��e tube • Vacuum bonded smooth high gloss fiberglass walls with block foam insulation(.062 thick Accept a��e fiberglass) • One piece laminated roof with rubber exterior and aluminum radius corners R c cep t a2 e 9 i RFQ F-10-08 Mnhile rnmmand Vehicle • Tinted laminated salbty glass windshield Acceptatle • Laminated floor block foam insulation and galvanized underbeHY A c cept a t.l e • Floor system,sidewl dl and rear end wall systems, and sub-roof system shall be individually vacuum bonded for i L minimum of two hours to A c c e p t a t l e assure structural rigi ty- Floor: i • 30-gauge(.010"),g vanized steel,cleated belly skin,glued to 1/8" plywood,glued to 1"x 3"wood frame with /4"block foam insulation; A c ce pt at t e glued to 7/16"OSB Jumbo sheet,covered with .08"thick"Nora"ru ber-cushioned floor covering(color to be decided upon award) Walls: • 1"X 1 1/2"rectangular steel tube steel frame with Acceptatte MIG welded connections • Interior walls to be 5/32"Luan with epoxy glued washable vinyl-clad decorative surface (color to Acceptat.te be decided upon award) • Exterior wall to be l abwell 1/8"Luan with a continuous piece of 1/8"high-gloss,smooth A c c e p t a t t e fiberglass wall panel (Color to be polar white) 10 RFQ F-10-08 Mnhile f nmmand Vehicle Front Cap: • Molded fiberglass with polar white gel coating A c c e pt a t Ze • Radiator opening to have 7.5 sq.ft.of open area Accept aLt e • Easy access single el hood for quick check of engine fluids RcceptaLle • Front bumper in ly molded into front end cap,with steel reinf rcement secured to chassis A c c e p t a f t e frame Sub-Roof: • 1"X I '/2"rectangular steel tube frame with MUG A c ce pt a t e welded connections • Interior side—two layers of 1/8"Luan plywood offset and glued to Fbss dyed polyester A c c e p t a l.O e polypropylene fiber interior headliner • 1"thick block foam insulation.Roof side— 1/8" Luan plywood roof panel A c c e pt a l B e Main Roof: • Tapered roof rafters to be fastened to sub-roof along with ''/z"plywood support panels for roof A c c e p t a 8 t e vents,A/C vents,duct framing • Rafters and framework to be covered with two A c c e R t a g P e sheets of 5/32"laminated roof panel • Roof panel assembly glued and covered with a continuous piece of dicore brite-ply EPDM rubber A c c e p t a 8.P e (.040"thick)roofing system • Awning rail on right-hand side of vehicle. Accept akte 11 RFQ F-10-08 While Cnmmand Vehicle - I Chassis: workhorse W Seri with 242"wheel base Accept at le • GVWR rating—24, lbs Acceptatte • Gross axle weight - 91 9,000 lbs front,and 15,000 lbs rear Acceptatl e • Chassis and bottom of floor to have automatic- type undercoating. Acceptatte Front Suspension: • Single stage constant rate parabolic with auxiliary Like Air D spring Acceptatte • Rectangular stabilizer bar:2.5".Bilstein® monotube gas-charged shocks A c c e p t a t t e Rear Suspension: • Single stage constant rate parabolic with auxiliary Acceptatte Like Air®spring • Rectangular stabilizer bar: 2.5" Ac cept at t e • Bilstein®monotube,gas-charged shocks Acceptatte Front Axle: • Double drop mono beam A c c ept a t t e Rear Axle: • Dana 5130 Acceptatte Rear Axle Ratio: • 5.86 Acceptatte Engine: • Gasoline,V-8 GM Vortec 8100, 340 h 4200 G P@ rpm, 8.1L,496 CID,Torque 455 lb. ft. @ 3200 Acceptatte rpm- 12 RFQ F-10-08 Mobile Command Vehicle Transmission: • Allison 2100 series, Wtomatic 6-speed,with two A c c e p t a t L e overdrive gears,el nic control with transmission grade braking. Fuel Tank: • Minimum of 75 gall ns with generator takeoff Ac cent at t e • shut-off at(1!4)fue tank level Ac c ept a gte Tires: I • 235/80R 22.5 metrid radial tubeless(BW) A c ce pt a t t e • Spare tire same size and shipped loose A c c e p t a t t e Wheels: • 22.5"X 6.75"8 bold hubs with stainless wheel A c c e p t a t e covers Steering: • 50 degree cut angle A c c e p t a t e • Variable ratio hydraulic assist ratio: 15.7-18.5 Acceptatte • Comfort tilt steering wheel Acceptstte • Steering column controls,wiper/washer control, pulse/wipe,headlight,dimmer and cruise control Acceptatte Brakes: • Quadraulic 4X70 mm piston brake calipers A c c e p t a t e • 4-wheel anti-lock disc brakes A c c e pt a t t e • Rotor size 15.5"X 1.54" Acceptatte • Parking brake,drive-line foot operated. Ac c e p t a t t e 13 RFQ F-10-08 Mnhile Command Vehicle Vehicle Batteries: • Workhorse 690 CCA Accept at l e House Batteries: • Dual heavy duty l2 volt deep cycle battery system Accept a tl e • Auxiliary battery disconnect switch located in A c c e p t a t t e driver compartment., I Alternator. • 146 Amp AcceptatPe I i Frame: • Constant section in,9.625 X 30 X .25 section A c c e p t a t l e modules, 10:13 cu i>rI}, 50,000 PSI:yield strength Gauges: • Speedometer with odometer A c c e p t a t t e • High beam indicator,directional signals Acceptatte • Fuel,oil pressure temperature and battery A c c e p t a t t e voltmeter • Transmission temperature sensor A c c e pt a t t e Warning System: • Brake warning light,engine warning light, Acceptatte temperature warning light 14 RFQ F-10-08 Mobile Command Vehicle Generator: • Kohler power systems model 13 ERG gasoline A c ce pt a t t e fueled mobile/commercial generator set • 13kW, 13kVA 120V 240V, 1 phase, 3 wire 60 Acceptatle Hertz i • Emergency start jum switch be tween generator Acceptat8e battery and chassis b�ttery • Generator compartment to be vented and sound Accept-alit dampened • Generator to take fuel from chassis fuel tank. 4cceptatte Automatic shut-off of generator at '/<tank level. Interior Specifications: The interior of the mobile command vehicle to be separated into four(4)main Ac c e p t a t l e compartments: • Command/conference room 4 c c e pt a t t e • Operations/planning room A c c e p t a t i e • Galley/communications room 4 c c e p t a t 2 e • Communications/radio room A c c e p t a t t e General Interior Specifications • Intellitec auxiliary battery disconnect switch A c c e p t a t l e • Deluxe battery, fresh water, and holding tank A c c e p t a l 2 e monitor • Sound absorption fabric headliner front to rear A c c e p t a t i e • Vinyl panel covered walls for easy cleaning A c c e p t a 2 t e • Two (2)pro line dry chemical five pound 4 c c e p t a tl t o aluminum cylinder fire extinguishers model #PROSTCM, (Or equivalent) 15 RFQ F-10-08 Mobile Command Vehicle • One smoke detector and one carbon monoxide detector Acceptalte • Wisonart counter to table tops,and cabinets A c c e p t a Q l e e Countertops and tab a tops with rubber edge to prevent chipping. he City will select laminate Acceptable colors) • Wilsonart cabinet doors and drawers with southco Acceptalle positive secure latches • All doors to have European hidden hinges A c c e p t a Q l e • All drawers to have�curide heavy duty drawer Accept of l e slides i All overhead cabin doors to have dry erase door finish(Expect above dash in driver compartment) A c c e p t a l e • All overhead cabinet doors to have easy lift gas A c c e p t a tl e struts(Except above dash in driver compartment) • Wilsonart floor to ceiling radio equipment and A c c e p t a g ea phone data closet with two(2) 19"equipment racks • The equipment closet to have 12V fans and offset A c c e p t a 1 e doors or access pandls for ventilation • Commercial grade heavy-duty Nora rubber floor covering throughout'' Style 825C or equivalent Accept a�$e • 4"cove base throughout A c c e p t s l e • (1)One approximate 10' X 30' electric powered slide-out room in the center operations room 4cceptaLte • This slide-out room will be positioned on the A c c e p t a k i e street side and have f2)built-in work stations and overhead cabinets,a!two drawer file cabinet will be positioned between the work stations • One(1)approximate 6' X 30"electric powered A c c ept a gl e slid-out room in the tear communications/radio room 16 RFQ F-10-08 Mobile Command Vehicle • This slide-out room ill be positioned on the R c c e p t a f t e street side and have 2)built-in work stations and overhead cabinets,a two drawer file cabinet will be positioned betty the work stations • Electrical outlets ughout Accept atle • All wiring shall meet or exceed applicable NEC Acceptable standards. • All wiring will shall conform to industry Ae e e pt a t l e standards • All wiring will be labeled and documented .Ac c e pt abl e • All wiring that passes through metal, structural Acceptable supports or bulkhea will be run through plastic grommets to prevent chaffing i • All wiring will be brindled using nylon tie straps Acceptable • All undercarriage wiring shall be protected from A c c e pt a b l e extreme heat sources • Power center with breaker panel A c c e p t a b l e • All under work station electrical and CAT 6 wire Acceptable to be run though nor}-metallic raceway for future access. • One(1)standard roof vent. A c c e p t a b l e • Two(2)Fantastic fan high volume power vents A c c e p f a U e with max air vent covers. • Three(3)Duo-Thera 15,000 BTU domestic roof air conditioners with heat pumps ducted through A c c e p t a b l e ceiling into each compartment. 17 UQ F-10-08 Mobile Command Vehicle i F* Fon;ed air dud system with individual duct vents. AcceRtafte(1)wall mound thermostat to control all R c c e t a t t e three three AC units • Condensation drip stem guides water through tubing and vents underneath vehicle • 110/12 volt NO t overhead lighting, Acce/rtatte location to be d fined. • Small galley,built iii microwave oven,under A c c eR t a t e cabinet coffee make ,small 3.6 cu ft refrigerator, and stainless steel si with faucet i • Built in Dometic mi�rowave oven model A c c eR t a l t e #CDMW 12W(Or equivalent) • Under cabinet coff ' maker model#ODC425 Accent al to carafe Tap-A-Cup.11�equivalent). • Small 3.6 cu ftNorcold refrigerator 110V/12V AcceRtaLte model#DE0041 (Or equivalent) i • 30' 50 amp 220 VAC power cord for shore power.Motorized 50 amp RV power reel model AcceRta�te #RV503601 shoreline reel. • Ground fault interrupter equipped,outlets to be designated with orange face plates A c c eR t a l e • Power gear auto-level hydraulic leveling jacks with dash control A c c eR t a l e • Three(3)pocket doors and walls separating the AcceRta�te command/conferenoe room from the operations/planning.area, and operations/planning from the galley/communications closet area, and the galley/communications closet from the communications/radio room • Vehicle control panel with all MCP control switches to be located at operators position in A c c eR t a t e operations/planning:area RFQ F-10-08 While Command Vehicle M partment/Co Maud/Conference Room: ole power sup ;outlets,(2)locations to be A c cept atle mined upon awlud • AM/FM CD Stereo with speakers throughout Ac cept at l e • One 26"LCD HDT1 I flat screen color TV built Accept atl e into the overhead ab 3ve the dash I • Textured motor cover Ac cept at l e I • Four(4)Flexsteel 252-BUSR DOT bucket seats Ac cept at l e with swivel and recline,manual controls, armrests,three-poin�seat belts with retractors, ultra leather upholstery • Driver and passenger seats to swivel 180 degrees A c c ep t a t l e and face interior • Two(2)fold-down desks mounted on A c c e p t a t l e driver/passenger walls between bucket seats • Four(4)24"X 24"magnetic dry erase boards A c c e p t a t l e positioned above each fold-down desk and on bulk-head walls • Mirror Lite sun visors A c c e p t a l l e • ACME Class A 134 dash air conditioning,cab A c c e p t a l l e only • Front windshield close-off curtain . A c c e p t a&l e • One(1)Hehr International driver door, A c c e p t a l l e approximately 2T'X 64",exterior entrance • Pocket door separating front room from A c c e p t s B l e operations/planning room with lock inside conference room 19 RFQ F-10-08 Mobile Command Vehicle OpemtionSMianningRco • Hehr International 3�"exit/entry door with step Ac c ept aBle well and stainless assist handles • Approximately 10' 30"flat floor electric Accept ail e powered slide-out r1om,operations/planning room • This slide-out room 1 ill be positioned on the Acce R t a g t e street side and have two built-in work stations and overhead cabinets • A two drawer file cabinet will be positioned between the work stations A c c e�t a l e • Small windows on each side of the slide out room A c c ept a l t e • Windows with day/night shades and matching Accept alle laminate valances i • Wilsonart work station table along the wall Accept al t e between entry door and front pocket door,this area to be the vehicle operator station. • Large dry erase board to be mounted opposite slide out room next to front entry door A c c e R t a 2 e • Approximately 26"HDTV flat screen with speakers(Or equivalent)mounted on second pocket door wall between the operations/planning room and the galley/communications closet area • Magnetic dry erase board positioned on front pocket door wall approximately 3' X 2' 20 RFQ F-10-08 Mobile Command Vehicle i I Galley/Communications Cjloset Area: • Galley counter top with stainless steel sink and A c c e/2 t a l t e gooseneck faucet I • Built-in Dometic microwave model A c c e p t a t e #CDMW 12W(Or c IpI uivalent) • Under cabinet coffeii_maker model#ODC425 Ac c e pt of t e Carafe TWA-Cup,�Or equivalent) • Small 3.6 cu ft Norcpld refrigerator 110 volt/]2 A c c e p t a l t e volt model#DE004 J,(Or equivalent) • Wilsonart floor to coiling radio and phone data AcceptaLte closet with two(2)equipment racks • This closet to have l'2 volt fans and offset doors A c c e pt a r t e or access panels for ventilation i Fresh Water plumbing: Pressurized water system A c c e R t a k t e • Shurflo 3.5 GPM fresh water pump A c c e p t a k t e • Minimum 30 gallon fresh water tank A c c e/2 t a&.t e • ''/2"ID PEX plumbing pipe with fittings Acceptakte • 2.5 gallon electric hot water heater A c c e/2 t a k t e • System monitoring control panel to check tank A c c e p t a t t e levels 21 RFQ F-10-08 Mobile Command Vehicle Waste water Gray Plambng: • Minimum 35 gallon Gray waste water tank A c cept all e i • ABS 1 Va"gray watek plumbing pipe with fittings A c cept atZl e and valve I; i • Waste water dump valve Acceptatle • Waste water hose stater kit Acceptatle i • Waste water hose st�rage A c c ept aQ l e • Waste water dump hose hatch A c c e p t a t l e i • System monitor panfl to check tank levels A c ce pt a ll e Communications/Radio R m: • Hehr International 3 "exit/entry door with step A c c e p t a t l e well cover and stain ess steel entry assist handles • One(l)Wilsonart dispatch work station along A c cept a t l e rear wall and curbside wall • Overhead cabinets above work station A c ce pt a gl e • Built-in approximately 32"HDTV flat screen with speakers or equivalent viewable from Acceptor&l e exterior,HDTV to be mounted under curbside work station counter top • Approximately 26"HDTV flat screen with speakers mounted on rear wall or pocket door A c c e p t a l e wall(Exact location to be determined) • Approximately 6' X 30" flat floor electric Acceptable powered slide-out room • (Communicationslradio area) built into the slide- A c c e p t a t l e out room will be two radio dispatch work stations with overhead cabinets above 22 RFQ F-10-08 Mohile Command Vehicle • Built-in two drawer file cabinet between the A c c e pt a l l e work stations • Windows on each side of the slide-out room A c c e/a t a l 1 e • Windows with day/light shades and matching Acceptalle laminate valances • Reinforce rear wall for future camera/mast installation addition; Acce/zt all e Exterior Specifications: • Exterior vehicle color, polar white fiberglass with Accept alle molded fiberglass wheel wells i • Windshield: large o ;pen-view,2-piece,tinted Acceptalle (83%light transmittal), laminated safety glass,to meet DOT 623 specifications • Velvac 2025 electrid/heated side mirrors with Accagialle dash control • Rear mud flaps and skid wheels A c c ep t a l e • Three(3)outlets, (2) 110 volt weatherproof Acceptal.Ee outlets on passenger side,and (1) 110 volt outlet on driver side • Two(2)exterior RG-6 coaxial cable connection A c c e p t a t i e with one"TV IN"and one"TV OUT"secured in weatherproof cover • Two(2)RH curbside Hehr International exit/entry doors approximately 30"X 80"with stationary 21"X 2T'clear,tinted window(75% light transmittal)with screen door,deadbolt lock, door skins to match color of sidewall fiberglass 23 RFQ F-10-08 Mobile Command Vehicle • Two(2)Kwikee double electric steps, Accept aLle approximately 30"4ith door jamb switch, ignition override,and non-slip rubber tread material on the surfaice • Matching step well cover at rear door Accept at le • 12V porch light at each door with interior switch A c c e p t a L e • Driver side door,toe kick and stainless steel Ac c ept a�l e handle • Exterior storage compartments to use maximum A c c ep t a t t e amount of under—floor(Basement)areas available. Storage compartments to have 12V lighting and automotive trunk liner type carpeting • Compartment doors to be top hinged continuous A c c ep t a Qt e extrusion-type with locking,single paddle, latch system,(Keyed alike) • Door skins to match color of sidewall fiberglass A c c e p t a&l e • Class-3, square tube,receiver-type,trailer hitch to Accept at to be attached to chassis frame, gross trailer weight: 5,000 Lbs;vertical tongue weight: 500 Lbs (Maximum) • Provide trailer wiring,terminating at a 7-pin A c c ep t a L l e female,thermoplastic receptacle;Cole Hersee #12063-01, customer to provide their own ball mount and hitch ball at a later date • Custom fabricated heavy duty ladder mounted on Acceptatle rear wall • Winegard RS 2000 RoadStar Omnidirectional Acceptable antenna HDTV Omni-amplified weatherproof multi-directional VHF/UHF/FM off-air outdoor aerial with signal booster Model#RS-2000 24 RFQ F-10-08 Mobile Command Vehicle • Easy access hood for quick check of fluids Accept at l e • Vehicle undercoating Accep t a t l e • Stainless steel entry assist handles,(Or A c c e p t a t t e equivalent) • Two(2)Whelen 900 series surface mounted A c c e p t a t t e amber LED lights mounted on the rear wall • Six(6)KWIK Raze twessed mounted 300 watt Accept at le halogen scene lights;passenger side to have one on the front top comer,and one on the rear top corner,driver side to have one the front top corner,and one on the rear top corner,rear wall to have one located on the top left and top right corner. • Driver and passenger side spotlights,remote R c c e p t a t 1 e controlled from interior,R y-Line 135SL. • Roadside safety kit to include flares,jumper R c c e p t a t l e cable,and small tool kit Audio/Visual: • Six(6)RG-6 cable drops from video distribution A c c e p t a t t e hub • One(1)3X8 amplified distribution hub Acceptatte • Two(2)4-input media center modulation for A c c e p t a t t e various video/audio!inputs • Four(4)audio/video cables for quad modulator 4 c c ep t a t$e (Cables to run inside communications closet) • Black Box VGA to CAT.6 converter A c cept at 1 e 25 RFQ F-10-08 Mobile Command Vehicle Telephone&Data Drops: • Nine(9)data/phone standard drops(1 CAT 6 A c c e p t a 8 e voice cable with 2 W-45 jacks,2 CAT 6 data cables with RJ-45 jaccks, l CAT 6 Tellular cable with 2 RI-45 jacks) • Four(4)data/phone' tandard drops plus Tellular A c c e p t a t to drop(1 CAT 6 voice cable with 2 RJ-45 jacks,2 CAT 6 data cables with RJ-45 jacks, 1 CAT 6 Tellular cable with 2 RJ-45 jacks) • Two(2)exterior date/phone/Tellular drops with 2 A c c ep t a t e CAT 6 data cables with RJ-45 jacks,mounted on each side of the trailer inside weather proof covers • All drops include cable,faceplates,jacks, 66 Accept ag2e Voice Block,and CAT 6 patch panel. • A11 CAT cable to be routed through non-metallic Accept ak.ee raceway under work stations • One(1)Leviton 24-port CAT 6 patch panel rack A c ce/2 t a l 2 e mounted 25 pair cable remote to exterior communications A c c ep t a g$e access panel,25 pair cables to be connected to a 24-port patch panel in communications closet 26 RFQ F-10-08 Mobile Command Vehicle 12 Channel Voice Interoperability Plan for Emergency Responders(VIPER)System: • 12-channel capacity radio interoperability rack A c c e p t a t e mounted system • Complete system includes two(2)C-soft control Acceptalte computers • Two(2) 12"diagonal touch screen monitors A c c e p t a t e • Two(2)dual headset jacks,two(2)headsets with push-to-talk switch for dispatch control of VIPER A c c e p t a t Be • Interconnecting dispatch radio cables for eight(8) Acceptal ee radios,one(1)telephone dispatch interface for connection to either! shore"dial tone,or vehicle supplied Tellular dial tone • Four(4)IP-223 to EFJ 5300 series interface, A c c e p t a l t e network switch • Ten(10)radio interoperability interface cables A c c e p t a k t e (The City will specify make and models for desired interface cables for interoperability with "walk-on"radios) Radio Dispatch and Interoperability System: • Rack mounted dispatch/interoperability radio A c c e p t a g t e system that includes four(4) 800 MHz trunked system radios • One(1)450-520 MHz radio,one(1) 136-174 Acceptag.te MHz radio • One(1)39-50 MHz radio AcceptaUe • One(1)VHF AM aircraft radio Acceptakte 27 RFQ F-10-08 Mobile Command Vehicle Antenna Ground Plane Sy"em: • An antenna ground plan system shall be provided on the roof of the vehicle that will accommodate Ac ce pt a t t e up to 13 antennas • The system shall inc rude all materials,NMO Accept at to mounts,low loss double shielded coaxial cable, weather proof roof top entry,and grounding of structure • Cables routed to distribution panel,terminated A c c e p t a t L e with BNC-F connectors, labeled and documented • Included in the total.of 13 antennas is a single ground plane mounted on the roof above the A c c e p t a t t e driver compartment to accommodate the driver's or travel radio mounted in the dash area of the vehicle(cable for this radio does not terminate into a BNC panel,but goes directly to the driver's or travel radio) A. Unit will have a special purpose commercial coach (SPCC)Department of Housing insignia required by A c c e p t s&t e California Code of Regulations,Title 25. B. FAITHFUL PERFORMANCE BOND.The Contractor will be required to finnish a cashier's check,certified check or A c c e p t a l t e faithful performance bond 4bid bead made payable to the City of San Bernardino in an amount equal to 100%to insure the contractor's faithful performance of this contract.Said surety shall be subject to the approval of the City of San Bernardino, bonds shall be in accordance with Ordinance No.821, Section 2400,and the corporation issuing said bond shall have a rating in Best's most recent insurance guide of"A"or better. C. Vendor to provide a walk-through orientation and training on all vehicle equipment. A c e ep t a k t e D. Bid prices shall be valid for 180 days(6 months)due to processing requirements.. A c c e pt a t e 28 RFQ F-10-08 Mobile Command Vehicle SECTION III. BID CONTENT AND FORMS 29 RFQ F-10-08 Mobile Command Vehicle 111. BID CONTENT AND FORMS A. BID FORMAT AND CONTENT 1. Presentation Bids should not include any unnecessarily elaborate or promotional material. Information should be presented in the order in which it is requested. Lengthy narrative is discouraged, and presentations should be brief and concise. Bids shall contain the following: a. identification of Bidder, including name, address and telephone; b. proposed working relationship between Bidder and subcontractors, if applicable; C. acknowledgment of receipt of all RFQ addenda, if any; d. name, title, address and telephone number of contact person during period of bid evaluation; e. a statement to the effect that the bid shall remain valid for a period of not less than 180 days from the date of submittal; and f. signature of a person authorized to bind Bidder to the terms of the bid. Bidder may also propose enhancement or procedural or technical innovations to the Technical Specifications which do not materially deviate from the objectives or required content of the project. 2. Exceptions/Deviations State any exceptions to or deviations from the requirements of this RFQ, stating "technical" exceptions on the Technical Specifications form, and "contractual" exceptions on a separate sheet of paper. Where Bidder wishes to propose alternative approaches to meeting the City's technical or contractual requirements, these should be thoroughly explained. 3. Qualifications Related Experience and References of Bidder This section of the bid should establish the ability of Bidder to satisfactorily perform the required work by reasons of experience in performing work of a similar nature; demonstrated competence in the 30 RFQ F-10-08 Mobile Command Vehicle services; to be provided; strength and stability of the firm; staffing capability; work load; record of meeting schedules on similar projects; and supportive client reference. Bidder shall: a. provide a brief profile of the firm, including the types of services o"; the year founded; form of the organization (corporation, P rtnership, sole proprietorship); number, size and location of offices; number of employees; b. describe the firm's experience in performing work of a similar nature to that solicited in this RFQ: C. provide, as a minimum, three (3) references from current customers of a similar size as the City as related experience; reference shall furnish the name, title, address and telephone number of the person(s) a the client organization who is most k6owledgeable about the work performed. 4. Appendices Information considered by Bidder to be pertinent to this RFQ and which has not been specifically solicited in any of the aforementioned sections;, may be placed in a separate appendix section. Bidders are cautioned, however, that this does not constitute an invitation to submit large amounts of extraneous materials; appendices should be relevant"and brief. B. LICENSING AND CERTIFICATION REQUIREMENTS By submitting a bid, bidder warrants that any and all licenses and/or certifications required by law, statute, code or ordinance in performing under the scope and specifications of this RFQ are currently held by bidder, and are valid and in full;force and effect. Copies or legitimate proof of such licensure and/or certification shall be included in bidder's response. Bids lacking copies and/or proof of said licenses and/or certifications may be deemed non-responsive and may be reiected. C. COST AND PRICE FORMS Bidder shall complete the Price Form in its entirety including: 1) all items listed and tots( price; 2) all additional costs associated with performance of specifications; and 3) Bidder's identification information including a binding signature. Bidder shall state cash discounts offered. Unless discount payment terms are offered, payment terms shall be "Net 30 Days". Payment due dates, including 31 RFQ F-10-08 Mobile Command Vehicle discount pegc4' will be computed from date of City acceptance of the required services or of a correct and complete invoice, whichever is later, to the date City's check is mailed. Any discounts taken will be taken on full amount of invoke, unless other charges are itemized and discount thereon is disallowed. Freight terms shall be F.O.B. Destination, Full Freight Allowed, unless otherwise specified on price form. 32 RFQ F-10-08 Mobile Command Vehicle PRICE FORM REQUEST FOR QUOTES: RFQ F-10-08 DESCRIPTION OF RFQ: Mobile Command Vehicle COMPANY NAME dniveahai Specialty Vehiclee, Inc ADDRESS: 19052 fia�tvi22 Avenue eaaih, CA 92570 PRINT NAME OF AUTHORIZED REPRESENTATIVE ' Ma2y A.i Kale Provide pricing that is a Firm Fixed Fee, to include transportation charges, orientation, and training UNIT FEE Per Vehicle $ 30n R 5 n_, nn Sales Tax (where applicable): $ 27, 076., 50 Total: $ 327, 926.E 50 Are there any other additional or incidental costs, which will be required by our firm in order to meet the requirements of the Technical Specifications? Y es / No (circle one). If you answered "Yes", please provide detail of said additional costs: �oaman;ce Bond $ 11, 899.100 Please indicate any elements of the Technical Specifications that cannot be met by your firma 33 RFQ F-10-08 Mobile Command Vehicle Have you included in your bid all informational items and forms as requested? Yes / No (circle one). If you answered "No', please explain: This offer shall remain firm for 180 days from RFQ close date. Terms and conditions as set forth in this RFQ apply to this bid. Cash discount allowable 1% ?0 days; unless otherwise stated, payment terms are: Net thirty (30) days. In signing this bid, Bidder warrants that all certifications and documents requested herein are attached and properly completed and signed. From time to time, the City may issue one or more addenda to this RFQ. Below, please indicate all Addenda to this RFQ received by your firm, and the date said Addenda was/were received. Verification of Addenda Received Addenda No: 1 Received on: 10128109 Addenda No: Received on: Addenda No: Received on: AUTHORIZED SIGNATURE: l _� PRINT SIGNER'S NAME AND TITLE: 11a2y A.; Hall P,tez.ideat DATE SIGNED: n,.f„a o A ?n 2009 COMPANY NAME &ADDRESS: Uzz i v —6n 0 19052 Nn OD .4jig - Pp 7 .. ('A 9?57n PHONE: 951-943-7747 FAX:951-94 -7321 EMAIL: waa4jh@u-3v1.j con Web Address: www.i u.ev1.1 con IF SUBMITTING A "NO BID", PLEASE STATE REASON(S) BELOW: 34 RFQ F-10-08 Mobile Command Vehicle i 1 i I 1 it I 35 RFQ F-10-08 Mobile Command Vehicle SUBCONTRACTOR'S UST As required by California State Law, the General Contractor bidding will hereinafter state the subcontractor who will be the subcontractor on the job for each particular trade or subdivision of the work in an amount in excess of one-half of one percent of the General Contractor's total bid and will state the firm name and principal location of the mill, shop, or office of each. If a General Contractor fails to specify a subcontractor, or if he specifies more than one subcontractor for the same portion of work to be performed under the contract in excess of one-half of one percent, he agrees that he is fully qualified to perform that portion himself and that he shall perform that portion himself. DIVISION OF NAME OF FIRM OR LOCATION WORK OR CONTRACTOR CITY TRADE Radio Rivcomm Inca Riveazide Inte2opeaakilit Print Name Sig 4t ur Bidder Company Name: Llnivea.sai Speciaety Vehicle.3, Inc., Address: 19052 fLaaviQ2 Ave. Pea4.i.3, CA 92570 REJECTION OF BIDS The undersigned agrees that the City of San Bernardino reserves the right to reject any or all bids, and reserves the right to waive informalities in a bid or bids not affected by law, if to do seems to best serve the public interest. 36 RFQ F-10-08 Mobile Command Vehicle NON - COLLUSION AFFIDAVIT TO: THE COMMON COUNCIL, CITY OF SAN BERNARDINO In accordance with Tile 23, United'States Code, Section 112, the undersigned hereby states, under'penalty*of perjury: That he/she has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken action in restraint of free competitive bidding in connection with RFQ F-10-08. Business Name ., Business Address 2570 Signature of bidder X Q /?i»alt8jdg ra Place of Residence hh Subscribed and sworn before me this day of Oc6�eJ , 20. Notary Public in and for the County of �/'e15 l , State of California. r}L4 My commission expires .� (A�1e_ c� 1 , 20LL "SEE ATTACHED DOCURENT-� 37 CALIFORNIA JURAT WITH AFFIANT STATEMENT cr r� ----------- r�r�r�c rcrcr�rr cr c r�rc�cc-rc�c O See Attached Document (Notary to cross out lines 1-6 below) O See Statement Below (Lines 1-5 to be completed only by document signer(s], not Notary) document r , Signature re of Document Signer No.2(*any) State of California County of ` 14 Subscribed and sworn to (or affirmed) before me on this _� J ay of 20JEN by Date Year (1) Name of Signer proved to me on the basis of satisfactory evidence to be the person who appeared before me 134 CHRIS HARMON (2) igner n COMM.#1753006 a -� NOTARY PUBLIC-CALIFORNIA proved to me on he asis of Sal dry evidence p Wh RIVERSIDE COUNTY co to be the per n ppeared before me.) Comm.ExpM Jun.24,2011 -MY-nologionum� Signature Signature of Notary Public Place Notary Seal Above OPTIONAL - Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent 0.40%PPRI. - fraudulent removal and reattachment of this form to another document. Top of thumb here Top of thumb here Further Description of Any Attached Document Title or Type of Document: Document Date: Number of Pages: Signers)Other Than Named Above: ®2W7 National Notary Association•9350 De Soto Ave.,P.O.Box 2402•Chatsworth,CA 91313-2402•www.NabonalNotary.org Item*5910 Reorder.Call Toll-Free 1-800$766877 RFQ F-10-08 Mobile Command Vehicle i �I I SECTION IV. EVALUATION CRITERIA 38 RFQ F-10-08 Mobile Command Vehicle ,N. GENERAL EVALUATION CRITERIA A. EVALUATION CRITERIA 1. Ca I bilides of Finn to Effectively Complete the Project Re uirements -35% i Depth Df Offeror(s)'s understanding of, and ability to manage, City's requirements; ability to meet task deadlines; utility of suggested enhancements or technical innovations. 2. Qualifications of Firm/Related Experience-45% I Experience in providing services similar to those requested herein; experience working with public agencies; strength and stability of the firm; strength, stability, experience and technical competence of subcontractors; assessment by client references; qualifications of project staff; key personnel's level of involvement in performing related work; logic of project organization; adequacy of labor commitment. 3. Reasonableness of Cost and Price-10% I Reasonableness of the individual firm-fixed prices and competitiveness of quoted prices with other proposals received; adequacy of the data in support of figures quoted; basis on which prices are quoted. 4. Completeness of Response -5% Completeness of response in accordance with RFP instructions; exceptions to or deviations from the RFP requirements which the Offeror(s) cannot or will not accommodate; other relevant factors not considered elsewhere. S. Local Vendor Preference -5% As approved in Executive Order 2003-01—Offeror(s)'s which posses a fixed office or distribution point with at least one owner or employee located within the City of San Bernardino, and possessing all valid and current permits, and licenses required to transact such business, including, but not limited to a City Business Registration Certificate shall receive a five percent (5%) preference. [Unless contrary to Federal, State or Local Law (such as contracts for the construction of public works projects), or unless contrary to the requirements mandated by the funding source for such contractual services (such as the Federal Government or 39 RFQ F-10-08 Mobile Command Vehicle I other source which requires award to the lowest responsible Offero S.) B. EVALUATION PROCEDURE All proposal received as specified will be evaluated by City staff in accordance vAth the above criteria. Additional sub-criteria beyond those listed may be considered by the evaluators in applying the major criteria to the proposal During the evaluation period, the City may require an on- site visit and r tour of the Offeror(s)'s place of business. OFFEROR(S) should be aware, however, that award may be made without vendor visits, interviews, or!further discussions. C. AWARD Depending on the dollar amounts of the offers received, City staff will either select!the vendor best meeting the above-specified criteria or submit to City] Council, for consideration and selection, the offer(s)judged by staff to be the most competitive. The City reserves the right to withdraw this RFP at any time without prior notice and, furthermore, makes no representations that any contract(s) will be awarded to any OFFEROR(S) responding to this RFP. The City expressly reserves the right to postpone proposal opening for its own convenience,'; to waive any informality or irregularity in the proposals received, and to reject any and all proposals responding to this RFP without indicating any reasons for such rejection. The City also reserves the right to award its total requirement among two or more. OFFERORM as City staff may deem to be in its best Interests. In addition, negotiations may or may not be conducted with OFFEROR(S); therefore, the proposal submitted should contain the OFFEROR(S) most favorable terms and conditions, since the selection and award may be made without discussion with any Offeror(s). D. TIE PROPOSjALS If the final evaluation scores (after applying the local preference allowance) result in a tie score, then the recommendation for award will be given to the local vendor. E. NOTIFICATION OF AWARD OFFEROR(S) who submit a proposal in response to this RFP shall be notified regarding the firm(s) who was awarded the agreement. Such 40 RFQ F-10-08 Mobile Command Vehicle notification soall be made within a reasonable time after the date the agreement is lawarded. 41 RFQ F-10-08 Mobile Command Vehicle I I I I I i i I SECTION V. GENERAL SPECIFICATIONS I I 42 RFQ F-10-08 Mobile Command Vehicle V. GENERAL SPECIFICATIONS 1. Each bid shall be in accordance with Request for Quotes(RFQ)Numbof-10-08.AN specifications are minimum.Bidders are expected to meet or exceed these specifications as written. Bidder shall attach to their bid a complete detailed itemization and explanation for each and every deviation or variation from the RFQ specifications and requirements. Conditional bids,or those that take exception to the RFQ specfcations and requirements,may be considered non-responsive and may be rejected. 2. The City reserves the right to accept or reject any and all bids and to award a contract to the bidder whom best meets the City's requirements. This may include waiver of minor irregularities or discrepancies,or nonconformity to specifications in appropriate circumstances. Purchase shall be on a best buy basis after due consideration of all relevant factors,including but not limited to, workmanship,accessibility of parts and service, known evidence of manufacturer's responsibility and record, durability and known operational record of product and suitability as well as conformity to City needs and requirements;In all cases the best interest of the City shall prevail in all contract awards. 3. The City of San Bernardino reserves the right to purchase more or less than the quantities specified at unit prices bid. 4. Bids shall be firm offers,subject to acceptance or rejection within 180 days of the opening thereof. S. Regular dealer.No bidder shall be acceptable who is not a reputable manufacturer or dealer of such items as submitted for bid consideration. 6. All materials,workmanship and finish entering into the construction of the equipment must be of the best of these respective kinds and must conform to the character of the equipment and the service for which 4 is intended to be used and shall be produced by use of the current manufacturing processes. "Seconds',factory rejects,and substandard goods are not acceptable. 7. Each bidder shall submit with their bid a copy of the proposed product specifications,complete detailed drawings,and other descriptive matter in sufficient detail to clearly describe the equipment, materials and parts offered. 9. Manufacturer and/or Contractor shall defend any and all suits and assume all liability for any and all claims made against the City of San Bernardino,or any of its officials or agents for the use of any patented process, device or article forming a part of equipment or any item furnished under the contract. 9. Each bidder must state in their bid the guaranteed delivery date of product and/or services in number of calendar days from the date of contract execution by the City of San Bernardino,time is of the essence relative to this contract.Contractor shall prosecute the work continuously and diligently and shall deliver the items at the earliest possible date following the award of the contract. 10. Each bidder shall list in their bid all factory, manufacturer's and/or dealer's warranty and/or guarantee coverage and shall submit such written documents evidencing the same attached to the bid. 11. Successful bidder(s)(Contractor)shall furnish and deliver to the City complete equipment as bid and awarded,ready for installation and fully equipped as detailed in these specifications. 12. Price shall be quoted F.O.B.San Bernardino(all transportation charges shall be fully prepaid), and shall include all discounts.Bid shall include California sales tax,where applicable, (effective April 1, 2009)computed at the rate of 9%,(this will normally be shown as a separate line item on the price form). 13. City shall make payment within thirty(30)days after the complete delivery and acceptance of the specified items by the City of San Bernardino and receipt of the Contractor's priced invoice. 14. All"standard equipment'is included in any bid.Bidders furnishing bids under these specifications shall supply all items advertised as"standard'equipment even if such items are not stipulated in the specifications, unless otherwise clearly accepted in the bid. 15. The items which the bidder proposes to furnish the City must comply in all respects with the appropriate safety regulations of all regulatory commissions of the Federal Government and the State of California,whether such safety features and/or items have been specifically outlined in these specifications or not 43 RFQ F-10-08 Mobile Command Vehicle 16. Contractor delivering eg0ipment pursuant to these RFQ specifications shall guarantee that equipment meets specifications as set forth herein. If it is found that equipment delivered does not meet requirements of these specifications the Contractor shall be required to correct the same at their own expense. 17. By submitting a bid,each bidder agrees that in the event complete delivery is not made within the time or times set forth pursuant to this specification, damage will be sustained by the City,and that it is, and will be impractical and extremely difficult to,ascertain the actual damage which the City will sustain in the event of acid by reason of such delay. 18. In case the delivery of the items under this contract is delayed due to strikes, injunctions,government controls,or by reason ota,any cause or circumstance beyond the control of the Contractor,the time for delivery may be extended(in the City's sole discretion)by a number of days to be determined in each instance by mutual written agreement between the Contractor and the Purchasing Manager of the City of San Bernardino.The Pity shall not unreasonably refuse such extension. 19. Contract Each bid shall be submitted and received with the understanding that acceptance by the City of San Bernardino of bid,in response to this solicitation shall constitute a contract between the Contractor and the City. This shall bind the Contractor to furnish and deliver at the price bid and in complete accordance with all provisions of RFQ No.F-10-08.In most cases the basis of award will be the City's standard purchase order that may or may not incorporate this solicitation by reference. 20. Prohibited interest No member, officer,or employee of the City or of any agency of the City during his tenure or for one year thereafter shall have any interest,direct or indirect in this contract or the proceeds thereof. Furthermore,the parties hereto covenant and agree that to their knowledge no board member,officer of employee of the City has any interest,whether contractual,non-contractual, financial or otherwise,in this transaction,or in the business of the contracting party other than the City, and that if any such interest comes to the knowledge of either party at any time,a full and complete disclosure of all such information will be made in writing to the other party or parties,even if such interest would not be considered a conflict of interest under Article 4(commencing with Section 1090) or Article 4.6(commencing with Section 1120)of Division 4 of Title I of the Government Code of the State of California. 21. One Document These specifications,the notice inviting bids, RFQ F-10-08,the Contractor's bid, any written agreement executed by the parties,the purchase order and all documents referred to in the complete specifications and purchase order,and all written modifications of said documents shall be construed together as one document.Anything called for in any one of said documents shall be deemed to be required equally as if called for in all. Anything necessary to complete the work properly shall be performed by the contractor,whether specifically set out in the contract or not All sections of the specifications shall be read as constituting a whole and not as an aggregation of individual parts, and whatever is specified in one section shall be construed as applying to all sections. 22. The City of San Bernardino reserves the right to accept or reject any and all bids. 23. Prompt payment. Each bidder may stipulate in their bid a percentage prompt payment discount to be taken by the City in the event the City makes payment to the Contractor within ten(10)working days of receipt of material and approval of invoice. For the purpose of this provision, payment is deemed to be made on the date of mailing of the City check. NOTE: prompt payment discounts will only be used during bid evaluation in the case of ties. 24. Inquiries. Direct all inquiries to Deborah R. Morrow at 909-3845086.Technical questions may be sent via fax to 909-3845043.The answers to material questions will be provided to all potential bidders. 25. Bid/Price forms. No bid will be acceptable unless prices are submitted on the pricing forms furnished herein,and all required forms are completed and included with bid.Deliver all bids, SIGNED and SEALED,to the Purchasing Division, Finance Department at 300 North"D'Street,4h Floor, City Hall, San Bernardino,California 92418. CLEARLY MARK THE RFQ SPECIFICATION TITLE:MOBILE COMMAND VEHICLE and Number F-10-08 ON THE OUTSIDE OF THE ENVELOPE. 26. Time. All bids must be received in the Purchasing Division no later than 3:00 PM,PST,November 3, 2009,where at such time and said place bids will be publicly opened,examined and declared. Any bid may be withdrawn by bidder prior to the above scheduled time for the opening of bids.Any bid received after that time and date specified shall NOT be considered. 44 RFQ F-10-08 Mobile Command Vehicle 27. The City of San Bemardino reserves the right at its own discretion to award separate contracts for each category,or to multiple contracts,or to award one contract for furnishing and delivering of all equipment and/or se in all categories. 28. Equipment In the purott q=of equ ment, Contractor shall be required to furnish one(1) OPERATORS MANUAL and one(1)PARTS MANUAL for all equipment bid. 29. In submitting a bid to a blic purchasing body,the bidder offers and agrees that if the bid is accepted, it will assign to the body ant rights,title,and interest in and to a1 causes of action it may have under Section 4 of Clayton Act(U.S.C.Sec 15)or under the Cartwright Act(Chapter 2, commencing with 16700 of Part 2 of Division 7 of the Business and Professions Code), arising from purchases goods,materials,or services by the bidder for sale to the purchasing body pursuant to the bid.Su assignment shall be made and become effective at the time the purchasing body tenders final paym to the bidder. 30. Contractor shall indemn' ,defend and hold City,its officers,employees and agents harmless from any claim,demand,liabi ,suit,judgment or expense(including,without limitation,reasonable costs of defense)arising out of or related to Contractor's performance of this agreement,except that such duty to indemnify,defend and hold harmless shall not apply where injury to person or property is caused by City's wilful misconduct or sole negligence.The costs,salary and expenses of the City Attorney and members I his office in enforcing this Agreement on behalf of the City shall be considered as"attorney' fees"for the purposes of this paragraph. 31. While not restricting or li' icing the foregoing,during the term of this Agreement. Contractor shall maintain in c en n obi liability insurance. in the am 1 0 0 limit and o workeP compensation very an shall file copies of s Risk Manager prior to un n work under this Agreement The policies shall name the City as an additional insured and shall provide for ten(10) day notification to the City if said policies are terminated or materially altered. 32. FAITHFUL PERFORMANCE BOND.The Contractor will be required to furnish a cashier's check, certified check or faithful,performance bond made payable to the City of San Bernardino in an amount equal to 100%to insure the contractor's faithful performance of this contract. Said surety shall be subject to the approval of the City of San Bernardino, bonds shall be in accordance with Ordinance No. 821, Section 2400,and the corporation issuing said bond shall have a rating in Best's most recent insurance guide of'A"orf better. 33. Written contract documents,duly authorized and signed by the appropriate authority, constitute the complete and entire agreement(s)that may result from the RFQ. 34. City may,at its discretion,exercise option year renewals for up to three(3)years, in one-year increments. 35. By submitting a bid, bidder warrants that any and all licenses and/or certifications required by law, statute,code or ordinance in performing under the scope and specifications of this RFQ are currently held by bidder,and are valid and in full force and effect. Copies or legitimate proof of such licensure and/or certification shall be included in bidder's response.Bids lacking copies and/or proof of said licenses and/or certifications may be deemed non-responsive and may be rejected. 36. Once the award has been made and prior to the commencement of the job,the City's Municipal Code (M.C. 5.04.005)requires that a Business doing business with the City,obtain and maintain a valid City Business Registration Clertificate during the term of the Agreement. 37. Vendor(Contractor)/Consultant services agreement(s)(VSA/CSA).A signed vendor/Consultant service agreement may be required between both parties prior to commencement of the job. i 45 I Sala Bern inn October 28, 2009 ADDENDUM#1 TO Request for Quotation (RFQ) F-10-08 Mobile Command Vehicle Notice is hereby given that the following changes, additions, deletions, or clarifications are incorporated as an Addendum to the Request for Quotation (RFQ) F-10-08 1. Please clarify if the bond is a Bid or Performance bond. Also, will this bond be required after award of contract? If so, it can take up to two-three weeks to file the paperwork and secure the bond. As part of the bond, will you require a specific completion date? ANSWER: A performance bond is required by the U.S. Department of Homeland Security (DHS) for any equipment over$250,000, or any vehicle purchased with DHS grant funds. The performance bond is to guarantee the satisfactory completion of the project. The cost of the performance bond may be built into the cost of the equipment, and is an allowable grant expense. The performance period to complete this project is March 31, 2010. An extension may be granted for compelling reasons. 2. Is there any possibility of the mandatory 100% Faithful Performance Bond being eliminated or even reduced for this project? We understand that it's in the best interest of the city to have a vendor who can produce the best vehicle possible, but we feel this requirement, at least in full, will inhibit a large majority of potential vendors to bid on the project, especially small companies like ours. I ANSWER: A performance bond is required by the U.S. Department of Homeland Security (DHS) for any equipment over$250,000, or any vehicle purchased with DHS grant funds. The performance bond is to guarantee the satisfactory completion of the project. The cost of the performance bond may be built into the cost of the equipment, and is an allowable grant expense. 3. You stated that your grant deadline is March 31, 2010. Will it be possible to ask for an extension to your grant? Our standard lead time is 180 days after receipt of purchase order, but due to the radio and interoperability equipment it could take up to 210 days. ANSWER: Yes, we may request an extension through the California Emergency Management Agency for compelling reasons. 4. Our standard terms are: 50%DOWN TO START AND ORDER CHASSIS.THE ADDITIONAL 50%BALANCE WILL BE DUE UPON COMPLETION AND ACCEPTANCE AT USV FACTORY AND PRIOR TO DELIVERY. We can extend the 50% balance due to Net 30 days. Is this acceptable for the City? ANSWER: This is a requirement for the grant. 5. Are we required to obtain a City of San Bernardino Business License if awarded the contract? If so, what is the cost of the Business License? ANSWER: Yes, cost varies— please contact the City Clerk's office at (909) 384-5302 for further information. 6. We would like to submit an alternative bid, using our standard construction. We do not build RV's and it appears the basic platform for this project is similar to that construction. Our construction is designed to be worked in, and last for many years of hand use, typical in the emergency service industry. Some of our vehicles under daily hard use, have been remounted more than once, providing excellent long term, value to our customers and their community. ANSWER: Yes, we would accept your bid for consideration. 7. In reference to RFP F-10-08, p.27 "12 Channel Voice..." will you considered "Equal/Better" products other than manufactured by Telex? ANSWER: Yes, simplicity of operation is however a basic principle and requirement. This equipment will be shared with other departments within the Riverside Urban Area Security Initiate zone; the primary cities being Riverside, San Bernardino and Ontario. 2 8. We were browsing through the technical specifications and saw that you are interested in a 09110 36' Class A with the Workhorse chassis. The only problem we have is that WiInnebago did not make a 36' Class A with the Workhorse Chassis in 09/10. This is no problem if you jump down to a 33' or up to a 38'. Could you please respond and let me know which two options would better suit your needs? I would imagine the 38'would be the better fit, but again,just trying to get your input. Any information would help! ANSWER: We are working within the standards of a Type II mobile command vehicle with a chassis requirement of 35'-40'; therefore your 38' chassis would be appropriate. Sincerely, Deborah R. Morrow, C.P.M., MPA Purchasing Manager 3 CITY OF SAN BERNARDINO RFQ F-10-08 MOBILE COMMAND VEHICLE 'm NNIVIN:NI SPECIALTY ■ENICtES. INC. 19052 HAR VILL A VE. PERRIS, CA. 925 70 PH. (951) 943-7747 FAX(951) 943-7321 UNIVERSAL SPECIALTY VEHICLES, INC. PERFORMANCE BOND The Performance Bond as set forth in RFQ F-10-08 will be provided upon award of contract. universal Specialty Vehicles, Inc. understands the Performance Bond is a requirement by the U.S. Department of Homeland Security (DHS). The cost of the Performance Bond has been included on the City of San Bernardino Price Form. CITY OF SAN BERNARDINO RFQ F-10-08 MOBILE COMMAND VEHICLE 001111SAL SPEGIALT• IINOUE& IBC. 19052 HARVILL AVE. PERRIS, CA. 92570 PH. (951) 943-7747 FAX(951) 943-7321 UNIVERSAL SPECIALTY VEHICLES, INC. EXCEPTIONS TO RFQ F-10-08 1. LEAD TIME: It is understood according to Addendum #1 that the performance period to complete this project is March 31, 2010. Universal Specialty Vehicles, Inc. needs to take an exception to this lead time. Due to the complexity of this project we will require a minimum of 180-210 days to complete. This lead time starts after receipt of Contract Award and receipt of deposit. CITY OF SAN BERNARDINO RFQ F-10-08 MOBILE COMMAND VEHICLE TAM INIVENSAL SPECIALTY VINICIES. INC. 19052 HAR VILL A VE. PERRIS, CA. 925 70 PH. (951) 943-7747 FAX(951) 943-7321 UNIVERSAL SPECIALTY VEHICLES, INC. PROFILE OF COMPANY Universal Specialty Vehicles. Inc. is principally engaged in the production of custom Motor Homes, Fifth Wheel Trailers, and Pull Trailers. Universal Specialty Vehicles, Inc. manufactures Mobile Command Units, Mobile Education and Computer Labs, Mobile Clinics (Medical, Dental, and Ophthalmology), Mobile Breast Biopsy Units and Mobile Bone Density Testing Units. In addition, we manufacturer Studio Trailers for the Motion Picture and Television Industry, and we built small "Camping Cars" for the Japanese market. Universal Specialty Vehicles. Inc. was established in 1994 and is located at 19052 Harvill Avenue, Perris, California 92570. The manufacturing facility is a 20,000 sq. ft. concrete tilt-up building built in 2001 and is positioned on 2 acres. The company is owned and operated by Charles A. (Andy) Hall and Mary Hall. Universal Specialty Vehicles, Inc. is a woman owned company with Mary Hall owning 51% and Charles (Andy) Hall owning 49%. Mary Hall is the President/CEO and Andy Hall is the CFO/Chief Engineer. Both Andy and Mary have the authority to sign and bind the company to the terms of the bid. For this specific RFQ, Mary will provide the authorized signature. Andy and Mary Hall have over 20 years experience working together in the Recreational and Custom Vehicle Industries. Andy Hall has over 30 years 1 experience working in the Recreational and Custom Vehicle Industries and has all the proven characteristics of a successful entrepreneur. Andy is a graduate of California Polytechnic University Pomona, with a Bachelor of Science degree in Aeronautical Engineering. Mary is a graduate of California State University Fullerton, with a Bachelor of Arts degree in Communications, with an emphasis in Radio, TV and Film. Andy and Mary co-founded HallCraft Industries in September of 1989 building the CHAPARRAL Class A Motorhome. They built over 200 CHAPARRAL Class A's before closing the company and starting Universal Specialty Vehicles, Inc. in 1994. Andy and Mary decided to start specializing in custom-built Mobile Units instead of trying to compete in the heavily saturated Class A RV market. Andy and Mary Hall have assembled a management and production team, product line, revenue base and firm orders that enable the company to be a leader in the industry. Plant Manager Mike Garcia has been with the company for over 14 years and has a wide range of experience in all areas of production. Many of Universal Specialty Vehicles, Inc. employees have been with the company for over 10 years. Universal Specialty Vehicles, Inc. has extensive experience in manufacturing Mobile Command/Communications Vehicles and Trailers. We currently have Command Post Vehicles at the City of Ontario, City of Escondido Police Department, City Of Palm Springs Fire Department, Riverside County Sheriff s Department and The City of Murrieta Police Department. Several of these projects were awarded through the bid process and all of the projects were completed on time. Both the County of Riverside and the Escondido Police Department contracts required performance bonds. The projects were completed on time and within the time frame established by the bond requirements. At Universal Specialty Vehicles, Inc. we work closely with our customers to provide them with a product that meets their specific needs. We have worked with many agencies using grant funds and understand the requirements set forth by the grant agencies. Please see the attached reference list, production timeline, vendor organization, Bidder/Subcontractor relationship, and bid validity. CITY OF SAN BERNARDINO RFQ F-10-08 MOBILE COMMAND VEHICLE T114WAi NNIMENSSL SPECIALTY /ENICLES. INC. References BILL ILTEN COUNTY OF RIVERSIDE PROCUREMENT CONTRACT SPECIALIST RIVERSIDE COUNTY SHERIFF'S DEPARMENT 2980 WASHINGTON STREET RIVERSIDE.CA 92504-4647 (951)955-4934 BLAKE G.GOETZ FIRE CHIEF **PALM SPRINGS FIRE DEPT 300 NORTH EL CIELO ROAD PALM SPRINGS.CA 92262 (760)323-8182 LT. ROBERT DAVENPORT *MURRIETA SPECIAL ENFORCEMENT TEAM 24701 JEFFERSON AVENtiE MURRIETA.CA 92562 (951)461-6354 LT. ROBERT BENTON ESCONDIDO POLICE DEPARTMENT 700 W. GRAND AVENUE ESCONDIDO. CA 92025 (760)839-4700 1 CITY OF SAN BERNARDINO RFQ F-10-08 MOBILE COMMAND VEHICLE 101/EN:AL SPIM tT• IMLES, MS. 19052 HARVILL AVE. PERRIS, CA. 92570 PH. (951) 943-7747 FAX(951) 943-7321 PROPOSED PRODUCTION TIMELINE After receipt of the order,Universal Specialty Vehicles, Inc. will implement the following: 1. Order chassis,the estimated current lead-time is approximately 45-60 days after receipt of order. 2. Place order into system and assign a production number and date. 3. Order any additional long lead-time materials(Generator,Nora® Flooring, Wall panel, Flex-steel cab chairs). Once the order is received from the customer,a pre-production conference will be scheduled within 30-days. Location of conference to be at Universal Specialty Vehicles, Inc. or customer location if previously determined with customer. All final approvals by the customer will be due 30 days after the pre-production conference. All changes will be pending final engineering approval by Universal Specialty Vehicles, Inc. All color selections will be due 60 days after receipt of order. Universal Specialty Vehicles, Inc. will provide the customer with color samples at the pre-production conference. Start of production will begin after receipt of the chassis. Production time will be approximately twelve to sixteen weeks. Delivery will follow. Delivery of the vehicle will be via Quality Transport delivery service. Drivers have current licenses, insurance, and are bonded. Any changes in design or configuration,outside of this quotation, must be price approved and signed by the customer prior to Universal Specialty Vehicles, Inc. implementation of the changes. Design changes may be at an additional cost and may delay the scheduled delivery date. CITY OF SAN BERNARDINO RFQ F-10-08 MOBILE COMMAND VEHICLE NNIMINNAt SKINALTT NlNIN4E3, INS. 19052 HAR VILL A VE. PERRIS. CA. 92570 PH. (951) 943-7747 FAX(951) 943-7321 www.usvl.com UNIVERSAL SPECIALTY VEHICLES, INC. VENDOR ORGANIZATION: ORGANIZATION: MANUFACTURER SIZE: 20,000 SQ. FT. MANUFACTURING FACILITY ON 2 ACRES. CONCRETE TILT-UP BUILT IN 2001. OWNERSHIP INTEREST: CHARLES A. HALL 49% MARY A. HALL 51% PERSONNEL: PRESIDENT/CEO: 'MARY HALL CFO/CHIEF ENGINEER: CHARLES HALL PRODUCTION MANAGER: MIKE GARCIA ADMINISTRATIVE ASSISTANT: EVELYN CASTILLO NUMBER OF EMPLOYEES: 12 CALIFORNIA CORPORATION: # 189')034 CALIFORNIA SMALL BUSINESS: # -3 1039 STATE RESALE: # SR EH 99-558255 DMV MANUFACTURING LICENSE: #23462 DMV DEALERS LICENSE: 402697 CITY OF SAN BERNARDINO RFQ F-10-08 MOBILE COMMAND VEHICLE hm NNINENSSL SPECIALTY VENICLES, INC. 19052 HARVILL AVE. PERRIS, CA. 92570 PH. (951) 943-7747 FAX(951) 943-7321 UNIVERSAL SPECIALTY VEHICLES, INC. BIDDER/SUBCONTRACTOR RELATIONSHIP FOR THIS SPECIFIC PROJECT UNIVERSAL SPECIALTY VEHICLES, INC. WILL USE ONE SUBCONTRACTOR. RIVCOMM INC. 1330 DODSON WAY RIVERSIDE, CA. 92507 951-328-0211 SCOPE OF WORK TO BE SUBCONTRACTED Universal Specialty Vehicles. Inc. will subcontract out the 12 Channel Voice Interoperability VIPER system and Radio Dispatch Interoperability System to Rivcomm Inc. We have worked with Rivcomm Inc. as a subcontractor for over 8 years on various Mobile Command Vehicle and Trailer projects. Rivcomm Inc. has worked with us and installed the VIPER system for the City Of Murrieta, City of Palm Springs, and the City of Moreno Valley. In addition, Rivcomm Inc. has installed radios and radio systems for the City of Escondido, Shasta County Sheriff's Department, and the City of Lodi Police Department. All of these projects were awarded to Universal Specialty Vehicles, Inc. and successfully completed using P6%'comm Inc. as the Radio/Interoperability subcontractor. t CITY OF SAN BERNARDINO RFQ F-10-08 MOBILE COMMAND VEHICLE Ziff pW1/ENSAt SPEi1BtTT i NIKES. INS. 19052 HARVILL AVE. PERRIS, CA. 92570 PH. (951) 943-7747 FAX(951) 943-7321 BID VALIDITY STATEMENT: Universal Specialty Vehicles, Inc. agrees to extend the validity of its proposal to the City of San Bernardino for RFQ F-10-08 for a period of 180 days after RFQ close date. gn ed: i i i S Zel By: Mary A. Hall Title: President/CEO Date: October 30, 2009 TUN SIA UNIVERSAL SPECIALTY VESICLES. INC. 19052 HAR VILLA VE. PERRIS, CA. 92570 PH. (951) 943-7747 FAX(951) 943-7321 OCTOBER 30,2009 CITY OF SAN BERNARDINO FINANCE DEPARTMENT PURCHASING DIVISION 300 NORTH"D"STREET SAN BENNARDINO,CA. 92418 RFQ F-10-08 MOBILE COMMAND VEHICLE BID CLOSING DATE AND TIME: NOVEMBER 3,2009 @ 3:00 PM PST 36' MOBILE COMMAND VEHICLE PRICE QUOTATION QUANTITY SPECIFICATIONS ARE FOR ONE UNIT. DESCRIPTION ONE NEW 2010 36' CUSTOM DESIGNED AS A MOBILE COMMAND VEHICLE. 100" WIDE BODY WITH 96" IN TERIOR'WIDTH. AND 84" INTERIOR HEIGHT. BUS TYPE CLASS A STYLE APPEARANCE. 100%WELDED STEEL STRUCTURE. 1 '-z SQUARE STEEL TUBE. VACUUM BONDED SMOOTH HIGH GLOSS FIBERGLASS WALLS WITH BLOCK FOAM INSULATION.(.062 THICK FIBERGLASS i- ONE PIECE LAMINATED ROOF WITH RUBBER EXTERIOR AND ALUMINUM RADIUS CORNERS. TINTED LAMINATED SAFETY GLASS WINDSHIELD. LAMINATED FLOOR WITH BLOCK FOAM INSULATION AND GALVANIZED UNDERBELLY. FLOOR SYSTEM. SIDEWALLS & REAR_ END WALL SYSTEMS. AND SUB-ROOF SYSTEMS SHALL BE INDIVIDUALLY" VACUUM BONDED FOR A MINIMUM OF TWO HOURS TO ASSURE STRUCTURAL RIGIDITY. FLOOR 30-GAUGE (.010"), GALVANIZED STEEL. CLEATED BELLY SKIN. GLUED TO 1'8" LUAN PLYWOOD. GLUED TO I" X 3" WOOD FRAME WITH /a" BLOCK FOAM INSULATION: GLUED TO 7'16" OSB JUMBO SHEET. COVERED WITH .08"THICK (M1N.) "NORA RUBBER- CUSHIONED FLOOR COVERING. COLOR TO BE DECIDED UPON AWARD. CI TYOFSANBERNARDiN036'MGBtLECOMrvi ANDVL-HICLEGASSLiDE2RFQF-I-'-G8 i WALLS I" X 1-1/2" RECTANGULAR STEEL TUBE FRAME WITH "MIG" WELDED CONNECTIONS. INTERIOR WALLS TO BE 5/32" LUAN WITH EPDXY GLUED. WASHABLE. VINYL-CLAD DECORATIVE SURFACE. COLOR TO BE DECIDED UPON AWARD. EXTERIOR WALL TO BE '`FABWELL" 1/8" LUAN WITH A CONTINUOUS PIECE OF I/8" HIGH- GLOSS, SMOOTH, FIBERGLASS WALL PANEL. COLOR TO BE"POLAR WHITE". FRONT CAP MOLDED FIBERGLASS WITH "POLAR WHITE" GEL COATING. RADIATOR OPENING TO HAVE 7.5 SQFT. OF OPEN AREA. EASY ACCESS, SINGLE PANEL, HOOD FOR QUICK CHECK OF ENGINE FLUIDS. FRONT BUMPER: INTEGRALLY MOLDED INTO FRONT END CAP, WITH STEEL REINFORCEMENT SECURED TO CHASSIS FRAME. SUB-ROOF I" X 1-1/2" RECTANGULAR STEEL TUBE FRAME WITH "MIG" WELDED CONNECTIONS. INTERIOR SIDE -TWO LAYERS OF 1/8" LUAN PLYWOOD OFFSET AND GLUED TO"FOSS" DYED POLYESTER POLYPROPYLENE FIBER INTERIOR HEADLINER. 1" THICK BLOCK FOAM INSULATION. ROOF SIDE - 1/8" LUAN PLYWOOD ROOF PANEL. MAIN ROOF TAPERED ROOF RAFTERS TO BE FASTENED TO SUB-ROOF ALONG WITH 'h" PLYWOOD SUPPORT PANELS FOR ROOF VENTS, A/C VENTS, DUCT FRAMING. RAFTERS AND FRAMEWORK TO BE COVERED WITH TWO SHEETS OF 5 32" LAMINATED ROOF PANEL. ROOF PANEL ASSEMBLY GLUED AND COVERED WITH A CONTINUOUS PIECE OF DICORE BRITS-PLY EPDM RUBBER (040" THICK)ROOFING SYSTEM. AWNING RAIL ON RH SIDE OF VEHICLE. CHASSIS WORKHORSE W SERIES WITH 242" WHEEL BASE. GVWR RATING- 24.000 LBS. GROSS AXLE WEIGHT RATING: 9,000 LBS. FRONT& 15.500 LBS. REAR. CHASSIS AND BOTTOM OF FLOOR TO HAVE AUTOMOTIVE-TYPE UNDERCOATING. FRONT SUSPENSION SINGLE STAGE CONSTANT RATE PARABOLIC W'AUX. LIKE AIRS SPRING RECTANGULAR STABILIZER BAR: 2.5" BILSTEIN®MONOTUBE GAS-CHARGED SHOCKS. REAR SUSPENSION SINGLE STAGE CONSTANT RATE PARABOLIC W AUX. LIKE AIRY SPRING RECTANGULAR STABILIZER BAR:25- BILSTEIN9 MONOTUBE GAS-CHARGED SHOCKS. FRONT AXLE DOUBLE DROP MONO BEAM REAR AXLE DANA S130 REAR AXLE RATIO 5.86 ENGINE GASOLINE. V-8 GM VORTEC 8100. 340 HP, ,4200 RPM 8.1 L,496 CID. TORQUE: 455 LB. FT. a 3200 RPM CITYOFSiti`1BERNARDI'\036'MOBILECONINIA.N DVEHIC LEGASSLIDE2RFQF-I,)-08 TRANSMISSION ALLISON 2100 SERIES. AUTOMATIC 6 SPEED. WITH TWO OVERDRIVE GEARS ELECTRONIC CONTROL. TRANSMISSION GRADE BRAKING FUEL TANK MINIMUM 75 GALLON WITH GENERATOR TAKEOFF. SHUT OFF AT (1/4)FUEL TANK LEVEL. TIRES 235/80R 22.5-METRIC RADIAL TUBELESS(BW). SPARE TIRE SAME SIZE AND SHIPPED LOOSE. WHEELS 22.5" X 6.75" 8 BOLT HUBS WITH STAINLESS WHEEL COVERS. STEERING 50 DEGREE CUT ANGEL. VARIABLE RATIO HYDRAULIC ASSIST RATIO: 15.7-18.5 COMFORT TILT STEERING WHEEL STEERING COLUMN CONTROLS: WIPER/WASHER CONTROL. PULSE/WIPE. HEADLIGHT. DIMMER AND CRUISE CONTROL. BRAKES QUADRAULIC 4X70 MM PISTON BRAKE CALIPERS. 4 WHEEL ANTI-LOCK DISC BRAKES. ROTOR SIZE 15.4" X 1.54". PARKING BRAKE, DRIVE-LINE FOOT OPERATED. BATTERIES WORKHORSE 690 CCA. HOUSE BATTERIES DUXILAR O BATTERY Y BATTERY DISCONNECT SWITCH LOCATED IN DRIVER COMPARTMENT. ALTERNATOR 145 AMP. FRAME CONSTANT SECTION (IN.): 9.625 X 3.0 X .25 SECTION MODULES: 10.13 CU. IN. 50.000 PSI: YIELD STRENGTH. GAUGES SPEEDOMETER WITH ODOMETER. HIGH BEAM INDICATOR, DIRECTIONAL SIGNALS. FUEL.OIL PRESSURE.TEMPERATURE. AND BATTERY VOLTMETER. TRANSMISSION TEMPERATURE SENSOR. WARNING LIGHT FOR BRAKES AND ENGINE OVERHEATING. WARNING SYSTEM BRAKE WARNING LIGHT ENGINE WARNING LIGHT TEMPERATURE WARNING LIGHT AUDIOVOX VOYAGER PREMIUM AOS-44 BACK-UP CAMERA WITH DASH MONITOR. MAGNADYNE BU2000 EXTERNAL REVERSE MOTION WARNING ALARM. GENERATOR KOHLER POWER SYSTEMS MODEL BERG GASOLINE FUELED MOBILE/COMMERCIAL GENERATOR SET. 13KW, 13KVA 120.240 VOLTS. I PHASE, 3 WIRE,60 HERTZ. CITYOFSANBER-NARDN O36T 40BILECOMkIA LDVEHICLEGASSLIDE2RFQF-i�,-08 3 EMERGENCY START JUMP SWITCH BETWEEN GENERATOR BATTERY AND CHASSIS BATTERY. GENERATOR COMPARTMENT TO BE VENTED AND SOUND DAMPENED.GENERATOR TO TAKE FLEL FROM CHASSIS FUEL TANK. AUTOMATIC SHUT-OFF OF GENERATOR AT IA TANK FUEL LEVEL. INTERIOR SPECIFICATIONS: INTERIOR TO BE SEPARATED INTO FOUR(4)MAIN COMPARTMENTS: *COMMAND/CONFERENCE ROOM *OPERATIONS/PLANNING ROOM *GALLEY/COMMUNICATIONS CLOSET AREA *COMMUNICATIONS/RADIO ROOM GENERAL INTERIOR SPECIFICATIONS: INTELLITEC AUXILIARY BATTERY DISCONNECT SWITCH. • DELUXE BATTERY,FRESH WATER. AND HOLDING TANK MONITOR. • SOUND ABSORBTION FABRIC HEADLINER FRONT TO REAR. • VINYL PANEL COVERED WALLS FOR EASY CLEANING. • (2)TWO PRO LINE DRY CHEMICAL FIVE POUND ALUMINUM CYLINDER FIRE EXTINGUISHERS MODEL;IPRO5TCM.(OR EQUIVALENT) ONE SMOKE DETECTOR.AND ONE CARBON MONOXIDE DETECTOR. • WILSONART COUNTER TOPS,TABLE TOPS. AND CABINETS. COUNTER TOPS AND TABLE TOPS WITH RUBBER EDGE MOLDING TO PREVENT CHIPPING. (CUSTOMER TO SELECT LAMINATE COLORS) • WILSONART CABINET DOORS AND DRAWERS WITH SOUTHCO POSITIVE SECURE LATCHES. ALL DOORS TO HAVE EUROPEAN HIDDEN HINGES. ALL DRAWERS TO HAVE ACCURIDE HEAVY DUTY DRAWER SLIDES. ALL OVERHEAD CABINET DOORS TO HAVE DRY-ERASE DOOR FINISH. 'EXCEPT ABOVE DASH IN DRIVER COMPARTMENT) ALL OVERHEAD CABINET DOORS TO HAVE EASY LIFT GAS STRUTS.(EXCEPT ABOVE DASH IN DRIVER COMPARTMENT) • WILSONART FLOOR TO CEILING RADIO EQUIPMENT AND PHONE DATA CLOSET WITH(2)TWO 19" EQUIPMENT RACKS. THIS CLOSET TO HAVE 12 VOLT FANS AND OFFSET DOORS OR ACCESS PANELS FOR VENTILATION. 4 CITYOFSANBFRN ARDIN036'MOBILECONI\1ANDVEHICLEGASSLIDE2RFQF-'.0-Q8 COMMERCIAL GRADE HEAVY-DUTY NORA RUBBER FLOOR COVERING THROUGHOUT. STYLE 825C OR EQUIVALENT. 4"COVE BASE THROUGHOUT (1)APPROX. 10' X 30"ELECTRIC POWERED SLIDE-OUT ROOM IN CENTER OPERATIONS ROOM. THIS SLIDEOUT ROOM WILL BE POSITIONED ON THE STREET SIDE AND HAVE(2)TWO BUILT IN WORKSTATIONS AND OVERHEAD CABINETS. A TWO DRAWER FILE CABINET WILL BE POSITIONED BETWEEN WORKSTATIONS. (1) APPROX.6' X 30"ELECTRIC POWERED SLIDE-OUT ROOM IN REAR COMMUNICATIONS/RADIO ROOM. THIS SLIDEOUT ROOM WILL BE POSITIONED ON THE STREET SIDE AND HAVE(2)TWO BUILT-IN WORKSTATIONS AND OVERHEAD CABINETS. A TWO DRAWER FILE CABINET WILL BE POSITIONED BETWEEN WORKSTATIONS. ELECTRICAL OUTLETS THROUGHOUT(SEE FLOOR PLAN LAYOUT). ALL WIRING SHALL MEET OR EXCEED APPLICABLE N.E.C. STANDARDS. ALL WIRING SHALL CONFORM TO INDUSTRY STANDARDS. ALL WIRING TO BE LABLED AND DOCUMENTED. ALL WIRING THAT PASSES THROUGH METAL.STRUCTURAL SUPPORTS,OR BULKHEADS, WILL BE RUN THROUGH PLASTIC GROMMETS TO PREVENT CHAFFING. ALL WIRING WILL BE BUNDLED USING NYLON TIE STRAPS. ALL UNDERCARRIAGE WIRING SHALL BE PROTECTED FROM EXTREAM HEAT SOURCES. POWER CENTER WITH BREAKER PANEL. ALL UNDER WORKSTATION ELECTRICAL AND CAT.6 WIRE TO BE RUT! THRU NON-METALIC RACEWAY FOR FUTURE ACCESS. ONE(l)STANDARD ROOF VENT. (2) FANTASTIC FAN HIGH VOLUMN POWER VENTS WITH MAX AIR VENT COVERS. • WITH OHEAT PUMPS DUCTED CEILING>� CONDITIONERS G INTO EACH COMPARTMENT. FORCED AIR DUCT SYSTEM WITH INDIVIDUAL DUCT VENTS. CITYOFSANBER'MARDIN O36'\40BILE(:OMM:LtiDVEHICLEGASSLIDE3RFQF-I)-O8 ONE WALL MOUNTED THERMOSTAT TO CONTROL ALL THREE AC UNITS. • CONDENSATION DRIP SYSTEM GUIDES WATER THROUGH TUBING AND VENTS UNDERNEATH VEHICLE. 110/12 VOLT FLUORESCENT OVERHEAD LIGHTING. LOCATION TO BE DETERMINED. • SMALL GALLEY BUILT IN MICROWAVE,UNDER CABINET COFFEE MAKER,SMALL 3.6 CU. FT. REFRIGERATOR. AND STAINLESS SINK WITH FAUCET. • BUILT-IN DOMETIC MICROWAVE MODEL-CDMW 12W. (OR EQUIVALENT) • UNDER CABINET COFFEE MAKER MODEL#ODC425 CARAFE TAP- A-CUP.(OR EQUIVALENT) • SMALL 3.6 CU. FT.NORCOLD REFRIGERATOR I l0 VOLT!12 VOLT MODEL#DE0041.(OR EQUIVALENT) • 30' 50 AMP 220 VAC POWER CORD FOR SHORE POWER. MOTORIZED 50 AMP RV POWER REEL MODEL#RV503601 SHORELINE REEL. GROUND FAULT INTERRUPTER EQUIPPED. OUTLETS TO BE DESIGNATED WITH ORANGE FACE PLATE. • POWER GEAR AUTO-LEVEL HYDRAULIC LEVELING JACKS WITH DASH CONTROL. • (3)POCKET DOORS AND WALLS SEPERATING COMMAND/CONFERENCE FROM OPERATIONSiPLANTIING AREA. AND OPERATIONS%PLANNING FROM GALLEY,'COMM. CLOSET AREA.AND GALLEY/COMM. CLOSET AREA FROM COMMUNICATIONS/RADIO ROOM. VEHICLE CONTROL PANEL WITH ALL MCP CONTROL SWITCHES TO BE LOACTED AT OPERATORS POSITION IN OPERATIONS/PLANNING AREA. BODY DRIVER COMPARTMENT/COMMAND/CONFERENCE ROOM: • 12 VOLT POWER SUPPLY OUTLETS. (2) LOCATION TO BE DETERMINED AT PRE-BUILD MEETING. AM/FM CD STEREO WITH SPEAKERS THROUGHOUT. • ONE 26' LCD HDTV FLAT SCREEN COLOR TV BUIILT INTO OVERHEAD ABOVE DASH. • TEXTURED MOTOR COVER. C ITYOFSANBERNARDIN036'MOBILECOMMANDV EHICLEGASSLIDE2RFQF-1")-08 6 (4)FOUR FLEXSTEEL 252 BUSK D.O.T. BUCKET SEATS WITH SWIVEL AND RECLINE,MANUAL CONTROLS.ARMRESTS, THREE-POINT SEAT BELTS WITH RETRACTORS. ULTRA LEATHER UPHOLSTERY. • DRIVER AND PASSENGER SEATS TO SWIVEL 180 DEGREES AND FACE INTERIOR. • (2)TWO FOLD-DOWN DESKS MOUNTED ON DRIVER'PASSENGER WALLS BETWEEN BUCKET SEATS. • (4)24"X 24"MAGNETIC DRY ERASE BOARDS POSITIONED ABOVE EACH FOLD-DOWN DESK AND ON BULK-HEAD WALLS. • MIRROR LITE SUNVISORS. • ACME CLASS A 134 NP DASH AIR CONDITIONING.CAB ONLY. • FRONT WINDSHIELD CLOSE-OFF CURTAIN. • (1)HEHR DRIVER DOOR APPROXIMATELY 27"X 64". EXTERIOR ENTRANCE POCKET DOOR SEPERATING FRONT ROOM FROM OPERATIONS/PLANNING ROOM WITH LOCK INSIDE CONFERENCE ROOM. OPERATIONS/PLANNING ROOM: • HEHR 30"EXIT/ENTRY DOOR WITH STEP WELL AND STAINLESS STEEL ENTRY ASSIST HANDLES. • APPROXIMATELY 10' X 30"FLAT FLOOR ELECTRIC POWERED SLIDE-OUT ROOM.(OPERATIONS,'PLANwING AREA)THIS SLIDEOUT ROOM WILL BE POSITIONED ON THE STREET SIDE AND HAVE(2)TWO BUILT-IN WORKSTATIONS AND OVERHEAD CABINETS. A TWO DRAWER FILE CABINET WILL BE POSITIONED BETWEEN WORKSTATIONS. • SMALL WINDOWS ON EACH SIDE OF SLIDE-OUT ROOM. WINDOWS WITH DAY%NIGHT SHADES AND MATCHING LAMINATE VALANCES. WILSONART WORKSTATION TABLE ALONG WALL BETWEEN ENTRY DOOR AND FRONT POCKET DOOR. THIS AREA TO BE THE VEHICLE OPERATOR STATION. LARGE DRY ERASE BOARD TO BE MOUNTED OPPOSITE SLIDE- OUT ROOM NEXT TO FRONT ENTRY DOOR. • APPROX. 26" HDTV FLAT SCREEN WITH SPEAKERS(OR EQUIVALENT) MOUNTED ON SECOND POCKET DOOR WALL CIl'YOFSANBERNARDI NO36'MOBILECOMMANDVEf ilCLEGASSLIDE2RFQF-t)-08 7 BETWEEN THE OPERATIONS/PLANNING ROOM AND THE GALLEY/COMM.CLOSET AREA. MAGNETIC DRY ERASE BOARD POSITIONED ON FRONT POCKET DOOR WALL APPROX.3' X 2'. GALLEY/COMMUNICATIONS CLOSET AREA: • GALLEY COUNTER TOP WITH STAINLESS STEEL SINK AND GOOSNECK FAUCET. • BUILT-IN DOMETIC MICROWAVE MODEL#CDMW 12W.(OR EQUIVALENT) • UNDER CABINET COFFEE MAKER MODEL#ODC425 CARAFE TAP- A-CUP.(OR EQUIVALENT) • SMALL 3.6 CU. FT.NORCOLD REFRIGERATOR 110 VOLT/12VOLT MODEL#DE0041.(OR EQUIVALENT) WILSONART FLOOR TO CEILING RADIO EQUIPMENT AND PHONE DATA CLOSET WITH(2)TWO 19" EQUIPMENT RACKS. THIS CLOSET TO HAVE 12 VOLT FANS AND OFFSET DOORS OR ACCESS PANELS FOR VENTILATION. PLUMBING FRESH WATER PLUMBING: • PRESSURIZED WATER SYTEM. • SHURFLO 3.5 GPM FRESH WATER PUMP. MINIMUM 30 GALLON FRESH WATER TANK. !/�" ID PEX PLUMBING PIPE WITH FITTINGS. 2.5 GALLON ELECTRIC HOT WATER HEATER. SYSTEM MONITOR CONTROL PANEL TO CHECK TANK LEVELS. WASTE WATER GRAY PLUMBING: • MINIMUM 35 GALLON GRAY WASTE WATER TANK. • ABS 1 1'2"GRAY WATER PLUMBING PIPE WITH FITTINGS AND VALVE. • WASTE WATER DUMP VALVE. • WASTE WATER HOSE ADAPTER. • WASTE WATER HOSE STARTER KIT. CITYOFSANBERN.ARDIN036'MOBILECOM M:*tiDVEHICLEGASSLIDE2RFQF-i i-08 g • WASTE WATER HOSE STORAGE. • WASTE WATER DUMP HOSE HATCH. • SYSTEM MONITOR CONTROL PANEL TO CHECK TANK LEVELS. COMMUNICATIONS/RADIO ROOM: • HEHR 30"EXIT/ENTRY DOOR WITH STEP WELL COVER AND STAINLESS STEEL ENTRY ASSIST HANDLES. (1)WILSONART DISPATCH WORKSTATION ALONG REAR WALL AND CURB SIDE WALL. OVERHEAD CABINETS ABOVE WORKSTATION. • BUILT-IN APPROX. 32"HDTV FLAT SCREEN WITH SPEAKERS(OR EQUIVALENT)VIEWABLE FROM EXTERIOR. HDTV TO BE MOUNTED UNDER CURB SIDE WORK STATION COUNTER TOP. APPROX.26" HDTV FLAT SCREEN WITH SPEAKERS MOUNTED ON REAR WALL OR POCKET DOOR WALL. EXACT LOCATION TO BE DETERMINED. • .APPROXIMATELY 6' X 30"FLAT FLOOR ELECTRIC POWERED SLIDE-OUT ROOM.(COMM-UNICATIONS/RADIO AREA)BUILT INTO THE SLIDE-OUT ROOM WILL BE TWO RADIO DISPATCH WORKSTATIONS WITH OVERHEAD CABINETS ABOVE. BUILT- IN TWO DRAWER FILE CABINET BETWEEN WORKSTATIONS. • WINDOWS ON EACH SIDE OF SLIDE-OUT ROOM. • WINDOWS WITH DAY/NIGHT SHADES AND MATCHING LAMINATE VALANCES. • REINFORCE.REAR WALL FOR FUTURE CAMERA'MAST INSTALLATION. EXTERIOR SPECIFICATIONS: • COLOR-POLAR WHITE FIBERGLASS WITH MOLDED FIBERGLASS WHEEL WELLS. • WINDSHIELD: LARGE OPEN-VIEW.2-PIECE,TINTED(83%LIGHT TRANSMITTAL). LAMINATED SAFETY GLASS,TO MEET DOT 623 SPECS. • VELVAC 2025 ELECTRIGHEATED SIDE MIRRORS WITH DASH CONTROL. • REAR MUD FLAPS AND SKID WHEELS. CITYOFSANBERNARDIN036'MOBILECOMMANDVEHICLEGASSL IDE2RFQF-t 0-08 9 • (2)110V WEATHERPROOF OUTLETS ON PASSENGER SIDE AND(1) 110V OUTLET ON DRIVER SIDE. TOTAL OF(3) • (2)EXTERIOR RG-6 COAXIAL CABLE CONNECTION WITH ONE •TV IN"AND ONE"TV OUT' SECURED IN WEATHERPROOF COVER. • TWO(2) RH CURBSIDE HEHR INTERNATIONAL EXIT,IENTRY DOORS APPROX. 30" X 80" WITH STATIONARY 21" X 27"CLEAR. TINTED WINDOW(75%LIGHT TRANSMITTAL)WITH SCREEN DOOR. DEADBOLT LOCK. DOOR SKINS TO MATCH COLOR OF SIDEWALL FIBERGLASS. • (2)KWIKEE DOUBLE ELECTRIC STEPS.APPROX.30" WIDE WITH DOOR JAM SWITCH, IGNITION OVERRIDE, AND NON-SLIP RUBBER TREAD MATERIAL ON STEP SURFACE. • MATCHING STEP WELL COVER AT REAR DOOR. • 12 VOLT PORCH LIGHT AT EACH DOOR WITH INTERIOR SWITCH. • DRIVERSIDE DOOR,TOE KICK AND STAINLESS STEEL HANDLE. • EXTERIOR STORAGE COMPARTMENTS TO USE MAXIMUM AMOUNT OF UNDER-FLOOR (BASEMENT) AREAS AVAILABLE. STORAGE COMPARTMENTS TO HAVE 12-VOLT LIGHTING AND AUTOMOTIVE.TRUNK LINER-TYPE CARPETING. COMPARTMENT DOORS TO BE TOP HINGED.CONTINUOUS EXTRUSION-TYPE WITH LOCKING,SINGLE PADDLE. LATCH SYSTEM(KEYED ALIKE). DOOR SKINS TO MATCH COLOR OF SIDEWALL FIBERGLASS. • CLASS-3. SQUARE TUBE, RECEIVER-TYPE, TRAILER HITCH TO BE ATTACHED TO CHASSIS FRAME. GROSS TRAILER WEIGHT: 5,000-LBS; VERTICAL TONGUE WEIGHT: 500-LBS. (MAX.). PROVIDE MALE TRAILER PLUG CAP. PROVIDE TRAILER WIRING. TERMINATING AT A 7-PIN FEMALE, THERMOPLASTIC RECEPTACLE, "COLE HERSEE X12063-01. THE CUSTOMER TO PROVIDE THEIR OWN BALL MOUNT AND HITCH BALL AT LATER DATE. • USV CUSTOM FABRICATED HEAVY DUTY LADDER MOUNTED ON REAR WALL. • WINEGARD RS 2000 ROADSTAR OMNI DIRECTIONAL, ANTENNA HDTV OMN1 AMPLIFIED WEATHERPROOF MULTI-DIRECTIONAL VHF,'UHFTM OFF-AIR OUTDOOR AERIAL WITH SIGNAL BOOSTER. MODEL#RS-2000 • EASY ACCESS HOOD FOR QUICK CHECK OF FLUIDS. • UNDERCOATING. • STAINLESS STEEL ENTRY ASSIST HANDLES.(OR EQUIVALENT) CITY OFSANBER.ti ARDINO36'MOBILECOM.MANDVEHICLEGASSLIDE2RFQF-I(,-G8 10 • (2)WHELEN 900 SERIES SURFACE MOUNTED AMBER LED LIGHTS MOUNTED ON THE REAR WALL. SIX(6)KWIK RAZE RECESSED MOUNTED 300 WATT HALOGEN SCENE LIGHTS. PASSENGER SIDE TO HAVE ONE ON THE FRONT TOP CORNER AND ONE ON THE REAR TOP CORNER. DRIVER SIDE TO HAVE ONE ON THE FRONT TOP CORNER AND ONE ON THE REAR TOP CORNER. REAR WALL TO HAVE ONE LOCATED ON THE TOP LEFT AND TOP RIGHT CORNER. • DRIVER AND PASSENGER SIDE SPOTLIGHTS. REMOTE CONTROLLED FROM INTERIOR. RAY-LINE 135SL • ROADSIDE SAFETY KIT TO INCLUDE FLARES,JUMPER CABLES. AND SMALL TOOL KIT. AUDIONISUAL • (6)RG-6 CABLE DROPS FROM VIDEO DISTRIBUTION HUB. • (1)3X8 AMPLIFIED DISTRIBUTION HUB. • (2)4 INPUT MEDIA CENTER MODULATOR FOR VARIOUS VIDEO/AUDIO INPUTS. • (4)AUDIONIDEO CABLES FOR QUAD MODULATOR. (CABLES RUN INSIDE COMMUNICATIONS CLOSET) BLACK BOX VGA TO CAT.6 CONVERTER. TELEPHONE& DATA DROPS • (9) DATA;'PHONE STANDARD DROPS 0 CAT.6 VOICE CABLE WITH TWO RJ-45 JACKS_ 2 CAT.6 DATA CABLES WITH RJ-45 JACKS). • (4)DATA.PHONE STANDARD DROPS PLUS TELLULAR DROP 0 CAT.6 VOICE CABLE WITH 2 RJ-45 JACKS.2 CAT.6 DATA CABLES WITH RJ-45 JACKS. LCAT.6 TELLULAR CABLE WITH 2 RJ-45 JACKS). • (2)EXTERIOR DATA,'PHONE,'TELULAR DROPS WITH 2 CAT.6 DATA CABLES WITH RJ-45 JACKS MOU'N'TED ON EACH SIDE OF TRAILER INSIDE WEATHERPROOF COVERS. • ALL DROPS INCLUDE CABLE,FACEPLATES.JACKS. 66 VOICE BLOCK. AND CAT.6 PATCH PANEL. • ALL CAT 6 CABLE TO BE ROUTED THROUGH NON-METALIC RACEWAY UNDER WORKSTATIONS. • (1) LEVITON 24 PORT CAT.6 PATCH PANEL RACK MOUNTED CITYOFSA,NBERNARDINO36'MOBILECOMMANDVEHICLEGASSLiDE2RFQF-10-O8 1} 25 PAIR CABLE REMOTE TO EXTERIOR COMMUNICATIONS ACCESS PANEL. 25 PAIR CABLES O BE PORT PATCH PANEL IN COMMUNICATIONS CONNECTED TO A 24 12 CHANNEL V.I.P.E.R. INTE LOPE RAB[LITY SYSTEM 12-CHANNEL CAPACITY RADIO INTEROPERABILITY RACK MOUNTED SYSTEM. COMPLETE SYSTEM INCLUDES TWO(2)C- SOFT CONTROL COMPUTERS.TWO(2) 12"DIAGONAL TOUCH SCEEN MONITORS.TWO(2)DUAL HEADSET JACKS,TWO(2) HEADSETS WITH PUSH-TO-TALK SWITCH FOR DISPATCH CONTROL OF V.I.P.E.R.. INTERCONNECTING DISPATCH RADIO CABLES FOR EIGHT RADIOS.ONE(1)TELEPHONE DISPATCH INTERFACE FOR CONNECTION TO EITHER"SHORE"DIAL TONE. OR VEHICLE-SUPPLIED TELULAR DIAL TONE, FOUR(4) IP-223 TO EFJ 5300 SERIES INTERFACE.NETWORK SWITCH. AND 10-RADIO INTEROPERABILITY INTERFACE CABLES(CUSTOMER MUST SPECIFY MAKE AND MODELS FOR DESIRED INTERFACE CABLES)FOR INTEROPERABILITY WITH'WALK-ON RADIOS. RADIO DISPATCH AND INTEROPERABILITY SYSTEM RACK MOUNTED DISPATCH/INTEROPERABILITY RADIO SYSTEM THAT INCLUDES: FOUR(4)SAN BERNARDINO 800 MHz TRUNKED SYSTEM RADIOS.ONE(1)450-520 MHz RADIO,ONE(1) 136-174 MHz RADIO.ONE(1)39-50 MHz RADIO,ONE(1)VHF AM AIRCRAFT RADIO. ANTENNA GROUND PLANE SYSTEM AN ANTENNA GROUND PLANE SYSTEM SHALL BE PROVIDED ON THE ROOF OF THE VEHICLE THAT WILL ACCOMMODATE UP TO 13 ANTENNAS. SYSTEM SHALL INLCUDES ALL MATERIALS. NMO MOUNTS. LOW LOSS DOUBLE SHIELDED COAXIAL CABLE. WEATHER PROOF ROOF TOP ENTRY.AND GROUNDING OF STRUCTURE. CABLES ROUTED TO DISTRIBUTION PANEL. TERMINATED WITH BNC-F CONNECTORS.LABELED AND DOCUMENTED. INCLUDED IN THE TOTAL OF 13 ANTENNAS IS A SINGLE GROUND PLANE MOUNTED ON THE ROOF ABOVE THE DRIVER COMPARTMENT TO ACCOMMODATE THE DRIVER'S OR TRAVEL RADIO MOUNTED IN THE DASH AREA OF THE VEHICLE. PANEL O S CABLE GOES DIRE O DIRECTLY TO THE DRIVERS OR TRAVEL RADIO) UNIT WILL HAVE S.P.C.C.(SPECIAL PURPOSE COMMERCIAL COACH) DEPARTMENT OF HOUSING INSIGNIA(REQUIRED BY TITLE 25). TOTAL COST FOR VEHICLE $300,850.00 EA. (PL US TAX AND LICENSE) SALES TAX @ 9.0% $27,076.50 CITYMANBERNARDIN036'MOBILECOM vL-NN -1)-08 12 PERFORMANCE BOND $11,899.00 LICENSE AND DOC FEES. $EXEMPT GRAND TOTAL: $339,825.50 F.O.B. DELIVERED SAN BERNARDINO,CA. WARRANTY VEHICLE TO BE FURNISHED SHALL CONFORM TO ALI_APPLICABLE FEDERAL AND MOTOR VEHICLE STANDARDS. NEW VEHICLE SERVICE PREPARATION TO BE PERFORMED BY MANUFACTURER PRIOR TO DELIVERY. WARRANTY IS OR 12 MONTHS. 12,000 MILES(SEE ATTACHED WARRANTY) CHASSIS WARRANTY PROVIDED BY WORKHORSE. 5 YEAR/100,000 MILES LIMITED WARRANTY. TERMS: 50%DOWN TO START AND ORDER CHASSIS. THE ADDITIONAL 50% BALANCE WILL BE DUE UPON COMPLETION AND ACCEPTANCE AT USV FACTORY AND PRIOR TO DELIVERY. I%NET 10 DAYS. SALES TAX AND LICENSE FEES DUE UPON COMPLETION AND PRIOR TO DELIVERY. FOR OUT OF STATE CUSTOMERS, SALES AND USE TAXES ALONG WITH VEHICLE REGISTRATION FEES WILL BE DUE WHEN VEHICLE IS REGISTERED IN USERS STATE. THE CUSTOMER IS RESPONSIBLE FOR OUT OF STATE REGISTRATION. TAXES PAYMENT OF ANY AND ALL APPLICABLE SALES AND USE TAXES ARE THE RESPONSIBILITY OF THE CUSTOMER AND DUE AT TIME OF FI?'AL PAYMENT. LEAD TIME: APPROX. 180-210 DAYS AFTER RECEIPT OF DEPOSIT AND ACQUISITION OF THE CHASSIS AND COMMENCEMENT OF CONSTRUCTION. NOTE*CUSTOMER IS RESPONSIBLE FOR PROVIDING USV AND ANY OF ITS SUB-CONTRACTORS ANY CUSTOMER SUPPLIED EQUIPMENT,CUSTOMER LOGOS AND/OR GRAPHIC DESIGNS. INCLUDING COMPLETE ONTIME. ANY DELAY I OF SUCH EMSOULDRESU INA COMPLETION DELAY. SPECIFICATIONS FLOOR PLAN TO BE DETERMINED BY CUSTOMER AND PENDING FINAL ENGINEERING APPROVAL BY UNIVERSAL SPECIALTY VEHICLES. INC.(SEE ATTACHED DRAWING). CHANGE ORDERS ANY CHANGE IN DESIGN OR CONFIGURATION,OUTSIDE OF THIS QUOTATION.MUST BE PRICED APPROVED AND SIGNED BY THE CUSTOMER PRIOR TO UNIVERSAL SPECIALTY VEHICLES. INC. IMPLEMENTATION OF THE CHANGES DESIGN CHANGES MAY BE CITYOFSA.NBERNARDIN036'MOBILECOMIvLANDVEHICLEGASSLIDE2RFQF-I f:-08 13 AT AN ADDITIONAL COST AND MAY ALSO DELAY THE SCHEDULED DELIVERY DATE. PRICE QUOTE THIS PROPOSAL IS GOOD FOR 180 DAYS FROM THE DATE OF BID OPENING. THIS PROPOSAL IS SUBMITTED BY: UNIVERSAL SPECIALTY VEHICLES. INC. 19052 HARVILL AVE. PERRIS. CA 92570 TELEPHONE (951) 943-7747 FAX(951) 943-7321 MAR _A. H PRES ENT.!CEO DATE *NOTE: SPECIFICATIONS SUBJECT TO CHANGE BASED UPON PRODUCT AVAILABILITY AT TIME OF CONSTRUCTION. ANY CHANGES WILL BE MADE TO EQUAL OR BETTER.QUALITY. *NOTE: UNIVERSAL SPECIALTY VEHICLES, INC. PROJECT SCOPE DOES NOT INCLUDE CERTAIN TASKS OR COSTS THAT ARE THE RESPONSIBILITY OF THE AwDOTELEPHONE SYSTEM PROGRAMMING NOT LIMITED TO: RADIO ACTIVATION AND PHONES, SATELLITE TV.CELLULAR SATELLITE TE INTERNET SERVICE OR OTHER RELATED SUBSCRIPTIONS. IN THE EVENT OF A DISCREPANCY BETWEEN THE DRAWING AND THE SPECIFICATIONS, THE SPECIFICATIONS WILL SUPERSEDE. CITYOFSANBERNARDIN036'MOBILEC01vtMANDVEHICLEGASSLIDF.2RFQF-I0-08 is W U. = O N M n I Al .RZ t W n W v > O W 2 J � n a UAQPWWC .�. ORY ERASE fj > Z J � o I W z °� a I z Z Q 'yl,� 0 W �Z zoo � � Z U Q_ z W I W tD 4+ Z > M CC z I O �4sy W C z L 0 I �► Z Q W J OI W z a z WJ Q w Z u roiao N OV O O �U- r OJT W z �3 W 0 n ' U 2 z < U o LLI 0- o s 3 m Z20 2 6COLOR TV yy tz M G < o i I I x 0 .. 40 yqN Specialists in Wireless Communications City of San Bernardino Radio Communications System System Features ti i r y� _ C J - W - y - fi 't r �• � u ih I IL J 14: J k $ fA it k � E C \\ \ 2 � \\ �| k t u m :3 5 � k� ■ I : k k E - / tic - a c : u § - CL f G - g C § k 0 - o ■ � - � | . k j e § i k CL \ . 0 / U § 2 cn cn $ \ � CL 2 _cm CL 0 2 o d go — to y } ■ tw k CL - x m w ® > OE OE C F. E.2 000 G 0 =*z 0 U) C14 Cl) U') co Q) 4) C I WS-1 CN cm cm N cm C? N r N! CM C4 a. a. O LC) CN CN CN C4 0 4i 1:1 Li 0 0 cn (D CD a: c cn 0 0 C-4 CN 0 0 � G CL L) 0 Farm W'9 Request for Taxpayer Gi1e ft...to the oWW Wdofg200o i Number and Certf ication n��Do not o.pren.r d ar-A, send to the IRS. r+.er aanixw saryia Nlarrms(M shmn on your moons tax ren,m) a univemi Specialty Vehicles,Inc. C Business mirm it d ffmw.t from above O Check apprapriala boot ❑ kxWWuWSok Proprietor ® Carp,.ikin ❑ aarir..t P ❑ Craned liability 0-o nY•Enter ere ax a.seifiration(-d wag dW entity.C--owporaeon.p=pWM d W►------- ❑ Exv ❑ om.tree MWUWocaj► payee Addmn(rxenber,surest,and apt or suite no.) Regcoester s nsnms and addoeas(optgrW 19052 Harvill Ave. C of San Bernardino City.sate,and Dods 300 North"D"Street Perris,CA 92525 70 San Bernardino CA. 92418-0001 Lot account nanbs(s)Hers(optionaQ IBM TaqMW IdNW&Mtion Nulrnber In Enter your TIN in the appropriate box The TIN provided must match the name given on Line 1 to avoid Social> +bar backup witIhCk in9•For indMduals,this is your social security number=4 However,for a resident alien,sole proprietor,or disregarded entity,see the Part I instructions on page 3.For other entities,it is Your employer identification number(EIN).If you do not have a number,see Hour to get a TIN an page 3. or Notre.If the account is in more than one name,see the chart on page 4 for guildefum on whose FEmpi%-kbndr*wd n number number to enter. 95 J 4488525 C.ertfiCation Under penalties of perjury,I certify that 1. The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me),and 2. I am not subject to backup wilhholdrng because:(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue Service(IRS)that I am subject to bares withholding as a result of a failure to report ant interest or dividends,or(c)the IRS has notified me that I am no longer subject to backup withholding,and 3. 1 am a U.S.citizen or other U.S.person(defined below). Certification snstructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have faded to report all interest and dividends on your tax return.For real estate transactions,item 2 does not For mortgage interest paid,acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangement OFW,and generally,payments other than interest and dividends,you are not required to sign the Certification,but you must provide your correct TIN.See the instructions on page 4. Sign sipnabr.or Here I U.S.parson,I. tO► General Instructior6 Definition of a U.S. person. For federal ta(purposes, you are Section references are to the Internal Revenue Code unless considered a U.S.person if you are: otherwise noted. a An individual who is a U.S.citizen or U.S.resident alien, Purpose Of Form organized A partnership,corporation,company,or association created o r organized in the United States or under the laws of the United A person who is required to file an information return with the States, IRS must obtain your correct taxpayer identification number MN) a An estate(other than a foreign estate),or to report,for example,income paid to you,real estate •A domestic trust(as defined in Regulations section transactions,mortgage interest you paid,acquisition or 301.7701-7). abandohrriant of secured property,cancellation of debt,or contributions you made to an IRA. Spa oars nd��pp Partnerships that conduct a Use Form W-9 only if you are a U.S.person('including a generally required into ei pay a wiltthdding tax on any foreign partners'share nt irxorrte resident alien),to provide your correct TIN to the person from such business.Further,in certain cases where a Form W-9 requesting it(the requester)and,when applicable,to: has not been received,a partnership is required to presume that 1.Certify that the TIN you are giving is correct(or you are a partner is a foreign person.and pay the withholding tax waiting for a number to be issued). Therefore,if you are a U.S.person that is a partner in a +. 2.Certify that you are not subject to backup withholding,or partnership o�W 9�a trade or nb_usiness in the United States, provide 3.Claim exemption from bat withholds d are a U.S. partnership Y�U.S. cramp� backup withholding- you status and avoid withholding on your share of Partnership exempt payee.If applicable,you are also certifying that as a income. U.S.person,your allocable share of arty partnership income from The Perms who gives Form W-9 to the partnership for a U.S.trade or business is not subject to the withholding tax an foreign partners'share of effectively connected income. P of establishing its U.S.snafus and avoiding hilttttolding txt its alkx�ble share of net income from the partnership Note.If a requester gives you a form other than Form W-9 to conducting a trade or business in the United States is in the request your TIN,you must use the requester's form if it is following cases: substantially similar to this Form W-9. • The U.S.owner of a disregarded entity and not the entity, Cat.No.10231X Form W-9 (Rw.10-2ooi) Forth W-9(Rev.10-2W7) Pais 2 0 bust,Th and grantor or other owner of a grantor trust and not the 4.The IRS tells you that you are subject to backup wifhholdYw because you did not report al you interest and •The U.S.trust(other than a grantor trus*and not the dividends on yon tax ratun(for reportable 7 f eet and beneficiaries of the trust. dividends only).or F=Wp person.If you are a foreign person,do not use Form 5.You do not certify to the requester llmsl you are not subject W-9.Irsteed,use the appropriate Form W-8(see Publication to backup withholding under 4 above(for reportable irrtsest and 515,Wthholding of Tax on Nonresident Aliens and Foreign dividend accounts opened alter 1983 or*). Certain Payer and Perris are exempt from bad" Narsaidarrt apsn who bsconuss a rssidsrut apses Generally, See the instructions below and the separate only a nonresident alien individual may use the leans of a tax t>atrtuCtiors for the Requester,of Form W-9. treaty to reduce or epminats U.S.tax on certain types of income. Also sae Special ruias forpartnen04ps an page 1. However,most tax trestles contain a provision known as a 'saving clai 'options specified in the saving clause may Pemffies pmt an exemption from tax to continue for certain types of Failure to furnish TIN.If you fail to furnish inxmme even after the payee has otherwise become a U.S. requester,you are subject to a penNly of$W far correct TIN each such to a resident alien for tax purposes, failure unless;you falNre is due to reasonable cause and not to If you are a U.S.resident alien who is relying on an exception wiKU neglect contained in the saving clause of a tax treaty to claim an cavil Ply faFas intorrrraYon wig exemption from U.S.tax on certain types of h icons,you must wdhhokgng.If you make a false statement with no reasonable attach a statement to Form W-9 that specifies the following five basis that results in no backup withtiolding,you are subject to a items: $500 penalty. 1.The treaty country.Generally,this must be the same treaty f:n#nukfel for talsifyirrg irrforrrwtion.ylfd under alien. certifications which you claimed exemption from tax as a nonresident or affirmations may subject you to cdmhW 2.The treaty article addressing the income. Pew umckuding fines and/or wnpnsonment. 3.The article number(a location)in the tax Misuse of TW&If the requester discloses or uses TINS in contains the saving clause and its exceptions. Y first violation a federal law.the requester may be subject m civil and criminal penalties. 4.The type and amount of income that qualifies for the exemption from tax. Specific instructions S.Sufficient facts to justify the exemption from tax under the Name terns of the treaty article. Exarryale,Article 20 of the U.S.-China income tax treaty allows If you are an individual,you must generally enter the none an exemption iron tax for scholarship income received by a shown on your income tax return.However,if you have changed Chinese student temporarily present in the United States.Under yO1r last name,for instance,due to marriage without informing U.S.law,this student will become a resident alien for tax the Social Security Administration of the name change,enter purposes if his or her stay in the United States exceeds 5 your first name,the last rams shown on you social security osiendar years-However,paragraph 2 of the first Protocol to the card,and your new fast name. U.S.-China treaty(dated April 30, 1984)allows the provisions of If the account is in joint names, list first,and then circle,the Article 20 to continue to apply even after the Chinese student name of the person or entity whose number you entered in Part 1 becomes a resident alien of the United States.A Chinese of the forth. student who qualifies for this exception(under paragraph 2 of the fast protocoq and is relying on this exception to claim an SO1e Pr°p^etoir•Enter your individual name as shown on you exemption from tax on his or her scholarship or fellowship income tax return on the'Name*line.You may enter you income would attach to Form W-9 a statemennt that includes the business,trade,or'doing business as(DL3A)°name on the information described above to support that exemption. rte'line. rm If you are a nonresident alien or a foreign entity not subject to � the Check the'United liability backup withholding,give the requester the appropriate clarification x o for d' appropriate�for the tax completed Form W-8. e •C for for partnership)in the sp provided. corporation,'P' What is backup withholding?Persons making certain payments For a single awriber LLC(including a foreign LLC with a to you must under certain conditions withhold and pay to the domestic Owner)that is disregarded as an entity separate from IRS 28%of such payments.This is called-backup withholding.' its owner under Regulations section 301.7701-3,enter the Payments that may be subject to backup withholding include owners name on the'Name'line.Enter the LLC's name on the interest,tax-exempt interest.dividends,broker and barter 'Business name'line. exchange transactions,rent,,royalties,nonemployee pay,and certain payments from fishing boat operators.Real estate For an LLC classified as a partnership or a corporation,enter transactions are not subject to backup withholding. the LLC's name on the'Name'line and any business,trade,or You will not be subject to backup wifholding on payments DBA name on the'Business name°fine. you receive if you give the requester your correct TIN,make the Other entities.Enter your business name as shown on required proper certifications,and report all your taxable interest and federal tax documents on the'Name'line.This name should dividends on your tax retum. match the name shown on the charter or other legal document Payments you receive wrTl be subject to backup name on the"Buusminess name'limn.. business,trade,a IAA withholding if. Note.You are requested to check the 1.You do not furnish your TIN to the appropriate box for your requester, status(individual/sole proprietor,corporation.etc.). 2. mstrYou o soon p�forrddettails), (see the Part Il Exempt Pay" 3.The IRS tells the requester that you furnished an incorrect If you are exempt from backup withholding,enter your name as TIN, then check the`and check the appropriate box for your status, Exempt payee'box in the line following the business name,sign and date the form. Form W-9(Rev.10-2007) papa 3 Generally,individuals(including sole propristom)are not exa mpt Part 1. Taxpayer Identification from backup withholding.Corporations are exempt from backup withholding for certain payments,such as Interest and dividends. Nt xnber mM Nob.If you are exempt from backup withholding.you should Enbr your TIN In the approprI In boor,N you are a resident still complete this form to avoid possible erroneous backup alien and you do not have and are not eligible to get an SSN, withholding- your TIN is your IRS individual taxpayer iderhtification number The fallowing payees are exempt from backup wdhhhoWhW how an ITt1.see es social book N you do not 1.or oc arbor exempt under tax under setion the a),arty N you are a sob proprietor and you have an EN.you may NtA,or a custodial account hrhder section 403(b)(7)if the atxxxrnt satisfies the requirements of section 401(()0, enter either your SSN or 8N.However,the IRS prefers that you 2.The United States or use your SSN. any of its agencies or instrumentalities, If you are a single-member LLC that is disregarded as an 3.A state,the District of Columbia.a possession of the United �C)onpage 2) enter owner's SSN(or ESN,N the owner Staff,or any of their political subdivisions or instrumentalities, has one).Do not enter the disregarded entity's EN.N the LLC a 4.A foreign government or any of its political subdivisions, classified as a corporation or partnership,enter the entity's EIN. agencies,or instrumentalities,or Nob.See the chart on page 4 for further clarification of rhame 5.An international organization or any of its agencies or and TIN combinations. instrimnentalities. How to get a TIN.N you do not have a TIN,apply for one Other payees that may be exempt from backup withholding immediately.To apply for an SSN,get Form SS-5,Application include: for a Social Security Card,from your local Social Security 6.A corporation, Administration office or get this form online at www.ssagov.You 7.A foreign central bank of issue, W 7,Application for IRS by 1-800--772-1213.�Use Forth 8.A dealer in securities or commodities required to register in Number,to apply for an ITIN,or Forth SS-4,Application for the United States,the District of Columbia,or a possession of Employer Identification Number,to apply for an EN.You can the United States, apply for an EIN online by accessing the IRS webeite at 9.A futures commissi merchant www.us.gov/businesses and clicking on Employer Identification on registered with the Number(EIN)under Starting a Business.You can get Forms W-7 Commodity Futures Trading Commission, and SS-4 from the IRS by visiting www.irs.gor or by calling 10.A reel estate investment trust, 1-800-TAX-FORM(1-800429-3676). 11.M entity registered at all times during the tax year under N you are asked to complete Form W-9 but do not have a TN, the Investrnent Company Act of 1940, write-Applied For-in the space for the TIN,sign and date the 12.A comrtnon mist fund operated by a bank under section form,and give it to the requester.For interest and dividend 5840 payments,and certain payments made with respect to readily 13.A financial institution, N and give wester before you have a are subject to backup 14.A middleman known in the investrnent community as a n9 Pay Y rule udoes apply to withholding an The 60-da nominee or custodian,or other types of payments.You will be subject to baclarp withholding on all such payments until you provide your TIN to 15.A mist exempt from tax under section 664 or described in the requester. section 4947. The chart below shows Note.Entering'Applied For'means that you have already types of payments that may be applied for a TIN or that you intend to apply for one soon. exempt from backup withholding.The chart applies to the exempt payees listed above, 1 through 15. traction. disregarded domestic entity that has a foreign owner t must use the appropriate Form W-8. IF the payment is for... THEN the peyrnent is exempt Part 11. Certification for... To establish to the withholding agent that you are a U.S.person, Interest and dividend payments All exempt payees except or resident alien,sign Fame W-9.You may be requested to sign for 9 by the withholding agent even if items 1.4,and 5 below indicate Broker transactions Exempt payees 1 through 13. otherwise. Also,a person registered under For a joint account,only the person whose TIN is shown in the Investment Advisers Act of Part I should sign(when required). Exempt payees,see Exempt 1940 who regularly acts as a Payee on page 2. broker Signature requirements.Complete the certification as indicated Barter exchange transactions Exempt payees 1 through 5 in 1 through 5 below. and patronage dividends 1.Interest,dividend,and barter exchange acomilts Payments over$800 required Generally,exempt payees fined before 1984 and broker accounts considered active to be reported and direct 1 through 7 during 1(183.You must give your correct TIN,but you do not have to sign the certification. sales over$5,0o0' 2 Interest.dividend,broker,and barter exchange =See For,1099-MISC.Miscellaneous lrxxxm and it instructions. accounts opened aftBf 1983 and broker accounts Considered However.the following payments made to a corporation(uhohrdmg gross mac7tiw during 1983.You must sign the certification or backup proceeds hid to an attorney under sedan withholding will apply.If you are subject to withholding corporation)and reportable on Form 1099-M�are not exempt� a �YW are providing your correct TIN to requester, badwp wthholding:medical and health care payments,ariurneys'fees,and you must cross out item 2 in the certification before signing the payments for services paid by a kxM executive agency. form. Form W-9(Rev.10-2007) 4 3.ROM seta- nsa tractions.You must sign the certification. Papa You may a out item 2 of the certification. Pap Your TaX Records*p Idenfjfy Theft 4.Odw payments.You must give Your correct TIN,but you Identity theft occurs when someone uses your personal do not have to sign the certification unless You have Been informallion such as your name,social security number('SSM,or notified that you have previously lines an incorrect TIN.eO&w othair ider"M won,without your Permission,to commit Pay Mte include payments made in the amiss of the fraud or other asses.M identity thief may use your SSN to get requrester's trade or business for rents.royalties,goods(other a job or may file a tax reds using your SSN to receive a rebind. Ow bilk for marchandis*medical and hssiti care services To reduce your risk Oicludiiing Payments to corporations).Payments to a e PrOted your nonef npioyee for services.Paymarrts to certain fishing boat crew e your SSN, and(��ng payer to corpo )Proceeds Paid to attorneys e Be�� Sid,and when choosing a tax prepaw. 5`U��intsrsst paid by you.acqurisition or Call the IRS at 1-800.821-1040 if you think your identity has a WorNrtset d sscusd proparba cancs0adon d dkbtr been used inappmpriatey for tax purposes, gtrsYlisd brlUon program paynnsrrls(urdsr sactlon 0916 NK Victims of identity theft who are ugxwiencirrg sconanic harm I- h"-sN ESA.Arohsr INSA or NSA corrtrbudons or or a system Problem,or are seeking help in resolving tax dabibutl m%and pension distrbufions.You must give your problems that have not been resolved ihrotgh nominal ehsnnels, correct TIN,but you do not have to sign the certification. may be eligible for T You can reach TAS ��InMe line What Name and Number To Give the Requester at 1411MT77-4778 or TTy/TDD 1-800-824-4054. yourself from For this i or acooutb otva rratrta and ssN w schemes,Phishi bus assts or phaji ar 1 Ire rg is the ixeation and use of email and The inmv�al websites designed to mimic legitimate business smalls and 2.Two a more individuals fptint The actual owner of the account or, motes.The most common act is sending an email to a use ep�Q if Combined rues,the fast falsely claiming to be an established legitimate enterprise in an bXIVKkIN on the accou t' attempt to scam the user into SUfrefndering private WdoRnation 3.Custodian account of a minor The minor' that will be used for identity theft. NrThe u Gil re Minors Act) The IRS does not initiate contacts with a.a.The usual revocable savirnga The grantor-trustee' Also,the IRS does not taxpayers via��. trust slot trnetey through email or ask Peel detailed information b.Sacallsd trust amount to is Tyre actual owner, taxpayers for the f'IN numbers,passwords, not a legal or valid trust under or similar secret access state law other financial accounts.information for their credit card,thank.or 5'entity �doregarded an The ON1"B'' If you receive an unsolicited email claiming to be from the IRS, forward this message to phisshingails.gov. You may also report For rte true of acooum Of"rims and E1N o; misuse of the IRS name,logo or other IRS personal property to 6. �Disag ded enay not owned by an The owner the Treasury Inspector Genera)for Tax Administration at 1-800-366-4484.You can forward suspicious emails to the 7.A vdd trust,eerie or pension trust Legal entity' Federal Trade Commission at:spam®uce.gov or contact them at 8. Corporate or LLC electing The lion www.consumergovrdtheR Or 1-877-IDTHEFT(438-4338). OOrpC�e stabs on Fortin il= Visit the IRS website at www.irs.gov to learn more about 9 a d or The«ga^imtio^ identity theft and how to reduce your risk. tax--Arnpt organisation 10. Partnership or multi-member LLC The partnership 11.A broker or registered nominee The broker or nominee 12. Account with the Department of The public entity Agriculture in the name of a public entity(such as a state or bow govemrtrent,school district,or prison)th sit receives agricuttral program payments 'Lst teat and cede the norms of Ilia parson-Attars n—ber you furrtsh.if only one parson . on a joint account has an SSN,that Paaarf's MMM mast be fumiahed. z Ckle Ile sifts rwm f and rush to ntnoes SSN. You must ohm your irwividrsl rang and you may also enter your businms or'DBA' name on Ilfe second narfa fine.You may use StIm your SSN or 9N(f you have onel, W ft IRS encourages you to use your SSN. Lit fast and tide Ile mane of Via Must,aft"or Mum fret.(Dc not furnish ft TIN of the paraaW spree-tw-ar trtatas unless Ile IegW artily itself is not dedgnated N the account tltls.)Also age$oedW Rigs for Perin stwit an page 1. Note.If no name is circled when more than one name is listed, the number Will be considered to be that of the fast name listed. Privacy Act Notice Section 6109 of the Internal Revenue Code requires you to provide your correct TIN to persons who must file information ratans with the IRS to report interest, dividends,and certain other income paid to you.mortgage interest you paid.the acquisition or abaid .invent of secured property,cancellation of debt or Theme RS may�pr�ovidee this Informatiioon to MSA or arum The IRS Justice uses the vie and for identification purposes and to help verify the accuracy of your tax retum. Department t Justice for on and criminal ritigatifxn,and to cities states,the District o Columbia,and U.S. Possessions to carry out their tax laws We may slot disclose this information to other countries under a tax treaty,to federal and state agencies to enforce federal nontax criminal laws,or to federal law enforcement and intelligence agencies to combat terrorism. You must provide Payments to a payee our does or not you are required to file a tax return.Payers must generally withhold 28%o taxable interest,dividend,and certain other give a TIN to a payer.Certain penalties may also apply. BUSINESS REGISTRATION RIVERSIDE COUNTY The person,firm or corporation named below is granted this registration certificate pursuant to the provisions of RIVERSIDE COUNTY Ordinance 857. Issuance of certificate is not an endorsement,nor certification of compliance with other ordinances or laws,nor an assurance that the proposed use is in conformance with the county zoning regulations. This certificate is issued without verification that the taxpayer is subject to or exempt from licensing by lie State of California. Business Name: Universal Specialty Vehicles, Inc. BUSINESS LICENSE#: 003425 Business Location: 19052 Harvill Ave Business Type: 00094 Perris,CA 92570-7383 Description: Build Speciality Vehicles 1st Owner Name: Charles Hall 2nd Owner Name: Mary Hall Effective Date: April 20,2009 Expiration Date: April 25,2010 UNIVERSAL SPECIALTY VEHICLES, INC. 19052 HARVILL AVE PERRIS,CA 92570 TO BE POSTED IN A CONSPICUOUS PLACE NOT TRANSFERABLE ti Me - PE� R[ IBM I, �t .f GT ��`i•� -�- y �.i '?tic-.�f. '. ��u .+�+Y��r'+ �'.: ref" Y1G �!T• �•�r 4•"•S+iv i h1 �c t�, - 9:�+ s�� s c #.°�a� "-^^9` ;� "r z,S r i.3. `7.a 9= "� 3.*" �.,... ,-mss NJW Gr,'q��^ t'r� a.+.�:i.�J�-Ra..--,+c r� "43 x��c.. '�7•+ �F�I C�u�. '�-_a./ `*� LL'2'7C�� '4't�,�• -rte fie�-� �� n � a,� +� I� - � ��" �iosL..,,i.7' x`'L - ��! lap..,a hit" �- �F ` ,r�,y •t•h �� '�,+�-n �'c � iaz.. ...�?�,•.�'`<}.x� � •��. .e .fit Pq 66 Cf7JSEAxLJ1W TO En. ' w` ,,� , OFSEfiiJ aTA�NC?J` SO�IALPwwemIYA � � 'UN �� ,I�' -t��Ff�`i a :OWE©81•riIENEVfOPERATOROFTfi�BUSINESS " 1YofvaGa�ar=votdx �' t(". •� 4 i�-�+ .g `1dF,i� OEC6ENERALTJUfQUESTLO EP Q` ORl1AATtQ T�ERT48 -400- 1: '` �' TRB s 3 r x =15 #� cc`r -x,'F �r�?2. Z�y �5f'3: ;'...-x• _t .xr `'C >yY'1 'p "p'�s '' ..}"'�. • -_ �' ''4i t�-tt Cr� ND11ll ! DJNA � ^ � NQSMAT�OIfuRN�ISHED�� B01RDfi0�EEU/( t7.A10 n,a�nfnrm iron Prac4inoc 4rf°�Ht977 and fhP F feral°Privaiv=Art renuire"s'this acencv3o`13rovide`tne-foHomno notice-to individual:wTio are=a cedx6v�' ..,..w.. ...<....,.. No 02697 VEHICLE DEALER - AUG 1 , 2009 JUL 31 , 2011 i This licenses vaiia fo-;he pericd!r.dica!ed above This license shall be signed and displayed in the office a:-re address snow^ Deiow. D'J-suanz to the Caiiicrn a Veh•'cle Code ISSUED UNIVERSAL SPECIALTY VEHICLES RTR NEW TO INC NH NEW VALID 19052 HARVILL AVE f ONLY AT PERRIS CA 92570 1 License must be renewed prior to expiration date pursuant to California Vehicle Code Sections 11105, 11105.6. 11204, 11410, 11508, 11620 or 11717. smr.ATJPE7..F -NSEE mirrruuwu - sr..�rn v w.wwi+ A Public Service Agency Lic.No. 23462 VEHICLE MANUFACTURER Date issued: S E P 1 , 2008 Expiration Date: AUG 51 , 2010 This license is valid for the period indicated above.This license shall be signed and displayed in the office it the address shown below, pursuant to the California Vehicle Code. ISSUED UNIVERSAL SPECIALTY VEHICLES REC TRLR TO INC MH VALID 19052 HARVILL AVE ONLY AT PERRIS CA 92570 License must be renewed prior to expiration date pursuant to California Vehicle Code Sections 11105, 11105.6, 11204, 11410, 11508, 11620 or 11717. FORM CONTROL NO 1015645 SIGNA7u E OF LICENSEE VSr /Ereet SPIGI LTY 91EM . Ire. 19052 1 MR PILL AVE. PERRIS. CA. 92570 PH. ( 51) 943-7747 FAX(951) 943-7321 NON CONSUMER LBUTED WARRANTY UNIVERSAL SPECLALTY VEHICLES,INC. Inasmuch as the product being sdld is not a consumer product intended for personal,family or household purposes, this warranty is not designed orlintended to fully comply with the requirements of the Magnuson-Moss Warranty Act and all the regulations issue by the Federal Trade Commission in connection therewith. It is not intended to violate any applicable state law o regulation containing more stringent requirements. I. DURATION This warranty extent, from the date of purchase of the Specialty Vehicle to the original purchaser for a period of twelve (12) months oA 12,000 miles or until such time the Specialty Vehicle is transferred to another owner,whichever comes first. IL COVERAGE Universal Specialty Vehicles, Inc. warrants its product to be free from defects in workmanship and material under normal use and service, provided the procedures set forth in Part IV of this warranty are followed No one is authorized to make any oral promises or representation not contained in this limited warranty that shall in any way bind Universal Specialty Vehicles,Inc. This limited warranty does not cover imperfections in paint, trim or other appearance items which are normally apparent and corrected during Vehicle inspection. Any implied warranties or merchantability and fitness for intended use are limited to the period of this express warranty as set forth in Part I,unless any applicable State law provides otherwise. III. EXCLUSIONS Specifically excluded from this warranty?xe: A. Any undertaking,representation, or warranty expressed by any dealer or third party selling Universal Specialty Vehicles products beyond those provisions herein expressed; B. Consequential damages including: loss of use of the vehicle; loss of time; inconvenience; expenses for travel; lodging,telephone,and gasoline;Iloss of damage to personal property or loss of revenues; C. Defects or damage caused by owner negligence or misuse or by accident; D. Defects or damage caused by unauthorized repairs of alterations; E. Normal maintenance and service; F. Any items which are covered by individual manufacturer's warranties, including without limitation,appliances, tires,chassis,drive train,generators,TV's,radios,microwaves,battery,pump,windows,doors,stoves,refrigerators, radios,air conditioners,hot water heaters,plumbing fixtures,bedding or articles of furniture and furnishings. The scope of Universal Specialty Vehicles, Inc.'s limited warranty is expressly limited to only such items actually manufactured and constructed for the purchaser by Universal Specialty Vehicles, Inc., and not to components of said Specialty Vehicles which are manufactured, constructed, or assembled by manufacturers who provide separate warranties in regard thereto. In regard thereto, purchaser acknowledges that some, or all, of the manufacturers of the items which are excluded from this limited warranty require, as a condition of the warranty,that the purchaser fill out and mail the self-addressed manufacturer's warranty cards as to each such item separately warranted by other manufacturers. PURCHASER IS ADVISED THAT SOME STATES DO NOT ALLOW THE FAILURE OF THE PURCHASER TO COMPLETE AND RETURN THE WARRANTY CARD TO PREVENT THE ENFORCEABILITY OF THE WARRANTY,SO THESE LIMIrTATIONS MAY NOT APPLY TO YOU. i However, Universal Specialty Vehicles, Inc. does agree to provide the purchaser with all such manufacturen warranty cards so that the purcl aser may be able to comply with the requirements of such manufacturers for the purpose of perfecting such warra aties. IV. NOTIFICATION PR E Any action on this arranty shall be undertaken at Universal Specialty Vehicles, Inc. factory or plant, or at a service point approved y Universal Specialty Vehicles, Inc., all provided that prior written authorization from Universal Specialty Vehicl , Inc. is obtained. Any owner seeking action under this warranty should contact Universal Specialty Vehicles,In ., 19052 Harvill Avenue,Perris,CA 92570,telephone(951)943-7747. Mary A.Hall-President I I I CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTI "� L) U om: Michael J. Conrad, Fire Chief Subject: Resolution authorizing the execution of an agreement and issuance of a purchase order to Universal Specialty Vehicles, Inc. in the amount of Dept: Fire $339,825.50 for an interoperable communications/ mobile command vehicle. Date: November 5, 2009 MC/C Meeting Date: November 16, 2009 Synopsis of Previous Council Action: 04/29/08 Grants Ad Hoc Committee-Item recommended for informational. 05/05/08 Preliminary review of the Urban Area Security Initiative (UASI) Grant presented to Council. 04/06/09 Resolution#2009-75 authorizing the City Manager or his designee execute a Memorandum of Understanding with the City of Riverside Office of Emergency Management and authorizing the obligation and expenditure of the UASI Grant funds. RECOMMENDATION: opt resolution. Signature Contact Person: Michael J. Conrad. Fire Chief Phone: (909) 384-5286 Supporting data attached: Staff Report Resolution. Agreement, and Proposal Ward: Citywide FUNDING REQUIREMENTS: Amount: $339.825.50 Source: (Acct. No.) 123-806-5701 (Acct Descr.) Federal & State Program-2008 Urban Area Security Initiative Finance: Council Notes: Agenda Item No. STAFF REPORT SUBJECT Resolution authorizing the execution of an agreement and issuance of a purchase order to Universal Specialty Vehicles, Inc. in the amount of$339,825.50 for an interoperable communications/mobile command vehicle. BACKGROUND On April 29, 2008, Fire Chief Michael Conrad made a presentation to the Grants Ad Hoc Committee on the subject of projects funded under the U.S. Department of Homeland Security FY 2008 Urban Area Security Initiative(UASI) grant program. On December 30, 2008 the City of San Bernardino received an award letter from the Riverside Office of Emergency Management which authorized the city to purchase a CBRNE Rescue Vehicle, an Interoperable Communications/Mobile Command Vehicle and to conduct Regional Active Shooter Training. On April 6, 2009, the Mayor and Common Council authorized and directed the City Manager or his designee to execute on behalf of the City of San Bernardino a Memorandum of Understanding with the City of Riverside Office of Emergency Services regarding reimbursement guidelines for UASI grant expenditures (Resolution #2009-75, Section 1). The City Manager or his designee was also authorized to obligate and expend the allocated UASI grant monies in the amount of$755,000 (Section 2). The expenditure plan for the Interoperable Communications/Mobile Command Vehicle is $340,000. On October 6, 2009, a Request for Quote (RFQ) #F-10-08 was issued to solicit formal bids for the Interoperable Communications/Mobile Command Vehicle. The vehicle is designed to serve as a mobile incident command post for all-hazard incidents, and contains state-of-the-art communications hardware to effect interoperable radio communications with all public safety agencies within the geographic area. The Interoperable Communications/Mobile Command Vehicle is built from the chassis up by vendors who specialize in the manufacture of mobile command vehicles and the installation of communications hardware. The Fleet Services Division Manager was consulted and concurred with the plan to solicit bids from qualified vendors. Notices inviting bids from qualified vendors for the Interoperable Communications/ Mobile Command Vehicle were distributed to the San Bernardino Area Chamber of Commerce, the City's Web Site, and advertised in The Sun Newspaper. Notices were mailed to seven (7) vendors (non local vendors). On November 3, 2009, the City received and reviewed three (3)bid quotes and the bid responses are as follows: 1 Vendor Location Bid Proposal Specialty Vehicle Solutions LLC Trenton,NJ $366,579.00(without tax) Farber Specialty Vehicles Reynoldsburg, OH $322,920.00 (Did not include VIPER Communication Package) Universal Specialty Vehicles, Inc. Perris, CA $339,825.50 Pursuant to the City's bidding process, it is recommended that the City award a purchase order to Universal Specialty Vehicles, Inc. for the Interoperable Communications/Mobile Command Vehicle under RFQ #F-10-08 (exhibit A). Universal Specialty Vehicles, Inc. meets technical specifications, customer service and price. FINANCIAL IMPACT The total amount to be awarded to Universal Specialty Vehicles, Inc. for the Interoperable Communications/Mobile Command Vehicle is not-to-exceed $339,825.50. Funding for the vehicle is budgeted under the FY 2008 UASI grant account #123-806- 5701. Payments for expenditures approved in the grant will be on a reimbursement basis. Thus, the City will request reimbursement for expenditures through the City of Riverside Fire Department subsequent to expenditures. RECOMMENDATION Adopt resolution. 2